COUNTY OF DARE

PO Box 1000, Manteo, NC

DARE COUNTY BOARD OF COMMISSIONERS Dare County Administration Building 954 Marshall C. Collins Dr., Manteo, NC Monday, June 04, 2012 HOW WILL THESE DECISIONS IMPACT OUR CHILDREN AND FAMILIES? AGENDA 9:00 AM ITEM 1 ITEM 2 ITEM 3 ITEM 4 ITEM 5 ITEM 6 ITEM 7 ITEM 8 ITEM 9 ITEM 10 ITEM 11 CONVENE, PRAYER, PLEDGE OF ALLEGIANCE Presentation of County Service Pins June 2012 Employee of the Month Public Comments Proclamation 75 Anniversary of the Lost Colony North Carolina Department of Transportation - Secondary Roads Improvement Program Tax Mapping Department - Reclassify Position Recommend Nominations to the Governor's Coastal Resources Commission 10:00 a.m. Public Hearing Draft BNH (Buxton Natural Historic) Zoning Amendment 10:00 a.m. Public Hearing Proposed Budget for Fiscal Year 2013 10:00 a.m. Public Hearing Transportation Dept FY 2012-2013 ROAP Application Consent Agenda
1. Approval of Minutes (05.21.12) 2. Disaster Management, Recovery and Consulting Services Contract 3. Social Services Foster Care Budget Amendment 4. Budget Amendment for Contingency Line Item
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ITEM 12

Board Appointments
1. College of the Albemarle Board of Trustees 2. Dare County Center Advisory Board 3. Dare County Transportation Advisory Board 4. Extra Territorial Jurisdiction (ETJ) District - Town of Southern Shores 5. Hatteras Community Center Board 6. Health Board 7. Juvenile Crime Prevention Council 8. Library Board - Dare 9. Library Board - Regional 10. Manns Harbor Community Center Board 11. Oregon Inlet and Waterways Commission 12. Roanoke Island Community Center Board 13. Rodanthe-Waves-Salvo Community Center Board 14. Workforce Development Board 15. Upcoming Board Appointments for July and August 2012

ITEM 13 ITEM 14

Discussion of the Proposed Budget for Fiscal Year 2013 Commissioners Business Managers/Attorneys Business ADJOURN UNTIL 5:00 P.M. ON JUNE 18, 2012

Presentation of County Service Pins - June 2012

Description
The following are scheduled to receive service pins this month: 1) Belinda Etheridge, In-Home Service Aid, 10 Yr. Pin; 2) Helene Taylor, Office Assistant IV, 10 Yr. Pin; 3) Shaun Barrera, Deputy Sheriff, 10 Yr. Pin; 4) Andrew Creech, Deputy Sheriff Sgt., 15 Yr. Pin; 5) Dorothy Killingsworth, Public Information Officer, 15 Yr. Pin; 6) Nancy Wilkinson, Community Social Services Tech., 15 Yr. Pin; 7) Danny Avitt, Detention Officer, 20 Yr. Pin; 8) Greg Creef, Detention Shift Leader, 20 Yr. Pin; 9) Nancy Rose, Detention Trans/Class Officer, 20 Yr. Pin; 10) Sharon Tinnell, Finance Operations Mgr., 20 Yr. Pin; 11) George Evans, Real Property Appraiser, 20 Yr. Pin; 12) Tim Willis, Facility Maintenance Supv., 20 Yr. Pin; 13) Mark Shreaves, EMT Basic, 20 Yr. Pin; 14) Veronica Brickhouse, Library Branch Mgr. II, 20 Yr. Pin ; 15) Elizabeth Edens, Telecommunicator Shift Supv., 25 Yr. Pin; 16) Judith Curry EMT Paramedic, 25 Yr. Pin
Board Action Requested

None

Item Presenter

Bobby Outten, County Manager

June 4, 2012

PRESENTATION OF COUNTY SERVICE PINS 1. Belinda Etheridge, In-Home Service Aid, 10 Yr. Pin Presented by Sue Hewitt, In-Home Service Aid Supervisor 2. Helene Taylor, Office Assistant IV, 10 Yr. Pin Presented by Tim White, Public Services Director 3. Shaun Barrera, Deputy Sheriff, 10 Yr. Pin Presented by Doug Doughtie, Sheriff 4. Andrew Creech, Deputy Sheriff Sergeant, 15 Yr. Pin Presented by Doug Doughtie, Sheriff 5. Dorothy Killingsworth, Public Information Officer, 15 Yr. Pin Presented by Bobby Outten, County Manager 6. Nancy Wilkinson, Community Social Services Technician, 15 Yr. Pin Presented by Sandy Brookshire, Child Services Supervisor 7. Danny Avitt, Detention Officer, 20 Yr. Pin Presented by Doug Doughtie, Sheriff 8. Greg Creef, Detention Shift Leader, 20 Yr. Pin Presented by Doug Doughtie, Sheriff 9. Nancy Rose, Detention Trans/Class Officer, 20 Yr. Pin Presented by Doug Doughtie, Sheriff 10. Sharon Tinnell, Finance Operations Manager, 20 Yr. Pin Presented by Dave Clawson, Finance Director 11. George Evans, Real Property Appraiser, 20 Yr. Pin Presented by Greta Skeen, Tax Appraiser

