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Mark(s) and Number(s) The shipping marks and numbers, if any, should be given. (i) No.

of Packages The unit of packages in cartons, rolls, bales, cases, packages etc., must be provided. (j) Full Description of Goods (i) The construction of the textiles such as woven or knitted, and the percentage fibre composition of the textiles must be stated. Description such as Ladies 65% cotton 35% polyester woven blouse instead of general terms such as clothing should be used. (ii) If the application covers garments, please state whether the garments are for men, women, boys, girls, infants or babies. (iii) In respect of import of suits or matching sets, the component parts comprising the suit/matching set must be stated. (iv) If the application covers garment parts or semi-finished garments, the component parts (front panel, back panel, sleeves, collars, etc.) as well as the type of garment which the garment parts or semi-finished garments are to be manufactured and the manufacturing processes already undergone must be stated. (k) No. of Units The 'No. of Units' can be shown in figures or both words and figures. The metric unit given for any particular textiles product must be in accordance with that specified in the Hong Kong Imports and Exports Classification List (Harmonized System), e.g. in pieces, pairs, sets, m 2 , kg, etc. - 4 -

(l) Value C.I.F. HK$ The C.I.F. value of individual items as well as the total C.I.F. value must be given. C.I.F. value may be omitted from the duplicate copy of licence application. (m) Place of Origin The place of manufacture of the goods must be given. (n) Indicate local consumption or destination for re-export (if applicable) Detailed information on the intended end use of the imported consignment must be provided Note 1 , e.g. 'For re-export to the USA', 'Local consumption', 'For embroidery by ABC Knitting Factory, 104 Kwun Tong Road, Kowloon', 'For manufacture into complete garments by XYZ Knitting Factory, 500 Hung To Road, 1/F., Kwun Tong, Kowloon. (o) Importers Declaration (i) The Importers Declaration field must be fully completed. A person acting and signing for and on behalf of an importer should be the proprietor, a partner or a director as the case may be or other duly authorized representative of the company/registered business concerned. Please note that licence applications that fail to comply with the above requirement and/or bear a signature or a company chops different from that kept in the Departments records may result in rejection or deferment as appropriate. (ii) Declaration cannot be made on behalf of another trader and wording such as 'on behalf of', 'care of', 'to order of', etc., is not acceptable. (iii) Company/Business chop, usually a chop with company name and Authorized Signature wording (see Sample I of Appendix I), instead of the small

amendment chop with the company name only (see Sample II of Appendix I), should be stamped.

(iv) The date of declaration must be in the format of day/month/year. (v) In the event that an individual acts as the importer, the requirement of stamping
1. Application for Export/Import The import and export of cargo to and from India requires an IEC (importer/exporter code) pursuant to the proclamation by the Indian Ministry of Commerce and Industry issued in December 1987. Details of the required documents are outlined in the Procedure Handbook produced by that Ministry which can be viewed by logging on to ( Further, the IEC application form (template) can be downloaded from the DGFT (Director General Foreign Trade) website. 2. Documentation Required for Import Customs Clearance

Copy of the MBL and HBL. Carrier and consolidator's DO. Consignee Attested Invoice and Packing List. GATT and Importers Declaration duty filled in and signed by the consignee. Nomination letter in favor of Customs Broker (CHA) to undertake clearance on behalf of the consignee. Bank endorsement's (if case of Bank Consigned Shipments). Other documents that might be required are - catalogue, product price list, manufacturers price list, detailed description and purpose of the goods imported.

3. Import Customs Process

Starting Time is the minute after the receipt of signed and stamped documents from consignee. 1. Documents required Authority Letter

2. 3. 4.

Packing List Shipping Invoice GATT declaration

Starting Time is the minute after the receipt of signed and stamped documents from consignee. 1. 2. 3. 4. Documents required Authority Letter Packing List Shipping Invoice GATT declaration

Imports: In the following pages we have endeavoured to list out in detail almost all the aspects of the documentation that is required to be submitted to customs at the time of assessment. You could also access formats of some vital documents that are required to be submitted to the Indian Customs with facility of taking printouts. Routine 1. 2. Cargo Shipments (A.W.B). Notice (C.A.N). collection of documents / Prints). favour of the Bank. signed) List. the invoice.) Literature. C. are C & F / F.O.B). Origin. and P.A.N P.A.N signed based (Take Print).

Airway Arrival


3. Letter of Authority, in favour of INTERPORT CLEARING SERVICES for Delivery Order (Take 4. 5. 6. Bank Delivery Order in case A.W.B Invoice Packing / C.A.N is in



7. Indent / Proforma Inv. / Purchase Order (w.r.t. the document referred to in 8. 9. Catalogue Copy / Drawing of / Tech. L/

10. Insurance Certificate or Insurance Premium Memo (Required only if terms 11. 12. 13. 14. Import I.E.C. and Code GATT No. Income ( Certificate declaration D.G.F.T. forms has Tax duly now of filled issued

certificates) No.

15. (a) (b)

Octroi 'N'

'N' 'N'

forms. Form


Print). Form. Undertaking. 'N' form registration. in India). applicable). attested). letterheads.

16. Factory licence / Shop and Est. Certificate / Sales Tax regn. For Octroi 17. Freight 18. Modvat 19. Original 20. Blank Certificate (If declaration documents freight Payable (If (Bank

The above listed documents are required in the normal course of clearance to ensure smooth and quick clearance of your Cargo. In case the customs officer has any doubt, they can ask for any other papers, which on demand will be called for from the importers. With regards to certain categories of Imports related to certain schemes or for different nature of products, the customs department will insist on certain additional documents during assessment of the Bill of Entry. We are listing out the various documents required for the various products, different schemes, or the different modes that they are being imported. Machinery 1. 2. 3. Separate and Catalogue of Spares and individual case as wise Spares Write-up. as packing consolidated. list.

