Westwood Homeowners Association, Inc.

A Florida Condominium
1440 Ocala Road, Tallahassee, FL 32304

Meeting of the Board of Directors

November 20, 2008, at 7:15 PM
at the Westwood Clubhouse

AGENDA AND SUPPLEMENT

I. Call to Order William Graham, President

II. Roll Call Jeff Clotfelter, Secretary
______William Graham, President ______Sheila Chitty, Treasurer
______Jeff Clotfelter, Secretary ______Darrin Jones, Assistant Secretary
______Leo Rotan, Vice President
III. Proof of Notice Bill Graham, President
IV. Approval of Minutes from October 16, 2008 Meeting Jeff Clotfelter, Secretary
V. Officers’ and Committee Reports
A. Officers Reports
• President – William Graham
• Treasurer -- Sheila Chitty
B. Manager’s Report – Phyllis Graham
C. Committee Reports
• Landscaping/Tree Committee – Gloria Rotan
• Lighting Committee – Leo Rotan

VI. Old Business:

A. Consideration of drainage work at unit 406
B. Consideration of roof repairs.
C. Consideration of deck repairs/replacements.
VII. Residents Comments and Proposals
VIII. New Business
A. Consideration of 2009 operating budget
B. Consideration of 2009 special assessment
C. Consideration of pool issues: maintenance contract; compliance with Graeme Baker Safety Act, pool
closing
D. Consideration of landscaping contract.
E. Consideration of gutter maintenance contract.
F. Consideration of hiring plumber to inspect beneath raised units for water leaks.
G. Consider hiring Action Labor for cleanup day (under raised units; pool area and furniture; light globes)
H. Consideration of request to replace patio tile at unit 222
I. Consideration of request to waive late fee – unit 115
J. Proposal of items for next agenda.
IX. Adjournment

SUPPLEMENT TO AGENDA

VIII. New Business

A. Lawsuit filed by owner of unit 512
B. Clubhouse water intrusion
C. Unit 116 – hole by gate
D. High Quality service of air conditioner/heating unit annual maintenance $230 for 2 visits (now & spring)
or $149 for single visit.
 Westwood Homeowners Association, Inc.
A Florida Condominium
1440 Ocala Road, Tallahassee, FL 32304

Meeting of the Board of Directors

November 20, 2008, at 7:15 PM
at the Westwood Clubhouse

Minutes

I. Call to Order William Graham, President

Meeting called to order at 7:15
II. Roll Call Jeff Clotfelter, Secretary
present______William Graham, President _ present _____Sheila Chitty, Treasurer
present______Jeff Clotfelter, Secretary _absent_____Darrin Jones, Assistant Secretary
present______Leo Rotan, Vice President
III. Proof of Notice Bill Graham, President
14 day notice was given
IV. Approval of Minutes from October 16, 2008 Meeting Jeff Clotfelter, Secretary
Waived
V. Officers’ and Committee Reports
A. Officers Reports
• President – William Graham
Waived
• Treasurer -- Sheila Chitty
Sheila addressed questions. The financial pack is included in this document
B. Manager’s Report – Phyllis Graham
Waived
C. Committee Reports
Waived
• Landscaping/Tree Committee – Gloria Rotan
• Lighting Committee – Leo Rotan

VI. Old Business:

A. Consideration of drainage work at unit 406
Per the attached bid and based on prior work quality, Jeff Clotfelter moves to accept Jett’s bid to do the work
on 406. Leo Rotan seconds. AIF
B. Consideration of roof repairs.
For roofs on units 220, 222, 409-411, Bill Graham moves to have Jenkins do the repairs on all three issues,
Sheila Chitty seconds, AIF.
C. Consideration of deck repairs/replacements.
Bill Graham moves to be allowed to retain an attorney in regards to Josephine Newton’s (512) lawsuit on
behalf of the board, Leo Rotan seconds, AIF.
Bill Graham moves to defer a decision on deck repair until advice is given by legal counsel, Jeff Clotfelter
seconds, AIF.
Bill Graham moves to retain Jet to evaluate all decks for the purpose of litigation, Leo Rotan seconds, AIF.
VII. Residents Comments and Proposals
Fancy Funk asks for, in the future,, redoing the budget to even out the operating costs.
Dick Sublet said that overall, he is happy with the way Westwood is looking.