12. Tim Willis, Facility Maintenance Supervisor, 20 Yr. Pin Presented by Elizabeth Reilly, Human Resources Director 13. Mark Shreaves, EMT Basic, 20 Yr. Pin Presented by Skeeter Sawyer, Public Director 14. Veronica Brickhouse, Library Branch Manager II, 20 Yr. Pin Presented by Jonathan Wark, Librarian 15. Elizabeth Edens, Telecommunicator Shift Supv., 25 Yr. Pin Presented by Doug Doughtie, Sheriff 16. Judith Curry, EMT Paramedic, 25 Yr. Pin Presented by Skeeter Sawyer, Public Safety Director

Employee of the Month

Description
The Employee of the Month certificate will be presented.

Board Action Requested

None

Item Presenter

To Be Determined

Proclamation - 75th Anniversary of the Lost Colony

Description
The Proclamation commemorates the celebration of the 75th season of the Lost Colony. The outdoor drama tells the story of the 117 men, women, and children who sailed from Plymouth England in an attempt to settle on Roanoke Island. During the last 75 years, the Lost Colony has promoted the culture, history, and heritage of Dare County while entertaining generations of residents and visitors.

Board Action Requested

Issue Proclamation

Item Presenter

Representative of the Lost Colony

PROCLAMATION COMMEMORATING THE 75TH ANNIVERSARY OF THE LOST COLONY

WHEREAS, Paul Greens historic symphonic outdoor drama The Lost Colony was first presented on Roanoke Island July 4, 1937; and WHEREAS, said drama will commemorate its seventy-fifth anniversary on July 4, 2012, and will dedicate this anniversary season to the people of Roanoke Island; and WHEREAS, the 1937 Dare County Board of Commissioners, under the leadership of then Chairman D. Bradford Fearing, encouraged and supported the Roanoke Colony Memorial Association of Manteo, Producers of the play from 1937 through 1941; and WHEREAS, the 2012 Dare County Board of Commissioners congratulates the Roanoke Island Historical Association, successors to the founding group, on sustaining the production over the years; and WHEREAS, the The Lost Colony is the most significant of the myriad of historic events that launched our Land of Beginnings and one of the brightest jewels in Dare Countys crown. NOW, THEREFORE WE DO HEREBY PROCLAIM, 2012 the Diamond Year of The Lost Colony and urge every citizen of Dare County to attend the play this summer and support its seventy-fifth season. This the 4th day of June, 2012. DARE COUNTY BOARD OF COMMISSIONERS

__________________________________ Warren C. Judge, Chairman [SEAL] ATTEST: ______________________________ Gary Gross, Clerk to the Board

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North Carolina Department of Transportation - Secondary Roads Improvement Program

Description
The North Carolina Department of Transportation (NCDOT) will make a presentation on their Secondary Roads Improvement Program for Dare County.

Board Action Requested

Adopt a resolution approving the NCDOT Secondary Roads Improvement Program

Item Presenter

Representative from NCDOT

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North Carolina Department of Transportation Secondary Roads Construction Program Dare County

FY

12-13 Actual Allocation $ ____ 108,254.30_ $ __ _84,583.74

Highway Fund Trust Fund

Total

$ _____192,838.04_

I. Paving Unpaved Roads A. Subdivision Paving Priority Priority Number ** Length (Miles)

Programmed Paving Goal:

0.23

Miles

SR No. 1237

Road Name and Description

Est. Cost $100,000

0.23 Dixie Arrow Grade, Drain, Base & Pave From End Pavement to End 16 Wide Pavement w/4Earthen Shoulders Total Estimate: $125,000-Partial Funding Subtotal $_

Total Miles __0.23____ ++Items previously funded from Prior Rating

100,000_

## Items previously on the Hold List * In the event that any roads in priority have to be placed on the Hold List due to unavailable
right of way or environmental review, or if additional funding becomes available, funds will be applied to the roads listed in priority order in the paving alternate list.

* Subdivision Paving Improvements Alternatives Priority Number ** Length (Miles)

SR No. 1237

Road Name and Description

Est. Cost $25,000

0.23 Dixie Arrow Grade, Drain, Base & Pave From End Pavement to End 16 Wide Pavement w/4Earthen Shoulders Total Estimate: $125,000-Complete Funding

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B. Rural Paving Priority Priority Length Number SR No. (Miles) None

Road Name and Description

Est. Cost

* Rural Paving Improvements Alternatives Priority Number None II. General Secondary Road Improvements A. Paved Road Improvements Map Number Length (Miles) Length (Miles)

SR No.

