Microsoft Word

1. File MENU
1.1 1.2 1.3 1.4 1.5 1.6 1.7 New: This option is used to create new Microsoft word file. Open: This option opens already created file. Close: This option is used to close the opened file Save: This option will save the new data in already created files. Save As: This will save the file with particular name and location. Save As Webpage: This option is used to make a page of website in MS Word. Search: This option searches some text in the file or Search some file in my computer

Figure 1.1: Find, Replace, Goto Options There are two portion of search option: A. Search File: After clicking the search option at the right side of screen search file menu will appear, which will help to find any file stored on computer. B. Search Text: This option is used to search the text in current file. C. Find: Inside the search Find option is used to find particular text in file. D. Find next: This option will find next word in the file which we are finding. E. Replace: This option is used to replace some words or letters by others. E.g. As shown in above figure letter A is replaced by B in the document

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1.8 Versions: Version option is used to save the document with current time of computer. Different versions of same file are saved, so that user can remember the time of doing work. 1.9 Web Page Preview: This option shows that how webpage will look like. Preview of webpage will be shown in internet explorer just like page of website. 1.10 Page Setup: This option is used to set the look and text area for page. It has various sub options: 1. Margin: Left margin: This will set the area of blank space at left side of page Right margin: This will set the area of blank space at right side of page Top margin: This will set the area of blank space at the top of page Bottom margin: This will set the area of blank space at bottom of page 2. Orientation: This woll set the width and height of page a. Portrait: This will set the page with longer height b. Landscape: This will set the page with longer width. 3. Pages: This option will show that how many pages you want to show at a time. Paper Size: Width and height of page also can be set by using paper tab in Page setup.

Figure 1.2: Page Setup

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1.11 Print Preview: This option will visualize the whole page in smaller area, so that full page can be seen with margins before printing.

Figure 1.3: Print Preview 1.12 Print: This is option used to give the command to computer that make print of current document. All: This option will print all the pages included in file Current Document: This command will print only current opened page. Pages: This option recognizes the range of pages to be printed. No of copies: This describes the number of copies of each page. 1.13 Send To: This option describes that how to send the document to by using email or how to convert the document of MS word into power point. 1.14 Properties: This option describes detail about the file, as time of creation and access of file, words included in file as well as number of pages included in file. 1.15 Recently used document: This option shows the number of files opened recently, which can be opened by clicking on provided reference. 1.16 Exit: This option will close the Microsoft word. Figure 1.4 Office Clipboard

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2. EDIT MENU
2.1 Undo: This option is used to un + do (not + do) or to reverse the performed action, it is in reverse direction. 2.2 Redo: This option is used to re + do (again + do) or to reverse the undo operation. 2.3 Cut: This option is used to make a copy of selected text but remove from its original location. 2.4 Copy: This option is used to copy the text and its copy to another location. 2.5 Office Clip board: This option is used to store copied text or the text which we have cut from document. 2.6 Paste: This option will type the text on file which is copied or cutted from file. 2.7 Paste as a hyperlink: 2.8 Clear: This option has further two more options 1. Format: This will clear or remove only format Eg. Boldness, italics, underlines, color, size etc 2. Content: This option is used to clear the content or text from file.

2.9 Select All: This option is used to select all the data present in the file, so that any formatting can be applied to all the text. 2.10 Find: This option is used to find particular text in the file. 2.11 Replace: This option is used to replace the text by another text. 2.12 Go To: This option will facilitate to move to any part of file, as on particular line or page or section.

Figure 2.1: Find and Replace 2.13 Object: This option is used to edit or convert the inserted

3. VIEW MENU
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3.1 Normal: This option will show the normal view of page, normally headers and footers; background and drawing objects do not appear in this view.