VIII. New Business

A. Consideration of 2009 operating budget
Recommendations were made and noted on the attached document
B. Consideration of 2009 special assessment
Bill Graham moves to defer the decision on the assessment, for the purpose of presentation to the homeowners
at the annual meeting, until such time as an accurate evaluation of the immediate structural integrity and
safety needs has been obtained, Leo Rotan seconds, AIF.
Leo Rotan moves to hire Jett to do the evaluation, Bill Graham seconds, AIF.
 Bill Graham moves to notice proposed 2009 special assessment of $1500 at the next meeting, Leo Rotan
seconds, AIF.
C. Consideration of pool issues: maintenance contract; compliance with Graeme Baker Safety Act, pool
closing
Bill Graham moves to close the pool until such time as the repairs needed to make it compliant with the new
laws are made, beginning December 19th, Leo Rotan seconds, AIF.
Bill Graham moves to continue the Pool Tech contract and add a $150 cap on as needed repairs, Leo Rotan
seconds, AIF.
D. Consideration of landscaping contract.
Sheila Chitty moves to continue the recontract with A&A for 2009, Leo Rotan seconds, AIF.
E. Consideration of gutter maintenance contract.
Unaddressed
F. Consideration of hiring plumber to inspect beneath raised units for water leaks.
Unaddressed
G. Consider hiring Action Labor for cleanup day (under raised units; pool area and furniture; light globes)
Unaddressed
H. Consideration of request to replace patio tile at unit 222
Sheila Chitty moves to allow 222 to replace existing tile on patio, Leo Rotan seconds, AIF.
I. Consideration of request to waive late fee – unit 115
Bill Graham moves to deny request for waiving of the late fee, Jeff Clotfelter seconds, AIF.
J. Proposal of items for next agenda.
IX. Adjournment

SUPPLEMENT TO AGENDA

VIII. New Business

A. Lawsuit filed by owner of unit 512
Addressed earlier
B. Clubhouse water intrusion
Unaddressed
C. Unit 116- hole by gate
Bill Graham moves to have the hole next to the gate fixed, Leo Rotan seconds, AIF.
D. High Quality service of air conditioner/heating unit annual maintenance $230 for 2 visits (now & spring)
or $149 for single visit.
Unaddressed

Leo Rotan moves to adjourn meeting at 9:21, Bill Graham seconds, AIF
We immediately reformed to address the 116 hole in fence issue.
6:55 PM Westwood Homeowners Association, Inc.
12/15/08
Transaction List by Date
November 2008

Invoice
Date Num Memo Amount Total

A & A Lawn Service & Landscaping LLC 11/11/2008 2051 October grounds maintenance (3,185.16)

Auto Owners Ins. 11/11/2008 2053 2nd Payment Liability Insurance (2,301.22)

City of Tallahassee 11/17/2008 DEBIT Electric & Garbage -1,156.44

City of Tallahassee 11/17/2008 DEBIT Electric -16.15

City of Tallahassee 11/17/2008 DEBIT Electric -118.64

City of Tallahassee 11/18/2008 DEBIT Water & Sewer -2,825.50

TOTAL CITY OF TALLAHASSEE (4,116.73)

DBPR - Division of Florida Land Sales 11/04/2008 2046 Annual Condo Fees (404.00)

Jenkins Roofing, Inc. 11/20/2008 2054 Roof Repair - Units 205 and 412 (3,000.00)

Marpan Supply Co., Inc. 11/20/2008 DEBIT Dumpster rental (72.03)

Massey Services Inc. Pest Control 11/11/2008 2052 October pest control (178.50)

Premium Assignment Corporation 11/25/2008 DEBIT Payment on insurance premium debt (5,247.72)

R.C. Electrical Services 11/20/2008 2055 Buried exposed wire & moved light by 512; (393.70)

Wally Womble 11/04/2008 2045 Pool Service for October 2008 + repairs (541.40)

Westwood Homeowners Assoc. Reserve AC 11/30/2008 2057 Transfer collected Special Assessment Nov 2008 to Reserve Fund (3,293.00)

(22,733.46)

Note: Comcast Cable was paid twice in October due to early initiation of payment by bank debit