Road Name and Description

Est. Cost

SR No. 1286

Road Name and Description

Est. Cost $7,500

1224

1421

0.10 Weakfish Road-Strengthen Pavement (18 Wide) WBS#1C.027047-Funded $15,000 2011-2012 Total Estimate: $22,500-Complete Funding 0.73 Harbor Road-Strengthen Pavement (18 Wide) WBS#1C.027045-Funded $75,000 2011-2012 Total Estimate: $91,500-Complete Funding 1.04 Oceanview Drive-Strengthen Pavement (20 Wide) WBS#1C.027049-Funded $120,000 2011-2012 Total Estimate: $142,500-Complete Funding

$16,500

$22,500

Subtotal $___ Paved Road Improvements Alternatives Map Number 2 Length (Miles)

46,500

SR No. 1538

Road Name and Description

Est. Cost $125,000

3 4

1539 1246

0.95 Timber Trail-Strengthen Pavement-16 Wide From NC 12 to DE (WBS#1C.028056-Funded $100,000 2011-2012 Program) Total Estimate:$225,000-Complete Funding 0.10 Live Oak-Strengthen Pavement-16 Wide From SR 1538 to DE 0.11 Austin Road-Relocate Ditch & Strengthen Road From NC12 to End Maint.

$30,000 $75,000

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C. Unpaved Road Spot Improvements

Subtotal $ 0.00

IV.

Funds reserved for surveying, right of way acquisition, road additions, contingencies, departmental overhead, overdrafts, and paving entrances to certified fire departments, rescue squads, etc.

Subtotal $__46,338.04__

GRAND TOTAL $_192,838.04__

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Status of Previously Funding Projects

WBS Number
1C.028025 1C.028034 1C.028036 1C.028039 1C.028040

SR No. 1520

Length (Miles)

Road Name and Description

Est. Cost $25,000 $45,000 $45,000 $95,000 $30,000

Status ** Complete Complete Complete Complete

1536 1498 1453

1C.028041

1135

1C.028042 1C.028043

1504 1116

0.08 Sportsman Place SR 1504 to End Various Pipe Line Replacements(SR 1146;SR 1234;SR 1214;SR 1136) 0.12 Sand Road SR 1276 to End 0.25 Surfside Drive Sea Oats Drive to End 0.07 W. Ocean Bay Blvd-Grade,Drain,Base & Pave SR 1452 to End 0.05 Baumtown Road,Grade, Drain, Base & Pave End of Pavment to End 0.30 Sportsman Drive NC 12 to End Airport Road-Concrete Pavement Repair

$25,000

Under Contract ** Delayed Need additional Funding Complete

$80,000 $135,000

1C.028048

1509

1C.028044 1C.028045

1217 1224

1C.028047

1286

1C.028049

1421

1C.028050

1228

1C.028051

1227

1C.028053

1545

0.10 Seashore Drive-Grade,Drain,Base, &Pave SR 1508 to End Colington Road-Widen Existing Curves 0.73 Harbor Road-Strengthen Pavement (18 Wide) NC 12 to SR 1226 0.10 Weakfish Road-Strengthen Pavement(18 Wide) NC 12 to Dead End 1.04 Ocean View Drive 20 Wide Strengthen Pavement NC 12 to End 0.18 Scarborough Lane-12Wide Strengthen Pavement SR 1229 to SR 1226 0.24 Methodist Church Road 20 Wide Strengthen Pavement SR 1224 to SR 1226 0.05 Seabreeze Court-Grade, Drain, Base & Pave From SR 1508 to End

$45,000

$100,000 $75,000

Complete Under Contract Under Contract Under Contract Under Contract Under Contract Fall Contract

$15,000

120,000

20,000

30,000

$15,000

15

1C.028052

1537

1C.028054

1338

1C.028055 1C.028056

1411 1538

0.32 Dean Avenue-Grade, Drain, Base & Pave From NC 12 to End 0.19 Russell Twiford Road-Strengthen Pavement 22 ( 3 Intermediate;2Surface) 0.26 Lullaby Lane Strengthen Pavement 18 From NC 12 to End 0.95 Timber Trail Strengthen Pavement 16 From NC 12 to End

