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NOTICE SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG) AUTOMATED REGIONAL JUSTICE INFORMATION SYSTEM (ARJIS) REQUEST FOR PROPOSALS (RFP)

Contract Number(s): 5002028

I. RFP SUMMARY

Service Requested:

The development, delivery, and installation of Regional eWatch Notification System and Interactive Crime Mapping Application and Services

Contract Type:

Firm Fixed-Fee Project-Specific Task Order

Number of Contracts:

One

Amount:

It is estimated that the Agreement/Project maximum expenditure amount shall be between $50,000 and $75,000.

Duration:

Six (6) months to three (3) years, depending on whether the solution chosen is in the Software as Service (SaaS) model (in which case, SANDAG-ARJIS would subscribe to the service for an initial period of up to three (3) years or less) or whether the solution is a purchased product (in which case the required project completion would be six (6) months from the date SANDAG-ARJIS enters into contract with the successful proposer).

Solution:

The firm may submit an off-the-shelf or custom built solution or

Payment Method:

Deadline for Questions Regarding this RFP:

a combination of both within the timeframes set forth above.

The implementation may be provided either as a SaaS – Software

as a Service and/or as a product - hosted by SANDAG-ARJIS.

Submitted invoices based upon firm fixed fees for specified deliverables or portion of services provided as set forth in issued Task Orders. SANDAG-ARJIS will negotiate appropriate progress payments based on completion of milestones. If, however, the selected solution is subscription-based, then payment method will be periodic payments for the subscription.

4 P.M., January 11, 2011 (All time references in this RFP are in Pacific Time.)

2011 (All time references in this RFP are in Pacific Time.) PROPOSAL DUE DATE: 12 Noon,

PROPOSAL DUE DATE:

12 Noon, January 14, 2011

Pacific Time.) PROPOSAL DUE DATE: 12 Noon, January 14, 2011 SANDAG • 401 B Street, Suite

SANDAG • 401 B Street, Suite 800 • San Diego, CA 92101-4231 • (619) 699-1900

SANDAG CONSULTANT/CONTRACTOR INFORMATION FORM (PROPOSER TO COMPLETE AND RETURN FORM WITH PROPOSAL)

Firm Name

Address

Firm Name (i.e., Sole Proprietorship, Partnership, Corporation)

Federal Tax I.D. Number

Identification of Person Authorized to Execute Agreement

Contact Name / Title

(

)

(

)

Phone

Fax

E-mail

Firm Point of Contact for SANDAG Project Manager

 

Contact Name / Title

 

(

)

(

)

Phone

Fax

E-mail

Is your firm a Certified Disadvantaged Business Enterprise (DBE)?

firm a Certified Disadvan taged Business Enterprise (DBE)? No Yes Will your firm be utilizing certified

No

a Certified Disadvan taged Business Enterprise (DBE)? No Yes Will your firm be utilizing certified Disadvan

Yes

Will your firm be utilizing certified Disadvantaged Business Enterprise (DBE) firm(s) under this agreement?

NoBusiness Enterprise (DBE) firm(s) under this agreement? RFP No: 5002028 Yes (if yes, check all that

RFP No: 5002028

Yes (if yes, check all that apply)(DBE) firm(s) under this agreement? No RFP No: 5002028 Hispanic Male Subcontinent Asian Male African American

Hispanic MaleNo RFP No: 5002028 Yes (if yes, check all that apply) Subcontinent Asian Male African American

Subcontinent Asian MaleNo: 5002028 Yes (if yes, check all that apply) Hispanic Male African American Asian Pacific American

African AmericanYes (if yes, check all that apply) Hispanic Male Subcontinent Asian Male Asian Pacific American Native

Asian Pacific American5002028 Yes (if yes, check all that apply) Hispanic Male Subcontinent Asian Male African American Native

Native AmericanYes (if yes, check all that apply) Hispanic Male Subcontinent Asian Male African American Asian Pacific

Womenyes, check all that apply) Hispanic Male Subcontinent Asian Male African American Asian Pacific American Native

REQUEST FOR PROPOSALS FOR

REGIONAL EWATCH NOTIFICATION SYSTEM AND (OPTIONAL) INTERACTIVE CRIME MAPPING APPLICATION AND SERVICES

I. INTRODUCTION

Thank you for your interest in contracting opportunities with the Automated Regional Justice Information System (ARJIS), a Joint Powers Agency (JPA) administered by the San Diego Association of Governments (SANDAG).

ARJIS and SANDAG are hereinafter collectively referred to as SANDAG-ARJIS. Wherever the words “ARJIS” or “SANDAG” appear independently in this Request for Proposals (RFP) document, they shall be read as “SANDAG-ARJIS.” Wherever the words “contractor” or “contractors” appear in this RFP document, they shall be read as the equivalent to the words “consultant” or “consultants,” respectively. Wherever the words “bid” or “bidder” appear in this RFP document, they shall be read as the equivalent of the words “proposal” or “Proposer,” respectively.

SANDAG-ARJIS is seeking proposals from qualified firms to develop, deliver, and install a Regional eWatch Notification System (Regional eWatch). Firms may also propose an Interactive Crime Mapping Application (Interactive Crime Mapping) of crimes, arrests, and traffic incidents. Both implementations may either be a product or a service in the Software as a Service (SaaS) model. The two solutions: Regional eWatch and Interactive Crime Mapping may be integrated or standalone implementations.

This RFP describes the project, the required scope of services, the consultant selection process, and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification.

II. BACKGROUND

A.

ARJIS

ARJIS is a complex criminal justice information system utilized by over 80 local, state, and federal agencies in the San Diego region. ARJIS consists of a number of applications and information systems of various technologies that are used by its customer agencies. The heart of ARJIS is a system that contains data on the region’s crime cases, arrests, citations, field interviews, traffic accidents, fraudulent documents, pawns, Uniform Crime Reporting (UCR), gang information, and stolen property. ARJIS is utilized by field officers and deputies, investigators, analysts, and law enforcement management. It provides a host of tools for everything from field identification, tactical analysis, and criminal investigations to crime mapping, statistical reporting, and crime analysis.

The ARJIS communications network provides applications and connectivity to over 2,500 workstations and printers throughout the 4,265 square miles of San Diego County. There are more than 11,000 system users generating in excess of 35,000 transactions daily.

ARJIS is a JPA under the California Government Code, and provides a regional criminal justice Enterprise information system. All municipalities in the county, including the County of San Diego, are member agencies of ARJIS. Member agencies participate in the governance of ARJIS and provide representation to the Business and Technical Working Groups and the Management Committee. The ARJIS member agencies are:

Carlsbad Police Department (CBPD) Chula Vista Police Department (CVPD) Coronado Police Department (COPD) El Cajon Police Department (ECPD) Escondido Police Department (ESPD)

La Mesa Police Department (LMPD) National City Police Department (NCPD) Oceanside Police Department (OPD) San Diego Police Department (SDPD) San Diego County Sheriff’s Department (SDSO)

In addition to the member agencies, there are more than 65 additional member affiliates and ex officio members which are comprised of local, state, and federal law enforcement agencies that utilize the services provided by ARJIS.

ARJIS is governed by the SANDAG Public Safety Committee (PSC), a board of elected officials and public safety leaders from the San Diego region. Routine direction is set by and received from the ARJIS Chiefs’/Sheriff’s Management Committee, comprised of all police chiefs in the county and the Sheriff and high-ranking officials from the ex officio agencies (or their designees).

Administratively, ARJIS is a division of the SANDAG.

Additional background information about ARJIS and participating agencies can be found at the following Web site: www.arjis.org.

B.

SANDAG

SANDAG is a legislatively created regional government agency that serves as a technical and informational resource for the area’s 18 incorporated cities and the county government, who collectively are the “Association of Governments.” SANDAG also serves as the federally designated Metropolitan Planning Organization (MPO) and Regional Transportation Commission for the region. Through this association, local governments work together to solve current problems and plan for the future. SANDAG builds consensus, makes strategic plans, obtains and allocates resources, and provides information on a broad range of topics pertinent to the San Diego region’s quality of life.

SANDAG is governed by a board of directors composed of mayors, council members, and two county supervisors representing the region’s 19 local governments. Current members include all the incorporated cities in the region – Carlsbad, Chula Vista, Coronado, Del Mar, El Cajon, Encinitas, Escondido, Imperial Beach, La Mesa, Lemon Grove, National City, Oceanside, Poway, San Diego, San Marcos, Santee, Solana Beach, and Vista – and the County of San Diego.

Supplementing the voting members are advisory representatives from Imperial County, the California Department of Transportation (Caltrans), the Metropolitan Transit System (MTS), the North County Transit District (NCTD), the U.S. Department of Defense, the San Diego Unified Port District, the San Diego County Water Authority, Tribal Governments, and Baja California, Mexico.

SANDAG conducts regional planning on matters such as growth management, transportation, environmental management, housing, open space, air quality, energy, fiscal management, economic development, and criminal justice. In addition, SANDAG is authorized to operate the FastTrak managed lane system on Interstate 15 and collect a half-cent transactions and use tax in San Diego County known as TransNet, which is used to construct highway, transit, and other types of transportation projects.

III. PROJECT SUMMARY

A. Project Background

Through its ARJIS Enterprise procurement effort, ARJIS is currently transitioning from its legacy mainframe system to a new environment that will include current technologies such as digital photographs, voice, and video recordings. ARJIS Enterprise will provide solutions for more efficient and cost-effective collaboration and exchange of information among San Diego’s justice and public safety agencies. The Enterprise procurement effort has led to the selection of Microsoft’s SharePoint solution for the portal and of Software AG’s solution for the middleware components of the Enterprise.

