Standard 1:

Mission Statement and Goals

Institutional Effectiveness Questions:

Prof.Dr.Raja Nasim Akhtar and (All HoDs)

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When did the University conceive of and write the mission? And and whom was it approved? Who was involved in the writing of the mission? Has the mission been reviewed and renewed since the first writing and approval? If so, by whom? When it was last reviewed? Where are the problems regarding living up to the mission? What is he University not doing that it should be doing to realize more fully its mission and goals? How is it used to a) Guide personnel decision? b) Determine program/course offering? c) Guide budget decisions? How well do you believe that mission clearly defines the purpose of he Universiy ? Please explain. How well do you believe the mission and goals delineate what the university intends to accomplish? Pleas explain Supporting Materials on the Table for Standard One Please provide a copy of the recent mission statement, vision and goals and objectives of the University

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Standard 2

Planning and Evaluation

Institutional Effectiveness Questions:

Director Finance & Planning

Describe your formal system of planning and evaluation. What committees are there- with what composition? How often do they meet? What is the timeline for the plan? Who approves the final document? Who receives a copy of it? What other planning documents do you have A development plan for facilities? A financial Plan? Please describe each of these documents the process by which they are generated and reviewed.

Please provide copies for 2010-2011;2011-2012 How are the plans incorporated into budget? Please provide copies of the budgets for 2010-2011 and highlight for the peer review panel the ways in which the budget related to the plans.

How do you use the plans? To set the goals?

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To set budget periorities? Etc? When are the plans evaluated and updated ? How? Is there a campus master plans? A life Cycle Management plan for the University infrastructure? if so, who was involved in putting it togather? Who approved it? How often it is updated? Please provide a copy of the campus master plan

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Is there a prospectus? If so, please provide it. Please list PC-1/PC1-IV for 2008-2011. Are there any other plans? If so, please provide copies along with the dates when these plans are updated as well as by whom. Give the name of the body who gives the final approval. For committees involved in the planning process, please provide the lists of the members, the agenda and the minutes of the meeting 2008-2009;2009-2010 Please provide any other documents related to the planning processes Supporting Materials on the Table for Standard Two Copies for 2010-2011 and 2011-2012 of development plans, financial plans

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Copies of the Ors for all committees involved in planningStrategic, financial, development Please provide minutes of the all meeting where the strategic plan is approved and where the financial plan is approved at the level of the Syndicate and the Senate Standard 3 Questions: 1 Please provide a report with the names of offices responsible and the systems used for meeting of the senate;syndicate; Board of Governors. For each, please describe how, to whom and when the minutes are circulated? What are the SOPs of compliance for the minutes of each of the bodies and what is the name of the responsible office for each of body. 2 3 If you are a private not-for-profit or properietary university, please describe in detail your governance system-the various committees,councils, etc Please provide a report concerning emergency powers: How you used emergency powers in 2009-2010;2010-2011 and 20112012? If so, please list the cases in which the emergency powers were used;

Organization and Governance

Registrar and VC office

Provide the letters/notifications regarding the use of the emergency powers; the SOPs for the use of the powers; Any other documents which recorded the use of the emergency powers and the names of the committees/bodies regarding which emergency power was exercised in 2009-2010;2010-11 and 2011-12 Who report directly to the Vice Chancellor? Are there minutes of those meetings? How are decision taken-concensus, as advice to the VC who make the decision that will go to the statutory bodies? 5 6 7 Discuss your process for avoiding conflict of interest at the level of each stautory body. If a public University: In what ways would the functioning of Syndicate and Senate be in line or no in line with the Federal/Provincial University Ordinance? Please be specific. Please provide the dates of meeting and dates of distribution of minutes of the meeting for last ten years: Dates of meetings and Dates of Minutes Board of Governors, Senate, Syndicate, Finance and Planning, Senior Management Team, other such statutory bodies that might appear in your charter Supporting documents on the Table For Standard All handbooks-for faculty, for staff, for students All documents where the University calendar is published in 20092010;2010-2011

