Fairwood Consultants

VRS Infotech Pvt Ltd

Annexure A Tender for Civil and Structural works Sub & Super structure, Water Proofing, Stone Cladding, External Glazing, Landscaping COMMERCIAL CLARIFICATIONS SR. NO. 1. QUERY / REQUEST BY BIDDERS Earnest Money Deposit: 1. Can give Rs. 5 Lacs Bank Guarantee. 2. We request you to reduce the amount of EMD to be deposited. 3. We feel that the amount of EMD mentioned in the document is on the higher side. Kindly re-confirm the same. 4. We will submit Corporate Guarantee towards EMD, please confirm. 2 Mobilization advance We request you to pay 15% of the value of contract as Mobilization advance along with the Letter of Intent against the corporate guarantee. 3. Space for site establishment & Labour 1. Labour accommodation shall be provided to us free of cost. 2. The necessary space for setting-up Batching plants, Site office and other establishments including Labour colony to be provided to us at work site. Whole work may be split between two or more contractors is not acceptable. As per Tender. CLARIFICATIONS The clause no. 2.3.6 shall read as: The EMD of Rs 100,00,000/- (Rs Fifty Lac only) is required to be submitted in favour of M/s VRS Infotech Pvt. Ltd, payable at New Delhi, in the form of a DD / Bank Guarantee, in the Form II provided in the Bidding Documents.

As per Tender.

4.

O.K. We accept that work will not be splitted.

5.

Completion Time It should be 12 months instead of 9 months, mentioned in tender.

As per Tender.

Commercial Clarifications

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Fairwood Consultants

VRS Infotech Pvt Ltd

SR. NO. 6.

QUERY / REQUEST BY BIDDERS Security Deposit / Retention Money 1. One Bank Guarantee of 5% of Contract Value shall be submitted for Retention & Performance. 50% of Bank Guarantee shall be released on virtual completion & Balance after D.L.P. 2. We request you to consider Bank Guarantee for retention money equal to 5% of contract value in two parts (2.5 % of contract value valid till virtual completion period and remaining 2.5 % will be valid till defect liability period) and no cash to be deducted from our bills. Period of Honoring R.A. Bills 1. 75% Bill payment shall be made with in 7 days on submission of bill & balance with in further 7 days. We request you to pay 85% of RA Bill Value as adhoc payment with in 7 days of submission of bill on quick check basis and balance amount within 7 days thereafter.

CLARIFICATIONS As per Tender.

7.

As per Tender.

2.

8.

Final Bill Submission with in 30 days. Certification with in 45 days & payment with in 15 days after certification by PMC.

As per Tender.

Commercial Clarifications

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Fairwood Consultants

VRS Infotech Pvt Ltd

SR. NO. 9.

QUERY / REQUEST BY BIDDERS Valuation of Variation & Extra Item 1. 15% for T &P, Over heads, IT. All other taxes shall be extra. 2. Our quoted rates shall be valid for total contract price as quoted +/-15% of the contract value. Variation beyond these limits, the rate shall be subject to upward revision as mutually agreed. 3. i) For additional items of work of which rates are not available, the same shall be derived from the quoted rates wherever applicable. ii) For additional items of work where rate cannot be derived from quoted rates, the same shall be computed on the following basis:

CLARIFICATIONS The clause no. 5.4.4 shall read as: All additional items at variance from those given in BOQ and accepted by the PMC shall be treated as extra items. These shall be expressly ordered by the PMC in writing with prior approval of the Employer prior to start of work by the Contractor. The Contractor shall be paid as per similar item of BOQ. In absence, actual rate analysis shall be prepared considering market rates of labour and materials as mentioned below: a) The direct cost of labour including indirect charges thereon. The labour cost shall be derived from standard documents as agreed by PMC.

a) Items involving supply of materials, lab our and use of PMV (cost of materials + cost of labour + hire charges of equipment) + WCT & other taxes + 15% towards supervision, overheads & margins. b) Items executed by nominated agency specialized agency specialized / Rate of + 10%

b) The Material cost inclusive of

taxes, levies, etc. as landed material cost at site. The material cost should be accompanied with invoices. The Material cost shall be as per existing market rates (inclusive of dealer discounts if available).

c) In addition the Contractor shall

c) Items where only supply of labour is involved Cost of labour + 50%

be entitled towards operational cost of plants and equipment, overheads and profit @ 15 % of (a)+(b) as above. applicable

d) Additionally the taxes will be paid.