The Regional eWatch and the Interactive Crime Mapping solicited through this RFP build on the new ARJIS Enterprise structure by providing ARJIS users and community members with the functionalities described in this RFP.

Today, the City of San Diego’s Police Department and San Diego County Sheriff’s Department provide Neighborhood eWatch notification systems that automatically alert subscribers via e-mail of recent crime activity in their neighborhood. Crime activity information is presented in a tabular list and interactive Web map. This free subscription service provides citizens with information to help reduce crime in their neighborhoods and to increase interaction between neighbors and their respective Police or Sheriff’s Department. Crime data from other cities in the San Diego region are not included. There are approximately 20,000 subscribers to the City of San Diego’s eWatch system (apps.sandiego.gov/ewatch/index.jsp) and approximately 2,000 (two thousand) subscribers to the San Diego County Sheriff’s subscription service. This RFP solicits an eWatch system that is regional in scope.

In addition, ARJIS currently provides an Interactive Mapping Application where citizens throughout the San Diego region can view crime activity in their neighborhoods (mapping.arjis.org). Citizens can select a geographical area, a date range and incident types. The result is a Web map of the specified activity where citizens can obtain a report or click on an incident icon to get more details. Incident types shown on the map include crimes, arrests, citations, and traffic incidents. Current

usage is 1,000 users per day and 10,000 page views per day. The Interactive Crime Mapping Application that firms have the option to include with their eWatch proposal would replace ARJIS’s current Interactive Mapping Application.

B. Project Summary

SANDAG-ARJIS is seeking proposals from qualified firms to develop, deliver, and install

a new Regional eWatch Notification System that will serve citizens in the entire

San Diego region. Firms who submit a proposal for Regional eWatch have the option to also propose an Interactive Crime Mapping Application, which would include crimes,

arrests, and traffic incidents.

SANDAG-ARJIS will accept either or both of the following: (a) proposal for the Regional eWatch only; or (b) a combined proposal for Regional eWatch and Interactive Crime Mapping. The preferred method is (b), i.e., a combined project replacing both the Regional eWatch and the Interactive Crime Mapping systems simultaneously.

Regional eWatch will allow citizens to subscribe to receive a daily e-mail notification of incidents in select area(s) and to view the results in a report format or on an interactive Web map. The system will facilitate cross-jurisdictional searches, including data from all law enforcement agencies that contribute data to ARJIS.

Interactive Crime Mapping is a Web-based mapping application and reporting tool to search the ARJIS database for available crime, arrest, and traffic incidents. The application will allow users to search by date range, incident type, and location. It will also provide details on individual crimes and statistics on the selected data set.

In case the firm provides database hosting, the data utilized by the Interactive Crime

Mapping Application will be provided to the firm via restricted access to the ARJIS data source in an industry standard format. The firm will be required to write an import service to perform the daily data extraction and updates.

Both firm-proposed solutions must be able to seamlessly present maps and user subscriptions within the new ARJIS Enterprise public portal using SharePoint 2010 and must be able to generalize location data and restrict reported crime information as may be dictated by SANDAG-ARJIS.

C. Procurement Approach

SANDAG-ARJIS will accept either or both of the following: (a) proposal for the Regional eWatch only; or (b) a combined proposal for Regional eWatch and Interactive Crime Mapping. The preferred method is (b), i.e., a combined project replacing both the Regional eWatch and the Interactive Crime Mapping systems simultaneously. Proposals for Interactive Crime Mapping alone (i.e., proposals that do not include Regional eWatch) will be deemed nonresponsive and will not be accepted.

D.

Fee Estimate

The estimated range of the fee for the completion of the project is between $50,000 and $75,000. This project is included in the annual Overall Work Program and Program Budget.

E. Duration of Agreement

The proposer that is awarded the contract for this project will be authorized to perform the work pursuant to individually negotiated task orders issued and in accordance with the terms of RFP Attachment 11 – Standard Services Agreement.

SANDAG-ARJIS reserves the right to extend this estimated project/agreement duration at its sole discretion, based on the specific products and services negotiated between SANDAG-ARJIS and the successful consultant. SANDAG-ARJIS shall negotiate the specific contract duration period with the successful consultant prior to the execution of the Agreement.

F. Payment

This is a fixed-fee contract. The selected consultant will be paid by the following method: submitted invoices based upon deliverables or portion of work completed and accepted by SANDAG-ARJIS. SANDAG-ARJIS will negotiate appropriate in-progress payments based upon completions of milestones.

The final payment will be contingent on the final successful implementation acceptance of all of the requirements outlined in the statement of work section of the contract that will result from this RFP and on SANDAG-ARJIS’s acknowledgement of the satisfactory completion of the project.

Since this is a fixed-fee project, transportation and subsistence costs, if any, and any other fees, costs, taxes, etc., shall be included in the total price quoted for the entire project.

If the winning proposal is subscription-based, SANDAG-ARJIS will negotiate with the successful proposer payment terms and conditions appropriate to a subscription arrangement.

IV. SCOPE OF REQUIRED SERVICES

A. Project Description

The Scope of Work is included in RFP Attachment 2.

B. Project Schedule

The proposer is to provide, as part of its proposal, a proposed project schedule. Said project schedule shall be submitted, by the proposer, in its proposal document under a separate tabbed and labeled section titled “Proposed Project Schedule.” It is expected

that this project will be completed within six (6) months (product purchase model) or three (3) years (SaaS model) of contract award. The project timeline should be in Gantt chart form, or other logical format which outlines major project deliverables.

V. SPECIAL CONSIDERATIONS

A. Public Agency Piggyback Clause

Authorization is hereby requested from the proposer for other governmental agencies to utilize (i.e., “piggyback”), at their sole discretion, this RFP and any resulting contract issued under this RFP for the purchase of the products and services covered herein.

Under such authorization, other public agencies may purchase the products and services specified in this contract using the same terms, conditions, and pricing, if other agencies determine that it is in their best interest to do so.

Should other agencies elect to utilize this contract for the procurement of the products and services covered by this contract, SANDAG-ARJIS shall not be a direct or indirect party to the resulting contract with other agencies and assumes no responsibility or liability for any contractual and/or financial obligations of said other public agencies nor any other liability whatsoever that may result from the use of said products or services.

To the extent that other public agencies may wish to utilize/piggyback off of any resulting contract under this RFP, the proposer is requested to make its offered products, services, and prices available to such public agencies. However, the estimated quantities and expenditure value referenced in this RFP do not reflect any usage for these other public agencies, and if the proposer elects to provide its offered products, services, and prices to these other agencies, the proposer shall provide them over and above the expenditure values and quantities estimated herein. Therefore, any procurement of products or services by other public agencies under this contract shall not diminish, limit, or impact SANDAG-ARJIS’s estimated expenditure value and quantities for the products and services specified herein.

The proposer is to indicate if it is willing to make its offered products, services, and prices available to these other agencies. To do so, the proposer is to complete and submit with its proposal RFP Attachment 7 – Public Agency Piggyback Clause.

THE PROPOSER’S RESPONSE TO THIS ITEM WILL NOT BE A FACTOR IN THE EVALUATION OF ITS PROPOSAL OR ANY CONTRACT AWARD DECISION MADE UNDER THIS RFP.

B. Consultant Collaboration Requirements

Given the multiple solutions that will be procured and implemented for the ARJIS Enterprise, SANDAG-ARJIS anticipates that there may be one or more consultants working in the ARJIS environment. The awarded consultants shall therefore be required to work collaboratively in producing the best possible solutions for ARJIS. RFP

Attachment 8 – Consultant Collaboration Requirements outlines these collaboration requirements. Proposers submitting responses to this RFP do thereby agree to accept and to comply with the specified collaboration requirements.

C. Payments

The selected consultant will be paid by the following method: submitted invoices based upon deliverables or portion of work completed and accepted by SANDAG-ARJIS. SANDAG-ARJIS will negotiate appropriate in-progress payments based on completion of milestones.

The final payment will be contingent on SANDAG-ARJIS’s formal acceptance of the product(s), as set forth in Subsection III.G, above.

D. Cost Proposal Instructions

Proposers must complete and submit the Cost Proposal form, RFP Attachment 3. The Cost Proposal must signed by an authorized representative of the company.

All respondents are required to complete items 1 – 5 of the Cost Proposal. If a line item is included in a combined total cost, it should be indicated by writing “INCLUDED” in the line item total.

The submitted cost proposal will be used by the SANDAG-ARJIS proposal Evaluation Committee for evaluating, scoring, and ranking short-listed companies, as detailed in RFP Attachments 10, 10.1, and the rest of the RFP.

VI. PROPOSAL REQUIREMENTS

A. General Requirements

1. The proposal should be concise, well organized, and demonstrate the proposer’s qualifications and experience applicable to the project. The proposal shall not exceed 1 inch in thickness including firm’s brochures. Type size (minimum of 9 point) and margins for text pages should be in keeping with accepted standard formats for desktop publishing and processing.

2. The written proposal must include a discussion of the proposer’s approach to the project, a breakdown and explanation of project tasks, a proposed project schedule, a cost proposal (see RFP Attachment 3 – Cost Proposal Form), and documentation of the firm’s and proposer’s qualifications for the Scope of Work, as well as any other documents requested in RFP Attachment 1 – List of Submittals Required with Proposal (RFP Checklist).

3. The proposer will be evaluated based upon the information submitted in accordance with RFP Section VII – Proposal Content and Format Requirements, RFP Section XI – Evaluation Criteria, and compliance with all requirements of this RFP.

B. Requirements Framework

The requirements are organized into the following four categories: (1) Regional eWatch Module - Functional Requirements; (2) Data Exchange and Transition Requirements; (3) Performance and Support Requirements; and (4) Interactive Mapping Module - Functional Requirements. The complete list of these requirements is presented in RFP Attachments 2.1 through 2.4.