Page 1 of 1
 6:43 PM Westwood Homeowners Association, Inc.
12/15/08
A/R Aging Summary
As of November 30, 2008

1 - 30 31 - 60 61 - 90 > 90 TOTAL
408-A GEORGE 333.00 333.00 333.00 3,340.00 4,339.00 NOW PAID UP THROUGH JANUARY 2009
215-B NORWOOD LIEN MAR 30 07 277.00 277.00 277.00 1,737.00 2,568.00
220-B GREER 277.00 277.00 277.00 1,728.00 2,559.00
420-C ANGEL 333.00 333.00 333.00 30.00 1,029.00
503-D RYAN 333.00 333.00 60.00 0.00 726.00
219-B WINTERS 277.00 277.00 145.00 0.00 699.00
506-C LEE 333.00 316.25 0.00 0.00 649.25
207-B NORTON 277.00 277.00 15.00 0.00 569.00
304-B ROWLAND 277.00 102.00 0.00 0.00 379.00
103-C NOVELLIERE 333.00 0.00 0.00 0.00 333.00
311-C BOOTH 318.00 0.00 0.00 0.00 318.00
206-C MUNN ( pur6/27/08) 296.00 0.00 0.00 0.00 296.00
409-B GREEN 277.00 0.00 0.00 0.00 277.00
416-B BIELEC 239.00 0.00 0.00 0.00 239.00
316-B CLAUSON 223.00 0.00 0.00 0.00 223.00
115-B TWEEDIE 15.00 0.00 0.00 0.00 15.00
412-C McHARDY-GRANT 0.00 0.00 3,143.52 0.00 3,143.52
407-A TOMLINSON 0.00 0.00 0.00 233.76 233.76
406-A PERCY -7.00 0.00 0.00 0.00 -7.00
418-B CLOTFELTER -18.00 0.00 0.00 0.00 -18.00
405-A BIRDSONG & SHUMATE -34.01 0.00 0.00 0.00 -34.01
413-C MADDOX -70.00 0.00 0.00 0.00 -70.00
303-B HARMSEN -262.00 0.00 0.00 0.00 -262.00
509-B ERSKINE (pur. 2/28/07) -262.00 0.00 0.00 0.00 -262.00
TOTAL 3,764.99 2,525.25 4,583.52 7,068.76 17,942.52

SUMMARY OF ACCOUNTS RECEIVABLE 31-Oct-08 30-Sep-08 31-Aug-08 31-Jul-08

Number Amount Number Amount Number Amount Number Amount
BALANCES OVER $1000 NOTE (2) 4 10,495.00 3 7,692.00 3 7,305.00 3 6,648.00
BALANCES OVER $500, LESS THAN $1000 4 2,643.25 4 2,907.00 4 2,882.25 2 1,692.00
BALANCES BETWEEN $200 AND $500 7 2,065.00 8 2,576.00 11 3,500.00 11 3,471.25

Page 1 of 2
 6:43 PM Westwood Homeowners Association, Inc.
12/15/08
A/R Aging Summary
As of November 30, 2008

1 - 30 31 - 60 61 - 90 > 90 TOTAL
BALANCES BETWEEN $0 AND $200 1 15.00 2 112.00 3 74.00 1 185.00
TOTAL HOMEOWNERS' FEES DUE 16 15,218.25 17 13,287.00 21 13,761.25 17 11,996.25

CREDIT BALANCES 6 (653.01) 12 (1,980.06) 8 (1,215.01) 6 (410.01)

Unit 204 1,516.36

FOUNDATION REIMBURSEMENT OWED (1) Unit 407 233.76 Unit 407 433.76 Unit 407 533.76 Unit 407 633.76
FOUNDATION REIMBURSEMENT OWED Unit 412 3,143.52 Unit 412 3,143.52
TOTAL 24 17,942.52 31 14,884.22 30 13,080.00 25 13,736.36

(1) Making regular payments.

(2) Received payment of $4,990 from one owner in December.