The University Act An organizational chart and the date it was published A list of the University's statutory bodies and their TORs for 2009-2011 and 2011-2012 2008-2009;2009-2010,2010-2011 copies of meeting notifications, agendas and copies of minutes for each of the following: For Syndicate; for the Board of Governers University Catalogue Minutes of Selection Committee for 2008-2009;2009-2010 and 20102011 Minutes of Finance and Planning Committee for 2008-09,2009-10,201011 Plovide a policy on conflict of interest

Standard 4 Questions: Faculty appointments 1

Faculty

Registrar, Deans, HoDs, DASR Registrar

Describe how you have implemented the appointment criteria of HEC? If not, what have been the obstacles to the implementation? Please Describe the Faculty selection process

Faculty Evaluation and Development 3 Teaching-Evaluation and Improvement What are criteria used for evaluation teaching? Where are the Writtten? How often are they revised? Who does the evaluating? How many departments use classroom observation for evaluation and teacher improvement? Do student evaluate each course? How are the evaluations written? Who collect them? Who collates them? Who meet with the faculty members to review them? Are they used to evaluate the faculty member and used in promition, tenure and merit pay? Do you use QEC form? What other means does the University use to evaluate and improve teaching? Is the faculty gives training in writing a syllabus?Does the administration require a syllabus for each course? Where are the syllabi kept/

HoDs

How often are they reviewd and updated? 4 Research Please list the department-wise research projects and or research funding earned by the faculty in 2009-2010;20102011 and 2011-2012 Please provide a department-wise list of publications and impact fact 5 Service to the University and to the external communities Who is responsible for documenting service to the University? Is service to the University used in evaluating for promotion and tenure and merit pay? If so, how and with what weight? Professional Development is central to faculty's keeping up to date. Please provide the following information Please provide department wise list of workshops/seminars/conferences attended and or made a presentation by each faculty. What offices are responsible for faculty professional development? How is faculty professional development documented? Registrar, Deans, HoDs,DASR

How is the professional development activities of faculty members used? For merit pay?For promotion?For Tenure? For reviews after a person has tenure? List the department-wise names of faculty members who have gone foreign countires for higher studies during employment in your University/ Where and what have they studied? What degress/diplomas/certificates/postgraduate work has been obtained? Promotion and Tenure Describe in detail the process used for promotion for faculty members-to Assistant Professor, to Associate Professor, to Full Professor Are you using the tenure criteria set by the HEC? What are the obstacles you are facing with these? By department, how many faculties are tenures? Maintaining Integrity 9 Please provide documentation for the process used for terminating faculty. Please list by department faculty in each of the following categories: Those who have resigned and list the reasons for each Registrar

Registrar

Those who have been deputed and list reasons for each Those who have been terminated and list the reasons for each 10 If faculty members are suspected to have plagiarized, charged grades, or in any other way comprised the ethics of the Institution, how is this handled? Salaries and Benefits How are faculty salaries and benefits set? Who set them? Who approves them? Provide any data you have that shows comparable salaries and benifites at other institution that you believe compete with you. Does the University gives merit pay? If so, please describe the process Personnel Fiels 12 Who keeeps the Faculty personnel files? Who has access to them? What is the contained in the files? Faculty Satisfaction What is the system you use to asses faculty satisfaction? Please provide copies of the mos recent surveys that have been summarized? What office hold the responsibility for assessing faculty satisfaction? Do you use the QEC forms? Registrar

Registrar

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HoDs, QEC

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Supprting document on the Table for Standard Faculty appointments Copies of notifications concerning the faculty appointmente criteria Minutes of the appoving statutory bodies A copy of the criteria that the University follows for faculty appointmenets A letter to a full-time faculty member as well as one for a part-time faculty member regardin his/her appointment for 2011-12 for each department Any other related documentation regarding faculty appointmente Provide copies of the advertisements for faculty positions published in 2010 and 2011 for both print and electronic media Provide documents with criteria for appointments and note to whom the documents have been sent. Please provide the meeting notifications, the agendas and the minutes for each of the Selection Board meeting in 2009-2010;2010-2011 and 2011-2012 Provide any other documents related to faculty selection

