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BUSINESS PLAN PROFORMA This can be used by services to develop a business plan as required. Please remember to delete any bits in italics or brackets as these are only there to tell you how to use the plan.

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BUSINESS PLAN
[ INSERT NAME OF PRESCHOOL AND PICTURE IF POSSIBLE]

Years of Operation:

Name of Licensee:

Project Code:

Maximum Licensed Places:

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Location and Operating Catchment

[Insert Map of Location and area you draw from here. Maps can be accessed and then adapted as required from your local councils website or from www.whereis.com.au]

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Catchment [Insert a verbal description of where you are are where your children come from eg WeCare preschool is located in the small rural community of Woop Woop West which is located in the Local Government Area of Lower Himpty. We draw children from the town area of Woop Woop West and from the Northern part of Lower Himpty LGA. A small number of our children also come from the neighbouring LGA of Tootsville, especially the Southern towns of Uhira and Somersly]

Business Environment
[Insert general statement about the business environment in which you operate listing your major stakeholders for example: WeCare Preschool is a two unit preschool catering for 30 children in the 4-5 year age range. WeCare provides early education and care for children from 9am 3pm two days per week (currently Mondays and Tuesdays). Our stakeholders include the community of Woop Woop West the parents of the children currently in the service, the parents of children who have graduated from the service, the staff members if WeCare, the Department of Community Services and most importantly the children who attend the preschool.

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WeCare has strong working relationships with the local Schools as Communities project, the baby health centre and Woop Woop West primary school. There is one Long Day Care service in Woop Woop West which caters mostly for under two year olds but has 5 toddler spaces. ]

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Demographic profile of the LGA or service area

[As per guidelines] [Sample could be like this Marrickville has a population of 73,431 people of which 4,043 pre-school-aged children are under five. Pre-school children constituted 5.6% of the population, compared with 6.7% across Sydney. Their shares of the population had fallen by 0.5% since 1996. Marrickville has some 27,900 households of which a majority (60%) are family households, with the average family household having 3.0 people. There were 2,788 lone parents, 4.2% of the population with five-sixths of them being women. Marrickville had some 7,100 couples with children, with 56% having all their children aged under 15. They constituted 41% of all families and had 37% of Marrickville's people. Another 39% of families were couples without children, home to 19% of the population. In addition, there were 2,790 single-parent families (with 10% of the population) and 621 families of other types. In Marrickville, it is most common for dwellings to be private rental, with 11,223 dwellings or 37% of the occupied dwelling stock being rented. The remaining dwellings were fully owned (29%), being purchased (20%) or public housing (2.6%). Marrickville's much lower proportion of dwellings which were fully owned, relative to Sydney, indicates this community has much fewer longer-term or wealthier residents. On average, the incomes of Marrickville's adults (aged 15+) in 2001 were similar to Sydney's, with the median income in the range of $400-$499 (gross) a week.]

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Legislative Framework
Our preschool and professionals working in our service are expected to adhere to specific legal systems to ensure compliance. These include Acts, Regulations, Standards, and Codes of Practice. Both State and Federal legislation govern the operation of our service. NSW State Government: NSW Childrens Services Regulation 2004 Children and Young Persons (Care and Protection) Act 1998 Occupation Health and Safety Regulations Anti Discrimination legislation Privacy Act Federal: Anti-Discrimination Legislation Industrial and Financial Laws Privacy Act Child Protection The legislation in place to ensure the protection of children and young people includes: Children and Young Person (Care and Protection) Act 1998 Commission for Children and Young People Act 1998 Child Protection (Prohibited Employment) Act 1998 Ombudsman Amendment (Child Protection and Community Services) Act 1998 Children and Young Person (Care and Protection) Act 1998 The objects of this Act are to provide: that children and young persons receive such care and protection as is necessary for their safety, welfare and well-being, taking into account the rights, powers and duties of their parents or other persons responsible for them, and that all institutions, services and facilities responsible for the care and protection of children and young persons provide an environment for them that is free of violence and exploitation and provide services that foster their health, developmental needs, spirituality, self-respect and dignity, and

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that appropriate assistance is rendered to parents and other persons responsible for children and young persons in the performance of their child-rearing responsibilities in order to promote a safe and nurturing environment.