Page 2 of 2
 Westwood Homeowners Association, Inc.
A/R Aging Summary
As of October 31, 2008

Current 1 - 30 31 - 60 61 - 90 > 90 TOTAL

408-A GEORGE 0.00 333.00 333.00 25.00 3,315.00 4,006.00
215-B NORWOOD LIEN MAR 30 07 0.00 277.00 277.00 25.00 1,712.00 2,291.00
220-B GREER 0.00 277.00 277.00 25.00 1,703.00 2,282.00
420-C ANGEL 0.00 333.00 333.00 15.00 651.00 1,332.00
416-B BIELEC 0.00 277.00 277.00 8.00 0.00 562.00

SUMMARY OF ACCOUNTS RECEIVABLE 31-Oct-08 30-Sep-08 31-Aug-08

Number Amount Number Amount Number Amount
BALANCES OVER $1000 4 9,911.00 3 7,692.00 3 7,305.00
BALANCES OVER $500, LESS THAN $1000 1 562.00 4 2,907.00 4 2,882.25
BALANCES BETWEEN $200 AND $500 12 3,763.25 8 2,576.00 11 3,500.00
BALANCES BETWEEN $0 AND $200 0 - 2 112.00 3 74.00
TOTAL HOMEOWNERS' FEES DUE 17 14,236.25 17 13,287.00 21 13,761.25

CREDIT BALANCES 5 (846.01) 12 (1,980.06) 8 (1,215.01)

FOUNDATION REIMBURSEMENT OWED (1) Unit 407 333.76 Unit 407 433.76 Unit 407 533.76
FOUNDATION REIMBURSEMENT OWED Unit 412 3,143.52 Unit 412 3,143.52
TOTAL 24 16,867.52 31 14,884.22 30 13,080.00

(1) Making regular payments.

Page 1 of 1
6:40 AM Westwood Homeowners Association, Inc.
11/08/08
Accrual Basis Balance Sheet
As of October 31, 2008

Special
Operating Reserve Assessment
ASSETS
Current Assets
Checking/Savings
OPERATING CHECKING -CAP CITY BK 40,449.47
BANK OF AMERICA-Utility Deposit 10,756.11
RESERVE CHECKING - CAP CITY BK 18,803 (5,859)
RESERVE INVEST - VANGUARD GROUP 47,040.04
Total Checking/Savings 51,205.58 65,842.74 (5,859.00)

Accounts Receivable
*Accounts Receivable 16,867.52 5,859.00
Total Accounts Receivable 16,867.52 5,859.00 -

Total Current Assets 68,073.10 71,701.74 (5,859.00)

Other Assets
PREPAID INS PREMIUM 45,538.88
Total Other Assets 45,538.88

TOTAL ASSETS 113,611.98 71,701.74 (5,859.00)

LIABILITIES & EQUITY

Liabilities
Current Liabilities
Other Current Liabilities 5,859.00
PREMIUM ASSIGNMENT CORP DEBT 45,814.97
Total Other Current Liabilities 45,814.97 - 5,859.00

Total Current Liabilities 45,814.97 - 5,859.00

Total Liabilities 45,814.97 - 5,859.00

Equity
FUND BALANCE 49,341.56 95,671.12
Net Income 18,455.45 (35,687.38) (5,859.00)
Total Equity 67,797.01 59,983.74 (5,859.00)

TOTAL LIABILITIES & EQUITY 113,611.98 59,983.74 -

Page 1 of 1
9:11 AM Westwood Homeowners Association, Inc.
12/15/08
Accrual Basis Profit & Loss
January through November 2008

Jan - Nov 08
Ordinary Income/Expense Other Income/Expense
Income RESERVE FEES
100 INCOME 104A RESERVE-Interest Received 975.22
102 B- Maintenance Fee 126,225.00 2007 Collected Fees 333.00
103 A-C-D- Maintenance Fee 154,550.00 Total RESERVE FEES 1,308.22
104 LATE FEES & MISC 2,313.37
104B OPERATING-Interest Receiv 94.98 RESERVES EXPENDITURES
105 POOL/PARK KEYS/CLUBHSFEES 90.50 BLDG STRUCTURE RESERVE EXPENSE 7,306.24
Total 100 INCOME 283,273.85 GUTTER RESERVE EXPENSE 4,825.00
Total Income 283,273.85 ROOF RESERVE EXPENSE 3,150.00