Please provide resumes for each faculty member of the teaching faculty for each department. Attached to each CV should be the names and levels of the courses this faculty members in 2011 the number of years this faculty members has been employeed. Do you use the QEC form from HEC. Please provide the form you use. Please provide us with any other reports which should indicate faculty members's qualifications for the postion which the person was hired. Faculty Evaluation and Development Please provide the most recent summary form for at least five departments Please give samples of student evaluations frome each department Please provide one copy of a syllabus frome each department Please provide any other related documents the University whishes to provide concerning faculty professional development Tenure and promotion each under a different Dean, What are the obstacles/issues that the faculty members raise with the University regarding promotion?

Please provide a Curriculum Vita for each member of your University has tenured standard 5
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Students
How often are admission policies reviwed/revised?By whom? Is there a student Guideline prepared by the university? How often the student guidelines are reviewed/updated? How and where are admissions policies published and for whom? How does the general public find out about admissions policies? What percentage of courses listed in the university prospectus/catalogue are actually offered each year? Where can one find information regarding recognition of the university and accreditaion status of the individual programs? What is the credit transfer policy of the university? How many students are transferred to this institution and how many are transferred from this institution for 2009-2010, 2010-2011 and 2011-2012. Please provide report of dropout of the students program wise, department wise and semester wise. What problems students encounter in registerring for course that they need for graduation? For each department/program: within what time frame are marked assignments/examination papers shared with students? What percentage of marked assignments are given back to the students? Please provide list of examination results for the last two years What is the policy for awarding the scholarship/financial aid to the students?

Registrar Office, HoDs, Controller Examination, DF

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Total amount of scholarship/financial aid given from institutional funds; % of expense budget Supporting Documents Please provide a copy of all admission policies Student Guidelines/Prospectus

standard 6 Record of Assets Establishment of QEC digital Library Resource Allocation 1 2 3

Institutional Resources

DF, QEC,Chief Librarian

Describe the budgeting process. How is faculty involved? How are departments involved? Deans? Students? How are priorities set? Who is involved in setting priorities and what criteria are used? What is the system for purchasing educational items and equipment? If there is a committee, how are the members selected and for what terms? What are the SOPs for purchase/procurement? Please provide a copy

Please provide a 2010-2011 budget with an analysis to show percentages: % of revenue from: tution and fees, government funding, gifts, auxiliay enterprises % of expense for; educational expenses; financial aid; faculty salaries and benefits; staff salaries and benefits; capital expenditures; (and any other breakdowns you feel are importanr) Provide SOPs for resource need allocation. Purchasing System Please provide SOPs for purchase/procurement How is transparency assured and fraud discovered? Describe in detail the process for purchasing. Provide evidence, for instance, if there is committee, provide minutes from 2009-2010. Human Resource System What HR positions are vacant? Describe the process for hiring, evaluating and terminating employess (excluding faculty)? Needs In terms of buildings/hostels/units, what are the needs? Any other related materials and role of QEC Please provide anything you feel would advance your and review panel's understanding related to institutional resources. In particular, please address and provide evidence for any other ways QEC is of help

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Academic Programs and Curricula

Development, Approval and Review of Academic Programs How are academic courses and porgrams designed and approved? Please describe the process as completely as possible. Are the academic programs/ curricula approved by HEC? Please provide one set minutes from 2010-2011 from each of the committee involved in approving both courses and programs Please provide a copy of the curriculum for each academc degree program Please provide syllabi for a course at each level for each major. Who maintais syllabi? How often are they updated? To whom are they distributed? How often are academic program/ majors reviewed? What is the process? Please provide minutes of meetings from each department where such a review has taken place. Do departments have learning outcomes for each major? Please provide a copy from five departments under different Deans. How are alumni surveys used in reviewing programs? Do you use the alumni survey from QEC? Please provide a copy of the results of alumni survey. How are these used to review the curricula? Do you survey your seniors at the end of their senior year? Please provide a summary of the most recent survey. Do you use the QEC Employer Survey? Please provide the most recent summary of the employer surveys. How are these used to review the curricula? What forms do you use from QEC to evaluate the curricula? How is QEC involved in the review of academic program. Learning outcomes, assessment and Teaching Methodology