C. Requirements Response

Attachments 2.1 through 2.4 of this RFP contain the detailed requirements for the proposed solution(s). For each response to this RFP, proposers must follow the outline below for the Requirements Response section of their proposals. Following is a more detailed explanation of the information sought by SANDAG-ARJIS in each subsection:

Specifications Response

Overall Solution Approach

Value-Added Services

1. Specifications Response

This subsection of the Requirements Response section shall provide a comprehensive and written description of the consultant’s approach to all specifications in the RFP response. After inserting the specifications tables in their response, proposers must first respond directly to each specification entry by placing an “X” in the applicable column in each row. Descriptions of these column headings are provided in the table below.

Immediately following the completed requirements tables, proposers are to provide detailed explanations for their responses to each Requirement ID, according to the format outlined in the table below.

Table 1 – Specifications Response

Requirement ID

Explanation

Current Capability

List each Requirement ID in the same order as shown in the requirements tables in RFP Attachments 2.1 through 2.4.

For each Requirement ID listed, proposers must provide a detailed explanation of how the specification is met.

Future Release

List each Requirement ID in the same order as shown in the requirements tables in RFP Attachments 2.1 through 2.4.

For each Requirement ID listed, proposers must provide a detailed explanation of when and how the specification will be met within one (1) year of installation.

Custom Development

Requirement ID

Explanation

List each Requirement ID in the same order as shown in the requirements tables in RFP Attachment 2. through

For each Requirement ID listed, proposers must provide a detailed explanation of how the specification will be customized, implemented, and maintained. Proposers may also note whether the associated custom development will be provided as part of the base package without additional cost.

2.4.

NOTE: If there is an associated cost for the custom development, it must be included in the corresponding Cost Proposal Forms contained in RFP Attachment 3 – Cost Proposal Form

Not Available

List each Requirement ID in the same order as shown in the requirements tables in RFP Attachments 2.1 through 2.4.

For each Requirement ID listed, proposers must provide a detailed explanation of why they chose not to provide the specification.

NOTE: Each specification must be specifically addressed in the proposal, or an assumption will be made that the consultant cannot accomplish the specification and/or deliverable. ARJIS seeks fully functional, quality solutions that meet all specifications with no or minimal customization required.

2. Overall Solution Approach

The Overall Solution Approach subsection of the Requirements Response section shall provide a comprehensive written description of the consultant’s proposed solution and project approach. Specific emphasis must be placed on:

A description of the proposed solution and a discussion about how this solution addresses the goals and requirements of the target environment.

How the consultant will accomplish the required functionality.

A description of the implementation plan

An implementation schedule with pilot/testing periods

A description of the initial support plan

A description of the long-term support plan addressing all contingency issues identified in the Requirements tables of the RFP as well as any other contingencies anticipated by the proposer.

Any proposal that fails to address or does not adhere to these requirements may be deemed nonresponsive and subject to rejection at SANDAG-ARJIS’s sole discretion.

Proposers may attach other materials that they feel may improve the quality of their responses. However, these materials should be included as items in a separate appendix.

3. Value-Added Services

Proposers are encouraged to provide descriptions of any value-added services and/or products that are not already referenced by specifications included within this RFP. Any value-added services and/or products may be included in the base package cost or presented as optional components with comprehensive and detailed associated costs. Any said value-added services or products shall be submitted in a separately tabbed section of the proposal and labeled “Value Added-Services/Products.”

Each proposed value-added service and/or product is to be listed with a detailed explanation. The details should note whether the value-added service and/or product is included in the base package cost. If not, the service is to be associated with additional costs and as a result is to be included as an optional component(s) on RFP Attachment 3 – Cost Proposal Form .

D. Other Requirements Notes

1. Software licensing coverage may NOT be on a per user basis.

2. All Cost Proposal Forms submitted will be considered to include a firm, fixed, not- to-exceed price for developing, delivering, and installing all required products and services in order to ensure a complete and fully functional implementation and the ongoing operation of the proposed solution.

3. ARJIS reserves the option to procure only select elements of a total proposal at the individual costs quoted for those specific elements. At its sole discretion, ARJIS further reserves the right to procure partial solutions from different proposers, at the individually quoted costs for those partial solutions, if it is deemed to be in ARJIS’s best interest.

4. Responses are required for each specifications entry (Requirement ID) in the requirements tables listed in RFP Attachments 2.1 through 2.4. An omitted response will be assumed to be the same as a response of Not Available.

5. Any response other than Not Available requires that the specification either be provided within the quoted budget and at the time of installation, or within one (1) year for a response of Future Release.

6. All costs associated with any proposal must be described and included in RFP Attachment 3 – Cost Proposal Form.

7. Proposers must provide detailed explanations of how those specifications marked as Current Capability are met by following the instructions presented above.

8. Proposers are not permitted to provide disclaimers in the detailed explanations. Explanations that include disclaimers will be considered as Not Available.

9.

Proposers must provide detailed explanations of how those specifications marked as Future Release will be met by following the instructions presented above.

10. Proposers must provide detailed explanations of why they chose not to provide those specifications marked as Not Available by following the instructions presented above in 4.

11. SANDAG-ARJIS seeks to procure under this RFP the highest-quality and most functional solution that meets the most specifications set forth herein with no or minimal customization required. If customization is required, it is expected that the cost to meet these specifications is already included in the cost of the proposed solution. In instances where this is not the case, all additional costs must be included in RFP Attachment 3 – Cost Proposal Form. Proposers must provide detailed explanations of how those specifications marked as Custom Development will be met by following the instructions presented above. ARJIS will not be responsible for paying any custom-development costs not included in the consultant’s response.

12. As more fully set forth in RFP Attachment 11 – Standard Services Agreement, Exhibit E – Software Agreement and Software Escrow Agreement, in the event that the consultant closes its business or discontinues a product, ARJIS will, at its option, have the authority to access and utilize without restriction any portion of the licensed code in use by ARJIS at the time of the provider’s closure, as well as any updates to the code.

VII. PROPOSAL CONTENT AND FORMAT REQUIREMENTS

A.

Contents

Proposals submitted in response to this RFP shall be in the following order and shall include:

1. Executive Summary

Include a one- to two-page overview of the entire proposal, describing the most important elements of the proposal.

2. Identification of the Proposer and Establishment of the Proposer’s Fiscal Responsibility

Please provide the following information:

a. Legal name and address of proposer’s company.

b. Number of years that proposer’s company has been in business.

c. Legal form of company (partnership, corporation, joint venture, etc.). If joint venture, identify the members of the joint venture and provide all information required within this section for each member. If a corporation, certify that the corporation is in good standing with the Secretary of State.

d. If company is wholly-owned subsidiary of a “parent company,” provide the legal name and form of the parent company.

e. Tax Identification Number.

f. Address(es) of office(s) that will work on this project.

g. If DBE-certified, identify certifying agency, as well as gender and ethnicity.

h. Name, title, address, e-mail address, and telephone number of the person to contact concerning the proposal.

i. State whether the proposer has filed for bankruptcy in the last ten (10) years and provide any other relevant information concerning whether the proposer is financially capable of completing this project.

j. Provide copies of all applicable licenses, certifications, credentials, etc., relevant to or required for this project, the names of the holders of those licenses, and the names of the agencies issuing those licenses.

k. SANDAG is only permitted to award contracts to responsible and responsive proposers. Final determination of a proposer's responsibility will be made upon the basis of initial information submitted in the proposal, any information submitted upon request by SANDAG, information submitted in a Best and Final Offer and information resulting from SANDAG’s inquiry of proposer's references and its own knowledge of the proposer. Proposer’s integrity and reputation, as well as its fiscal responsibility will be taken into account as part of the responsibility determination. evidence that the human and physical resources are sufficient to perform the Agreement as specified and assure delivery of all deliverables within the time specified in the Agreement, to include:

i. Sufficient personnel and requisite disciplines, licenses, skills, experience, and equipment to complete the contract as required and satisfy any engineering or service problems that may arise during the warranty period.

ii. Adequate manufacturing facilities sufficient to produce and factory- test equipment on schedule.

iii. Procurement and distribution system sufficient to support equipment maintenance without delays and a service organization with skills, experience, and equipment sufficient to perform all warranty and on- site work.

l. Evidence of satisfactory performance and integrity on contracts in making deliveries on time, meeting specifications and warranty provisions, and ensuring staff availability, as well as steps the proposer took to resolve any judgments, liens, defects in performance, or warranty claims. Evidence shall be provided via client references.

3. Experience and Technical Competence (References)

Describe the proposer’s experience in completing similar efforts. List three (3) successfully completed projects of a similar nature. For each completed project, provide the name of the company and project manager the proposer performed work for, telephone numbers, e-mail addresses, type of work performed, and dollar value of the contracts. A project currently being performed may be submitted for consideration as one of the references.

4. Proposed Method to Accomplish the Work

Describe the proposer’s technical and management approach to the project and how the proposer will plan and accommodate each approach for the project effort. Provide a list and description of all products proposed for this project (this list of all proposed products must match the list provided in RFP Attachments through 2.4). Provide a proposed project schedule summarizing project milestones and an estimation for project completion. Discuss how and what lines of communication will be implemented to maintain the project schedule. This section of the proposal should contain a discussion tailored to the Project and SANDAG’s needs. Boilerplate proposals that do not include discussion specific to SANDAG structure, policies, business methods, and Project requirements will receive lower scores. Demonstrated understanding of SANDAG and the Project, with the inclusion of innovative approaches and articulate analyses will receive higher scores.

