SMP20

Safety Management Pack for Small Contractors

with 20 or Less Employees
Your Roadmap to Managing Safety & Health on Site
HSA SMP20 Facing Pages 18-1-10 11/02/2010 10:03 Page 1
Sample - not for use!
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CSP Goal 5 -
Safety Management Pack
SMP20
CSP Goal 5 -
Safety Management Pack
SMP20
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Section Contents Page
(i) Introduction
(ii) My Company Information
STEP 1 BASIC INFORMATION
1.1 Why I Should Use This Safety Management Pack (SMP20)?
1.2 Health & Safety Policy
1.3 Roles & Responsibilities
1.4 Insurances
1.5 Competence & Training Requirements
1.5.1 - Safe Pass
1.5.2 - FS CSCS
1.5.3 - Other Training
1.5.4 - Induction
1.6 Safety Representative
1.7 Welfare Facilities Requirements
1.8 Lifting Appliances & Equipment
1.9 Mobile Machinery
1.10 Groundworks
1.11 Accident Reporting & Investigation
1.12 Manual Handling
1.13 Slips, Trips and Falls
1.14 Work at Height
1.15 Chemicals in Construction
1.16 Personal Protective Equipment Register
Step 2 RISK ASSESSMENT / METHOD STATEMENT
2.1 Risk Assessment
2.2 Method Statements / SSWPs
Step 3 WORK INFORMATION
3.1 Project Information Sheet
3.2 Mandatory Site Requirements Checklist
3.3 Weekly Checklist
3.4 Site Specific Risks
3.5 Other Contractor Requirements
3.6 PSCS - Your Role as Project Supervisor Construction Stage
3.7 Emergency Procedures / First Aid
Step 4 - APPENDICES
Appendix 1 Records
Form 1.1 Safe Pass / Induction Register
Form 1.2 - FS CSCS Register
Form 1.3 Other Training Register
Form 1.4 Induction Training
Form 1.5 Site Rules
Form 1.6 Personal Protective Equipment Register
Appendix 2 Insurances
Appendix 3 Forms & Registers
GA1 Thorough Examination of Lifting Appliances
GA2 Weekly Inspection of Lifting Appliances
GA3 Work at Height Inspections
AF1 Particulars to be notified by the Client to the Health & Safety
Authority before the design process begins
AF2 Particulars to be notified by the Project Supervisor for the
Construction Stage to the Health and Safety Authority before
the construction work begins
AF3 Thorough Examination of Excavations
AF4 Inspection / Examination of Personal Flotation Devices
Other relevant forms as applicable
Appendix 4 Safety Data Sheets
Sample Safety Data Sheet Information Brief
Insert Safety Data Sheet(s)
Appendix 5 Accident Reporting & Investigation
Form 5.1 - Investigation Form
Form 5.2 - Emergency Telephone Numbers
Appendix 6 Risk Registers & Assessments
Form 6.1 - Understanding Construction Risk Assessment
Form 6.2 - Project Information Sheet
Form 6.3 - Site Specific Risk Assessment Register
(House Building Non-Exhaustive Bricklayers & Electricians)
