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INDIA_R2.3CA_FSSR999_CR37202- India VAT CST reporting (286)Sales Register Report Document level and Line Item level information (LFRD100763)
Contents
1 DOCUMENT SEMANTICS.............................................................................................................................4
1.1 DOCUMENT PROPERTIES...................................................................................................................................4
1.2 AMENDMENT HISTORY......................................................................................................................................4
1.3 DISTRIBUTION.................................................................................................................................................4
1.4 APPROVAL.....................................................................................................................................................4
2 QAS & SIGNOFFS.......................................................................................................................................5
3 INTRODUCTION............................................................................................................................................6
4 FUNCTIONAL SPECIFICATION OVERVIEW.............................................................................................7
4.1 GENERAL INFORMATION....................................................................................................................................7
3.1.1 Business Owners and Key Users.........................................................................................................7
3.1.2 Model / Process....................................................................................................................................7
3.1.3 Report Description................................................................................................................................8
3.1.4 Report Controls.....................................................................................................................................9
3.1.5 Business Units Impacted......................................................................................................................9
3.1.6 Dependencies.......................................................................................................................................9
3.1.7 Legal requirements (if any)...................................................................................................................9
3.1.8 Process Standardization.......................................................................................................................9
3.1.9 Access Restrictions (Security)............................................................................................................10
3.1.10 Starting Conditions...........................................................................................................................10
3.1.11 Frequency.........................................................................................................................................10
3.1.12 Volume of Data.................................................................................................................................10
3.1.13 Archiving...........................................................................................................................................10
3.1.14 Error Handling Recovery and Restart............................................................................................10
3.1.15 Business Controls ............................................................................................................................10
3.1.16 Security.............................................................................................................................................11
3.1.17 Assumptions / Exclusions.................................................................................................................11
5 FUNCTIONAL SOLUTION REPORT OVERVIEW....................................................................................12
3.2 PROGRAM FLOW...........................................................................................................................................12
3.3 DISTRIBUTION ..............................................................................................................................................13
3.4 OUTPUT TYPE / TRANSACTION CODE................................................................................................................14
3.5 EXTRACTION CRITERIA & VARIANTS..................................................................................................................14
3.6 FORMATTING................................................................................................................................................18
3.7 GRAPHICS...................................................................................................................................................18
3.8 REPORT LAYOUT DETAIL................................................................................................................................18
3.8.1 Sorting Sequence...............................................................................................................................18
3.8.2 Control Breaks....................................................................................................................................18
3.8.3 Groupings...........................................................................................................................................18
3.8.4 Calculations........................................................................................................................................18
3.8.5 Conversions........................................................................................................................................18
3.8.6 Texts...................................................................................................................................................18
4 TESTING REQUIREMENTS........................................................................................................................19
4.1 TEST SCENARIOS TO CONFIRM THE CHANGE.......................................................................................................19
4.2 REGRESSION TEST SCENARIOS........................................................................................................................19
5 ISSUES........................................................................................................................................................20
5.1 TECHNICAL ISSUES AND RESOLUTIONS..............................................................................................................20
6 CHANGE REQUESTS.................................................................................................................................21
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1 DOCUMENT SEMANTICS
1.1
Document Properties
1.2
Venkata Achalla
FSS Tax Team
Venkata Achalla +91-80-22698255
Finance & Support Services
Amendment History
Revision Date
Author(s)
Comments/Major Changes
1.3
Distribution
1.4
Recipient
Role
Tubati Sarma
Harish Raheja
Geoff Morgan
Level of
Involvement
Reviewer
Reviewer
Approver
Approval
Title
Geoff Morgan
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Date
Signature
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QA Date:
Venkata
Achalla
Business
Owner
Analyst
3.1 Tech
Design
Tubati
Sarma
3.1
Program
Unit Test
QA Date:
3.3
Deploy
QA Date:
Author
Developer
Author
Business
Owner
Basis/DBA
Business
Owner
Analyst
Analyst
Analyst
Developer
Business
Owner
Developer
Security
Security
Security
Basis/DBA
Basis/DBA
Basis/DBA
Support
Support
Support
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INDIA_R2.3CA_FSSR999_CR37202- India VAT CST reporting (286)Sales Register Report Document level and Line Item level information (LFRD100763)
3 INTRODUCTION
To meet the VAT/CST reporting requirements for India, two new reports will be developed in
GSAP.
