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Al Batha Group Public Report For Internal Use Only Proprietary Confidential General Top Secret Guidelines & Procedures
Version
Description
Author
Approved
06 07
Saji Oommen
Description
Author
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TABLE OF CONTENTS
1. Favorites ................................................................................. 4 2. Set Controlling Area............................................................... 6 3. Set Operating Concern .......................................................... 6 4. Create Profit Center group .................................................... 7 5. Create cost center group ....................................................... 9 6. Create Cost element group.................................................. 11 7. Create Internal Order- Real Assignment ............................ 13 8. Create Internal Order- Statistical Assignment ................... 17 9. Cost Center Planning ........................................................... 20 10. Activity Type Planning ......................................................... 25 11. Activity Type Dependent Cost Planning ............................. 27 12. Plan Cost Splitting ............................................................... 30 13. Activity Type Price Calculation. .......................................... 31 14. Reposting of Cost and Revenues ....................................... 33 15. Settlement of Internal order................................................. 35 16. Execute Actual Distribution................................................. 37 17. Assessment of Cost ............................................................. 39 18. Overhead Calculation. ......................................................... 41 19. Calculation of WIP/Cancellation of WIP. ............................. 42 20. Settlement of Variance to Material. ..................................... 44 21. Transfer of Balance Sheet items to Profit centers. ............ 46 22. Top Down Distribution ......................................................... 51 23. Enter Profit centre documents ............................................ 52 24. Create Actual Line item in CO-PA. ...................................... 54 25. Repost CO-PA Accounting Document ................................ 57 26. Report painter/Report writer Reports ................................. 59 27. Drilldown Reports ................................................................ 63
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1. Favorites
Favorites
The Menu path is arranged horizontaly . You can maintain Favorite Transaction codes,Reports etc.
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You can Also Add transaction codes, Reports by Drag and Drop.
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Master Data
Action
Fill in your Controlling Area e.g. 1000 and Click Save as User Parameter.
Action
Fill in your Operating concern e.g. 1000 and Click Save as User Parameter.
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Transaction Responsibility
Accounting -> Controlling -> Profit center Accounting Master data -> Profit center group -> Create/Change/Display KSH1 / KSH2 / KSH3.
SCREEN
Create Profit center group: Initial screen
FIELD
Profit centre Group
INPUT
Name of your new Profit center group. Only enter if copying from another Profit center group Controlling area to which referenced group exists
COMMENTS
Controlling area
Click
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Action
Click on node you created to select Enter description for your Profit center group. Click on Profit center Enter the Profit centers you wanted assign to this Group. Click on icon
Note : Use Same Level and/or Lower Level to create Multi level Groups.
To delete a Profit center from a Profit center group Click on and to remove a Profit center from a Group
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Accounting -> Controlling -> Cost centers Master data -> Cost Center group -> Create/Change/Display KSH1, KSH2, KSH3.
SCREEN
Create cost center : Request screen
FIELD
Cost centre Group Reference: Cost centre Group
INPUT
Name of your new cost center group. Only enter if copying from another cost center group Controlling area to which referenced group exists
COMMENTS
Leave blank for now
Controlling area
Click
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Action
Click on node you created to select Enter description for your Cost center group. Click on Cost center Enter the Cost centers you wanted assign to this Group. Click on icon
Note : Use Same Level and/or Lower Level to create Multi level Groups.
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KAH1,KAH2,KAH3.
INPUT Your Cost element group name. Leave blank Leave blank
COMMENTS
Click
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Action Type in the description of your group Click on Your node e.g. TEST Click on To group your Advertising cost elements Click on Enter the cost elements for eg : Advertising & Sales Convention, Seminar Promotion Expense 1 Click on Your node e.g. TEST Click on To group your Secondary cost elements. Click on Enter the Secondary cost element you created. Click on. You have now Created Multi level Cost Element Group
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Transaction Responsibility
Menu path
Accounting -> Controlling-> Internal Order ->Master data -> Special functions-> Order->create KO01
Transaction code
INPUT 102
COMMENTS You can select the relevant order type from the possible entries screen Leave blank for training
Reference : Order
Click on
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FIELD Order Short Text Company code Object class Profit center
INPUT Leave blank Sales Promotion 1300 OCOST The Profit center to which the Internal order is assigned. The cost center in charge of this order. Settlement Cost center Settlement WBS element
Overhead costs
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Click on
Click on NOTE: Normally the Settlement receiver is the Requesting Cost center or the WBS Element. You van Overwrite the default receivers.