Form 6.4 - Risk Assessment
Form 6.5 - Pre-Start / Weekly Checklist
Appendix 7 Method Statements / SSWPs
Form 7.1 - Method Statement
Form 7.2 - Sample SSWP Forms
Appendix 8 Project Supervisor Construction Stage
8.1 - Preliminary Safety Plan from PSDP
8.2 - Letter of Appointment from Client
8.3 - AF2 Notification to HSA
8.4 - Sub-Contractor Site-Specific Safety Statements
8.5 - Co-ordination Meeting Minutes
8.6 - Information for Safety File
8.7 - Other Relevant Information
Construction Regulations 2006 Schedules 1 & 2
HSA SMP20 Facing Pages 18-1-10 11/02/2010 10:03 Page 2
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CSP Goal 5 -
Safety Management Pack
SMP20
CSP Goal 5 -
Safety Management Pack
SMP20
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Section Contents Page
(i) Introduction
(ii) My Company Information
STEP 1 BASIC INFORMATION
1.1 Why I Should Use This Safety Management Pack (SMP20)?
1.2 Health & Safety Policy
1.3 Roles & Responsibilities
1.4 Insurances
1.5 Competence & Training Requirements
1.5.1 - Safe Pass
1.5.2 - FS CSCS
1.5.3 - Other Training
1.5.4 - Induction
1.6 Safety Representative
1.7 Welfare Facilities Requirements
1.8 Lifting Appliances & Equipment
1.9 Mobile Machinery
1.10 Groundworks
1.11 Accident Reporting & Investigation
1.12 Manual Handling
1.13 Slips, Trips and Falls
1.14 Work at Height
1.15 Chemicals in Construction
1.16 Personal Protective Equipment Register
Step 2 RISK ASSESSMENT / METHOD STATEMENT
2.1 Risk Assessment
2.2 Method Statements / SSWPs
Step 3 WORK INFORMATION
3.1 Project Information Sheet
3.2 Mandatory Site Requirements Checklist
3.3 Weekly Checklist
3.4 Site Specific Risks
3.5 Other Contractor Requirements
3.6 PSCS - Your Role as Project Supervisor Construction Stage
3.7 Emergency Procedures / First Aid
Step 4 - APPENDICES
Appendix 1 Records
Form 1.1 Safe Pass / Induction Register
Form 1.2 - FS CSCS Register
Form 1.3 Other Training Register
Form 1.4 Induction Training
Form 1.5 Site Rules
Form 1.6 Personal Protective Equipment Register
Appendix 2 Insurances
Appendix 3 Forms & Registers
GA1 Thorough Examination of Lifting Appliances
GA2 Weekly Inspection of Lifting Appliances
GA3 Work at Height Inspections
AF1 Particulars to be notified by the Client to the Health & Safety
Authority before the design process begins
AF2 Particulars to be notified by the Project Supervisor for the
Construction Stage to the Health and Safety Authority before
the construction work begins
AF3 Thorough Examination of Excavations
AF4 Inspection / Examination of Personal Flotation Devices
Other relevant forms as applicable
Appendix 4 Safety Data Sheets
Sample Safety Data Sheet Information Brief
Insert Safety Data Sheet(s)
Appendix 5 Accident Reporting & Investigation
Form 5.1 - Investigation Form
Form 5.2 - Emergency Telephone Numbers
Appendix 6 Risk Registers & Assessments
Form 6.1 - Understanding Construction Risk Assessment
Form 6.2 - Project Information Sheet
Form 6.3 - Site Specific Risk Assessment Register
(House Building Non-Exhaustive Bricklayers & Electricians)
Form 6.4 - Risk Assessment
Form 6.5 - Pre-Start / Weekly Checklist
Appendix 7 Method Statements / SSWPs
Form 7.1 - Method Statement
Form 7.2 - Sample SSWP Forms
Appendix 8 Project Supervisor Construction Stage
8.1 - Preliminary Safety Plan from PSDP
8.2 - Letter of Appointment from Client
8.3 - AF2 Notification to HSA
8.4 - Sub-Contractor Site-Specific Safety Statements
8.5 - Co-ordination Meeting Minutes
8.6 - Information for Safety File
8.7 - Other Relevant Information
Construction Regulations 2006 Schedules 1 & 2
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This is SMP20, a safety management pack for small contractors with 20 or less employees. It has been
produced by the Construction Safety Partnership with the aim of helping small contractors establish and
maintain an effective safety management system. It is a roadmap to managing safety & health on site.
It is important for a full understanding of your duties that this document is read on site in conjunction
with HSA guidance such as The Guide to the Safety, Health and Welfare at Work Act 2005 and The
Guidelines on Procurement, Design and Management Requirements of the Safety Health and Welfare at
Work (Construction) Regulations 2006.
The SMP20 pack is intended to be a tool for you the contractor in order to inform you of your main
statutory duties and give guidance and tools to enable you to fulfill these duties. In order for this to be
effective time must be taken to read the document and complete the relevant sections. Remember, this
pack contains non-exhaustive information and it is the duty of every user to ensure that all their work
activities are adequately managed and resourced.
