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1. The firm shall have establishment and maintenance setup located at Mumbai or
suburban Mumbai. The firm shall have Solvency certificate from the Bankers for a minimum of Rs. 20 lakhs, latest Chartered Accountants Certificate, valid Electrical Contractors licence and round the clock fixed and Mobile telephone number.
2.
a) Registered Electrical Contractors of BSNL/CPWD/MES subject to their financial limits corresponding to the estimated cost of work for 12 months. OR b) Registered Electrical Contractors of highest class in State PWD. AND a) Firms who have carried out satisfactorily at least 1 work (Cost of the work shall not be less than 75% of 12 months estimated cost) of Maintenance in MTNL/BSNL comprising of either Sub station or Engine Alternator service as part of scope of work. Also firm's aggregate turn over for the last 3 years shall not be less than Rs. 50 lakhs reckoned from date of notice inviting tender.
1. The firm shall have following valid certificates/ registration:i. Sales Tax/ VAT registration certificate. ii. EPF registration. iii. ESIC registration. iv. Works Contract registration number and address of WC Tax Assessing Authority as a proof of their establishment in Mumbai/ Navi Mumbai region. v. Service Tax registration.
Check oil level in all the equipment to ensure proper levels. Check power factor meter, maximum demand meter for proper functioning Check the tripping of the HT Panel including batteries etc. for proper functioning. Check all the electrical connections for proper tightness. All results of above inspection to be recorded and brought to the notice of Engineer-inCharge specially highlighting shortcomings for necessary action. All rectification, replacements, calibration and testing costs at the time of taking over the maintenance at beginning shall be borne by the department. 3. Special conditions If anything adverse is noticed during the daily check the matter will be reported to the EE (E) / DE (Bldg) and wherever necessary corrective measures should be taken immediately. The firm shall make up any penalty on account of power factor/ maximum demand. On receipt of breakdown call, the firm has to restore power supply immediately, not later than 8 hours, if necessary making alternate arrangement. The regular maintenance and thorough checking shall be done by the agency within 24 hours. All materials required for repair, replacements including transformer oil should be the responsibility of the firm without any extra cost. In case of total burn out of transformer beyond repairs, department shall arrange for replacement. The decision about beyond repairs shall rests with Engineer in charge. However the installation, testing and commissioning including electrical inspection shall be responsibility of the firm. Tests are to be carried out before handing over the maintenance as per the yearly test schedule attached. The agency will be responsible for all rectification, replacements, calibration and testing costs and hand over the installation to the new agency in healthy condition. In case the same agency continues for operation and maintenance of the installation, the agency will carryout these activities as per the maintenance schedule.
Sr. No. 1 2 3 4 5 6
Inspection Frequency Hourly Hourly Hourly Hourly After every tap change/ half yearly Daily
Items to be inspected Ambient Temperature Winding Temperature Load (Amperes) Incoming voltage HT tap links WTI (Winding Temperature Indicator) WTR (Winding Temperature Relay) Enclosure & marshalling box
Inspection Notes Check ambient temperature Check WTI temperature Check load current Check against rated figures Check that links are fully tightened and locked Check RTD for healthiness Check alarm & trip thermisters for healthiness (a) Check for cowebs, dust, dirt deposits (b) Painting (a) Check for cowebs, dust, dirt deposits (b) Painting Check for tightness of nut bolts Check for tightness of core bolts/ tie rod nuts Check earth resistance Check ratio (Refer to manufacturer if necessary) Side covers, cable boxes, marshalling box (a) Check relays, its contacts, their operation (b) Check alarm/ trip circuit operation for alarm Motor bearing (a) Examine for dirt deposits (b) Examine for cracks/ damages
Half yearly
Half yearly
9 10 11 12 13 14
HT/ LT connections Core & coil assembly Earth resistance Transformer Enclosure Relays, its alarm & trip contacts, their circuits