Requirements Response. Describe the proposer’s response to the requirements listed in this RFP in accordance with the instructions provided in RFP Section VI. The requirements sections that must be filled out by all proposers are: (1) Regional eWatch Module - Functional Requirements; (2) Data Exchange and Transition Requirements; and (3) Performance and Support Requirements. The Interactive Mapping Module - Functional Requirements section is to be filled out by only the firms whose proposal is for both Interactive Mapping and eWatch.

5. Knowledge and Understanding of San Diego Region and Relevant Laws

Describe the proposer’s experience working in the San Diego region and proposed local presence for interacting with SANDAG-ARJIS’s project manager and staff. This includes but is not limited to knowledge of city, county, and other local agencies’ regulations and policies, especially any experience with local governmental law enforcement agencies. Describe the proposer’s experience with and knowledge of relevant state and federal laws.

6. Project Organization and Key Personnel

a. Describe the proposed project team organization, including the identification and responsibilities of key personnel. Indicate the role and responsibility of the prime consultant and all subconsultants, including DBE and Underutilized Disadvantaged Business Enterprise (UDBE) subconsultants. If applicable, indicate how local firms are being utilized to ensure a strong understanding of state and local laws, ordinances, regulations, policies, requirements, and permitting. Indicate the extent of the commitment of key personnel for the duration of the project and furnish resumes of key personnel. Provide an indication of the staffing level for the project. SANDAG-ARJIS’s evaluation of the proposal will consider the proposer’s entire team; therefore, no changes in the team composition will be allowed without prior written approval of SANDAG- ARJIS. If subconsultants are to be used, subconsultant letters of commitment to the project are required and must be submitted with the proposal.

b. Describe the experience of the proposer’s project team in detail, including the team’s project manager and other key staff members, on projects of similar size, capacity, and dollar value. For each similar project, include the client’s name and telephone number. It is SANDAG-ARJIS’s policy to interview proposers’ references, as well as references identified by SANDAG-ARJIS.

7. Previous Contracts with SANDAG-ARJIS

The proposer shall submit a list that identifies all prime contracts and/or amendments awarded to the proposer by SANDAG and ARJIS for the last three (3) years. The list shall include a short description of the project, the project Scope of Work, award date, completion date, name of SANDAG’s or ARJIS’s assigned project manager, and contract value.

8. Exceptions to This RFP

The proposer shall state whether or not it takes exception(s) to this RFP, including but not limited to SANDAG’s Standard Services Agreement – RFP Attachment 11. If the proposer does take exception(s) to any portion of the RFP or contract, the specific portion to which exception(s) is taken must be identified by section number and explained. Requests for changes or additions to sections of SANDAG’s Standard Services Agreement must be shown by requesting deletion of specific words and/or by providing new requested contract language. Requests for the complete replacement of the SANDAG Standard Services Agreement for another contract will not be granted. Failure to make exceptions to the RFP or Standard Services Agreement within the proposal will be deemed a waiver of any objection. Exceptions will be considered by the

SANDAG-ARJIS Evaluation Committee during the proposal evaluation and scoring process. Exceptions submitted by the proposer potentially could negatively affect the proposer’s evaluation score.

9. Addenda to This RFP

The proposer shall confirm in its proposal the receipt of all addenda issued to this RFP, if any.

10. Required Certifications

See RFP Attachment 1 – List of Submittals Required with Proposal (RFP Checklist).

As part of the proposal package, proposers must submit all of the submittal documents specified in RFP Attachment 1 – List of Submittals Required with Proposal (RFP Checklist).

11. Notice of Potential for Conflicts of Interest

SANDAG-ARJIS has established a policy concerning a potential conflict of interest in program management, design, and construction. This policy applies to all proposers and their proposed subconsultants. See RFP Attachment 11 – Standard Services Agreement for additional information and required certifications by proposers and their subconsultants.

All SANDAG-ARJIS procurements must be conducted within ethical standards approved by the SANDAG Board of Directors. These standards can be found in SANDAG Board Policies No. 004 and No. 016 at www.sandag.org/legal. In addition, for all purchases for SANDAG-ARJIS, any practices that might result in unlawful activity are prohibited, including but not limited to rebates, kickbacks, or other unlawful considerations. SANDAG-ARJIS staff are specifically prohibited from participating in the selection process when those staff have a close personal relationship, family relationship, or past (within the last twelve [12] months), present, or potential business or employment relationship with a person or business entity seeking a contract. It is unlawful for any contract to be made by SANDAG or ARJIS if any individual Board member or staff has a prohibited financial interest in the contract.

Consultants, contractors, vendors, and their agents currently doing business with or planning to seek contract awards from SANDAG-ARJIS are prohibited from giving gifts to SANDAG-ARJIS officers, employees, agents or Board members who have taken or may in the future take part in contracting decisions for SANDAG-ARJIS. SANDAG-ARJIS’s officers, employees, agents, and Board members shall not solicit or accept gifts, gratuities, favors, or anything of monetary value from consultants, potential consultants, or parties to sub-agreements that could bias their decision-making. This prohibition applies to any gift, gratuity, favor, entertainment, or loan, and includes such items as liquor, lodging, travel, food, and tickets to public functions such as sports events, theater, etc. If a person has any reason to believe a financial or organizational conflict of interest exists with regard to a particular procurement, he/she should notify the SANDAG Office of General Counsel immediately.

A proposer is eligible for award of service contracts by SANDAG-ARJIS so long as the contract in question does not create an actual, potential, or apparent financial or organizational conflict of interest. A prohibited organizational conflict of interest exists when a firm is or may be unable to render impartial, objective assistance or advice to SANDAG-ARJIS or when a firm would receive an unfair competitive advantage. Examples of situations that would create such a conflict of interest are listed in Board Policy No. 016. Proposers that have a conflict of interest due to performing work for SANDAG-ARJIS are ineligible to submit a proposal. A process for determining whether a proposer has a conflict is set forth in Board Policy No. 004. Ineligible firms include the prime proposer, its subconsultants, and affiliates of either. An affiliate is a firm that is subject to the control of the same persons through joint ownership or otherwise.

12. Detailed Cost Estimate

Proposers are required to submit a completed Cost Proposal Form. The Cost Proposal Form to be used is provided in RFP Attachment 3. Provide an estimate of the total direct and indirect costs to complete all tasks identified in the Scope of Work. Even if the method of payment will be fixed-fee, a detailed cost breakdown shall be provided identifying (1) the number of staff hours and hourly rates for each professional and administrative staff person who will be committed to this project, including fringe and overhead costs; (2) an estimate of all other direct costs, such as materials and reproduction costs; and (3) an estimate of subconsultant services, if needed. This information will be used to determine the reasonableness of proposers’ estimates and for pre-award audit purposes when appropriate.

VIII. SUBMITTAL REQUIREMENTS

One (1) original and seven (7) xerographic copies of the Technical Proposal and two (2) sets of CD-ROMs, each set containing a PDF file of the Technical Proposal and the Cost Proposal, shall be submitted. Proposals submitted by fax or e-mail are not acceptable and will not be considered.

Proposals are to be submitted in sealed packages with the following information clearly marked on the outside of each package:

1. Name of proposer.

2. Project title.

3. Package number (e.g., 1 of 8, 2 of 8).

Eight (8) hard copies of the detailed Cost Proposal shall also be submitted.

The proposal and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the proposer. A list of the documents that must be submitted with the proposal is set forth in RFP Attachment 1 – List of Submittals Required with Proposal (RFP Checklist).

Proposer is responsible for submitting its proposal, and any modifications or revisions, so as to reach SANDAG’s office as designated in the RFP by the time specified below. Any proposal, modification, or revision received by SANDAG after the exact time specified for receipt of proposals is “late” and will not be considered, unless it is received before award is made, and the Chief Deputy Executive Director determines that accepting the late proposal would not unduly delay the acquisition; and:

(1) It was received before proposals were distributed for evaluation, or within 24 hours after the exact time specified for receipt, whichever is earlier; or

(2) There is acceptable evidence to establish that it was received at the SANDAG location designated for receipt of proposals and was under SANDAG’s control prior to the time set for receipt of proposals; or

(3) It is the only proposal received.

The proposal must be received no later than 12 Noon, January 14, 2011, at the office of the following contract administrator:

Ms. Janet Yeh Contract Administrator San Diego Association of Governments 401 B Street, Suite 800 San Diego, CA 92101

Postmarks will not be accepted in lieu of this requirement.

Failure to comply with any of the requirements of the RFP may result in disqualification. SANDAG-ARJIS is not responsible for finding, correcting, or seeking clarification regarding ambiguities or errors in proposals. If a proposal is found to contain ambiguities or errors, it may receive a lower score during the evaluation process. SANDAG-ARJIS reserves the right to disqualify a proposal’s detailed cost estimate if there are mathematical or clerical errors, inconsistencies, or missing information that prevent SANDAG-ARJIS from fully evaluating the

proposal. SANDAG-ARJIS may, but is not required to, seek clarification from a proposer regarding information in a proposal. Errors and ambiguities in proposals will be interpreted in favor of SANDAG-ARJIS.

Proposals and/or modifications received subsequent to the hour and date specified above will not be considered.

SANDAG-ARJIS reserves the right to waive inconsequential irregularities.

IX. PRE-SUBMITTAL ACTIVITIES

A. Questions Concerning RFP

All questions relating to the RFP must be received in writing via mail, facsimile, e-mail, or hand delivery no later than 4 P.M., January 11, 2011, addressed to:

Ms. Janet Yeh Contract Administrator San Diego Association of Governments 401 B Street, Suite 800 San Diego, CA 92101 E-mail: pan@sandag.org

A Web page will be developed, maintained, and devoted to this RFP. It can be accessed from www.sandag.org/contracts.

Responses to all questions received concerning this RFP will be posted on the Web page devoted to this project (at the link shown above) on an ongoing basis. All responses and all timely questions received concerning this RFP will be posted at least three (3) days prior to the proposal due date or can be obtained by contacting the contract administrator. It is the responsibility of proposers to check the Web page for questions and responses related to this RFP.