The register for Purchases
1) Purchase Register Report - with a Radio button option to generate the report at Document
Level Information & Line item level information (documented in FSSR997 )
The register for Sales
1) Sales Register Report - with a Radio button option to generate the report at Document
Level Information & Line item level information (documented in this FSSR999 )
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Written By:
Date Completed:
Venkata Achalla
Functional Contact :
Phone#: +91-80-22698255
Tubati Sarma
Technical Contact :
Phone#:
DHD Reference:
HLD Link
CR Link
http://projects.shell.com/sites/projectserver_4403/DS1CRLOG/Lists/Change%20Requests/DispForm.aspx?ID=37202
4.1
General Information
Selection screen
ALV Report
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INDIA_R2.3CA_FSSR999_CR37202- India VAT CST reporting (286)Sales Register Report Document level and Line Item level information (LFRD100763)
Purchase Register Report (Document level information & line item level information
with radio button option in selection screen of the report )
ii) Sales Register Report (Document level information & line item level information with
radio button option in selection screen of the report )
Based on below five legacy reports for Sales Register, a new report for Sales Register
Summary Report (Document level information) and Sales Register Detailed Report (Line
Item level information) to be developed to meet the L&F reporting requirements in India.
Legacy Report table: S.No
1
2
3
4
5
Report
Sales Tax Register (Tax Report)
Sales Return Register (SRN Sales Return Listing)
Debit / Credit Note Register (CR-DR Collection Report)
Product wise Sales Report (Sales Day book)
Product wise Sales Quantity Report (Sales Report Fuels)
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This report is to be generated at document level & item level information for Sales.
3.1.6 Dependencies
The report will be generated using standard SAP tables with a custom transaction code
/DS1/FI_C_999_SALEREG
The report selection would be based on calendar fiscal year .Hence it is assumed that if the
report needs to be generated for Dec & Jan of different fiscal years, then the report needs
to be generated separately.
The report would be sorted state wise manually, after generating report, as per selection
field requirements
Report will be generated in ALV grid format with an option to download the file to text, excel
and csv formats.
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File name:
Corporate
Common
Individual
Justification for Deviation
This is a legal requirement of Shell India to prepare the Sale register report
(Document Level) and Sale Register Report (Item Level) and filing the
Indirect tax returns periodically to the authorities These registers are
prepared monthly,quarterly,half-yearly and annually.
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3.1.11 Frequency
Report is executable through a custom transaction code /DS1/FI_C_999_SALEREG at document
level and line item level with radio button option and is possible to be executed Monthly, Quarterly,
Half-Yearly and Annually.
3.1.13 Archiving
Currently there is no specific archiving plan. The archiving will follow standard archiving
functionality of GSAP by enabling PBS.
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N/A
Compliance
N/A
User Categories
This report will be executed by below FSS roles...
MIT002
MIT007
3.1.16 Security
Business Role Name:
Access to the users MIT Indirect Tax roles MIT002, MIT007, to execute the report and download
the extract to local drive.
Transaction:
Custom Transaction Code:
Level Report
Transaction Type:
N/A
Restrictions / Authorization Checks:
This report will be executed by FSS MIT Indirect Tax role MIT002 & MIT007
This report should be restricted only to company codes of India.
Add authorisation check for company code for object F_BKPF_BUK (act 03)
Data Classification (unrestricted/restricted/confidential):
N/A
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Report would be sorted on state wise manually after generating report as per selection field
requirements.
Program Flow
SAP India has confirmed that the mentioned sales / purchases tax reports cannot be created with
standard SAP-CIN functionality and hence the report needs to be generated by using standard
tables in GSAP for extracting the data for Sale Register Report (Document level & Item Level)
information. The data will be extracted as per the values entered in the selection screen.
To execute the report, a new custom transaction code /DS1/FI_C_999_SALEREG need to be
created.
Report can be generated for Normal Sales, Debit Notes, Credit Notes and Sales Returns based on
Billing Types. For FI Only invoices data will be displayed without the sales order and billing details.
Selection Screen
The selection screen parameters for generating the Sale Register report are given as below.
Company Code (with multiple selection option not range) Mandatory field- (BKPFBUKRS)
Fiscal Year (Calendar Year)- Mandatory field (BKPF-GJAHR)
Posting Date (From To dates) Mandatory field (BKPF-BUDAT)
Tax Code (with multiple selection option allow ranges) Optional field (BSET - MWSKZ)
Billing Type (with multiple selection option allow ranges) Optional field(VBRK-FKART)
FI only posted documents need to be displayed in the report with Sales order & billing
relevant fields as blank
Two SAP Radio buttons for generating report at Document or Line item level. (By default at
document level)
Report Output for Document level and Line item level information
The list of the required data fields for the report is given below...