3.2 Web Layout: This option makes the layout of page, which look like the page will appear in web browser (internet explorer). 3.3 Print layout: This will convert the layout of page to print layout, this layout is used more than all other three views. Here header and footer are visible. 3.4 Outline: This view is used to set collapsing and expanding heading. Here heading can also change from its position. 3.5 Task pane: It will show the shortcuts for opening recently used documents or opening new blank documents. 3.6 Toolbars: This option is used to make toolbars visible or invisible on the screen. 3.7 Ruler: This option is used to set the contents Figure 3.1: Horizontal Ruler 3.8 Show paragraph bar: This will show the paragraph bar.

Show the Gridline: This will show the grids at the background of page.

Figure 3.2: Gridlines 3.9 Document Map: This option is used to show the map of whole file, just like the contents of page. 3.10 Header and Footer: This option is used to set the header and footer of page, which set the text top and bottom of page. 3.11 Footnotes: This option is used to view the footnote for any word. 3.12 Mark up: This option is used to view or hide comments. 3.13 Full Screen: This option will show the document of MS word on whole screen. 3.14 Zoom: This option will set the size of page.

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Figure 3.3: Zoom

4. INSERT MENU
4.1 Break: This option will create the break of page or column. Page Break: This will create a new page and remaining text will be typed on next page Column Break: This will transfer the cursor on next column of the same page. Note: For multiple columns page mode must be set to two columns per page by using Format + Columns + Two. 4.2 Page Number: This option is used to set the page number at top or bottom of page.

Figure 4.1: Page Number

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4.3 Data and Time: This option will insert the data and time according to selected format. Eg. 10 july 09 or 10/07/20009 etc. 4.4 Auto text: This will insert the variety of text and symbols to be inserted in the document. 4.5 Field: This option is used to insert particular field inside the file. Eg. Date and time. 4.6 Symbol: By this, different symbols can be inserted in document.

Figure 4.2: Symbol 4.7 Comment: This option is used to save the comments or arguments or description of any word or sentence, which will describe that sentence. Eg:

4.8 Number: This option will insert the number in selected format. Eg: 1, 2, 3 or i, ii, iii, or a, b, c etc. 4.9 Reference: This option has 4 sub options: 1. Footnote: This option will set the description of any word or sentence at the end of page or below the text.

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Figure 4.3 Footenote

2. Caption: This option set the label of table or figure. 4.10 Picture: This option has 8 sub options, which are used to insert different things in the file: Clip art: This option is used to insert the already builtin pictures in side the word document. From File: By this option, we can insert the pictures which are stored on computer. From scanner or camera: This will insert the pictures from scanner or camera. Organizational chart: This will insert the chart in the document. New Drawing: This will provide canvas for new drawing. Auto shapes: This will insert auto-shapes in the document. Word Art: This will insert the word or sentence with different designs. Chart: This will insert charts inside the document.
4.11 Diagram: By this option 6 types of diagrams can be inserted inside the document, which are shown in below diagram

Figure 4.4: Diagram Gallery

4.12 Picture Box: This option is used to insert the textbox inside the file.

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Figure 4.5 Textbox 4.13 File: This option is used to insert the data of any file in current file. 4.14 Object: This option is used to create an object in different software and then put that object in the word document as shown in below figures:

Figure 4.6: Object

Figure 4.7 Bitmap object 4.15 Book mark: This option is used to mark the point where you have ended work, or you want to mark for particular purpose. When you will insert a book mark with a particular name, you can see the cursor at this point when you open it again. 4.16 Hyperlink: This option will connect the text of any word document with any other word document or excel document etc.

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5. Format Menu
5.1 Font: This option is used to set the font style, font size and color of text. It sets the spaces between characters of file. It also set the text effects or designing around the written text. 5.2 Paragraph: It sets the alignment of text, level of outlining, left and right indentation (blank space) and above and below the line spacing.

Figure 5.1: Font

Figure 5.2: Paragraph

5.3 Bullets and numbering: When different characteristics are defined, than bullets, signs or numbers are used to separate them. 5.4 Border and shading: It sets the border of any color around the text or around the whole page of document.