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INPUT CTR or WBS Enter the cost centres from your Company code.
COMMENTS
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Transaction Responsibility
Menu path
Accounting -> Controlling-> Internal Order ->Master data -> Special functions-> Order->create KO01
Transaction code
INPUT 4000
COMMENTS You can select the relevant order type from the possible entries screen Leave blank for training
Reference : Order
Click on
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FIELD Order Short Text Company code Object class Profit center
INPUT Leave blank Sales Promotion 1300 OCOST The Profit center to which the Internal order is assigned. The cost center in charge of this order.
Overhead costs
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Click on Actual Posted CCtr Enter the Cost center to which the actual expenses are posted. Click on
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Planning
Business Process Procedure Overview
Planning is used to set organizational goals. The comparison of actual events with planning can identify variances that serve as navigation signals to be used in taking corrective measures in the processes. Planning in Profitability Analysis allows you to plan sales, revenue and profitability data for any selected profitability segments. You can display the entire planning process of your Company in different ways, depending on your business demands. Sales planning for a profitability segment Creating planned gross or net revenues by valuating sales with the values stored in SD. Profit planning by transferring costs planned in CO (such as cost of goods sold and cost center overhead)
Cost Center Planning Cost Center Manager Accounting -> Controlling -> Cost centers-> Planning -> Set Planner Profile
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SAP103
Click
on
SCREEN
FIELD
INPUT
COMMENTS
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END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Change cost element / Version 0 activity input Planning : Initial Period 001 Screen Period 012 Fiscal year 2010 Cost center Leave blank to Leave blank Cost center group Your Company Cost center Use F4 group Cost element Leave blank Cost element group Your Primary cost element The one you created. group.
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INPUT The Cost element, if you have selected the Free based Enter the amount for each expense.
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Click on
(period screen)
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FIELD Version Period Period Fiscal year Cost centre to Cost centre group Activity type
INPUT 0 001 012 2010 Enter your cost center from production cost centers Leave blank Leave blank Enter your Activity type.
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INPUT The Production Cost center Enter the amount 2 Leave Blank Leave Blank
COMMENTS
Click on
to post planning
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END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN FIELD INPUT Change cost element / Version 0 activity input Planning : Initial Period 001 Screen Period 012 Fiscal year 2010 Cost centre Enter your cost center from production cost centers to Leave blank Cost centre group Leave blank Activity Type The activity type you created To Leave blank Group Leave blank Cost element Leave blank to Leave blank Cost element group Enter your Group
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INPUT
COMMENTS
Click on
to post planning
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Plan Cost Splitting Cost Center Manager Accounting -> Controlling -> Cost centers -> Planning -> Allocation ->Splitting . KSS4
FIELD Cost centre group Version Period Period Fiscal year Detailed list
INPUT Enter your cost center group 0 001 012 2005 activate.
COMMENTS
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Activity Price Calculation Cost Center Manager Accounting Controlling Cost centers Planning AllocationPrice calculation. KSPI FIELD Cost centre group Version Period Period Fiscal year Detailed list INPUT Enter your cost center group 0 001 001 2000 activate. COMMENTS
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ACTUAL POSTINGS
SCREEN
FIELD
INPUT
COMMENTS
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END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Enter Reposting of Document Date Todays date Costs : Initial Screen Posting Date Todays date Screen Variant Cost center Change the Screen Variant to post to another Cost object.
Click on
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From the Accounting screen. Transaction Internal order settlement Responsibility Accounts Clerk Menu path Accounting -> Controlling-> Internal order-> Period end closing ->Single Function -> Settlement->Individual processing Transaction code KO88
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FIELD Order Settlement period Posting period Fiscal Year Test run
COMMENTS
Deactivate.