As every company and indeed every site varies it is not possible to produce a document to cover all
scenarios. This pack provides guidance and a methodology to establishing and maintaining an effective
safety management system. The success of your safety management system will depend on your
committed and proactive engagement.
Chairman Date
Kevin Kelly
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CSP Goal 5 -
Safety Management Pack
SMP20
(i) Introduction
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The safety management pack for contractors with twenty or less employees has been developed
through the Construction Safety Partnership and the various representatives affiliated to
the partnership.
The use of the safety management pack (SMP20) will:
Enable you to establish and maintain an effective safety management system.
Reduce the likelihood of accidents occurring.
Increase productivity.
Improve morale.
Enable better overall planning of your works.
Lead to greater efficiency.
Enable health and safety integration with other Contractors.
Improve communication on site.
Encourage better working relationships.
Save you money!
Safety Statement
Section 20 of the Safety, Health and Welfare at Work Act 2005 requires all employers to prepare or cause
to be prepared a safety statement based on risk assessment. If SMP20 is completed fully it will help you
satisfy the requirements under Section 20 of the Act as follows if:
SMP20 is based on the identification of hazards and risk assessment.
The protective and preventive measures are detailed and adequate resources are allocated.
Emergency plans are detailed.
The duties of the employers and employees regarding health and safety are outlined
and implemented.
Effective communication to employees and others is carried out.
Ongoing co-ordination and monitoring of construction work is undertaken.
For work activities you engage in that are not covered within SMP20 then you will need to supplement the
pack with the relevant information on these activities in order to comply with legislative requirements.
Ultimately you want to prevent accidents!
To appreciate the benefits in managing health and safety, you have to look at some of the negative
outcomes from failure to manage your day-to-day work activities. Construction remains one of the highest
risk sectors in Ireland. Reducing the number of deaths and injuries on our construction sites largely
depends on YOU and people like you working in the construction sector. Accidents will only be prevented
if you manage the risks and implement effective control measures.
As an employer, you have to manage your work activities from a cost point of view; from a quality point
of view; but also from a health and safety point of view.
You decide what work you will do and which of your employees will carry out this work. As part of this
you need to plan out the work, taking health and safety into account. You also need to let your employees
know how you expect them to do the work in a safe manner.
The negative impact of accidents goes beyond fatalities; on average each year thousands of workers are
injured on Irish construction sites.
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1.1 Why Should I Use This Safety Management Pack (SMP20)?
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SMP20
Safety Management Pack for Small
Contractors with 20 or Less Employees
The Health and Safety Authority has approved SMP20
The safety management pack is available now! Get it today and get to grips with how you
manage safety. The pack is clearly laid out and is easy to use. It will help you comply with
legal requirements and protect your employees safety, health and welfare.
The use of the safety management pack
(SMP20) will help:
- DcvcIop your own Safcty Statcmcnt and
Construction Stage Plan.
- fstabIish, impIcmcnt and maintain an
effective safety management system.
- Rcducc thc IikcIihood of accidcnts
occurring.
- lncrcasc productivity.
- lmprovc moraIc.
- fnabIc bcttcr ovcraII pIanning of your
works.
- lcad to grcatcr cfficicncy.
- Bcttcr hcaIth and safcty intcgration with
other contractors.
- lmprovc communication on sitc.
- fncouragc bcttcr working rcIationships.
- Savc you moncy!
SMP20 is your safety management pack.
New content is added as requirements
change. Here are some exciting new
features:
- Ncw cIcctronic forms that can bc fiIIcd
in, printed and signed.
- clcarning moduIcs highIighting thc kcy
parts of SMP20.
- Ncw guidancc for whcn you takc on thc
role of project supervisor construction
stage (PSCS).
Get all the latest information and dates of
upcoming workshops by visiting our website
www.csponline.ie or emailing us at
smp20@csponline.ie. You can also follow us
on Twitter @CSPSMP20.