Sl. No. Field Name
Technical Details
Length
1
2
3
4
5
6
7
8
9
10
11
12
BKPF-BUKRS
BKPF-GJAHR
VBRK-FKART
BKPF-BELNR
BKPF-BUDAT
BSEG-KUNNR
KNA1-NAME1
VBRK-VBELN
VBRK-FKDAT
VBRP-AUBEL
VBRP-MATNR
VBRP-ARKTX
4 Char
4NUMC
4 Char
10 Char
8 Dats
10Char
35 Char
10 Char
8 Dats
10 Char
18 Char
40 Char
Company Code
Fiscal Year
Billing Type
Document Number
Posting Date
Customer No
Customer Name
Invoice Number
Invoice date
Ref Sales Document
Material Code
Material Description
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Docume Item
nt
Level
Level
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13
14
15
16
17
18
VBRP-VRKME
VBRP-FKIMG
VBRP-OIC TRUCKN
VBRP OIU TRNSP REF NO
VBLK-LDDAT/LIKP-LDDAT
VBRP-WKREG
3 Unit
13, 3 Quan
10 Char
25 Char
8 Dats
3 Char
Technical Details
Length
19
20
21
T001W-ORT01
BSET HWBAS
(J_1IEXCHDR(EXBED+ECS+EXADDTAX1))
BSET-HWSTE
BSET-HWSTE
BSET-HWSTE
BSET-HWSTE
BSET-HWSTE
Formula:
Taxable Base(BSET-HWBAS)+
Taxes(J_1IEXCHDR-(EXBED+ECS
+EXADDTAX1
+CST(BSET-HWSTE) or
VAT Amount(BSET-HWSTE) or
Service Tax Amount
(BSET-HWSTE)+ E Cess(BSETHWSTE)
+ SH E Cess(BSET-HWSTE)
VBKD-BSTKD
VBRP-VKGRP
TVKGR-BEZEI where VBRP-VKGRP
= TVKGR-VKGRP
VBAP-OID SHIP/
VBAK-OIPARTNR
25 Char
15,2 Curr
13,2 Curr
KNA1-NAME1
J_1IMOCUST-J_1ILSTNO
J_1IMOCUST-J_1ICSTNO
35 Char
40 Char
40 Char
22
23
24
25
26
27
Unit of Measurement
Quantity
Transport Veh No
Transport LR No
LR Date.
Ship from Region
28
29
30
31
Ship to party No
32
33
34
13 ,2 Curr
13,2 Curr
13 ,2 Curr
13,2 Curr
13 ,2 Curr
13,2 Curr
35 Char
X
X
X
X
X
Docume Item
nt
Level
Level
X
10 Char
The following SAP tables would be used for developing of this report.
Table BKPF, BSET & VBRK for selection data parameters.
Table:BKPF, BSET, BSEG, VBAK, VBRK, VBRP, VBAP, J_1I_EXCHDR used for transaction data and
KNA1, J_1IMOCUST& T001W for master data
The above report will always displays in INR (Local currency)
Report format:
3.3
Distribution
N/A
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3.4
The report will be ALV Grid report executable with a custom transaction
code: /DS1/FI_C_999_SALEREG and with an option to export the file to local drive in Text, Excel
or CSV format.
3.5
Two Radio buttons will be provided in selection screen with an option to generate the report at
Document level or Line Item level. (Default at Document level report)
If the Document level Radio button is selected then all the relevant items without sales material &
quantity data will be displayed in the report.
If the Line Item level Radio button is selected then all the relevant line items along with respective
sales material line items & quantities will be displayed in the report.
A. If the Radio button Document Level Information is selected then :
Extract all the documents as per the mandatory selection parameters given in the above selection
screen from table BKPF and then filter with documents available in table BSET
Where BKPF-BUKRS = BSET-BUKRS, BKPF-BELNR = BSET-BELNR & BKPF-GJAHR = BSETGJAHR.
Then again filter the extracted documents from BSET with table T007A as per below logic...
For T007A- KALSM = "TAXINN" and T007A- MWSKZ = BSET- MWSKZ
Extract only those documents where T007A- MWART = A"
Selection fields would be as below.