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FIELD Period Fiscal year Process with: Background processing Test run Detailed lists
COMMENTS
Cycle
Cycles should be run in the background in order to avoid overloading the system at busy times.
Click on Check for any errors Make corrections if necessary Remove the test flag and Execute
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KEU5
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END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN FIELD INPUT COMMENTS Execute Actual Period Enter current period Assessment: Initial Screen Fiscal year 2005 Process with: Background processing Test run Detailed lists
Cycle
Cycles should be run in the background in order to avoid overloading the system at busy times.
Click on Check for any errors Make corrections if necessary Remove the test flag and Execute
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Transaction code
KGI2
COMMENTS
Deactivate
Click on
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KKAX
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FIELD Process order Wip Period Fiscal year RA Version Test run
COMMENTS
0 Deactivate
Click on
Note: If you have calculated WIP for the last period, make sure the WIP is calculated again to cancel the WIP for the previous period.
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KO88
SCREEN
FIELD
INPUT
COMMENTS
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END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Actual Settlement Process order Write the Process order number. Settlement Period Fiscal year Test run Deactivate
Click on
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Step 1 : Transfer of Balance Sheet items to Profit centers. (Cont.) Transaction code F.5D
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SCREEN
FIELD
INPUT
COMMENTS
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END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ General Ledger Company code 1300
CLICK
Step 2: Transfer of Balance Sheet items to Profit centers. (Cont.) Transaction code: 1KEK
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SCREEN
FIELD
INPUT
COMMENTS
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END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Profit center Accounting : Period Transfer Payables /Receivables Year Company Code Activate your Company code. Test run Activate First run with test run to check Line items Activate Degree of detail in Detail Log log
Execute
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COMMENTS
Click F8
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23.
You can use this function to import external data to Profit Center Accounting via batch input. You can also use it to create the opening balance for transferring Additional Balance Sheet Items to Profit Center Accounting. You can also use this function to transfer costs and revenues between Profit centers.
From the Accounting screen. Transaction Profit centre Document Responsibility Accounts Clerk Menu path Accounting -> Controlling-> Profit center Accounting-> Actual postings ->Profit centre document->Enter Transaction code 9KE0
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END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN Create Profit center document FIELD Layout Document type Posting date INPUT Choose the appropriate Layout. PC COMMENTS 8A-001
CLICK ON
Sample document is posted for your reference, Note : Enter minus sign for credit amount. CLICK To Post the Document
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From the Accounting screen. Transaction Create Line item Responsibility Accounts Clerk Menu path Accounting -> Controlling-> Profitability Analysis-> Actual postings ->Create line item. Transaction code KE21N
COMMENTS
CLICK ON
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Enter only the Product.Plant and Division and Click on DERIVATION. Make sure the required Characteristics are derived automatically or you need to enter it manually.
You can also create Entry (like variants), that variant can be used for next time.
CLICK ON
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CLICK
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From the Accounting screen. Transaction Create Line item Responsibility Accounts Clerk Menu path Accounting -> Controlling-> Profitability Analysis-> Actual postings ->Repost Accounting document. Transaction code KE26
CLICK ON
Then
CLICK ON
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CLICK ON
CLICK ON
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REPORTS
Double click on the Transaction Code, Eg: KSBB Cost centre Reports
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FIELD Fiscal year From Period To Period Cost Centre Group Or values Cost element group Or values
INPUT 2005 1 1 Enter you cost center group leave blank Enter cost element group or leave blank Leave blank
COMMENTS
Click on
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In Office Integration, choose Microsoft Excel Radio button for Excel output.
NOTE: Same functionality can be used in internal order Reports and Standard Profit centre Reports.
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Transaction code
KE3Y
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Fill up the Selection Variable and in the Output type Option, you have three options as mentioned above, choose the desired one and
NOTE: Same functionality can be used in CO-PA Reports, Production/Process Reports, use defined Profit centre Reports.
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