Job Title: Location: Classification: Job Summary:

Program Coordinator Cranbury, NJ Non-Exempt

Reports To: Program Manager/Director

Type:

40 Hours per Week

Program coordinator will be responsible for assisting managers/director in the day to day management, operation and execution of specific projects and programs to ensure that client campaigns are being executed as contracted. This position will have specific responsibilities for handling the coordination and execution of college postering campaigns from arranging for rep/school coverage, overseeing shipping and fulfillment of materials and collecting and organizing campaign photos and compliance materials for final proof of performance reports.

Primary Activities and Responsibilities:

Campaign Execution Act as a liaison with staffing agency in arranging for rep/school coverage and execution during the contracted program timing. Communicate and coordinate with internal departments and 3rd party vendors for specific programs. Develop program timelines and monitor progress Obtain and negotiate pricing quotes from vendors as needed. Prepare internal and external promotional materials. Monitor internal deliveries and packing, shipping and inventory progress to ensure campaigns are shipped and executed per program parameters Identify potential savings during program execution Identify any emerging problems and bring them to managers attention Determine appropriate responses to problems and emergencies Other job related duties as assigned Agency Rep Staffing Communicate in a timely fashion with rep agency to ensure national/regional rep coverage for all poster college campaigns Track program expenses and prepare reports Review agency invoices and compliance documentation and prepare for manager signature and payment Program Logistics and Processing Obtain project codes for tracking expenses and UPS shipments Review and track time sensitive shipments to ensure proper arrival Determine shipping schedules and methods of shipping based on campaign start dates Compliance Management Collect and manage inbound campaign compliance from rep agency Label and organize compliance per program for seamless transition to graphics team so compliance reports can be created for clients Review compliance reports for accuracy
re:fuel is a leading marketing firm that develops and deploys scalable media and promotions solutions reaching targeted consumer segments including youth, military, multicultural and local audiences. re:fuel has locations to serve our clients across the country including offices in New York, Chicago, Los Angeles, Santa Barbara, Harrisburg, PA and Cranbury, NJ. We offer a competitive salary and benefits package including 401(k), medical and dental, commuter benefits and more. EOE.

Track down missing or late compliance with agency Other job related duties as assigned

Qualifications:
Bachelors Degree from an accredited institution in marketing, public relations, business or communications or relevant job experience 1 -2 year of work experience desired

Knowledge and Skills:

Organizational and time management skills Detail oriented Microsoft Office skills Ability to negotiate effectively Excellent communication skills, including writing, proof reading skills and speaking. Excellent interpersonal skills both in person and by phone, with high professionalism. Fantastic customer service ethic and high expectations for quality. Ability to manage multiple projects and work assignments from a variety of staff Ability to accomplish projects with little supervision. Ability to work under pressure and within tight deadlines. Ability to be a self-starter, be attentive to details, and work independently Ability to establish rapport and relationships with individuals at all levels internally and externally

Job Requirements:
Travel as needed Proficient in the latest versions of Microsoft Word, Excel and power point. The applicant selected for this position may be required to successfully complete a background check. Passing results must be received prior to start date in new position.

Physical Requirements:
Frequent computer terminal/keyboard use Sit, bend, and squat as needed Reach above shoulder level Ability to lift 30 lbs.

I have read and understand the contents of this job description.

_______________________________________________ Signature Date

re:fuel is a leading marketing firm that develops and deploys scalable media and promotions solutions reaching targeted consumer segments including youth, military, multicultural and local audiences. re:fuel has locations to serve our clients across the country including offices in New York, Chicago, Los Angeles, Santa Barbara, Harrisburg, PA and Cranbury, NJ. We offer a competitive salary and benefits package including 401(k), medical and dental, commuter benefits and more. EOE.