15 16
Cooling fan (only for forced air cooled CRT) HT/LT bushings
12.00 AM 3.00 AM 6.00 AM 9.00 AM 12.00 PM 3.00 PM 6.00 PM 9.00 PM Permissible range Ambient temp. 85% 0f full load current +/- 5% of 415 Volts 105C (Dry type)65 oC (Oil) 85% 0f full load current +/- 5% of 415 Volts Voltage Oil/ Winding (Dry type) Temperature Current Voltage Current Hours 105C (Dry type)65 oC (Oil) Oil/ Winding (Dry type)Temperature 0.9 PF KWh KVAh PF MD
RECORD OF MEASUREMENTS FOR SUBSTATION - 3 HOURLY (BY OPERATOR) DEPT.MV PANEL EB PANEL Incomer-1 TR-1 Incomer-2 TR-2
Date
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29
General cleanliness
X'MER
Dehydrating breather
OCB tank
Oil
Auxiliary fuses
HT PANEL
Month :-
Battery
30 31
Remark s
RECORD OF MONTHLY CHECKS (BY OPERATOR) Year :Months Sl. Items to be Fe Ma Ma Au No De Inspection Note Jan Apr Jun Jul Sep Oct No. Inspected b r y g v c LT PANEL 1 Connections Check for tightness and over heating, unusual smell or noise 2 Busbar/Cable Examine joints insulators, busbar contacts, cable joints etc for overall condition 3 Indicating and Check for measuring satisfactory instruments operation 4 Earthing Check for proper earthing LT CIRCUIT BREAKER 1 General Check for conditions premises, doors and locks etc. 2 Connections Check for tightness and over heating 3 Load Check for load conditions and match the CT ratings 4 Busbar/Cable Examine joints insulators, busbar contacts, cable joints etc for overall condition 5 Alarm and Check for indicating continuity and circuit proper operation 6 Indicating and Check for measuring satisfactory instruments operation 7 Earthing Check for proper earthing EARTH STATION 1 Earth pits Watering of pits 2 Connections Tighten them CONTACTORS 1 Connections Check for tightness of elect & mech. Joints
RECORD OF QUARTERLY CHECKS (BY AMC) Year :Sl. Items to be Inspected Inspection Note No. TRANSFORMER 1 Oil Check dielectric strength (>30 KV/mm) & pH value ( 5.5) 2 Bushing Examine for cracks and dirt deposits 3 Connections Examine for looseness 4 Explosion vent Examine the packing HT PANEL 1 Cleaning Remove all loose external dirt with dry cloth 2 Operating mechanisms Check for trouble free operation 3 4 5 6 7 Interlocking device Isolating contacts / Shutters Cable boxes Check for healthy operation Check for proper functioning Check for sealing arrangements for filling holes and compound for cracks Check for signs of damage Check for any deterioration Check for alignment and pressure Remove all loose external dirt with dry cloth Check for tightness Check for trouble free operation Check for healthy operation Check for proper functioning Check for etc. Check for Check for Check for Check for carbon formation, damage signs of damage any deterioration alignment and pressure settings & operation 1
Quarter 2 3 4
Insulators Aux. contacts/ switches/fuses 8 Contacts LT CIRCUIT BREAKER 1 Cleaning 2 3 4 5 6 Fastening and clamps Operating mechanisms Interlocking device Isolating contacts / Shutters Arc chutes
7 Insulators 8 Aux. contacts/ switches 9 Contacts 10 CTs & relays LT PANEL 1 Cleaning 2 3 4 5 6 7 Fastening and clamps Operating mechanisms Interlocking device SFU/FSU Isolating contacts / Shutters Aux. contacts/switches
Remove all loose external dirt with dry cloth Check for tightness Check for trouble free operation Check for healthy operation Check for operation & tightness Check for proper functioning Check for any deterioration
Inspection Note
CAPACITOR PANEL
1 2 3 4 5 6 7 Connections Check for tightness, corrosion and breakage Busbar/Cable joints Examine insulators, busbar contacts, cable joints etc for overall condition Indicating and measuring Check for satisfactory operation instruments Capacitors Check for leakages & contacts External fuses Check for condition Insulation Measure insulation resistance between phases and phase to earth Automatic power factor Check for setting and operation relay Poles Fastening and clamps Insulators and fittings Conductors and earth wire Jumpers and other accessories Air break switch Check for damages, erosion and corrosion, leaning due to overloading etc. Check for tightness Check for cracks, flash over marks and tilting Check for proper supports, intactness, sag, joints etc. Check for proper supports , clearances , proper insulation and loose joints etc. Check for proper functioning, over heating, pitting on the contacts, earth connections, locking arrangement, complete fitting of male and female contacts, arcing horns etc. Check for deterioration of porcelain, intactness of line and earth connection, indication of fused or spark over etc. Check for tightness Check for over heating marks, damage to insulation through over heating, contactor hum/chattering