B. Revision to the RFP

SANDAG-ARJIS reserves the right to revise the RFP prior to the date that proposals are due. Revisions to the RFP shall be posted on the Web page devoted to this RFP at least one (1) full business day prior to the deadline for proposals. It is the responsibility of the proposer to check the Web site for any revisions related to this RFP.

X.

CONSULTANT EVALUATION AND SELECTION PROCESS

A. Proposals will be evaluated, negotiated, and selected, and any award will be made in accordance with the criteria and procedures described below. The approach and procedures are those that are applicable to a competitive, negotiated procurement whereby proposals are evaluated to determine which proposal(s) is within the competitive range. Discussions and negotiations may then be carried out with the proposer(s) within the competitive range, after which Best and Final Offers (BAFOs) may be requested. However, SANDAG-ARJIS may select a proposal for award without any discussions or negotiations or request for any BAFO(s). Subject to SANDAG-ARJIS’s right to reject any or all proposals, the proposer will be selected whose proposal is found to be most advantageous to SANDAG-ARJIS.

B. Proposals will not be publicly opened. All detailed cost estimates (“Cost Proposals”) and evaluations related to costs will be kept strictly confidential throughout the evaluation, negotiation, and selection process. Only the members of the Evaluation Committee and SANDAG-ARJIS officials, employees, and agents who have a legitimate interest will be provided with access to the Cost Proposals and cost evaluation results during this period.

C. Proposals will be evaluated to determine the responsibility of the proposers. Any proposals from proposers that SANDAG-ARJIS finds not to be responsible and finds cannot be made to be responsible within timelines set by SANDAG-ARJIS may not be considered for the competitive range. Final determination of a proposer’s responsibility will be made upon the basis of initial information submitted in the proposal, any information submitted upon request by SANDAG-ARJIS, information submitted in a BAFO, and information resulting from SANDAG-ARJIS’s inquiry of proposer’s references and its own knowledge of the proposer.

D. Each proposal will be evaluated for responsiveness. Below are the minimum requirements that must be met for a proposal to be considered for the competitive range. All of these requirements must be met; therefore, they are not listed by any particular order of importance. Any proposal that SANDAG-ARJIS finds to not meet these requirements, and which may not be made to meet these requirements within timelines set by SANDAG-ARJIS, may be determined by SANDAG-ARJIS to not be considered for the competitive range. The requirements are as follows:

1. The proposer has demonstrated that it is a responsible proposer by submitting the following (further information regarding proposer responsibility requirements can be found in Board Policy No. 016, which is available at www.sandag.org/legal):

a. Evidence of ability to obtain required insurance with coverage values that meet the minimum requirements set forth in RFP Attachment 11 – Standard Services Agreement, Standard Conditions, Section 4 – Insurance. The ability to obtain required insurance must be evidenced by a letter from an underwriter confirming that the proposer can be insured for the required amount.

b. Evidence that the human and physical resources are sufficient to perform the Agreement as specified and assure delivery of all deliverables within the time specified in the Agreement, to include:

(1)

Sufficient personnel, requisite disciplines, licenses, skills, experience, equipment, facilities, and resources to complete the contract as required and to satisfy any technical, service, or other problems that may arise during the warranty period.

(2)

Adequate facilities, equipment, personnel, experience, and resources sufficient to produce, install, and test the products on schedule.

(3)

A spare parts procurement and distribution system and adequate facilities, equipment, personnel, and resources sufficient to support the product maintenance without delays and a service organization with skills, experience, and equipment sufficient to perform all warranty and on-site work.

c. Evidence of satisfactory performance and integrity on contracts, in making deliveries on time, meeting specifications and warranty provisions, and ensuring staff availability, as well as steps the proposer took to resolve any judgments, liens, defects in performance, or warranty claims. Evidence shall be provided via client references.

2. The proposer has followed the instructions of the RFP and included sufficient detailed information, such that the proposal can be evaluated. Any deficiencies in this regard must be determined by SANDAG-ARJIS to be either a defect that SANDAG-ARJIS will waive or the proposal can be sufficiently modified to meet these requirements.

3. The amount of the Cost Proposal would not render this procurement financially infeasible, nor is it reasonable that such amount might be reduced to render the procurement financially feasible.

E. Proposers of any proposals that have been determined by SANDAG-ARJIS as not in the competitive range, and cannot be reasonably made to be within the competitive range, will be notified in writing that they were not short-listed.

F. Proposers whose proposals are found by SANDAG-ARJIS to be within the competitive range, or may be reasonably made to be within the competitive range, will be notified and any questions and/or requests for clarifications provided to them. Each such proposer may be invited for a private interview(s) with SANDAG-ARJIS to discuss answers to written or oral questions, clarifications, and any facet of its proposal.

G. In the event that a proposal, which has been included in the competitive range, contains conditions, exceptions, reservations, or understandings to any Agreement requirements, said conditions, exceptions, reservations, or understandings may be negotiated during these meetings. However, SANDAG-ARJIS shall have the right to reject any and all such conditions and/or exceptions and instruct the proposer to amend its proposal and remove said conditions and/or exceptions. Any proposer failing to do so may cause SANDAG-ARJIS to find such proposal to be outside the competitive range.

H. SANDAG-ARJIS reserves the right to conduct visits to the proposers’ facilities or to inspect the facilities for which the proposer has supplied or provided the same or similar equipment or services, if appropriate.

I. After all interviews have been completed, if SANDAG-ARJIS chooses to conduct interviews, each of the proposers in the competitive range may be afforded the opportunity to amend its proposal and make its BAFO. SANDAG-ARJIS will then choose that proposer it finds to be most advantageous to SANDAG-ARJIS based upon the evaluation criteria for work on the project. SANDAG-ARJIS reserves the right to make an award to a proposer whose proposal it judges to be most advantageous to SANDAG- ARJIS based upon the evaluation criteria, without conducting any written or oral discussions with any proposers or solicitation of any BAFOs.

J. SANDAG-ARJIS will establish one or more Consultant Evaluation Committee(s) (“Committee(s)”) for this project and will include representatives from SANDAG-ARJIS and, when deemed in SANDAG-ARJIS’s best interest, representatives of its member agencies, the general public, or individuals with experience and expertise in the related discipline(s).

K. Based upon the written proposal, interview (if interview is conducted), reference scores, and other appropriate evaluation factors, the Evaluation Committee(s) will rank the qualified finalists.

L. The Committee(s) will recommend the top-ranked proposer(s) to SANDAG’s Executive Director and/or designee and will request authority to enter into negotiations with one or more firms in the competitive range. The Executive Director and/or designee has final authority for making a selection that is SANDAG’s best interest. The proposer(s) selected for negotiations will be sent a Notice of Intent to Award or Notice of Intent to Negotiate. Proposers that are not selected for negotiations will be sent a Notice of Intent to Enter Negotiations with Another Proposer.

M. Upon receipt of the Executive Director’s and/or designee’s authorization to negotiate, SANDAG-ARJIS will establish a negotiating team and enter into negotiations with the firm(s) in the competitive range. The negotiations may cover the Scope of Work, contract schedule, contract terms and conditions, technical specifications, level of effort, and price. If the negotiating team is unable to reach an acceptable agreement with the preferred firm, the negotiating team will recommend to the Executive Director that negotiations be terminated and that negotiations with one or more other firms be initiated. The Executive Director has final authority to terminate negotiations and begin negotiations with another proposer when he determines is in SANDAG’s best interest to do so

N. After completion by SANDAG-ARJIS of a pre-award audit and negotiation of a proposed Agreement that is fair and reasonable, the negotiating team will recommend to the Executive Director and/or designee that SANDAG-ARJIS enter into the proposed Agreement. Final authority to approve the Agreement rests with the Executive Director and/or designee. No work on the project may commence until after the Agreement has been executed by all of the parties. Any work performed by a proposer prior to execution of the Agreement by SANDAG-ARJIS will be uncompensated.

O.

Due

to

concerns

regarding

confidentiality

during

contract

negotiation

process,

consultants

will

not

be

debriefed

until

after

contract

negotiations

have

been

completed.

XI. EVALUATION CRITERIA

A. If SANDAG-ARJIS chooses to conduct proposer interviews as part of its evaluation process, proposals will first be evaluated on the criteria outlined in RFP Attachment 9 – Company Short List Evaluation Form. Short-listed proposers will then be interviewed and evaluated according to the criteria set forth in RFP Attachment 10 – Company Interview Evaluation Form. Proposer interviews would then include a one-hour presentation/demonstration of the firm’s technology. SANDAG-ARJIS reserves the right to independently score the Short List Evaluation and the Interview Evaluation or combine the scores. The criteria in the Short List Evaluation worksheet are the basis for the initial evaluation, during which proposers’ proposals are scored and ranked to establish a short list of firms to be interviewed, if proposer interviews will be conducted. Each panel member will convert the weighted scores to ranks, with the highest weighted score ranked one (1), the next highest score ranked two (2), and so on. All panel members’ ranks will be combined, and the lowest combined rank score will be the top-ranked firm for the Short List and Interview Evaluations. If proposer interviews are not conducted, then RFP Attachment 10.1 – Proposal Evaluation Form (No Interview) will be used to evaluate proposals.

B. It is SANDAG-ARJIS’s policy to conduct reference interviews for proposers. Reference interview results will be considered during the evaluation and selection process. Only responsible proposers submitting responsive proposals will be considered.

