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PowerPoint Shortcut Keys & Tips

Keys for deleting and copying text and objects


To Delete one character to the left Delete one word to the left Delete one character to the right Delete one word to the right Cut selected object Copy selected object Paste cut or copied object Undo the last action To move One character to the left One character to the right One line up One line down One word to the left One word to the right To the end of a line To the beginning of a line Up one paragraph Down one paragraph To the end of a text box To the beginning of a text box To the next title or body text placeholder To repeat the last Find action To Promote a paragraph Demote a paragraph Press BACKSPACE CTRL + BACKSPACE DELETE CTRL + DELETE CTRL + X CTRL + C CTRL + V CTRL + Z Press LEFT ARROW RIGHT ARROW UP ARROW DOWN ARROW CTRL + LEFT ARROW CTRL + RIGHT ARROW END HOME CTRL + UP ARROW CTRL + DOWN ARROW CTRL + END CTRL + HOME CTRL + ENTER SHIFT + F4 One character to the left To the end of a word To the beginning of a word One line up One line down An object All objects (slide view) All slides (slide sorter view) All text (outline view) SHIFT + LEFT ARROW CTRL + SHIFT + RIGHT ARROW CTRL + SHIFT + LEFT ARROW SHIFT + UP ARROW SHIFT + DOWN ARROW TAB or SHIFT + TAB until the object you want is selected CTRL + A CTRL + A CTRL + A

Keys for moving around in text

Keys for working in windows and dialog boxes In a window


To Switch to the next program Switch to the previous program Show the Windows Start menu Close the active presentation window Restore the active presentation window Switch to the next presentation window Switch to the previous presentation window Carry out the Move command (Presentation icon menu, menu bar) Carry out the Size command (Presentation icon menu, menu bar) Minimize the presentation window Maximize the presentation window Select a folder in the Open or Save As dialog box (File menu) Select a toolbar button in the Open or Save As dialog box (File menu) Update the files visible in the Open or Save As dialog box (File menu) Press ALT + TAB ALT + SHIFT + TAB CTRL + ESC CTRL + W CTRL + F5 CTRL + F6 CTRL + SHIFT + F6 CTRL + F7

CTRL + F8

Keys for working in an outline


Press ALT + SHIFT + LEFT ARROW ALT + SHIFT + RIGHT ARROW ALT + SHIFT + UP ARROW

CTRL + F9 CTRL + F10 ALT + 0 to select the folder list; then the arrow keys to select a folder ALT + number (1 for the leftmost button, 2 for the next, and so on) F5

Move selected paragraphs up Move selected paragraphs ALT + SHIFT + down DOWN ARROW Show heading level 1 ALT + SHIFT + 1 Expand text below a ALT + SHIFT + PLUS heading Collapse text below a ALT + SHIFT + MINUS heading Show all text or headings ALT + SHIFT + A Turn character formatting SLASH (/) on or off on the numeric keypad Tip You can use the same keys in slide view as you do in outline view to promote and demote paragraphs and to move selected paragraphs up and down.

In a dialog box
To Switch to the next tab in a dialog box Switch to the previous tab in a dialog box Move to the next option or option group Move to the previous option or option group Press CTRL + TAB or CTRL + PAGE DOWN CTRL + SHIFT + TAB or CTRL + PAGE UP The TAB key SHIFT + TAB

Keys for selecting text and objects


To select One character to the right Press SHIFT + RIGHT ARROW

Move between options in a selected drop-down list box or between some options in a group of options Perform the action assigned to the selected button; select or clear the check box Move to an option in a selected drop-down list box Select an option, or select or clear a check box Open a selected drop-down list box Close a selected drop-down list box Perform the action assigned to a default button in a dialog box Cancel a command and close a dialog box

The arrow keys

Switch between a submenu and its main menu To Make the menu bar active Select the next or previous toolbar Select the next or previous button or menu on the active toolbar Open the selected menu Perform the action assigned to the selected button Enter text in the selected text box Select an option in a dropdown list box or in a dropdown menu on a button

LEFT ARROW or RIGHT ARROW Press F10 CTRL + TAB or CTRL + SHIFT + TAB The TAB key or SHIFT + TAB ENTER ENTER ENTER The arrow keys to move through the options, then ENTER to select the option

Keys for working with toolbars


The SPACEBAR

The first letter of the option name ALT + the letter underlined in the option name ALT + DOWN ARROW ESC ENTER

ESC

In a text box
To Move to the beginning of the entry Move to the end of the entry Move one character to the left or right Move one word to the left or right Select from the insertion point to the beginning of the entry Select from the insertion point to the end of the entry Select or unselect one character to the left Select or unselect one character to the right Select or unselect one word to the left Select or unselect one word to the right Press HOME END The LEFT ARROW or RIGHT ARROW key CTRL + LEFT ARROW or CTRL + RIGHT ARROW SHIFT + HOME

Slide show controls You can use the following shortcuts while running your slide show in full-screen mode.
To Advance to the next slide Press N, ENTER, or the SPACEBAR (or click the mouse) P or BACKSPACE <number> + ENTER B

SHIFT + END SHIFT + LEFT ARROW SHIFT + RIGHT ARROW CTRL + SHIFT + LEFT ARROW CTRL + SHIFT + RIGHT ARROW

Keys for working with menus


You can choose any menu command by using the keyboard. Just press ALT followed by the letter underlined in the menu name, and then press the letter underlined in the command name. To Press Display a shortcut menu that SHIFT + F10 shows a list of commands relevant to the selected object Display the program ALT + SPACEBAR Control menu Select the next or previous DOWN ARROW or menu command UP ARROW Select the menu to the left LEFT ARROW or or right RIGHT ARROW

Return to the previous slide Go to slide <number> Display a black screen, or return to the slide show from a black screen Display a white screen, or return to the slide show from a white screen Stop or restart an automatic slide show End a slide show Erase on-screen annotations Go to next hidden slide Set new timings while rehearsing Use original timings while rehearsing Use mouse-click to advance while rehearsing Return to the first slide

S ESC E H T O M Both mouse buttons for 2 seconds CTRL + P CTRL + A CTRL + H

Change the pointer to a pen Change the pen to a pointer Hide the pointer and button temporarily Hide the pointer and button CTRL + L always Dis play the shortcut menu SHIFT + F10 (or right-click) Tip You can press F1 during a slide show to see a list of controls.

Keys for using the Office Assistant


To perform most of the following, the Assistant must be active. To Press Make the Assistant b alloon ALT + F6; repeat until the active balloon is active Select a Help topic from the ALT + number topics the Assistant displays (ALT + 1 is the first topic, ALT + 2 is the second, etc.) See more Help topics ALT + DOWN ARROW See previous Help topics ALT + UP ARROW Close an Assistant message ESC Get Help from the Assistant F1 Display the next tip ALT + N Display the previous tip ALT + B Close a tip ESC Show the Assistant in a TAB to select the Office wizard, or turn off Help Assistant button, then the with the wizard SPACEBAR to show the Assistant or turn of Help with the wizard

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