$100,000

Fall Contract

$65,000

Fall Contract

$30,000 $100,000

Fall Contract Additional Funding Needed

**Awaiting Spending Authority Subtotal $_1,195,000

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ItemSummary ReclassificationofTaxCustomerServiceRepresentativeItoLandRecordsTechnician TheTaxCustomerServiceRepIpositionwasoriginallysetupinthemid80sasTaxClerkI. Dutiesentailedbasicofficefunctionsincludingverifyingdata,filingandcollectingmoney.Our primaryinquiriesofthedaywereWhoownsthelotnexttome?andWhatsizeismylot? Theclerksimplylookedthepropertyuponacomputertoanswerthesequestions.Theclerk alsomadecopiesoftaxmapsforthepublicandupdatedinformationintothemapping database,usedsolelybythemappingdepartment.WeweretheDareCountyMapping Department. Sincethattimewehavebeenforcedtoevolveastechnologicaladvanceshaveempoweredthe public.Mostobviously,thepubliccanprinttaxmapsandretrieveownershipinformationfrom theinternet.Nowthepublicinterrogationsaremuchmorespecific.Theirquesttoknow extremelydetailedinformationoneveryaspectofpropertyownershipfromleasedpropertyto condominium/townhouse/PUDandstreetpossessorshiphascreatedagreaterresponsibilityin thelistingofpropertyfortaxationinthenameoftheownerofrecord(asthelawrequires). WearenowtheLandRecordsDepartment.Ourtaxmapshavebecomethecadastralbase fortheworldtoviewDareCountysboundariesofpropertyownership,specialdistricts,and zoning.Whiletaxmappingisouroriginalandprimarygoal,wenowenforcemapping standardsoutsidetheinfluenceofassessment.WeareconformingtoNorthCarolina requirementsinvolvinglargescalecountymapsandrecordkeepingprocedurestoenhance publictrustandconfidenceinthequalityofourdata.Itallequatestouniform,fairand equitabletaxation. ThetaxpayersofDareCountyaredemanding,moreeducatedresponsesfromtheDareCounty representativetheyencounter.Thecurrentreceptionisttypeposition(TaxCustomerService RepresentativeI)isnolongerreflectiveoftheresponsibilitiesanddutiesrequiredofthe employeeinthisposition.ThiswillbethecaseparticularlyaftertheretirementofEddieFrancis, LandRecordsManager,onJuly1,andthe35yearsofexperienceanddepartmentknowledge thatgoeswithhim.Thedepartmentneeds,andthepublicrequires,aneducated,responsible, andprofessionalindividualtointerpretrealpropertyboundarylocationdocumentsandreflect whatisrecordedinboththeClerksofficeandRegisterofDeedsinbothourtaxing&cadastral mappingdatabases.Thepersoninthispositionwillberequiredtofillthatroletoamuch greaterextentasthedepartmentreorganizesandshiftsdutieswiththeLandRecordManagers retirement. ReclassificationofthispositiontoaLandRecordsTechnicianpositionwillbringthecurrentTax CustomerServiceIstaffpositioninlinewiththeactualworkthatisbeingperformed,andwill needtobeperformed.Theproposedclassificationchangewillnotresultinahigheroverall salaryexpenditureforthedepartment,infact,thesalaryexpenditurewilldecreaseby$17,800, asreflectedintheManagersrecommendedbudgetforthislineitem.

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TAX CUSTOMER SERVICE REPRESENTATIVE I General Statement of Duties Performs a variety of complex clerical, research and public contact work in the County Tax Department. Distinguishing Features of The Class An employee in this class performs a variety of advanced clerical duties in support of County tax functions. Work is characterized by the variety and complexity of duties performed. Employees are expected to have a general knowledge of the total tax operation. Duties include maintaining accurate records of all real estate property by changing such records to reflect changes in ownership, researching data in the Register of Deeds Office, and assisting the public. Work is performed using sophisticated computer hardware and word processing and data base software. Considerable tact and courtesy must be exercised in dealing with the public on tax questions and advanced customer service skills are required at all times. Work is performed under general and direct supervision, however, the employee is often assigned to work independently on a specific tax functions under limited supervision. Work is evaluated through conferences and overall effectiveness of work performed. Duties and Responsibilities Essential Duties and Tasks Types and mails form letters to persons who listed taxes the previous year, but failed to do so in the current year. Assists the public in researching land record information. Researches and retrieves documents from the Register of Deeds and Clerk of Court Offices. Enters data relative to transfers, splits and merges into the computer. Attends to the public at a counter or serves as a receptionist giving information regarding departmental operations and answering questions on programs, procedures, and regulations; handles telephone inquiries and correspondence. Verifies changes in ownership of real estate property. Researches information concerning real estate property transfers. Enters data into computer. Additional Job Duties Assists in tax collection, mapping and appraisal sections as needed. Performs related work as required. Recruitment and Selection Guidelines Knowledge, Skills and Abilities General knowledge of the North Carolina Machinery Act and of County tax policies concerning listing, assessment, billing and appraising. General knowledge of procedures, laws, maps, forms and records used in real estate transfers and their relationships to other tax needs and functions. General knowledge of modern office practices and of forms and machines used in the preparation and storage of office records. Some knowledge of the operations of data entry. Ability to use calculator or adding machine in recording financial data or making computations. Ability to communicate effectively in oral and written form.

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Tax Customer Service Representative I Page 2 Ability to deal courteously and tactfully with the general public in explaining tax laws and policies. Ability to establish and maintain effective working relationships as necessitated by work assignments. Physical Requirements Must be physically able to operate a variety of automated office machines including typewriters, transcribers, computers, telephones, calculators, copiers, facsimile machines, etc. Must be physically able to exert up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Desirable Education and Experience Graduation from high school. Experience in clerical/accounting work preferably involving public contact. Some experience in tax related work preferred; or an equivalent combination of experience and training. Dare County 2000 2005 Special Note: This generic class description gives an overview of the job class, its essential job functions, and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job questionnaire with a physical abilities checklist which can give further details about that one specific position. Those documents should be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal and defensible personnel decisions.