C. Proposers’ detailed cost estimates and/or a determination of which proposal offers the best value to SANDAG-ARJIS will be part of the evaluation process. Proposers’ detailed cost estimates will have the value assigned below in the evaluation criteria descriptions. Cost estimates/proposals are a component of the proposal and shall become subject to disclosure as a public record after one or more contracts are executed unless the proposer has clearly identified the cost estimate/proposal as a confidential trade secret.

XII. SCHEDULE FOR NOMINATION, SELECTION, AND AWARD

SANDAG anticipates the process for nominating and selecting a proposer and awarding the contract will be according to the following tentative schedule:

A. Issue RFP

B. Last Day to Submit Questions Regarding RFP

C. Proposal Due Date

D. Short List Meeting

E. Oral Interviews (if SANDAG-ARJIS Chooses to Conduct

Interviews)

December 28, 2010

4 P.M., January 11, 2011

12 Noon, January 14, 2011

Week of February 7, 2011

Week of February 14, 2011

F. Selection and Notification of Intent to Award or Intent

to Negotiate

G. Contract Negotiations Complete

H. Approval of Agreement

I. Notice of Award/Notice to Proceed

XIII. SPECIAL CONDITIONS

A. Reservations

February 18, 2011

Week of February 28, 20101

March 25, 2011

March 31 , 2011

This RFP does not commit SANDAG-ARJIS to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. SANDAG-ARJIS may reject a proposer without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest Cost Proposal shall not constitute a valid cause of action against SANDAG-ARJIS.

B. Public Records

All proposals submitted in response to this RFP become the property of SANDAG-ARJIS and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by SANDAG-ARJIS if clearly marked with the word “Confidential” on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code Section 6254.7. Only information claimed to be a trade secret at the time of submittal to SANDAG-ARJIS and marked as “Confidential” will be treated as a trade

secret. Please see SANDAG’s Public Records Request Guidelines, which are available at www.sandag.org/legal for information regarding SANDAG’s treatment of documents designated as confidential.

Consistent with 49 USC 5325(b)(3)(D), before requesting or using indirect cost rate data, SANDAG-ARJIS shall first notify and obtain written permission from any proposer or firm subject to an indirect cost rates audit. If SANDAG-ARJIS receives a Public Records Act request for any proposer’s or firm’s indirect cost rates, pursuant to Government Code Section 6250 et seq., SANDAG-ARJIS shall also take the precautionary steps described above.

C. Right to Cancel

SANDAG-ARJIS reserves the right to cancel or revise, for any or no reason, in part or in its entirety, this RFP. If SANDAG-ARJIS cancels the RFP prior to the deadline for proposals or revises the RFP, notification will be placed on SANDAG’s Web site.

D. Additional Information

SANDAG-ARJIS reserves the right to request additional information and/or clarification from any or all proposers to this RFP, but is under no obligation to do so.

E. Public Information

Proposers that wish to release information to the public regarding consultant selection, contract award, or data provided by SANDAG-ARJIS must receive prior written approval from SANDAG-ARJIS before disclosing such information to the public.

F. Contract for Services

The selected proposers will be required to sign a customized version of the attached RFP Attachment 11 – Standard Services Agreement and to provide the insurance certificates and all other required documentation within fifteen (15) calendar days of issuance of the Notice of Intent to Award.

G. Insurance Requirements

SANDAG-ARJIS requires the consultants with which it does business to obtain insurance, as shown in the attached RFP Attachment 11 – Standard Services Agreement. The required insurance certificates must comply with all requirements of the standards as shown in the contract and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the project.

XIV.

PROTESTS

The following procedures shall be used by SANDAG-ARJIS to fairly and promptly respond to any protests received regarding third-party contracts or the contracting process. SANDAG- ARJIS will consider all protests or objections regarding the contracting process or the award of a contract received by SANDAG-ARJIS by 4 p.m. on the deadlines set forth below. SANDAG- ARJIS will review only protests submitted by an actual or prospective proposer. Protests by prospective subconsultants will be rejected. A protest by any adversely affected proposer must be made in writing and must be mailed or hand-delivered to SANDAG-ARJIS. A protest that does not strictly comply with SANDAG-ARJIS’s protest procedures will be rejected.

A. Protests Before Bid/Proposal Opening

Protests relating to the content of the solicitation (e.g., RFP, Invitation for Bid [IFB], Request for Quotations [RFQ]), including protests related to DBE/UDBE requirements, must be filed within five (5) business days after the date the solicitation or addendum with the revised content is released to the public by SANDAG-ARJIS. Failure to file a protest concerning the content of the solicitation or addendum prior to this deadline constitutes a waiver of any protest on these grounds.

B. Protests Related to Determination of Responsiveness

Protests relating to any notice of nonresponsiveness must be filed within five (5) business days after the date of such notice. Failure to file a protest concerning the nonresponsiveness determination prior to this deadline constitutes a waiver of any protest on these grounds.

C. Protests After Bid/Proposal Opening

After proposers are short-listed and/or selected for negotiations, notices will be sent to

all relevant proposers. Protests relating to failure to make the short-list must be filed

within five (5) business days following protester’s receipt of a notice regarding the shortlisting. Protests relating to the intent to make an award must be filed within five (5) business days following protester’s receipt of the notice regarding the intent to negotiate. The date of filing shall be the date SANDAG receives the protest. Untimely protests will be rejected. If deemed necessary, SANDAG shall notify all proposers of record that a protest has been filed and the award has been postponed until further notice. If necessary, proposers will be asked to extend the time for acceptance of their proposal in order to avoid the need for readvertisement of the solicitation.

D. Protest Contents

A letter of protest must set forth detailed grounds for the protest and be fully

supported with technical data, documentary evidence, names of witnesses, and other pertinent information related to the subject being protested. The protest also must state the law, rule, regulation, or policy upon which the protest is based. Protests concerning the relative weight of the evaluation criteria or the formula used in assigning points to make an award determination will be rejected. The protester must demonstrate or establish a clear violation of a specific law, rule, regulation, or policy. If

the protester considers that the protest contains proprietary material that should be withheld, a statement advising of this fact must be affixed to the front page of the protest document, and alleged proprietary information shall be so identified wherever it appears.

Protests shall be addressed to:

Protest Administrator SANDAG Contract Solicitation No. 5002028 San Diego Association of Governments 401 B Street, Suite 800 San Diego, CA 92101

E. Role of the SANDAG Office of General Counsel and Protest Administrator

If a protest raises solely a question of law, SANDAG’s Office of General Counsel may advise the Protest Administrator on how to respond to the protest, and a Protest Committee may not be utilized. Upon receipt of an adverse decision, the protester may file a request for protest reconsideration pursuant to subsection H below.

If the protest requires analysis, the Protest Administrator, his/her designee, or the Office of General Counsel will appoint individuals to participate on a Protest Committee from an established list of potential Protest Committee members. At least one of the persons selected must be from an outside agency and no one may sit on the Protest Committee that has a known direct connection to the procurement that is the subject of the protest. The Protest Administrator also will appoint a chairperson for the Protest Committee. The Protest Administrator will gather the documents that the Protest Committee will need for its investigation and prepare a memo to the Protest Committee containing background information regarding the protest. Any communication regarding the protest between the protester and SANDAG shall be through the Protest Administrator during the protest proceedings. Protesters may not contact anyone at SANDAG other than the Protest Administrator or Office of General Counsel during the protest process.

F. Protest Committee

The Protest Committee shall ensure the protest was received within the timeline specified and review the protest to determine if it itemizes in appropriate detail each matter contested, as well as any factual reason(s) for the requested protest. The Committee chairperson shall schedule the date of the Protest Committee meeting, contact the Committee panel members, and distribute all protest documentation.

G. Reply to Protest

The Protest Committee will review all protests in a timely manner and may hold an informal hearing if deemed necessary in order to complete its investigation. The Protest Committee will prepare a recommendation regarding the protest, in writing, to SANDAG’s Chief Deputy Executive Director within ten (10) business days. All materials included with the original protest at time of submittal will be considered. Supplemental

materials filed by a protester after the protest deadline will not be considered unless there are extenuating circumstances in the opinion of the Protest Committee. Protest documents will not be withheld from any interested party outside of SANDAG, with the exception that the information will be withheld when required by law or regulation. The Chief Deputy Executive Director or his/her designee will either sustain or reject the protest in writing based upon the recommendation of the Protest Committee and the best interests of SANDAG.

H. Request for Protest Reconsideration

Upon receipt of an adverse decision by the Chief Deputy Executive Director, the protester may file a request for protest reconsideration. A request for protest reconsideration must be directed to the Executive Director in writing and received within five (5) full business days from the date the protester receives the reply from SANDAG. The Executive Director will respond to the request for protest reconsideration within ten (10) full business days of its receipt. The decision of the Executive Director will be in writing and final. No further protests will be heard by SANDAG.

I. Results of the Protest

If the protest is sustained, the original Notice of Intent to Award may be withdrawn after the deadline for protest reconsideration has passed. SANDAG-ARJIS then may issue a new Notice of Intent to Award to a different bidder/proposer, and a new protest period will commence using the same timelines discussed above. If the protest is rejected, the original Notice of Intent to Award will stand, and SANDAG will continue with contract negotiations with the awardee.

XV. INCORPORATION OF ATTACHMENTS

The following documents are attached and incorporated by reference. Wherever the word “contractor” appears in the attachments, it should be read as the equivalent to the word “consultant.” Wherever the words “bid” or “bidder” appear in the attachments, they should be read as the equivalent to the words “proposal” or “proposer,” respectively.