Expense SIDEWALK/LIGHTS/FENCING SPEND 15,818.36

300 ROUTINE EXPENSES Total RESERVES EXPENDITURES 31,099.60

302 ANNUAL MEETING EXPENSES 301.73 Net Reserve Income -29,791.38
303 ACCOUNTING FEES 4,500.00
304 BANK FEES & CHARGES 127.70 2008 SPECIAL ASSESSMENT INCOME 41,329.00
305 CORPORATION FEES 404.00 Total SPECIAL ASSESSMENT INCOME 41,329.00
306 INSURANCE-LIAB./D&O/BOND 79,586.14 SPECIAL ASSESSMENT EXPENDITURES
307 INCOME TAX EXPENSE 1,185.99 BLDG STRUCTURE RESERVE EXPENSE 24,678.00
308 LICENSES & PERMITS 200.00 GUTTER RESERVE EXPENSE 10,250.00
Total 300 ROUTINE EXPENSES 86,305.56 ROOF RESERVE EXPENSE 7,744.00
400 ADMINISTRATIVE EXPENSES SIDEWALK/LIGHTS/FENCING SPEND 1,260.00

402 ADMINISTRATIVE EXPENSES 1,520.28 Total SPECIAL ASSESSMENT EXPENDE 43,932.00

403 CONSULTING 245.00 Net Special Assessment Income (2,603.00)
404 MANAGEMENT FEES 4,000.00
405 FINANCING EXPENSE 2,492.55 NET WESTWOOD INCOME (accrual basis) (7,752.17)
Total 400 ADMINISTRATIVE EXPENSES 8,257.83
600 BUILDING MAINTENANCE
602 BLDG REPAIR/MAINTENANCE 19,916.00
603 BLDG MATERIALS & SUPPLIES 1,654.11
604 CLUBHOUSE CLEANING EXP 2,173.93
605 PEST CONTROL 4,991.74 NOTE: CASH income (loss) is ($15,713.05)
606 POOL SERVICE/SUPPLIES 6,220.24
Total 600 BUILDING MAINTENANCE 34,956.02
700 GROUNDS MAINTENANCE

702 GROUNDS CONTRACT 24,718.76

703 LANDSCAPING EXPENSES 8,263.24
704 PERIMETR FENCE/LOCK MAINT 897.59
705 PLUMBING/SEWAGE REPAIRS 2,530.88
706 ELECTRICAL MAINTENANCE 2,463.17
707 TRASH PICK UP/REMOVAL 713.31
708 TREE REMOVAL 2,425.00
709 GUTTER CLEANING 3,718.00
Total 700 GROUNDS MAINTENANCE 45,729.95
800 UTILITIES EXPENSE

802 COMCAST CABLE 32,464.00

803 ELECTRICITY 6,807.29
804 WATER & SEWER 29,647.78
806 GARBAGE DISPOSAL/DUMPSTERS 14,463.21
Total 800 UTILITIES EXPENSE 83,382.28
Total Expense 258,631.64

Net Ordinary Income 24,642.21

Page 1 of 1
12:20 AM Westwood Homeowners Association, Inc.
12/02/08
Accrual Basis Trial Balance
As of November 30, 2008