OUTDOOR STRUCTURE 1 2 3 4 5 6
Lightning arresters
RECORD OF YEARLY CHECKS (BY AMC) Sl. Items to be No. Inspected TRANSFORMER 1 Gasket joints 2 Cable boxes 3 4 5 6 HT 1 2 3 Earth resistance Insulation resistance Temperature indication Paint work PANEL Earth resistance CTs & PTs Oil level & quality Inspection Note Examine for tightness Check for sealing arrangements for filling holes and compound for cracks Check for value, earth connections Check for healthiness of insulation Check pockets of thermometer Check overall painting 1 2 3 4 5
Check for value, earth connections Check for satisfactory functioning Examine for dielectric strength & oil level in tank LT CIRCUIT BREAKER (MCCB) 1 Contacts Clean the contacts with a piece of cloth dipped in Carbon tetra Chloride and TrichloroEthyline (for corrosive atmosphere) 2 Contacts After major fault clearance, contact buttons should be cleaned with fine emery paper, after that with piece of cloth dipped in Carbon tetra Chloride and TrichloroEthyline LT PANEL 1 Rubber mats Check for condition 2 Insulators Check for signs of damage 3 Contacts Check for alignment and pressure 4 CTs & relays Check for settings & operation 5 Insulation Measure insulation resistance between phases and phase to earth 6 Earthing Check for earth resistance 7 Control wiring, fuses, Check for continuity & healthiness protection RELAYS/METERS/CT/PT 1 Relays Check for settings, functioning rotating mechanism etc. 2 Control wiring, fuses, Check for continuity & healthiness protection 3 Meters Check for functioning 4 CTs & PTs Check for ratio 5 Insulation Measure insulation resistance between phases and phase to earth EARTH STATION 1 Earth resistance Check for value
ANNEXURE I A. Details to be supplied before starting the work 1 2 3 4 5 6 Name of the Agency (with Office address) Name of Proprietor/partners Telephone No.(s)of the firm Name & address of the Supervisor 24 Hours contact No. Particulars of the Licence/ Registration
: : : : : :
B.
Detail of staff to be posted at site. Sr. No. Name and Address EPF no. of Operator
Sr. No.
Nature of complaint
Location
Cause of fault
Material used
ANNEXURE III Programme for Periodical Maintenance for the month of __________ Name of contractor: __________________ Agreement No. : _____________________ Name of Division: _________________ Location: __________________ Sr. No. Name of Service Maintenance activity with requirements of materials Remark
(Contractor)
SDE / DE
ANNEXURE IV Actual Periodical Maintenance carried out in the month of __________ Name of contractor: __________________ Agreement No. : _____________________ Name of Sub Division: _________________ Location: __________________ Sr. No. Name of service Periodical maintenance actually carried out Results satisfactory/ unsatisfactory
Remarks
(Contractor)
SDE / DE
ANNEXURE V LOG BOOK OF SUBSTATION (INDOOR) DATE : __________ H. T. Voltage In KV R Y 08.0 0 11.0 0 14.0 0 17.0 0 20.0 0 23.0 0 02.0 0 05.0 0 HT Current In Amp. Incoming Transformer I Voltage R Y Y B B R Current R Y B Tem p in C
Transformer II
Voltage R Y Y B B R Current R Y B Tem p in C MD in KVA
Remarks
TIME
Y B R Y B B R
i) Record no. & duration of Mains failure on each day. Details of maintenance like, heating of silica gel, dehydration of transformer oil, servicing of LT. ACBs, replacement of HRC fuses, indication lamps & contacts of contactors, etc. iii) Record of earth resistance.
ANNEXURE VI LOG BOOK OF SUBSTATION (OUTDOOR) DATE: __________ Transformer I TIME Voltage RY 08.0 0 11.0 0 14.0 0 17.0 0 20.0 0 23.0 0 02.0 0 05.0 0 YB BR R Current Y B Tem p in C RY Voltage YB BR R
Transformer II
Current Y B Tem p in C MD in KVA
Remarks
i) Record no. & duration of Mains failure on each day. ii) Details of maintenance like, heating of silica gel, dehydration of transformer oil, servicing of LT ACBs. iii) Record of earth resistance.
Note: 1. Log book shall be checked daily by the Technician/JTO in- charge. 2. Log book shall be checked and reviewed by SDE in-charge at least once in a week. 3. Log book shall be checked and reviewed by DE in-charge at least once in a fortnight.