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LAND RECORDS TECHNICIAN General Statement of Duties Performs professional and technical work utilizing the County's Geographic Information System (GIS) to maintain the land records of the County. Distinguishing Features of the Class An employee in this class is responsible for the data input, research, and interpretations necessary to maintain the mapping data base in the GIS system. Work includes data input, storage of the information, manipulation and analysis of data, and output of mapping information. Other tasks include assisting the public with questions concerning property lines, value, acreages, land use, and locations of property and ownership. Work requires considerable knowledge of GIS utilization and land records management. Work is performed under regular supervision is evaluated through observation, review of work efforts, conferences, and successful customer service. Duties and Responsibilities Essential Duties and Tasks Performs deed research; interprets deeds for changes of ownership and updates land records to reflect current ownership; insures property is conveyed by appropriate owners; determines new property lines when a parcel is subdivided. Interprets and inputs NCDOT highway projects into the GIS database. Manually updates deed ownership reference cards to follow chain of title; assigns new account numbers; and enters change of ownership into computerized billing system. Answers questions from the general public, lawyers, paralegal, real estate agents, land appraisers, public officials and other departments on property value and usage vial telephone and in person. Maintains and reproduces maps from the system; prepares blue line copies of orthophotographic maps. Creates new tax parcels in GIS data base based on platted subdivisions or private land splits; generates soil analysis for use to value parcels. Verifies and edits the information entered into the system. Additional Job Duties Serves as Map Review Officer. Performs related duties as required. Recruitment and Selection Guidelines Knowledges, Skills, and Abilities Considerable knowledge of the principles, practices, and techniques used in tax mapping. Working knowledge of the Machinery Act and other state and local laws and regulations related to land records, and listing and assessing of local property tax. Working knowledge of GIS systems with associated software and hardware which feed into or tap onto the databases, including digitizing, plotting, and mapping. Considerable knowledge of County geography. Knowledge of general statutes related to real property. General knowledge of related operational utilities, databases, mapping, and analytical system requirements. Skill in computer-aided mapping functions. Ability to communicate effectively in oral and written forms. Ability to perform detailed and careful deed and other research.

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Land Records Technician Page 2 Ability to develop and maintain effective working relationships with departments, property owners, users, and employees using the system. Physical Requirements Must be able to physically perform the basic life operational functions of reaching, pulling, fingering, grasping, talking, hearing, and repetitive motions. Must be able to perform light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, and/or a negligible amount of force constantly to move objects. Must possess the visual acuity to prepare data and statistics, work with detailed computer processes and programs, operate a computer terminal, use measurement devices, and do extensive reading and research. Desirable Education and Experience Graduation from a two year college with a degree in computer science, drafting, engineering technology, or related field including courses in geographic information systems or related area and some related experience; or an equivalent combination of education and experience. Special Requirements Ability to obtain certification from the North Carolina Property Mappers Association. Completion of IOG course - Fundamentals of Listing and Assessing within 2 years. Dare County 2000 2005

27

Recommend Nominations to the Governor's Coastal Resources Commission

Description
The Coastal Resources Commission, or CRC, establishes policies for the N.C. Coastal Management Program and adopts implementing rules for both CAMA and the N.C. Dredge and Fill Act. The commission designates areas of environmental concern, adopts rules and policies for coastal development within those areas, and certifies local land-use plans.

Board Action Requested

Make Recommendation on Nominations to the CRC

Item Presenter

County Manager, Robert Outten

28

Public Hearing-- Draft BNH (Buxton Natural Historic) Zoning Amendment

Description
Following the May 21 presentation by the Cottages at the Cape LLC principals, several revisions to the draft BNH zoning regulations were made to address wastewater improvements, stormwater improvements, and future sale/transfer of the property. Another Public Hearing on these revisions is scheduled for 10:00 a.m. on June 4. Upon the close of the hearing, the Board may choose to act to adopt the draft BNH regulations, defer action until a later date or choose not to act on the rezoning application. Attached with the cover sheet is a copy of the revised BNH regulations (May 21 revisions in red text) and a set of motions for the Board consideration.

Board Action Requested

Conduct Public Hearing

Item Presenter

Donna Creef

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June 4 hearing revisions to #15 Section 22 16.2 - BUXTON NATURAL HISTORIC DISTRICT (BNH) (a) Scope and Intent. The BNH district is established as an area to recognize and preserve the family housing complex which predated the adoption of the Natural Historic District in 1975 as consistent with the intent of the Natural Historic District to protect and enhance areas with local or national historical significance, but to otherwise follow the regulations of the Natural Historic District. (b) Permitted Uses. The following uses shall be permitted by right: (1) (2) (3) courts. (4) (5) (6) areas. (7) (8) (9) Historic sites. State and natural parks. County owned or leased facilities. Churches and cemeteries. Museums. Wildlife refuges, game preserves, botanical gardens and natural preservation Detached single-family dwellings, not to include mobile homes. Duplexes Customary accessory buildings, including private swimming pools and tennis

(c) Conditional Uses. The following conditional uses are permitted subject to the requirements of this district and additional regulations and requirements imposed by the Board of Commissioners as provided in Article IX of this chapter or Chapter 152 of this code: (1) Theaters.

