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2010
Shipment Costing v0
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Shipment Costing
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4) Process demonstration
A) Create purchase order B) Create sales order C) Create outbound delivery D) Create shipment E) Create picking wave F) Create transfer order G) Continue with shipment H) Create Shipment Cost Document I) Transfer Shipment Costs to Accounting J) Logistic invoice verification using ERS
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In this document I will first show the customizing - and master data settings which play a role in shipment costing, than I will demonstrate the process from end-to-end. The scenario is to let the system automatically calculate shipment costs based on the weight of the goods in the delivery . In the demo the goods will travel from sending plant is 1000 (located in Hamburg), to a customer(shipto) located in Berlin. After the shipment costs are calculated they will be automatically transferred to FI-accounting, and at last the FWagent will be credited for his services using ERS. In the process demonstration use will be made of Shipment Type = 0001 and Transportation Planning Point(TPPt) = 1000. Therefore the customizing paragraph of this document will concentrate on the settings for and around these organizational elements.
2) Customizing settings
A) Assignment of TPPt to company code: Call up the customizing transaction as follows: IMG Enterprise Structure Definition Logistics Execution Maintain Menu Path transportation planning point Tr. code / Table -/-
Company code = 1000 B) Configuration of shipment type: Call up the customizing transaction as follows: IMG Enterprise Structure Logistics Execution Transportation Menu Path Shipments Define Shipment Types Tr. code / Table -/-
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C) Assignment of Shipment Cost Type to Shipment Type Call up the customizing transaction as follows: IMG Enterprise Structure Logistics Execution Transportation Menu Path Shipments Shipment Costs Shipment Cost Relevance and Default for Shipment Cost Type Tr. code / Table -/-
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Shipment Cost Type = 0002. Double click on line: Define shipment cost relevance for shipment type
D) Configuration of Shipment Cost Type Call up the customizing transaction as follows: IMG Enterprise Structure Logistics Execution Transportation Menu Path Shipments Shipment Costs Shipment Cost Document Shipment Cost Types and Item Categories Tr. code / Table -/-
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Double click on line: Assign shipment cost types and item categories
F) Define and Assign Tariff Zones Call up the customizing transaction as follows: IMG Enterprise Structure Logistics Execution Transportation Shipments Menu Path Shipment Costs Basic Functions Define and Assign Tariff Zones Tr. code / Table -/-
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Double click on line: Define organizational key for tariff zone assigs
In the demo ServcAgent=1058 will be used so we check what has been assigned to it. Double click on line: Assign tariff zone to org. key and post. code area
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Assuming that shipping point 1000 will be used for plant 1000 we check its postal code:
From this we can be sure that the Departure Tariff zone will be DE20. G) Define and Assign Activity Profiles Call up the customizing transaction as follows: IMG Enterprise Structure Logistics Execution Transportation Menu Path Shipments Define and Assign Activity Profiles Tr. code / Table -/-
Position cursor in column At completion for ShTy=0001 and then click on button
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H) Pricing procedure determination When the shipping cost document is created the system needs to be able to automatically determine a pricing procedure in order to calculate the shipping costs. Call up the customizing transaction as follows: IMG Enterprise Structure Logistics Execution Transportation Shipments Menu Path Shipment Costs Pricing Pricing Control Define And Assign Pricing Procedures Tr. code / Table -/-
We first have a look at the different selection criteria such as shipping type procedure group/ item procedure group/ service agent procedure group which the system uses to determine the pricing procedure.