Special
Operating Reserve Assessment
OPERATING CHECKING -CAP CITY BK 45,639
BANK OF AMERICA-Utility Deposit 10,756
RESERVE CHECKING - CAP CITY BK 18,840 (2,603)
RESERVE INVEST - VANGUARD GROUP 47,040
*Accounts Receivable 17,958
PREPAID INS PREMIUM 40,479
PREMIUM ASSIGNMENT CORP DEBT (40,848)
FUND BALANCE (49,342) (95,671)
100 INCOME:102 B- Maintenance Fee (126,225)
100 INCOME:103 A-C-D- Maintenance Fee (154,550)
100 INCOME:104 LATE FEES & MISC (2,313)
100 INCOME:104A RESERVE-Interest Received (975)
100 INCOME:104B OPERATING-Interest Receiv (95)
100 INCOME:105 POOL/PARK KEYS/CLUBHSFEES (91)
300 ROUTINE EXPENSES:302 ANNUAL MEETING EXPENSES 302
300 ROUTINE EXPENSES:303 ACCOUNTING FEES 4,500
300 ROUTINE EXPENSES:304 BANK FEES & CHARGES 128
300 ROUTINE EXPENSES:305 CORPORATION FEES 404
300 ROUTINE EXPENSES:306 INSURANCE-LIAB./D&O/BOND 79,586
300 ROUTINE EXPENSES:307 INCOME TAX EXPENSE 1,186
300 ROUTINE EXPENSES:308 LICENSES & PERMITS 200
400 ADMINISTRATIVE EXPENSES:402 ADMINISTRATIVE EXPENSES 1,520
400 ADMINISTRATIVE EXPENSES:403 CONSULTING 245
400 ADMINISTRATIVE EXPENSES:404 MANAGEMENT FEES 4,000
400 ADMINISTRATIVE EXPENSES:405 FINANCING EXPENSE 2,493
600 BUILDING MAINTENANCE:602 BLDG REPAIR/MAINTENANCE 19,916
600 BUILDING MAINTENANCE:603 BLDG MATERIALS & SUPPLIES 1,654
600 BUILDING MAINTENANCE:604 CLUBHOUSE CLEANING EXP 2,174
600 BUILDING MAINTENANCE:605 PEST CONTROL 4,992
600 BUILDING MAINTENANCE:606 POOL SERVICE/SUPPLIES 6,220
700 GROUNDS MAINTENANCE:702 GROUNDS CONTRACT 24,719
700 GROUNDS MAINTENANCE:703 LANDSCAPING EXPENSES 8,263
700 GROUNDS MAINTENANCE:704 PERIMETR FENCE/LOCK MAINT 898
700 GROUNDS MAINTENANCE:705 PLUMBING/SEWAGE REPAIRS 2,531
700 GROUNDS MAINTENANCE:706 ELECTRICAL MAINTENANCE 2,463
700 GROUNDS MAINTENANCE:707 TRASH PICK UP/REMOVAL 713
700 GROUNDS MAINTENANCE:708 TREE REMOVAL 2,425
700 GROUNDS MAINTENANCE:709 GUTTER CLEANING 3,718
800 UTILITIES EXPENSE:802 COMCAST CABLE 32,464
800 UTILITIES EXPENSE:803 ELECTRICITY 6,807
800 UTILITIES EXPENSE:804 WATER & SEWER 29,648
800 UTILITIES EXPENSE:806 GARBAGE DISPOSAL/DUMPSTERS 14,463
RESERVE FEES:2008 SPECIAL ASSESSMENT (41,329)
RESERVE FEES - PRIOR YEAR ASSESSMENT (333)
RESERVES EXPENDITURES:BLDG STRUCTURE RESERVE EXPENSE 7,306 24,678
RESERVES EXPENDITURES:GUTTER RESERVE EXPENSE 4,825 10,250
RESERVES EXPENDITURES:ROOF RESERVE EXPENSE 3,150 7,744
RESERVES EXPENDITURES:SIDEWALK/LIGHTS/FENCING SPEND 15,818 1,260
TOTAL 0 0 0

Page 1 of 1
 Estimate For Vendor Amount Color = Approved 11/20/08

Decks

512: front patio deck Jett Builders $ 8,250.00

311: front patio deck

Replacement Jett Builders $ 13,000.00

Repair only Dion Builders $ 13,816.80

Replacement Dion Builders $ 19,968.00

Drainage. Unit 406: Waterproof trench, install French drain, tie

downspout into drain, fill trench with gravel, drain beneath sidewalk to

Gutter Solutions $ 2,245.00

Jett Builders $ 875.00

Grounds Maintenance, Gutter & Roof Cleaning, Garbage Transfer

A&A $ 38,221.92

C&A $ 40,200.00

(Does not have workers compensation insurance) Jean Charles $ 24,000.00

Gutter Cleaning

Gutter Solutions $ 7,200.00

Pool Maintenance Contract: Twice weekly cleaning

(includes all chemicals; would like to have
permission to do repairs up to $150) Pool Tech $ 385.00

(does not include any chemicals) Swain Pools $ 349.00

Roofs

220 - Roof. Replace damaged boots on main building 219-221 Jenkins Roofing $ 900.00

222 - Roof. Replace damaged boots Jenkins Roofing $ 995.00

409-411 - Roof. Replace 11 boots, damaged area over 409 and the
buckled area on backside Jenkins Roofing $ 2,250.00
 OFFICIAL
NOTICE
Thursday, November 20, 2008