(2) Outdoor recreation areas, including parks, picnic areas, nature trails, bicycle paths, bridle paths, riding stables, marinas and playgrounds, and boat ramps and customary concessions corrected therewith. (3) Tourist information centers. (4) Public and private utility facilities.

(5) Signs. For each permitted use in the BNH district one square foot of sign may be allowed for each lineal foot of frontage on a public right-of-way, not to exceed a total of two hundred square feet.

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June 4 hearing revisions to #15 (6) (d) Family housing complex provided that such complex existed on July 16, 2007.

Dimensional Requirements. (1) Detached single-family dwellings. (a) Minimum lot size:

Single-family lots served by private wells on an on-site septic tank/drain field system: 20,000 square feet of area. Single-family lots served by central water supply and an on-site septic tank/drain field system: 15,000 square feet of area. Single-family lots served by a central water supply and a central wastewater disposal system: 15,000 square feet of area. (b) (c) Minimum lot width: 75 feet, measured at the building setback line. Minimum front yard: 25 feet.

(d) Minimum side yard: 10 feet. An additional 10-foot side yard adjacent to the street is required for a corner lot. (e) (f) 30%. (g) Height limitations: 35 feet. Minimum rear yard: 20 feet. Maximum allowable lot coverage by principal use and all accessory structures:

(h) No building or other facility, such as playgrounds, tennis courts, swimming pools, parking areas, incinerators, trash collection areas, etc., shall be located nearer than 50 feet to boundaries of RS-1 districts. The width of a road and its right-of-way along such boundary may be included as part of all of the 50-foot separation zone. (2) Dimensional Requirements. Family housing complex.

(a) Generally. Family housing complex, consisting of two or more buildings devoted to a common or similar use and constructed on a single lot, are permitted in the BNH district; provided, that a mandatory pre-application conference is held between the planning board and the applicant prior to filing the required application for review and approval of the complex by the board of commissioners. Such review and approval shall be required for all family housing complexes. Adequate scaled site plans shall be submitted to allow for review of the size and location of all buildings, structures, streets, drives and parking spaces and their relationship to any open spaces and adjacent properties. Such family housing complex plans shall also be accompanied by a computation or schedule, expressed in acres or 2 31

June 4 hearing revisions to #15 portions thereof, which indicates the area and percentage of the site devoted to: (1) (2) (3) (4) (5) Gross area. Parking area. Net area. Building area. Open space.

(b) Design Standards. - Generally. All family housing complexes shall comply with the following design standards: (1) Street access. Any building established as a part of a family housing complex which cannot properly be served by emergency or service vehicles from an existing abutting street, shall be made accessible to such vehicles by street improvements that are adequate for emergency and other service vehicles. All street improvements shall consist of a 24 foot-wide paved improvements located internal to site. All pavement and sub-base materials used in the construction of the street improvements shall be consistent with NC Department of Transportation pavement and sub-base material standards. (2) The owner/applicant shall submit, as a part of the family housing site plan, a signed statement of a North Carolina-licensed professional engineer, stating that the proposed streets as designed will meet all of the requirements of this section. The owner shall provide for inspections to ensure that the streets are being constructed in accordance with the approved site plan by an independent, licensed professional engineer during the construction process, whose reports are to be submitted to the Planning Board in accordance with a schedule submitted, and approved as part of the family housing complex. Once the street improvements are complete, the owner shall submit a certificate of an independent, licensed professional engineer that the streets have been constructed in accordance with the approved site plan. (3) The ownership of the streets shall be retained by the owner. The owner must agree to maintain the streets. ( 4) The approved site plan, the uniform covenants and deeds shall plainly indicate that the streets are private, and their maintenance is the responsibility of the owner.

(5) Off-street parking and loading facilities. Off-street parking and loading facilities established in connection with a family housing complex shall be of such design, location and arrangement as will not interfere with the efficient flow of traffic through the area and as will not interfere with the access of emergency or service vehicles.

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June 4 hearing revisions to #15 (6) Separation of buildings. All buildings established as a part of a family housing complex shall be separated by not less than 16 feet. (7) Prohibited uses. In no case shall a use be permitted as a part of a family housing complex that is not residential. (8) Setbacks. All buildings established as a part of a family housing project shall be set back not less than 8 feet from any property line. (9) Location. No dwelling structure established as a part of a family housing complex shall be situated on a lot so as to face the rear of another dwelling structure within the complex. ( 10) Lot size. A family housing complex shall be permitted only on a lot or plot of ground having an area of not less than seven (7) acres. (11) Density Dwelling density shall not exceed 5.5 units per acre based on the overall acreage of the tract. (12) Lot coverage maximum allowable lot coverage 33% of the total lot area (13) Parking 3 spaces per unit (14) Building height 38 feet (15) Building permits for a family housing complex shall not be issued by Dare County until applicable local, state or federal permits including but not limited to permits for wastewater treatment and storm water management are secured by the property owner and copies submitted to Dare County. Building permits may be issued for dwelling units which have obtained all applicable wastewater treatment permits for their use. (a) Wastewater. Notwithstanding and in addition to any other state, local or federal requirements for wastewater, each wastewater system shall be underground disposal only designed to prevent any waste material from leaving the family housing complex site under conditions that include standing storm water on site. Any wastewater treatment system serving three or more units shall be an advanced treatment system. (b) Storm Water. Notwithstanding and in addition to any other state, local or federal requirements for storm water, the storm water system shall be designed to store on the family housing complex site the runoff produced by a 10-year, 24 hour rainfall event Point Precipitation Frequency (PF) estimates as defined by NOAA Atlas 14, Volume 2, Version 3 or the most recent version as of (insert date of adoption). (c) Transfer of Property Upon sale or transfer of ownership of the family housing site or any portion thereof, a $30,000 escrow account to be held by an escrow agent as determined by Dare County shall be established. This escrow shall be used for the repair/replacement of any wastewater system and such amount shall be at all times maintained in escrow. Any interest accrued shall become a part of the escrow account. No funds shall be dispersed from the escrow without consent of Dare County upon presentation of repair 4 33