Figure 5.3: Border and Shading

Figure 5.4: Bullets and Numbering

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5.5 Columns: This option will set the number of columns per page, there may be two or three vertical columns per page.

Figure 5.5: Columns

Figure: 5.6: Tabs

5.6 Tabs: This option define the width of tab button of keyboard. Alignment of tab command and line on document may be set by this option. 5.7 Drop Cap: This option describe way in which first letter of page will appear on page, there are three different styles of that: None: In this option first letter will be similar to other text of page.

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Dropped: This option make first letter larger in width and height and it will consume first few line of page. In margin: This option will make first letter in separate column and make separate column for rest of text.

Figure 5.7: Text Direction

Figure 5.8: Drop Cap

5.8 Text Direction: This will describe the direction of text which may be horizontal or vertical. 5.9 Change Case: There are 5 sub options for that option. Sentence Case: Only first letter of sentence will be in upper case. Lower Case: All text will be in lower case, Upper Case: All text will be in upper case. Title Case: First letter of each word will be in upper case. Toggle Case: It will inverse the order of text, it means that the letters in upper case will be converted into lower case, and letters in lower case will be converted into upper case.

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Figure 5.9 Change Case

Figure 5.10 Background

5.10 Background: This option will set the background color of document. Different styles of effects can be implemented and printed water mark can be made for background. 5.11 Styles and formatting: Here already defined formats are present which can be implemented to the whole text. 5.12 Themes: This will set different themes for page design. Themes include the design of page, fonts, lining, bullets and other design elements. 5.13 Frames: Frames are separate documents which are visible on screen at a single time and user can work on these at a time.

Figure 5.12 Styles and Formatting

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Figure 5.11 Frames

5.14 Auto format: This will automatically set the formats of text. 5.15 Reveal formatting: Here different shortcuts are present just like font, language, alignment, indentation, margins etc 5.16 Object: This will set the formatting of any object which is made in any other software but inserted in Microsoft word.

Figure 5.13 Format change of inserted object

6. TOOLS MENU
6.1 Spelling and Grammar: This option is used to check the spelling and grammatical errors in the page, it also provide suggestion for the correction of that word. Suppose we have written a sentence This is smple Text with wrong spelling of simple, if we check the option spelling and grammar than smple word will be highlighted and suggestion for correct word are provided in suggestion tab.

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Figure 6.1 Spelling and Grammar 6.2 Set Language: This option is used to set the default language used in word document. 6.3 Fix Broken Text: This option 6.4 Word Count: It will show the number of pages, words, characters, paragraph, lines etc.

Figure 6.2: Word Count 6.5 Auto Summarize: It is used to auto summarizes or highlights the contents of page. 6.6 Speech: This option is used for sound recognition. 6.7 Track Changes: This option will record the change performed by the users.

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6.7 Compare and merge documents: By this, data of different documents can be merged. 6.9 Protect Document: This provide the security by password to restrict the unauthorized user from seeing track changes or comments. 6.10 Online Collaboration: It is used to perform net meeting, which provide the connectivity between different computers, for the purpose of data sharing. 6.11 Letters and mailings: This option is used for creating letters, printing addresses on mailing labels, printing envelopes etc. It easily sends real postal letters to multiple recipients online. 6.12 Tools on the web: It Connects Microsoft Office Tools on the Web. 6.13 Macro: This option is used to make a recording of actions. Example: Suppose that, we are writing some thing and than applying format by making it bold, if we want to repeat that action more than one time so we will record it in macro, and just run the macro twice or any number of times. It is also useful when we want to repeat these actions in any other document. Suppose we want to write same text in other document than macro is valid to use.

Figure 6.3: Record Macro 6.14 Templates and Add-ins: This option is used to insert the template in the word document.

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6.15 Autocorrect Options: This option is used to setting correction, which will be implemented automatically. Example: In below given figure is checked, this mean that first letter of sentence will be capital automatically, either you have written in capital or small, it will be changed automatically.

