Document Splitting in the Special Purpose Ledger

Use
The settings in this step determine the accounts, document type, and split methodology used for documents posted in the Special Purpose Ledger. The configuration settings described here control how a document line item is split by each object defined.

Prerequisites
Before you create the new ledger, you must make the following configuration settings: ... 1. Add the custom fields to the user-defined coding block, CI_COBL. 2. Create the table group designated for the new ledger. 3. Create all the company codes that require split document postings in the Special Purpose Ledger. 4. Configure the ledger for document splitting. 5. Define your business requirements, for example, regarding G/L accounts and document types, before you start configuration.

Procedure
This section describes the steps required to configure document splitting in the Special Purpose Ledger for actual postings. The configuration settings depend on the global settings in Financial Accounting. For this reason, you should refer to the settings in Financial Accounting when carrying out the steps described below. ... 1. Assign account number to item category Navigation IMG path Financial Accounting Special Purpose Ledger Actual Posting Settings for Accounting Integration Document Splitting Assign Account Number Item Category Assign all the relevant G/L accounts in a chart of accounts to the correct item categories.

2. Assign document type Navigation IMG path Financial Accounting Special Purpose Ledger Actual Posting Settings for Accounting Integration Document Splitting Assign Document Type Assign each FI document type to a business transaction and an associated variant. 3. Define zero-balance clearing account Navigation IMG path Financial Accounting Special Purpose Ledger Actual Posting Settings for Accounting Integration Document Splitting Define Zero-Balance Clearing Account Assign a G/L account that allows zero balance postings to the assigned account for the split objects. 4. Assign splitting method and fields to ledger Navigation IMG path Financial Accounting Special Purpose Ledger Actual Posting Settings for Accounting Integration Document Splitting Assign Ledger Splitting Method and Fields a. Select ledger ZT. b. Choose Splitting method and enter 0000000002 (Splitting: Vendor, Customer, Tax, Money, Company Code Clearing). c. Choose Assign fields and enter the account assignment objects ZZTITLE01, ZZTITLE02, ZZTITLE03, ZZTERRI, ZZMARKET, ZZLANGU, ZZBUSTYP, ZZORDERNR, ZZLINEITEM, and ZZFORMAT, if applicable. d. Specify whether you want to create zero balances for all the account assignment objects.

Result
... 1. The split ledger is ready for use. 2. All FI-initiated SPL documents should be split by objects in accordance with the configuration settings. 3. The assigned account is posted with zero balance transactions for each split object as necessary.

Zero-Balance Clearing
Asked by Niranjan Yandamuri | posted Dec 28, 2011 | Replies (11) Dear All, For Doc Splitting, I did the below config steps. Splitting is happening correctly at Invoice, Payment documents. The Steps to follow are: 1. Classify G/L Accounts for Document Splitting 2. Classify Document Types for Document Splitting 3. Define Zero-Balance Clearing Account ( I have defined ZBC Account, and Characteristic as Profit Center, ZBC required tab ticked) 4. Define Document Splitting Characteristics for General Ledger Accounting 8. Activate Document Splitting I have doubt with regards to Zero-Balance Clearing. I would like to know when this account gets triggered and in +which business transactions+. Pls let me know few example. When Splitting happened during invoice and payment, ZBC did not create any line items in my documents. Pls clarify my doubt. Niranjan Yandamuri

Document splitting also provides the function of Zero balance accounting. This Zero balance a/c will create another line item for the transaction and make the a/c balance will be Zero. For exampleCement A/c Dr. Profit Center A Rs.10000 To Cash Cr. Profit Center B Rs.10000

This is a simple transaction. now if you do the configuration of Zero balance a/cing in Document Splitting, you can get this transaction as mentioned belowCement A/c Dr. Profit Center A Rs.10000 Zero balance a/c Dr. Profit Center B Rs.10000 To Cash Cr. Profit Center B Rs.10000 To Zero balance a/c Profit Center A Rs.10000 Now result, your profit center a/c balance is zero. If you have set the Zero Balance Setting indicator for the document splitting characteristic, the system then ensures that the characteristics produce a balance of zero in each document by creating clearing lines. Zero balance account should have a 'Post automatically only'and *do not* select Line item display while creating the GL. If we have to distribute expenses between two or more profit centres then by having a zero balance a/c the balancing happens automatically. Profit Centre A 100 Profit Centre B 100 To cash 200 This 200 in the cash/bank account has no significance without splitting except as an entry. But we know that it is for expenses of 100 to Profit Centre A and 100 to Profit centre B. In my cash/bank account if I have this as a specific entry then I will know that 100 is for Profit centre A and 100 is for profit centre B. Now the system through the zero balance ac creates the required entries Profit Centre A 100 Profit Centre B 100 To Cash Profit Centre A 100 To Cash Profit Centre B 100 This can only be found in the GL View.