Monthly Board Meeting

7:15 PM in the Clubhouse

THE BOARD WILL VOTE ON

THE 2009 BUDGET AND
SPECIAL ASSESSMENT!
 Revised 11-20
WESTWOOD APPROVED 2009 APPROVED PROJECTED APPROVED
OPERATING BUDGET BUDGET 2008 ACTUAL 2008 BUDGET 2009
300 ROUTINE EXPENSES
302 ANNUAL MEETING EXPENSES $600 301.73 $600 $4,000.00 late fees
303 ACCOUNTING FEES $4,300 4,500.00 $4,500
304 BANK FEES & CHARGES $0 127.70
305 CORPORATION FEES $405 444.00 $404
306 INSURANCE-LIAB/D&OBOND $84,910 82,066.65 $73,000
307 INCOME TAX $0 1,185.99
308 LICENSES & PERMITS 275 200.00 $200
309 LEGAL FEES $750 $0 $10,000.00
310 CONTINGENCIES $0 $1,500
311 INSURANCE APPRAISAL $0 $1,200
TOTAL ROUTINE EXPENSES $91,240 $88,826 $80,204

400 ADMINISTRATIVE EXPENSES

402 ADMINISTRATIVE EXPENSES $3,500 1,862.28 $2,100
403 CONSULTING 245.00
404 MANAGEMENT FEES $20,000 8,000.00 $24,000
405 FINANCING EXPENSE $3,230 2,742.74 $2,450
TOTAL ADMINISTRATIVE EXPENSE $26,730 $12,850 $28,550

600 BUILDING MAINTENANCE

602 BLDG REPAIRS/MAINTENANCE $23,000 $46,547 $32,000
603 BLDG MATERIALS & SUPPLIES $5,600 $5,600
604 CLUBHOUSE CLEANING EXP $975 2,173.93 $150
605 PEST CONTROL $6,600 5,170.24 $3,342
606 POOL SERVICE/SUPPLIES $5,500 6,378.82 $5,500 $11,500.00
TOTAL BUILDING MAINTENANCE $41,675 $65,870 $40,992

700 GROUNDS MAINTENANCE

GROUNDS CONTRACT (incl. Gutter Cleaning &
702 Garbage Transfer) $38,141 38,221.92 $40,000
703 LANDSCAPING EXPENSE $7,500 8,263.24 $3,500
704 PERIMETER FENCE/LOCK MAINTENANCE $250 897.59 $1,000
705 PLUMBING/SEWAGE REPAIRS $1,500 2,530.88 $1,500
706 ELECTRICAL MAINTENANCE $5,500 2,819.47 $4,000
707 TRASH PICK UP/REMOVAL $1,000 813.31 $1,000
708 TREE REMOVAL AND CARE $5,000 2,425.00 $500 $2,500.00
710 DRAINAGE $5,000
TOTAL GROUNDS MAINTENANCE $58,891 $55,971 $56,500

800 UTILITIES EXPENSE

802 COMCAST CABLE $42,107 35,702.70 $37,188
803 ELECTRICITY $6,625 7,350.46 $8,850
804 WATER & SEWER $40,000 32,452.42 $33,000
806 GARBAGE DISPOSAL/DUMPSTERS $10,800 7,276.66 $9,466
TOTAL UTILITIES EXPENSE $99,532 $82,782 $88,504

TOTAL PROPOSED 2009 BUDGET $316,750.00

$318,068 $306,300 $294,750
THIS PROPOSED BUDGET IS LESS THAN THE PROPOSED BUDGET FOR 2008 AS THE PROJECTED
AMOUNT THAT WILL BE SPENT IN 2008 DOES NOT MEET THE PROPOSED BUDGET AMOUNT FOR 2008
THIS PROPOSED BUDGET WOULD MAKE THE MONTHLY FEE FOR A-C-D UNITS $272.00 AND THE B
UNITS $218.00
THE BUDGET COMMITTEE IS IN AGREEANCE THAT BECAUSE OF THE ENORMITY OF MAJOR
MAINTENANCE ISSUES THAT ARE FACED BY WESTWOOD AN ASSESSMENT IS AGAIN NEEDED FOR
THE 2009 YEAR. AFTER AN INITIAL SUGGESTION OF $1,000, THE BUDGET COMMITTEE SUGGESTS
THAT THE ASSESSMENT BE SET AT $45.00/UNIT PER MONTH