Figure 6.4: Autocorrect Options

6.16 Customize: This option is used to visualize the bars on the screen, as shown in the figure:

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Figure 6.5: Customize Commands tab of this option is used to show the description of commands.

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6.17 Options: There are various options related to the setting of ms word are available here, as printing options, save options, track changes etc.

7. TABLE MENU
7.1 Draw Table: This option will create the table.

Figure 6.1: Tables and Borders

Draw Table: Rubber:

The draw table option will create the table. Rubber option will erase the drawn table.

Border: ________ Border option will draw set the border of table. Border Width: Border Color: This will set the width for the borders of table. This will set the color of the border. It will set or remove the border around the

Set or Remove Border: cells of table. Cell Color:

This will set the color inside the cells of table. This option will insert new table, or new row

Insert Table/ Cell/ Row: or column inside the document. Merge Cells: Split cells:

This option will merge the cells. This will split one cell into different other cells. This will align the text inside the cell.

Text alignment:

7.2 Insert: This option is used to insert table, row, column or cell in the table. 7.3 Delete: By this, we can delete row or column or cell or whole table. 7.4 Select: To select the row or column or cell or whole table this option is used. 7.5 Merge: This option is used to merge two or more cells

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1 2

After Merge 1 2 Figure 6.2: Cell 1 and Cell 2 are merged 7.6 Split cell: This option will split cell into different other cells. 1 2 3 2 After splitting 1a 2 Figure 6.8: First cell is split into two cells 7.7 Split Table: This option will split single table into two tables. 1b 2 3 2 3

1 2

After Split 1 2 Figure 6.39: Split of Cell 7.8 Table Auto format: This option will set the format of whole table, there are various formats are present in this option as shown in below picture. 2 3 4 5

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Figure 6.4: Table Format 7.9 Table Auto fit: This will resize the text according to selected option. There are several sub options of that option. Auto fit to Content: By this option size of table will be changed according to text it contains. 1 2 2 3 4 5

After Auto fit to Content 1 2 2 3 4 5

Figure 6.5: Table Auto fit Auto fit to window: This option will fit the table according size of web browser (A software used to see the pages of internet websites)

7.10 Convert: This option has two sub options: Table to text: This will removes the border of table but content remain in same format, as shown in the following figure. 1 2 2 3 4 5

1 2

Figure 6.6: Conversion of Table to Text

Text to table: This will convert simple text in tabular format as shown below.

5 2

Figure 6.7: Conversion of Text to table 7.11 Convert Text to Table

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1 2

Figure 6.8: Conversion of Text to table Note: In menu of Text to table, in the option of separate text at select the option of tab. 7.12 Sort: This option will arrange the elements of table either in ascending(1, 2, 3, 4.) order or in descending (..4, 3, 2, 1) order. 7.13 Formula: To sum up the values in the table or for similar calculation this option is useful. 7.14 Grid Line: This option is used to show the grid lines or borders of table, which are just used to guide, but they will not appear when document is printed. 7.15 Table Properties: To show the height of rows, columns and cells as well as alignment of table.

8. WINDOW MENU
8.1 New Window: This option will create a new window and open active file in that window. 8.2 Arrange All: This option will arrange all the opened files of the screen and all files will be visible for users.

Figure 8.1 Arrange All 8.3 Split: This will split the window into two parts.

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Figure 8.2: Split 8.4 Recently Used Items: This will open the recently used documents which were used in recent past. As:

9. HELP MENU
9.1 Microsoft Word Help: This menu will provide necessary help according to specific topic which user will type in this search bar.

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Figure 9.1: Help 9.2 Show or Hide Office Assistant: This option will show or hide office assistant, which provide help at each step for the assistance of user.

Figure 9.2 Office Assistant 9.3 What is this: This option will provide the description of all elements and options of MS word. To use this option first of all click on Help + What is this + click on any option or icon whose description is required. As: Help of Bold icon.

Figure 9.3 help (What is this)

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