RFP Attachment 1– List of Submittals Required with Proposal (RFP Checklist)

List of Submittals Required with Proposal (RFP Checklist)

RFP Attachment 2– Scope of Work

Scope of Work

RFP Attachment 2.1 –Requirements for Regional eWatch Notification System

Requirements for Regional eWatch Notification System

RFP Attachment 2.2 –Requirements fo r Interactive Crime Mapping Application

Requirements for Interactive Crime Mapping Application

RFP Attachment 2.3 –Requirements for Data Exchange and Transition

Requirements for Data Exchange and Transition

RFP Attachment 2.4 –Requirements for Performance and Support

Requirements for Performance and Support

RFP Attachment 3– Cost Proposal Form

Cost Proposal Form

RFP Attachment 4– Subconsultant List

Subconsultant List

RFP Attachment 5– Public Contract Code Certifications (Part 1) Public Contract Code Section 10162 Questionnaire (Part 2)

Public Contract Code Certifications (Part 1) Public Contract Code Section 10162 Questionnaire (Part 2) Public Contract Code Section Statements

RFP Attachment 6.1 –Non-Collusion Affidavit

Non-Collusion Affidavit

RFP Attachment 6.2 –Debarment and Suspen sion Certificate, Title 49, Code of Federal Regulations, Part 29

Debarment and Suspension Certificate, Title 49, Code of Federal Regulations, Part 29

RFP Attachment 6.3 –Subconsultant’s Statement of Eligibility

Subconsultant’s Statement of Eligibility

RFP Attachment 6.4 –Equal Em ployment Opportunity Certificate

Equal Employment Opportunity Certificate

RFP Attachment 7– Public Agency Piggyback Clause

Public Agency Piggyback Clause

RFP Attachment 8– Consultant Collaboration Requirements

Consultant Collaboration Requirements

RFP Attachment 9– Company Short List Evaluation Form

Company Short List Evaluation Form

RFP Attachment 10 –Company Interview Evaluation Form

Company Interview Evaluation Form

RFP Attachment 10.1 – Proposal Evaluation Form (No Interview)RFP Attachment 10 – Company Interview Evaluation Form RFP Attachment 11 – Standard Services Agreement RFP

RFP Attachment 11 –Form RFP Attachment 10.1 – Proposal Evaluation Form (No Interview) Standard Services Agreement RFP No: 5002028

Standard Services Agreement

RFP ATTACHMENT 1 – LIST OF SUBMITTALS REQUIRED WITH PROPOSAL (RFP CHECKLIST)

The documents below are required as part of your proposal submittal. All of the documents referenced below and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the proposer.

One (1) original and seven (7) xerographic copies of the proposal rographic copies of the proposal

Two (2) sets of CD-ROMs, each set containing a PDF file of the Technical Proposal and the Cost Proposaloriginal and seven (7) xe rographic copies of the proposal One (1) original and seven (7)

One (1) original and seven (7) xerographic copies of the Cost Proposal graphic copies of the Cost Proposal

RFP Attachment 3– Cost Proposal Form

Cost Proposal Form

RFP Attachment 4– Subconsultant List

Subconsultant List

RFP Attachment 5– Public Contract Code Certifications

Public Contract Code Certifications

(Part 1) Public Contract Code Section 10162 Questionnaire

(Part 2) Public Contract Code Section Statements

RFP Attachment 6.1 – Non-Collusion Affidavit(Part 2) Public Contract Code Section Statements RFP Attachment 6.2 – Debarment and Suspen sion

RFP Attachment 6.2 – Debarment and Suspension Certificate, Title 49, Code of Federal Regulations, Part 29 sion Certificate, Title 49, Code of Federal Regulations, Part 29

RFP Attachment 6.3 – Subconsultant’s Statement of EligibilityCertificate, Title 49, Code of Federal Regulations, Part 29 RFP Attachment 6.4 – Equal Empl oyment

RFP Attachment 6.4 – Equal Employment Opportunity Certificate oyment Opportunity Certificate

RFP Attachment 7RFP Attachment 6.4 – Equal Empl oyment Opportunity Certificate – Public Agency Piggyback Clause RFP No:

– Public Agency Piggyback Clause

RFP ATTACHMENT 2 – SCOPE OF WORK

A. Regional eWatch Notification System

The Regional eWatch system must make it possible for users to subscribe to receive a daily e-mail notification of incidents in select area(s) and to view the results in a report format or on an interactive Web map. The system must facilitate cross-jurisdictional searches including data from all law enforcement agencies that contribute their data to ARJIS. The expected usage of the Regional eWatch system is 60,000 notifications per day.

The Regional eWatch system must also transfer approximately 20,000 existing City of San Diego eWatch subscribers and approximately 2,000 (two thousand) San Diego Sheriff’s Department subscribers to the new system. ARJIS will work with the vendor to plan the transition. At a minimum, the vendor must recreate the subscriptions for the existing customers from the existing eWatch databases and send daily notifications with a special announcement (in addition to the standard notification) during a transition period.

The system must be able to seamlessly present maps and the eWatch subscription functionality within the new ARJIS Enterprise public portal using SharePoint 2010.

The proposal must make provisions for a testing period that will allow ARJIS to evaluate the product, stress test it, and approve it for deployment to the public.

The specific requirements of the software offering are presented in RFP Attachment 2.1, 2.3, and 2.4. Proposers shall provide details on their product, including installation and configuration details, a system testing plan, a training plan, and documentation, as well as a system support and maintenance description.

B. Interactive Crime Mapping Application

The Interactive Crime Mapping system is a Web-based mapping application and reporting tool to search the ARJIS database for available crime, arrests, and traffic incidents. The system must provide users the capability to search by date range, incident type and location and to explore incidents. The application must also provide details on individual crimes and statistics on the selected data set.

In case the vendor provides database hosting, data utilized by the Interactive Crime Mapping Application will be provided to the vendor in an industry-standard format via restricted access to the ARJIS data source. The vendor is required to write an import service to perform the daily data extraction and updates.

The system must be able to seamlessly present maps and the eWatch subscription functionality within the new ARJIS Enterprise public portal using SharePoint 2010.

The current ARJIS public mapping application will be replaced if the optional Interactive Crime Mapping Application component of this RFP is awarded. During the transition period, users will be redirected to the new mapping application site. ARJIS, together with the vendor, will support users during the transition period. The expected usage of a new Interactive Crime Mapping Application is 20,000 users and 250,000 page visits per day.

The proposal must make provisions for a testing period that will allow ARJIS to evaluate the product, stress test it, and approve it for deployment to the public.

The specific requirements of the software offering are presented in RFP Attachments 2.2, 2.3, and 2.4 (please note that RFP Attachments 2.3 and 2.4 apply to both the Regional eWatch and to Interactive Crime Mapping). Proposers shall provide details on their product, including installation and configuration details, a system testing plan, a training plan, and documentation, as well as a system support and maintenance description.

RFP ATTACHMENT 2.1 – REQUIREMENTS FOR REGIONAL EWATCH NOTIFICATION SYSTEM

Regional eWatch Module - Functional Requirements

       

CUSTOM

   

REQ.

ID

CATEGORY

 

DESCRIPTION

CURRENT

CAPABILITY

DEVELOP

-MENT

FUTURE

RELEASE

NOT

AVAILABLE

1

General

         

Require-

ments

1.1

 

Advertisement or solicitation will not be associated with the service, application, or notification.

       

1.2

 

Subscriber's e-mail address will not be used for any purpose other than the subscription service.

       

1.3

 

Subscriber information will not be sold or provided for any other purpose.

       

1.4

 

In

order to subscribe, only the e-mail

       

address will be required (besides crime mapping parameters). A (login-based) user account will not be created and other personal information will not be required.

1.5

 

A

minimum of three mapped addresses per

       

e-mail account will be available for the

subscription.

1.6

 

A

subscription confirmation e-mail that

       

includes a selection summary and a clickable link to confirm subscription shall be provided to complete the subscription process.

1.7

 

E-mail message size cannot exceed 200 Kb.

       

1.8

 

Response to subscription with confirmation e-mail will not exceed one minute.

       

1.9

 

Notifications will be sent once every 24- hour period if incidents match subscription choices.

       

1.10

 

A

client-defined disclaimer will be posted

       

or made available via a link on each notification.

1.11

 

Subscription statistics will be available in a monthly report to the agencies by jurisdiction, including the number of subscribers, number of notifications sent, and subscription parameters. Online access for administrators to this data is preferred.

       

1.12

 

Notifications will be viewable from any e-mail client. No specific e-mail provider shall be required.

       

1.13

 

Notifications will link to an interactive map service. (See 'Interactive Mapping' worksheet for functional requirements of the preferred mapping system.)

       
       

CUSTOM

   

REQ.

ID

CATEGORY

DESCRIPTION

CURRENT

CAPABILITY

DEVELOP

-MENT

FUTURE

RELEASE

NOT

AVAILABLE

2

Subscription

         

Options

2.1

 

Subscriptions will allow location definition(s) by address or intersection.

       

2.2

 

Subscriptions will allow location definition(s) by selecting a location on a map.

       

2.3

 

Subscriptions will allow users to define a shape on an interactive map, instead of an address or intersection.

       

2.4

 

Subscriptions will allow users to define the size of the radius around an address or intersection.

       

2.5

 

Subscriptions will allow user-defined incident category selections (see 3.6 and

       

3.7).

2.6

 

On completion, an on-screen summary of the subscription parameters will be displayed showing selected location(s), radius, and categories.

       

3

Subscription

         

Method/

Content

3.1

 

Geocoding will place incident data on street centerlines by incident address.

       

3.2

 

All displayed address attributes (house number) will be limited to the 'hundred block.'

       

3.3

 

Incident category names will be client- defined by ARJIS member agencies (see list under 3.7).

       

3.4

 

Each incident category will have a distinct symbol and will appear in each notification and be consistent on the map.