Original value

and well


4. In case of electrical goods e.g. Circuit Breakers, Switches, Relays etc. their ratings should be specified (e.g. K.V. / Volts / Amps / Watts). 5. In case of accessories the catalogue must show a detailed list of standard accessories. If the accessories are of optional nature then duty will be charged on Merits. In such cases separate values will have to be indicated. Certain customs exemption notifications do not permit accessories (standard and optional) for benefit of concessional duties at all. 6. In case Software is shipped along with the equipment, whether the Software is inbuilt or separate. / E.H.T.P approval, etc.). Bond. import). Bond. Scheme licence. Scheme Book.

100 % E. O. U. Scheme / S.T.P 1. Documents for registration of E.O.U. at customs (Green Card, STP 2. End use

3. Transit Bond (If shipment is to be sent to a place other than port of 4. D.E.P.B. 1. Passbook 1. Warehousing









quadruplicate). Scheme D.G.F.T. (Director General of Trade). Bank Guarantee (if required). licence matches with that invoice.

E.P.C.G. 1. Original E.P.C.G. licence with list of Import items duly attested by Foreign 2. Bond for clearance under E.P.C.G. as per Customs format along with

3. The Customs authorities will check if the description of goods in EPCG indicated on the

4. The model no on the documents and catalogue must also tally with the number mentioned on the machine / equipment during physical examination of the goods as this is the most crucial aspect for verification of the goods w.r.t. the import documents and EPCG licence. D.E.E.C. 1. 2. 3. Scheme book. copy). guarantee.

Original Original case



of (custom Bond

D.E.E.C. purpose Bank



Advance licence prior imports, Bond


4. In case Export obligation period of licence has expired - D.E.E.C copies of the shipping bill, A.R. 4 copies of duly audited export D.E.E.C. 5. Item description, Model No, Part No. etc will also be correlated by customs as indicated at sr. no. 3 & 4 of EPCG documentation above. Second 1. Invoice 2. Free 1. 2. 3. In Evidence Hand clearly of of Value, original Capital year of Goods Manufacture. equipment. Shipments. documents . the of main supplier. equipment.


indicate value


of new




list, Free

Charge previous supply as well as

Import with that

Correspondence case of spares

regarding Catalogue of


Chemicals 1. Test Bond - required in case of 1st import from a new supplier or in absence of literature or a previous test report. 2. 3. Manufacturers literature. 4. Import 1. Re-imports 1. End of Mills Test use declaration. Metals Certificate. Certificate of Analysis.





2. Original Export Shipping Bill duly endorsed by customs at the time of

export indicating Model No.

and Sr. No. of the Item for establishing the

identity of goods during import examination. charges.

3. Export Airway Bill and Insurance memo indicating Freight and Insurance Imports of certain items must be imported through specified ports. Apparel must be imported through Jawaharlal Nehru Port Mumbai. Imports of textile, textile articles, woollen textiles and woollen blended fabrics must have a pre-shipment certification from a Textile Testing Laboratory accredited to National Accreditation Agency of the Country of Origin (i.e. the exporting country). For more information on local customs rules and regulations: Central Board of Excise and Customs (CBEC) Directorate General of Foreign Trade - DGFT For information on common export documents, such as transportation documents, export compliance documents, certificates of origin, certificates for shipments of specific goods, temporary shipment documents, and other export-related documents, see the webpage on Common Export Documents. For more information on import procedures and documentation requirements, see the Country Commercial Guides (CCG) in the U.S. Commercial Service Market Research Library (enter your country of interest in the "country" field, and enter "Country Commercial Guide (CCG)" in the "Report Type" field. Some market research reports are available only to U.S. companies and U.S. students/researchers that are registered with Return to Top

Import Restrictions (India)

Prohibition on textiles containing AZO and other hazardous dyes--The importation of textiles and textile articles is permitted subject to the condition that the products do not contain any of the hazardous dyes, such as AZO, whose handling, production, carriage or use is prohibited by the Government of India under Environment (Protection) Act, 1986. A pre-shipment certification is required declaring that the shipment is free of azo-dyes. The pre-shipment certificate must be from a textile testing laboratory accredited to the National Accreditation Agency of the country of origin, certifying that the products do not contain any of the prohibited dyes. View a list of banned dies in the attached PDF below.

Second hand goods--All second hand goods are restricted for entry into India and may be imported only in accordance with the provisions of the Import Policy guidelines. Units in the Special Economic zone will be allowed to sell worn clothing in the Domestic Tariff Area to the extent of 15% of the cif value of imports made in the previous year (source: Compendium on Import

Policy of India) Pre-shipment inspection is required for imports of certain types of second-hand textiles. Certificates of cleanliness, countersigned by a practicing physician in the country of origin, are required for shipments of used clothing. The letters M.D. must appear after the signature. Used or new rags and worn out articles of textile materials may be imported "in completely mutilated form without a licence subject to the condition that mutilation must conform to the requirement specified by Customs Public Notice or Trade Notice" (source: Compendium on Import Policy of India) For the most current information on Indias Prohibited Import List on the Indian Import Export Portal. As of February 2011, there were no textile, apparel, footwear or travel goods products on the list.