Commission for Children and Young People Act 1998 The Act requires that all people commencing paid work that primarily involves direct contact with children where that contact is unsupervised must be screened, This screening process incorporates: a relevant national criminal record check a check of relevant Apprehended Violence Orders, and a review of relevant completed disciplinary proceedings the applicant may have had in previous employment. Under the Act employers may also screen current employees engaged in child-related employment and unpaid workers, such as volunteers. Screening these people, however, is not mandatory. Child Protection (Prohibited Employment) Act 1998 The Act aims to prevent a 'prohibited person' from gaining or remaining in specific types of child-related employment. An employer cannot employ a prohibited person for work which primarily involves direct contact with children where that contact is unsupervised. A prohibited person is a person convicted of committing a serious sex offence. For the purposes of this legislation a serious sex offence is an offence involving sexual activity or acts of indecency which is or was punishable by penal servitude or imprisonment for 12 months or more in New South Wales. NSW Ombudsman The NSW Ombudsman is the organisation charged with the responsibility of implementing the Ombudsman Act of 1974. The NSW Ombudsman role is to respond, monitor and investigate allegations of child abuse by staff in services and to respond to any complaints about inappropriate handling of complaints or allegations against employees. Anti Discrimination Law This law which is covered by both Commonwealth and State Acts applies to both the employment of staff as well as to children and families using, or wishing to use, a service. It prohibits any employer from discriminating on the basis of race, religion, sex, marital, disability, carers responsibility and homosexual and lesbian discrimination. Privacy Act The privacy act is also covered by both Commonwealth and State Acts.

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Commonwealth Privacy Act 1988 - Privacy Amendments (Private Sector) Act 2000 This act applies to private sector organisations with an annual turnover of more then $3million and all providers of health services, regardless of size. Childrens services can be considered health services NSW Heath Records Act 2001 The aim of the Health Records Act is to protect the privacy & management of personal health information. NSW Privacy In NSW public sector agencies are required to comply with the Privacy & Personal Information Protection Act 1998. The implementation of Information Protection Principles regulates the way in which the NSW Public sector handles personal information. The Act defines personal information as any information or opinion about a person, whose identity is apparent or can be reasonably recognised from the information.

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Corporate governance and management

[Insert an overview of the management arrangements of the service including a description of each position in the organisation. A draft position description of the committee has been inserted for you to adapt as appropriate for your service].

Form of Incorporation: [as an association/company etc. Refer to Articles or Rules if uncertain] Committee Roles:
Chairperson/President acts as a spokesperson for the committee when necessary facilitates the smooth running of the management committee sets the meeting agenda, which will cover all necessary business sees that the meeting is properly convened in accordance with the organisations rules determines if a quorum is present at meetings chairs the meeting, helping to make it enjoyable, efficient and quick ensures the agenda is adhered to and that all members have a chance to contribute to the discussion helps the meeting come to agreement clearly states what decisions were made and who will implement them, so they are accurately recorded in the minutes summarise the meeting outcomes at the end of every meeting, so that people have a clear understanding of tasks to be performed and the decisions made closes the meeting only after the committees business has been properly dealt with. Vice Chairperson/President performs the chairpersons duties in their absence assists the chairperson in performing their tasks. Secretary keeps records of all business to do with the committee, including membership records, correspondence and minutes calls meetings giving notice as required under the constitution reads and tables for the meeting all relevant incoming and outgoing correspondence deals with this correspondence as decided by the committee ensures that all correspondence relevant to the staff is forwarded to them as soon as possible

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before each meeting, organises the venue and types and distributes the agenda takes the minutes for the meeting copies and distributes the minutes to the committee members after each meeting ensures the minute book is maintained and updated and signed off by the chairperson at next meeting ensures minutes of the annual general meeting are submitted to the appropriate agencies.

Treasurer oversees the financial management of the service ensures that true and proper financial records are kept plans a budget for financial expenditure pays accounts promptly keeps records of receipts and payments banks money, as soon as possible after it is received calculates staff wages and superannuation entitlements, and pays staff and maintains wages records deducts income tax and submits this to the Australian Taxation Office allocates petty cash and equipment allowance to the service ensures receipts are provided for all expenditure, including petty cash presents a written report and income and expenditure statement to the committee meetings ensures a yearly audit is carried out and submitted to appropriate agencies ensures that all government and funding agreement requirements are met. Other office bearers/committee roles Assistant Secretary takes on some of the Secretarys responsibilities, such as dealing with the correspondence performs the Secretarys duties in their absence. Assistant Treasurer if the Treasurer decides, takes on some of the Treasurers responsibilities, such as staff payments and petty cash and performs the Treasurers duties in their absence. Financial sub committee assists in all aspects of financial management ensures that the committees responsibilities that relate to financial management are maintained and in order Sub committees

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list any sub-committees you have

Publicity Officer makes statements to the media on behalf of the service publicises the activities of the service arranges for promotional material such as posters, pamphlets, newsletters, and so on.