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Item procedure group = 0003 Define pricing procedure determination for shipment costs:
As the Item procedure group = 0003 and the Shipping type procedure group = 0001 the pricing procedure which will be determined is SDFC00. To check the details of pricing procedure SDFC00 we go to the option Maintain pricing procedure within same path. 10 / 45
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Condition type FB00 will be used for calculating the shipment costs based on the weight of the goods. After the costs has been calculated by the system, the accounting data needs to be determined and then settled to FI-accounting. To retrieve all the relevant data automatically the following needs to be customized: I) Purchasing data Call up the customizing transaction as follows: IMG Enterprise Structure Logistics Execution Transportation Shipments Menu Path Shipment Costs Pricing Settlement Assign Purchasing Data Tr. code / Table -/-
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For TPPt=1000 and SCTy=0002 the system will use POrg=1000 PGr=000 and plant=1000 to find a suitable Purchase Order with a service item in it, in order to create a service entry sheet. Call up the customizing transaction as follows: IMG Enterprise Structure Logistics Execution Transportation Shipments Menu Path Shipment Costs Pricing Settlement Maintain Account Assignment Category Tr. code / Table -/-
Acc. Modification = VBR J) G/L Account Determination The system determines the G/L account for posting of the costs as follows: Call up the customizing transaction as follows: IMG Enterprise Structure Logistics Execution Transportation Shipments Menu Path Shipment Costs Pricing Settlement Automatic G/L Account Determination Tr. code / Table -/-
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As the valuation class 3200, see shipment cost type 0002 in paragrapgh D, the G/L account will be 417000. K) CO assignment Because the costs will be collected on a cost center, see acct.assgt.cat. K in item cat. 0002 in paragraph E, the system will search for a cost center in below configuration. Call up the customizing transaction as follows: IMG Enterprise Structure Logistics Execution Transportation Shipments Menu Path Shipment Costs Pricing Settlement Automatic Determination of CO Assignments Tr. code / Table -/-
As the Cocd=1000 and the G/L account=417000, the cost center to be used will be 9030. All relevant customizing settings has now been covered, so we can now take a look at the required master data settings.
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In this document I will only concentrate on the master data related to costing of the shipment, its settlement and crediting of the carrier. Master data like outputs will therefore not be explained. The sales order will be made with order type OR and sales area 1000/10/00. The customer no. from the system which will be used as soldto/shipto is 1000 (located in Berlin). The materials which will be sent to the customer are 100-100 and QS6X20. The location they come from lean wm warehouse 010 which has been setup for plant 1000 and storage location 0001. The carrier/forwarding agent is 1058 from paragraph 2F.
Price condition FB00 will be setup to record the price agreement with the carrier.
Only the transport relevant views of the master data will be showed below. A) Material master data Call up the transaction as follows: Logistics Materials Management Material Master Material Display Menu Path Display Current Transaction Code MM03
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Note the loadingGrp which is 0002. In customizing we can check if for both loadingGrps a shipping point will be determined for plant=1000 and if the shipping point=1000.
Call up the customizing transaction as follows: IMG Logistics Execution Shipping Basic Shipping Functions Shipping Menu Path Point and Goods Receiving Point Determination Assign Shipping Points Tr. code / Table - / TVSTZ
From the table TVSTZ I find for SC=01(standard)(we have to make sure the customer for this test has this
shipping condition):
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B) Customer master data Call up the transaction as follows: Logistics Sales and Distribution Master Data Business Partner Menu Path Customer Display Sales and Distribution Transaction Code VD03
In paragraph 2F we check whether the postal code of customer 1000 matches with the customizing setting:
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Next we check in customizing if and which route will be determined for this customer from plant 1000. Call up the customizing transaction as follows: IMG Logistics Execution Shipping Basic Shipping Functions Routes Menu Path Route Determination Maintain Route Determination Tr. code / Table -/ Click on button
Enter the shipping point no. and customer no. as above, then click on button
Select the first line then click on line Route Determination Without Weight Group (Order) then Route Determination with Weight Group (Delivery)to see the routes:
For the Delivery folder there are no entries which means the delivery will make use of the route determined in the sales order, which is R00001.
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We can now check the configuration of this route . Call up the customizing transaction as follows: IMG Logistics Execution Shipping Basic Shipping Functions Routes Menu Path Define Routes Define Routes and Stages Tr. code / Table -/
Double click on line Route Stages to see if there are any transportation connection points.
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.C) Vendor master data Call up the transaction as follows: Logistics Materials Management Purchasing Master Data Vendor Menu Path Purchasing Display (Current) Transaction Code MK03
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D) Price condition Call up the transaction as follows: Logistics Logistics Execution Master Data Transportation Shipment Menu Path Costs Prices Create Transaction Code TK11
Click on button
Selected second option and then button Enter agent, tariff zones, calculation T, than press <Enter>.