June 4 hearing revisions to #15 estimates from a North Carolina licensed wastewater treatment system operator or a North Carolina licensed engineer. ( 16 ) Reconstruction of family housing complex any structure located within a family housing complex that existed on July 16, 2007 may be reconstructed or replaced if damaged by any means beyond 50% of its value to the extent that it existed on July 16, 2007 but may not be reconstructed or replaced to a greater footprint than what existed previously. (3) Dimensional requirements for all other uses: (a) (b) (c) Minimum lot size: 2 acres

Minimum lot width: 100 feet, measured at the building setback line. Minimum front yard: 50 feet.

(d) Minimum side yard: 15 feet. An additional 10-foot side yard adjacent to the street is required for a corner lot. (e) (f) (g) Minimum rear yard: 15 feet. Maximum allowable lot coverage by principal use and all accessory structures: 20%. Height limitations: 35 feet.

5 34

DRAFT MOTIONS FOR CONSIDERATION

To rezone the property BNH and adopt the BNH language as advertised for the June 4 hearing I move that parcel 016831-003 be rezoned and the associated BNH language be adopted as advertised for the June 4 hearing. I find this rezoning to be consistent with the policies of the 2009 Dare County Land Use Plan and other officially adopted plans of Dare County and is in the public interest of Dare County by providing for the use of a site as permanent and season housing in the Buxton community. To make additional revisions based on public input/Board input: I move that additional revisions be made to address (insert other applicable concerns that may be identified). To choose not to adopt rezoning: No action is necessary if it is the pleasure of the Board to leave the site zoned Natural Historic.

35

Public Hearing - Proposed Budget for Fiscal Year 2013

Description
The Dare County Board of Commissioners will conduct a Public Hearing on the proposed budget for the fiscal year beginning July 1, 2012 and ending June 30, 2013. The Proposed Budget includes a request from the Chicamacomico Fire Volunteer Fire Department for a one cent fire tax increase from 4 cents to 5 cents. Also in the budget is a request from the Roanoke Island Volunteer Fire Department to decrease the rate from 3.5 cents to 3.25 cents. The Budget was presented to the Board on May 21, 2012 and a Public Hearing was scheduled for 10:00 a.m., June 4, 2012. Notice of the Public Hearing was given and the proposed budget was made available for inspection on the Dare County website www.darenc.com.
Board Action Requested

Conduct Public Hearing

Item Presenter

County Manager, Robert Outten

36

Transportation Departement FY 2012-2013 "ROAP Application Public Hearing"

Description
The ROAP application consolidates the Elderly & Disabled Transportation Assistance Program (EDTAP), the Employment Transportation Assistance Program (EMPL), and the Rural General Public (RGP) into one application. Dare County is applying for funds in the amount of $54,312.00 for EDTAP, $11,384.00 for EMPL, and $63,853.00 for RGP programs. The total amount is $129,549.00 The Countys match for the RGP funds is 10% and is included in the FY2013 budget. No county dollars are needed at this time. The funds will be used for operating expenses of drivers wages, fuel, and maintenance.

Item Presenter

Don Cabana, Transportation Director

Board Action Requested

1. Conduct Public Hearing 2. Authorize Chairman to sign terms in the Certified Statement

37

Application for Transportation Operating Assistance

FY2013 Rural Operating Assistance Program Funds
Name of Applicant (County) County Manager
County Managers Email Address

Dare Bobby Outten Outten@darenc.com Dave Clawson davec@darenc.com 252-475-5731 Don Cabana Transportation Director donc@darenc.com 252-475-5641 Dare County Transportation System Don Cabana donc@darenc.com

County Finance Officer

CFOs Email Address CFOs Phone Number

Person Completing this Application

Persons Job Title Persons Email Address Persons Phone Number

Community Transportation System

Name of Transit Contact Person Transit Contact Persons Email Address

Application Completed by: ________________________________________

Signature

Date: ______________________

I certify that the content of this application is complete and accurately describes the countys administration of the ROAP Program, and the use of the ROAP funds in accordance with applicable state guidelines.