Deans, HoDs

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How does the university ensure competency in reading and writing the English? In Maths skills? In computer Skills? In critical thinking? Are there tests which all students take at the begnning and at the end of the University experience? Please describe and provide evidence of same How are programme outcomes and student learning assessed in relationship to the goals and objectives of the academic programmes? How are these findings used? How would do you assure that the faculty members teachihg a series of courses is qualified to teach those courses? Please provide evidence-one example from each department. Who handles interships/field work? How many students are involved in internships/filed work? Are there any majors where internships are required? How does the university ensure that the courses are taught at the appropriate level. i.e graduate courses are truly graduate level and not just undergraduate level? Please discuss the process for oversight and provide evidence of same Do you use the Research Student Progress Review Form (QEC)? Please provide samples that have been submitted by students. How is this used? Please provide the most recently completed survey of Department offering for PhD program (if applicable)-(QEC) Infrastructure Do you have the necessary laboratories and equipment to carry out the goals of each of your programmes? Please discuss the deficiencies. If courses are advertised in the catalogue, are they actually offered each year? Can students get the courses they need to graduate in a timely manner? Discuss the library stock and digital library facility. Give Figures and evidence for use of the library as well as for the number of books, journals etc. Integrity

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How are grades examined to guard against grade inflation? Give evidence. How is the integrity of the institution maintained to guard against cheating and plagiarism? Please provide documentation for this.

Standard 8 1 2 3 4 5 6 7 8 9 10 11

Assessment and Quality Assurance What is the process of self-assessment at the program level? At the institution level? Describe in detail. Provide the notification for the establishment of the QEC. Show where it is in the Syndicate minutes. What is the total number of departments? SARs, AT reports and Rubric Reports of how many departments are completed and submitted for necessary actions? SARs of how many departments are completed?(Provide all SARs) Executive Sammaries of how many departments are completed and submitted. How are SARs used- discuss for each department/program as well as for the University as whole? Please provide the names of the respective officers responsible for integrating the results of the SARs What is the compliance mechanisim for SARs? Please provide any action taken(list/notifications) How many councils visit the University in 2009-2010,2010-2011 and 2011-2012 List the departments/programs that are accredited by the councils. Describe the process for carrying out student satisfaction surveys. Describe the process for carrying out graduate assessment surveys

QEC, HoDs

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Describe the system for bringing into the awarreness of the students, faculty and staff the importance of and means of implementing quality assurance. How many and when were there conferences/workshops/seminars/meetings on QA? Who and how many attended? Describe the initiative of the Vice Chancellor and other University officials (other than QEC) concerning quality assurance. In 2010-2011 what percentage of the budget of the budget is allocated to QEC? What percentage is actually spent? How do you assure that the QA criteria and standards guidelines of HEC like Plagiarism Policy, Faculty appointment criteria, MS/M.Phil and PhD criteria, Tenure Track System, Semester Guidelines are implemented? Please provide evidence of implementation/notifications/circulars/minutes. How are you integrating SOPs for QA report into future planning? Do you carry out a survey of seniors at the end of the senior year in order to assess satisfaction with their educational experience? If yes, how these results are utlized by the University. Supporting Documents Please provide notification of establishment of QEC, nominations of Program teams and Assessment Teams Please provide progress reports concerning for 2010,2011 and 2012. Please provide on the table the originals of all the self assessment reports (SARs) Please provide the most recent accreditation/ peer review reports of accreditation councils. If, so please provide a copy of the resuls of the most recent surveys

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