(scales)
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Than entered the prices as above. This scale has the following meaning: from 0 Kg 30,00 euro / 100 Kg, from 500 KG 26,00 euro / 100 Kg etc. Click on button
Click on button . With all this data we are now well prepared for the test. E) G/L account Details of the G/L account /cost element 417200: Call up following transaction: Menu Path Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally Transaction Code FS00
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Click on button
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A) Create purchase order We start with creating the purchase order with which we will buy the freight services. Call up following transaction: Menu Path Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known Transaction Code ME21N
Click on button
B) Create sales order Call up following transaction: Logistics Sales and Distribution Sales Order Create Menu Path Transaction Code VA01
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C) Create outbound delivery Call up the transaction as follows: Logistics Sales and Distribution Shipping and Transportation Outbound Menu Path Delivery Create Single Document With Reference to Sales Order Transaction Code VL01N
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Click on button
D) Create shipment Call up the transaction as follows: Logistics Sales and Distribution Shipping and Transportation Shipment Menu Path Create Single Documents Transaction Code VT01N
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To keep the selection simple we enter our delivery no. as above. Then click on button
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E) Create picking wave Call up the transaction as follows: Logistics Sales and Distribution Shipping and Transportation Picking Menu Path Wave Picks Create According to Shipment Transaction Code VL35_S
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Click on button
Click on button
F) Create transfer order Call up the transaction as follows: Logistics Sales and Distribution Shipping and Transportation Picking Menu Path Wave Picks Monitor Transaction Code VL37
Enter warehouse no. and pick wave(group) no. then click on button
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We also could have called this tx directly using Logistics Sales and Distribution Shipping and Transportation Picking Menu Path Create Transfer Order Collective Processing Transaction Code LT42 Click on button to continue.
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The system shows the transfer order which has been created, and the no. of items it contains. Click on button
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Click on button
twice.
We see that the warehouse part is complete as the transfer order was confirmed in the step it was created. The picklist has been printed automatically. From the spool the standard SAP picklist can be displayed which for this case looks as follows:
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Click on button
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G) Continue with shipment Call up the transaction as follows: Logistics Sales and Distribution Shipping and Transportation Shipment Menu Path Change Single Documents Transaction Code VT02N
Click on button
Than continue by clicking on Loading Start and Loading End. At clicking on button and saving the shipment, the system will now post the goods issue of all deliveries contained in the shipment of which the TOs are confirmed.
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H) Create Shipment Cost Document Call up the transaction as follows: Logistics Logistics Execution Transportation Shipment Costs Menu Path Create Single Document Transaction Code VI01
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As can be seen the system has fully calculated the shipment costs and also determined the G/L account and cost centre automatically. Select the line item and then click on button
Note the item category which is 0002. Note further that the net values per delivery item, resp. 1,80 and 90,00, are in accordance with the price condition in paragraph 2D.
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Tab Conditions:
Tab Settlement:
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Tab Reference:
We can see that the customized G/L account and cost centre shown in par. 2E have been determined. At this point we could change these to other values. Click on button
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This failed the first time, but after changing the delivery date in the PO from 30.12.2010 to 27.12.2010 the transfer succeeded. Display of the shipment document. Call up the transaction as follows: Logistics Logistics Execution Transportation Shipment Costs Menu Path Display Transaction Code VI03
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Double click on the PO no., then go on item level to tab Purchase Order History :
Click on the material document no.( 5000013698) then go to the financial document.
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J) Logistic invoice verification using ERS Call up the transaction as follows: Logistics Logistics Execution Transportation Shipment Costs Menu Path Freight Invoice Check Logistics Invoice Verification Automatic Settlement Evaluated Receipt Settlement (ERS) Transaction Code MRRL
Enter some selection criteria like company code, plant and vendor. One can run a test run first to check which purchase document(s) will be selected. Because once the execution is started the posting is done immediately. Click on button
The system has created an invoice, doc. 5105609720, and the FI posting, see doc. 5100000360. Click on the FI document.
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As can be seen, the carrier/vendor has been credited for his services. This last step completes this process from logistic point of view.
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