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FI Only Invoice: Invoices posted in FI module only where BSEG-VBELN = blank are to be
displayed in the report and the sales & material related would be blank for those
documents.
For the entire extracted document, fetch the data for the below fields from various standard
tables...
BKPF Table
Extract the below fields from BKPF table...
Company Code
Document Number
Fiscal Year
Document Date
Posting Period
BKPF-BUKRS
BKPF-BELNR
BKPF-GJAHR
BKPF-BLDAT
BKPF-MONAT
Fetch Customer Invoice No & Inv date details from VBRK-VBELN & VBR-FKDAT
Customer Invoice no
Inv Date
VBRK-VBELN
VBRK-FKDAT
VBRK-AUBEL
VBKD-BSTKD
BSET-MWSKZ
Filter on BSEG table with the data fetched based on BSET line items
Where BSEG-BUKRS = BSET-BUKRS, BSEG-GJAHR = BSET-GJAHR and
BSEG-BELNR = BSET-BELNR
Also extract the below field values
Basic Value
VAT
CST
Service Tax Amount
Service Tax-E Cess
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BSET-HWBAS
BSET-HWSTE
BSET-HWSTE
BSET-HWSTE
BSET-HWSTE
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BSET-HWSTE
Fetch the Base Value from BSET-HWBAS, in case of Service Tax transaction fetch BSET-HWBAS
where BSET-KTOSL = ST4
Fetch the VAT / CST /Service Tax Amount from BSET based on the following Condition types and
to be updated in appropriate columns of the report.
If the Condition Type (BSET-KSCHL)
If the Condition Type (BSET-KSCHL)
If the Condition Type (BSET-KSCHL)
If the Condition Type (BSET-KSCHL)
If the Condition Type (BSET-KSCHL)
Extract Base Value from BSET-HWBAS, if BSET-KTOSL = ST4 fetch the base value only from
BSET-HWBAS where BSET-KTOSL = ST4
Documents are to be fetched from Table VBRK based on condition VBRK-BUKRS (Company
Code) and VBRK-FKART(Billing Type).
Data thus fetched is to be filtered on table VBRK & VBRP basing on condition VBRPVBELN=VBRK-VBELN
FI Only Invoices
For the FI Only Invoices where BSEG-VBELN is blank then the same has to be displayed in the
report with Sales and other Material data fields as blank for those documents.
Extract Customer name from KNA1 where BSEG-KUNNR = KNA1-KUNNR
KNA1 Table
Customer Name
KNA1_NAME1
NOTE:
One time Customer
Where KNA1-XCPDK=X
These FI documents will then read the BSEC table for
BSEC-NAME1 Customer Name
Formula for Gross Amount
Invoice Gross Amount (Taxable Base +
Taxes)
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Formula:
BSET-HWBAS(Taxable Base) +
J_1IEXCHDR-(EXBED+ECS +EXADDTAX1) Taxes
+BSET-HWSTE( CST) or
BSET-HWSTE(VAT Amount) or
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Fetch the VAT / CST /Service Tax Amount from BSET based on the following Condition types and
to be updated in appropriate columns of the report.
If the Condition Type (BSET-KSCHL)
If the Condition Type (BSET-KSCHL)
If the Condition Type (BSET-KSCHL)
If the Condition Type (BSET-KSCHL)
If the Condition Type (BSET-KSCHL)
J_1IMOCUST-J_1ILSTNO
J_1IMOCUST-J_1ICSTNO
VBRP-MATNR
VBRP-ARKTX
Fetch Billing Quantity, UOM, and Truck details have to be fetched from VBRP-VRKME, VBRPFKIMG, VBRP-OIC TRUCKN and VBRP-OIU TRNSP REF NO.
Billing Quantity
Unit Of Measure
Transport Vehicle No
LR No
LR Date
VBRP-VRKME
VBRP-FKIMG
VBRP-OIC TRUCKN
VBRP-OIU TRNSP REF NO
VBLK-LDDAT/LIKP-LDDAT
Sales Executive Number and name details to be fetched from table VBRP-VKGRP and description
from TVKGR-BEZEI where VBRP-VKGRP = TVKGR-VKGRP
Sales Executive Number
Sales Executive Name
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VBRP-VKGRP
TVKGR-BEZEI
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3.6
Formatting
N/A
3.7
Graphics
N/A
3.8
3.8.3 Groupings
N/A
3.8.4 Calculations
There are calculations required for Gross Value:
Gross Value to be calculated with Basic Value + Cenvat + VAT/CST
Gross Value in case of Service Order = Base Value + Service Tax
3.8.5 Conversions
N/A
3.8.6 Texts
N/A
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4 TESTING REQUIREMENTS
4.1
Positive Testing
Execute the transaction code /DS1/FI_C_999_SALEREG and check the selection screen
is coming correctly with the mandatory fields as per the requirements.