The Contractor shall have to produce vouchers to support the rate analysis. The PMC reserves the right to call additional quotations for material, labour / workmanship if felt necessary and rates approved by the PMC / Employer shall be final. The PMC's decision shall be final and binding.

Commercial Clarifications

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Fairwood Consultants

VRS Infotech Pvt Ltd

SR. NO. 10.

QUERY / REQUEST BY BIDDERS Basic Rates 1. Any variation (Plus or Minus) in the Basic rates shall be in client's account. 2. We request you to furnish the base rate of cement, reinforcement steel and structural steel (MS Steel & Tor Steel) 3. The present market trend is quite inflationary and uncertain. It is very difficult to adopt a fix rate of key construction material like Cement & Steel at this stage. It is requested that the basic rate of Cement & Steel should be specified.

CLARIFICATIONS As per Tender.

11.

Secured Advance We shall be paid Secured Advance equivalent to 90% of material value for Cement & Reinforcement Steel and 75% of material value for other materials brought to site for incorporation in the works and the same shall be recovered from our RA Bills on pro-rata basis.

As per Tender.

12.

Escalation We request you to consider the Escalation for completing the work beyond the scheduled time of completion if the reasons of extension are not attributable to us.

As per Tender.

Commercial Clarifications

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Fairwood Consultants

VRS Infotech Pvt Ltd

SR. NO. 13.

QUERY / REQUEST BY BIDDERS Taxes and Duties: Our quoted rates shall be based on prevailing rates of taxes and duties. Please note any variation in the existing taxes and duties and introducing if any new taxes, duties and cess after date of submission of our offer due to upcoming budget of Central or State Government, the same shall be reimbursed to us against proof of payment.

CLARIFICATIONS The clause 5.4.3 shall read as: The rates quoted in the tender shall include all charges for tools, plants, temporary water and electric connections (if any), overhead reservoirs, sheds for material (of the Contractor and as issued by the Employer), hire charges, if any, maintenance of all services and equipment clearing the site, etc., for the execution of the works. It shall also include all taxes such as sales tax, Works contract tax, development tax, entry tax, turnover tax, services tax, octroi duty, excise, or any other duties of any public body or corporation (duly authorised to collect). Additional monetary burden not considered in the rate on account of taxes / duties which were not in existence during bidding will be paid extra. The variation in the existing statutory duties, taxes, levies, etc. shall be paid. For any claim with regard to new taxes & duties and variation in the existing taxes & duties, contractor shall submit the valid proof, without which no such claim shall be entertained. As per Tender.

14.

Liquidated Damage: Liquidated damages shall only be recovered for the reasons attributable to contractor for non-completion within stipulated / extended time at 0.1% of contract value per week beyond the stipulated / extended date the work remains incomplete subject to a ceiling of 2.5% value of work.

Commercial Clarifications

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Fairwood Consultants

VRS Infotech Pvt Ltd

SR. NO. 15.

QUERY / REQUEST BY BIDDERS Date of Bid Submission: i) We would like to inform you that we are in the process of contacting with various specialized agencies and vendors for bringing the tender in very competitively. They will need some more time to give us the good rates. Hence, we request you to extend the tender submission date by 2 weeks. We would request you to please extend the last date & time for receipt of technical bid and price bid by 20 days in view of the fact to arrive at most competitive bidding which requires more time as most of the time has been consumed by festivals.

CLARIFICATIONS The revised bid submission dates are as mentioned below: Last date and time for receipt of Technical bid : 29.11.2007, 03.00 PM Last date and time for receipt of price bid : 10.12.2007, 03.00 PM

ii)

Commercial Clarifications

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