       

3.5

 

Subscription will allow selection(s) from the following high level groups:

       
   

- Crimes

       
   

- Arrests and Citations

       
   

- Traffic-Related

       
   

- Other

       

3.6

 

Subscriptions will allow selection(s) from the following categories:

       
   

- Murder

       
   

- Sexual Assault

       
   

- Robbery

       
   

- Assault

       
   

- Residential Burglary

       
   

- Commercial Burglary

       
   

- Vandalism

       
   

- Narcotics

       
   

- Auto Theft

       
       

CUSTOM

   

REQ.

ID

CATEGORY

DESCRIPTION

CURRENT

CAPABILITY

DEVELOP

-MENT

FUTURE

RELEASE

NOT

AVAILABLE

   

- Theft from Vehicle

       
   

- Traffic collisions

       
   

- DUI

       

3.7

 

Optional categories that may be included:

       
   

- Prostitution

       
   

- Drunk in Public

       
   

- Truancy

       
   

- Curfew

       
   

- Traffic Citations

       

4

Notification

         

Content

4.1

 

Notifications will occur once per incident, not with subsequent modifications, updates, deletions, additions, or additional categories. For example, if a petty theft is 'notified' and it later becomes a grand theft with the same case number, it will not be notified again.

       

4.2

 

Notification e-mails will include incident category, date (from and to), time (from and to), hundred block, or intersection.

       

4.3

 

System will provide the ability to 'drill down' to further incident-level detail, such as a synopsis or other data elements, if available.

       

4.4

 

System will provide the ability to open a map for the selected incident on an interactive map.

       

4.5

 

System will provide the ability to open a map for all incidents on an interactive map.

       

4.6

 

System will provide the ability to open a map for the notification area.

       

4.7

 

All incidents qualifying for notification will be in the same e-mail, not one e-mail per incident.

       

4.8

 

The subscription parameters will be included in each notification.

       

4.9

 

An "unsubscribe" link and descriptive information will be included in each notification e-mail.

       

5

Other Desired

         

Functionality

5.1

 

System will allow agencies to include ad- hoc content in each notification within their jurisdiction, as well as the standard mapped incidents. For example, to include a 'Be on the Lookout' bulletin. The subject line of these notifications will be customizable.

       

5.2

 

System will allow separate notifications on known offenders (e.g., sex offenders) based on movements into or out of a user- defined area, as allowed by law.

       

RFP ATTACHMENT 2.2 – REQUIREMENTS FOR INTERACTIVE CRIME MAPPING APPLICATION

Interactive Mapping Module - Functional Requirements

   

CUSTOM

   

REQ.

ID

CATEGORY

DESCRIPTION

CURRENT

CAPABILITY

DEVELOP-

MENT

FUTURE

RELEASE

NOT

AVAILABLE

1

General

         

Require-

ments

1.1

 

No advertisements or 'spam' will be shown on Web page and no IP tracking of users will be allowed.

       

1.2

 

Map will always be visible on page (No steps required to generate map).

       

1.3

 

No plug-ins will be required to view map content.

       

1.4

 

Map usage statistics will be available in a

       

monthly report to agencies by jurisdiction. On-line access to this data for administrators

is

preferred.

1.5

 

Application will work on all major Web browsers:

       
 

- Internet Explorer

- Firefox

- Safari

- Google Chrome

1.6

 

A

client-defined disclaimer will be posted or

       

made available via a link.

1.7

 

Application will include a HELP section prepared by the vendor that can be modified by ARJIS staff in the future.

       

1.8

 

Application will include information text and/or a link to contact ARJIS to report problems or suggestions.

       

2

Selection

         

2.1

 

Application will provide a filter by jurisdiction (agency).

       

2.2

 

Application will allow refinement of location within a single jurisdiction or across- jurisdictions (if applicable) to the following layers:

       
     

- Schools

       
     

- Hospitals

       
     

- Zip Codes

       
     

- Neighborhoods

       
     

- Parks

       
     

- Tourist Attractions

       
     

- Major Shopping Centers

       
     

- Intersections

       
     

- Specific Address

       
   

CUSTOM

   

REQ.

ID

CATEGORY

DESCRIPTION

CURRENT

CAPABILITY

DEVELOP-

MENT

FUTURE

RELEASE

NOT

AVAILABLE

2.3

 

Application will allow searching around the specified area or point by selectable radius distances.

       

2.4

 

Application will allow mapped incidents beyond the geographic constraints of the selection to display based on interactive map service capabilities.

       

2.5

 

Application will allow layer list to be customized based on selected jurisdiction (i.e., not all jurisdictions will have "Tourist Attractions").

       

2.6

 

Application will allow selection(s) from the following high level groups:

       
   

- Crimes

       
   

- Arrests and Citations

       
   

- Traffic-Related

       
   

- Other

       

2.7

 

Application will allow selection(s) from the following categories:

       
   

- Murder

       
   

- Sexual Assault

       
   

- Robbery

       
   

- Assault

       
   

- Residential Burglary

       
   

- Commercial Burglary

       
   

- Vandalism

       
   

- Narcotics

       
   

- Auto Theft

       
   

- Theft from Vehicle

       
   

- Traffic collisions

       
   

- DUI

       
   

- Movement of known registered Sex Offenders, as allowed by law.

       

2.8

 

Application will allow selection of date period by start date and end date.

       

2.9

 

Application will allow selection of time period by time of day, i.e., from time X to time Y.

       

2.10

 

Application will allow date shortcuts. For example, last week, last month, etc.

       

2.11

 

Application will allow time shortcuts. For example, daytime, nighttime, etc.

       

3

Map

         

Navigation

3.1

 

Application will provide general map navigation functions (zoom in and out, pan, etc.).

       

3.2

 

Application will allow users to return to the initially generated map.

       
   

CUSTOM

   

REQ.

ID

CATEGORY

DESCRIPTION

CURRENT

CAPABILITY

DEVELOP-

MENT

FUTURE

RELEASE

NOT

AVAILABLE

3.3

 

Application will allow users to return to the last viewed map bounds (backward and forward navigation).

       

3.4

 

Application will allow updating incident layers on the fly when user changes map extent. For example, when user pans, show incidents for selected criteria in updated area - do not "cut" incident layer at the edge of original rectangle.

       

4

Summary

         

4.1

 

Application will allow users to view summary of selection criteria:

       
   

- Location

       
   

- Incident categories

       
   

- Time Period

       

5

Report and

         

Legend

5.1

 

Application will allow users to view a map legend which displays the totals for each incident category.

       

5.2

 

Legend will only display incident category(ies) that are shown on the map.

       

5.3

 

Application will allow users to generate a report based on selections, which will contain the following:

       
   

- Report Summary

       
   

- Incident Type

       
   

- Incident Location (100 block)

       
   

- Incident Day

       
   

- Incident Date

       
   

- Incident Time

       
   

Each incident on the report will be a link to further incident detail.

-

       

5.4

 

Application will highlight incident(s) on map from the report.

       

5.5

 

Application will allow exporting the report in the following formats:

       
   

- Excel

       
   

- Adobe PDF

       
   

- Other common report and file formats

       

6

Mapped

         

Incident

Callout

Content

6.1

 

Application will provide details on each mapped incident. At a minimum - date/time, location, and category.

       

6.2

 

Application will allow the inclusion of more details on incident. For example, a description of the category.

       
   

CUSTOM

   

REQ.

ID

CATEGORY

DESCRIPTION

CURRENT

CAPABILITY

DEVELOP-

MENT

FUTURE

RELEASE

NOT

AVAILABLE

6.3

 

Application will allow the inclusion of agency-defined links to other Internet resources on each incident call-out. A minimum of three links will be available.

       

6.4

 

Application will display the agency or jurisdiction associated with each incident. Inclusion of agency logo is preferred.

       

7

Analytics

         

7.1

 

Application will allow the creation of graphs for selected crime statistics and crime trends based on user selections of time and date ranges, locations or areas, and comparative factors for time, user-defined areas, and base geographies.

       

8

Print and

         

Export

Functions

8.1

 

Application will allow user to print current map view without exporting to another format, e.g., PDF and the ability to fit print content on letter sized page without formatting and configuring layout.

       

8.2

 

Reports and printouts will include the following:

       
   

- Map of currently selected region

       
   

- Disclaimer

       
   

- North arrow

       
   

- Legend

       
   

- Title

       
   

- Subtitle

       

8.3

 

Application will allow users to save the URL to the current map.

       

9

Performance

         

9.1

 

Initial Web page load time will not exceed 5 seconds.

       

9.2

 

General query response time will not exceed 15 seconds.

       

9.3

 

Advanced query response time will not exceed 30 seconds.

       

9.4

 

Panning and zooming map refresh time will not exceed 10 seconds.

       

9.5

 

Report/chart/list creation time will not exceed 30 seconds.

       

RFP ATTACHMENT 2.3 – REQUIREMENTS FOR DATA EXCHANGE AND TRANSITION REQUIREMENTS

Data Management and Transition Requirements

       

CUSTOM

   

REQ.

ID

CATEGORY

DESCRIPTION

CURRENT

CAPABILITY

DEVELOP-

MENT

FUTURE

RELEASE

NOT

AVAILABLE

1

Data security

         

Require-

ments

1.1

 

Only data within the scope of the regional eWatch and interactive mapping application will be imported.

       

1.2

 

Data will be stored securely at vendor site (4.1 option 1 below) and will not be accessible by non-authorized parties. Include description of network security configuration in proposal.

       

1.3

 

Vendor will assure that authorized ARJIS staff has access to subscription data.

       

1.4

 

Vendor will allow authorized ARJIS staff access to database (4.1 option 1 below).

       

2

Data

         

Management

2.1

 

Vendor will be provided with restricted access to the ARJIS data source and will write an import service to perform the daily data extraction and updates.

       

2.2

 

Vendor will assure that the data structure is approved by and transparent to ARJIS staff.

       

2.3

 

Vendor will assure that the data structure