Execute the report and confirm all fields are displayed on the report based on selection
screen radio button for Document level & Line item level information.
Verify if the data in columns match with the values in SAP document
Check if the report is in ALV format and downloadable in text, excel and csv formats.
Check if report can be executed both in foreground and background mode.
Check whether Taxable Value field is showing in respective tax column in the report.
Check if Gross Value field is summing up correctly
Check whether the report is generating only for the Tax Codes related to Company Code &
country
Check for reverse documents, the values are coming correctly
Check for the documents posted in foreign currency, should have the local currency in the
report
Check for one time customer if the Name is appearing correctly in the report.
Check whether FI only posted documents displaying correctly in the report
Enter the transactions for different states and ensure that the same were shown in the
report correctly
Negative Testing
Report executed for other than Indian company codes, should throw error
Documents not for the selected date range of the report should NOT be reflected in the
report
Documents not for the selected tax codes of the report should NOT be reflected in the
report
4.2
- NA -
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5 ISSUES
5.1
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6
6.1
CHANGE REQUESTS
Change Requests
Background
Delta
Functional Solution
7 TECHNICAL SPECIFICATION
7.1
7.2
User Instructions:
8.1.2 Frequency
8.2
Job Name:________________________
STEP #
8.3
PROGRAM NAME
PRINT REQUIREMENTS
SUBMITTED JOBS
SAP UPDATED
(YES,NO)
APPLICATI
ON
VARIANT USED
GROUP
NAME
JOB NAME
JOB DESCRIPTION
SAP JOB
NAME
DEPENDENC
Y
JOB
FILENAME
DOCUMENTATI
FILE NAME
ON
8.4
8.5
8.6
Messages
JOB
STEP
CODE
8.7
Control Tables
8.8
File Disposition
8.9
Job Intervention
MESSAGE
8.10 Issues
APPENDICES
APPENDIX A :
No.
1
2
3
ERROR HANDLING
Potential Errors
Resolution
Notification Procedures
APPENDIX B :
TESTING PLAN
Roles
Test Conditions
Test Data
Description
Expected
Results
1
2
3
HPQC Unit
Test Scenario
Roles
Test Conditions
Test Data
Description
Input data
for SB
testing
Expected
Results
Test Conditions
Test Data
Description
Input data
for SB
testing
Expected
Results
1
2
3
HPQC Unit
Test Scenario
Roles
1
2
3
Create or Change
Comments
APPENDIX C :
Criteria
SELECTION CRITERIA
Data Type
Value
Mandatory
field?
Legend
CRITERIA
DATA TYPE
VALUE
MANDATORY FIELD
SELECTION-SCREEN TYPE
COMMENTS
Screen
Type
Comments
APPENDIX D :
Send
To
Printer
Display
On-line
DISTRIBUTION METHODS
Extract
To File
Fax
APPENDIX E :
FILE NAME
FILE TYPE
LOCATION
RETENTION PERIOD
SORT ON
FILE SIZE (APPROX.)
IMPORT SPECIFICATION NAME
Header Record
FIELD NAME
LENGTH
LAYOUT REQ.S
DESCRIPTION
LENGTH
LAYOUT REQ.S
DESCRIPTION
Detail Record
FIELD NAME
APPENDIX F :
Text
Object
Text
ID
TEXT ELEMENTS
Text
Type
Document
Text Level
Report
Location
Legend
TEXT OBJECT
TEXT ID
TEXT TYPE
DOCUMENT TEXT LEVEL
REPORT LOCATION
RESTRICTIVE CRITERIA
APPENDIX G :
Reference
Number
REPORT FIELDS
Aggregation
Property
Data
Type
Mask
Legend
REFERENCE NUMBER
AGGREGATION PROPERTY
DATA TYPE
MASK
COMMENTS
Comments
APPENDIX H :
Object Type
Program Name
Include Name
Structure Name
Transaction
LIST OF OBJECTS
Object name