Liaison Officer is the liaison person between the staff, parents, the community, schools and the management committee acts as the staffs contact person on the committeefor example, telling the management committee when staff take leave or to raise staff issues or problems with the committee encourages interaction between staff, parents and the committee sits on the sub-committee that employs staff for the service ensures new staff are oriented to their job encourages staff to participate in staff training is involved in staff evaluation and review ensures that staff and parent handbooks are updated and available participates in grievance procedures liaises with the coordinator/director on the suitability and use of volunteers, work experience or work placements. Fundraising Officer arranges fundraising activities, either directly or by delegation coordinates and manages fundraising efforts ensures that fundraising money is collected and given to the Treasurer for banking. Public Officer responsible for lodging the services annual statements (and other required documents) to the relevant authorities

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Staff Positions
[ Insert name of current staff member and brief overview of what they do within the service. Adjust position titles to fit your service] Director: Authorised Supervisor: Teacher: Teachers Assistant: Admin Assistant:

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Service Strengths
[positive features of the service including opportunities which generally arise from events outside the direct control of the service These can be listed as a bulleted list with short explanations as to why this item is a strength eg:

Only preschool in this community - this gives us market dominance 40 years continuous operation community knows who we are and what we do. Many ex-children bring their children to the service] X X X X X X X X X X X X X X

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Risk Assessment

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Identification/Definition

Assessment of each Control risk Strategies Impact Likelihood

Low Marketing Campaign Back to preschool day High

Implementation of Responsible control strategies Officer

Develop & implement documented campaign Run 1 per two years Develop fully documented procedure Management Co Chairperson Management Committee Publicity Officer Publicity Officer

Monitoring and review of effectiveness

Initial Review Date: March 07 Further Review Date: Yearly Review after first performance review May 07 Evaluation six months after appointment Number of issues requiring follow up action.

Fall in Enrolments

Resignation of teacher

High

Medium

Regular performance Reviews Employment of teachers aide for additional day per week

Major Breach of Service for failing to comply with Regulations

High

Low

Regular checks on Sections 3, 7, 9 of Regulation

Use CCCC Checklist on monthly basis

Authorised supervisor and committee as licensee

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Asset Register

Asset Register Number 1 2

Asset name

Make/Model

Purchased From

Date purchased

Purchase Price [$]

Physical Condition

Used for

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3 4 5 6 7 8 9 10

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Building Assets
Address of preschool: Building/s Owned by: Building is owned /leased Current Market Value Rent Per annum Formal /Informal Lease Term of Lease plus Options Other outgoings Responsibility of Maintenance belongs to: General Condition of Buildings General Condition of Grounds Maintenance Requirements Urgent Maintenance Requirements Ongoing

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Viability action plan

[Items 1-7 should culminate in a forward plan for the service, taking into account the goal of service viability and of improving access, affordability and quality of preschool programs across NSW. The action plan should be based on a clear statement of the proposed size, scope and nature of the services offered over the next five years, and actions required to deliver against this statement. Being specific in developing the action plan ensures that everyone understands what the strategy actually is and that its success or otherwise can be determined. It is realistic for the longer term actions to be a little less specific than the actions to be implemented in the short term The plan should clearly state what needs to be done, by whom, within what timeframe and how the strategy will be resourced. ]

Goal Area

Objectives

Strategies

Resources

Date for Completion

Who

Performance Indicator

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Goal Area

Objectives

Strategies

Resources

Date for Completion

Who

Performance Indicator

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Goal Area

Objectives

Strategies

Resources

Date for Completion

Who

Performance Indicator

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Budget
[Insert projected 5 year financial budgets Showing: sources and level of current and projected revenues major costs including capital expenditure financial assumptions (eg annual fee increases in line with CPI, increased DoCS funding) A sample budget has been included overleaf which may give you some ideas where to start from if you do not have current budget formats]

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Service summary sheet for new committee members

The We are currently approved for Last quarter/month we averaged Last year we averaged Last year our fees were This year our fees are Our financial year runs from Last year we earned $ $ $ $ Last year we spent $ $ $ Our surplus/deficit was $ At the end of the year $ we had assets of in staff costs in other costs in fees in grants other $ $ preschool opened places. We are open fees a week fees a week per session per session to per day per day per week per week / / hours per week

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Of this money we saved $ $ $ $ This money will be used to cover For staff provisions Building maintenance provisions Equipment provisions

Current membership includes: Chairperson Secretary Treasurer