The History of HSA The company was founded in 1989 by Viamax (Pty) Ltd, a wholly owned subsidiary of Transnet

Limited, with the main objective to manage and administer the Transnet fuel bill relating to all the rubber wheeled vehicles in its 20,000 strong fleet. The business traded as Viamax Fuel Management, a division of Viamax (Pty) Ltd until 1993. During 1993 the business was placed in a separate joint venture with Harpur/Gelco, an overseas partner and changed its name to Harpur South Africa (Pty) Ltd. The objective of the joint venture was to diversify and grow the business in other areas of Corporate Cost Management Systems and Solutions.The main objective of the company changed accordingly. During 1997 Viamax purchased the 50% shareholding back from Harpur/Gelco and are keeping the shares in trust in lieu of privatization. The company name changed to HSA Management Systems (Pty) Ltd. HSA took ownership of a range of trademarks that clearly distinguishes its product and service range from the market. All fuel and vehicle related products and services are marketed under the Fleetmax trademark while all retail packaged software is marketed under the Storemax trademark Procurement Administration This service assists customers with the formulation of a fuel strategy and extends to the fuel procurement process and contracting. The service is restricted to 'purchasing on behalf of' and management of the oil company service delivery.

Fleetmax Site Management

Fleetmax Site Management is a bureau services that administers internal fuel bowsers that are fully automated. A HSA site liaison officer will liaise with your site supervisors daily and advise on the reconciling of recorded transactions and wet stock movements by electronic means. Information is uplifted from the Site Control unit every morning as well as the pump totes and stock readings and imported into our software, reconciled and balanced. Thereafter exception reports are distributed electronically to the user PCs on site for Management Actions. This is undertaken on a daily basis, resulting in prompt reporting to your fleet manager on exceptions, as defined by Management. This solution makes extensive use of the vehicle identification technology, tank levelling gauges and other electronic devices for home base sites to be fully automated. Your reporting requirements and exception reports are parameter driven and are configured in consultation with yourself. Day-end and shift-end procedures are performed electronically in conjunction with the tank levelling gauges and a limited number of liaison procedures are required to verify fuel deliveries and pump testing. As the complete control loop is in place and automated, the system provides reliable odometer readings, timely fuel transaction detail and useful decision-making information.

The vehicle identification technology has been extensively tested by HSA and proven to be the most useful means for overcoming the limitations of a fuel card system. Vehicles are positively identified, and accurate, reliable odometer readings are obtained at every fuelling session critical ingredients for reliable fleet activity based information.

Technology alone, however, does not provide accountability nor does it prevent all instances of fuel misappropriation. To achieve this ultimate end, a variety of procedures is run at our control centre and includes the contextual evaluation of fuel data, over a period of time. Our Fleetmax Site Management System contains many investigative procedures, which assist you in the identification of suspicious transactions and the timely resolution of problems as they occur not just at month-end when a situation has become dated, cold and remote. Electronic exception reporting to our clients is performed daily.

Project(Management) The service is rendered to clients who undertakes large projects that are fuel related e.g. automation of sites/depot; it provides planning, costing, sourcing of material, management and implementation. Core Competencies HSA Management Systems is since 1991 singularly responsible for the systems and administration of the Transnet fuel bill and fleet management systems concerning the 18,000 rubber-wheeled vehicles and 1250 diesel locomotives, consuming 310,000,000 litres per annum. Fuel, repairs and maintenance transactions from internal depots, workshops, bank and oil company merchants and other cost centres, and 138 internal fuelling sites are collated monthly and reported to all the Transnet Business Units (9016 cost centres) electronically on a daily basis. Operational reporting is performed by electronic means in the form of exceptions. All transactions are financially verified and reconciled before payment in lieu of sound business practice and the Public Finance Management Act. Our internal policies, procedures and systems provide detailed audit trail, report writing, and analysis by paralysis of all the various costs. The reporting solutions are known as Fleetmax Administration, Fleetmax Site Management and Fleetmax Asset Management, all supported by extensive fuel, fleet cost management and administrative training courses. The clients vary from Transnet to single mines and third party fleet operators. The total number of assets maintained on the Fleetmax Asset Management database is 19425. The database can be accessed by 947 fully trained users of which 380 actively use the database on a daily basis. HSA Management Systems is positioned as a Managing Agent of Fuel and assists clients with all the main functions of fuel management being: Strategy and Design, Planning, Procurement, Contract Management, Home Base Stock Management, Dispensing, Recording, Internal Billing, Reconciliation and Fleet Reporting.