County Manager: ___________________________________________________

Signature

Date: ___________________ Date: ____________________

County Finance Officer: ______________________________________________

Signature

Application Instructions
County officials should read the ROAP Program State Management Plan which contains guidance on the administration of the ROAP Program and information about the preparation of grant applications. The application must be completed by an official of the county or his/her designee. Click on the gray rectangle and type each answer. If needed, the text will automatically wrap to the next row. The answer may wrap to the next page if necessary. If the county wishes to explain their response to any questions or provide more information, the county may include additional pages with this application form. All the pages of the application and any pages added by the applicant should be scanned into the same file. If there are questions regarding this application, contact the NCDOT-PTD Mobility Development Specialist assigned to the area served by the transit system.

38

FY2013 ROAP Program Schedule

Application Deadline Proposed First Disbursement (25%) Proposed Second Disbursement (75%) June 20, 2012 August 15, 2012 September 28, 2012

Countys Management of ROAP Funds

All counties are eligible to receive Rural Operating Assistance Program (ROAP) funding from the State of North Carolina. As a recipient of ROAP funds, the county must implement administrative processes that will ensure the following:
ROAP funds are expended on needs identified through a public involvement and/or planning process. ROAP funds are expended on eligible activities only. Supporting documentation of expenditures is maintained. Service recipients meet eligibility requirements and their eligibility is documented. Trips and services funded with ROAP funding are monitored and evaluated throughout the period of performance. An accounting of trips, services and expenditures is provided in a semi-annual report to NCDOT. ROAP funds received and expended are included in the local annual audit.

Transportation Needs and Public Involvement in Funding Decisions

Yes or No

A. Did the county ask the Community Transportation Advisory Board (TAB), which is affiliated with the community transit system, to recommend how the ROAP funds should be suballocated? B. In addition to the public hearing notice and the public hearing, were other outreach efforts conducted to inform the public about the availability of ROAP funds and to discuss transportation needs BEFORE the county decided to sub-allocate the ROAP funds? C. Does the federally funded Community Transportation System operating in the county have a Community Transportation Service Plan (CTSP) or Community Transportation Improvement Plan (CTIP) that was developed in the last five years or being completed at this time? Date of the plan: 2011 D. Does your county have a Coordinated Public Transit-Human Services Transportation Plan (LCP) that provides a list of unmet transportation needs and/or gaps in transportation services? Date of the plan: 2009 E. Does the county have other transportation plans that address public transportation needs?

Yes

Yes

Yes

Yes

Yes

If yes, list and describe these plans. We are presently working on the DOT sponsered Dare County Comprehensive Transportation Plan, Transportation 2040 F. How did the county decide who would receive the ROAP funds? List the names of anyone who participated in the decision to suballocate the ROAP funds and their role in the community. N/A
Transportation Needs and Public Involvement in Funding Decisions (cont) Yes or No

G. How did the county decide on the amount of ROAP funds to sub-allocate to a subrecipient? N/A

39

Financial Management of ROAP Funds

Yes or No

H. Does the county disburse/allocate ROAP funds to any county governmental departments?

Yes

I. If yes, how does the county account for these funds within the countys accounting system? Through budgeted line items monthly reports and expenditure accountability by both the Transportation System and the Department of Social Services

J. Does the county pass through any ROAP funds to agencies or organizations that are not county governmental departments or agencies? K. If yes, does the county have a written agreement with these agencies that addresses the proper use and accountability of these funds? (Include a sample agreement with application)

No N/A

L. ROAP funds cannot be used instead of using the existing transportation funding an agency or organization receives from any other funding source. If any of the departments, agencies or organizations receiving ROAP funding from the county get transportation funding from other Federal, State or Local funding sources, list those funding programs: Community Transportation Program-5311 M. Do any subrecipients receive ROAP funds before any transportation services or trips are provided, and refund the unused portion at the end of the period of performance? N. Are ROAP funds being deposited in an interest bearing account? If no, then why arent ROAP funds deposited in an interest bearing account? O. What does the county do with the interest from the ROAP funds? Interest from the account are credited to each individual account P. Does the county provide any local funds for transportation operating assistance to any of the ROAP sub-recipients in addition to the state ROAP funds? Q. Is supporting documentation maintained for all ROAP grant financial transactions for five years? IMPORTANT: Yes is the only correct answer.
Monitoring and Oversight Responsibilities

Yes Yes

Yes Yes
Yes or No

R. The Finance Officer OR the Executive Director of an eligible transportation authority will be responsible for the oversight and evaluation of the transportation services provided with the ROAP funding? IMPORTANT: Yes is the only correct answer. S. Does the county require the subrecipients of ROAP funds to provide progress reports and statistical data about the services and trips provided with ROAP funds?

Yes

N/A

T. If progress reports and/or operating statistical reports are required by the county, how frequently are these provided to the county for evaluation? Monthly U. Does the county require the subrecipients of ROAP funds to use the transportation services of the federally funded Community Transit System operating in the county? V. Are subrecipients of ROAP funds coordinating transportation services with other subrecipients in the county therefore reducing any duplication of effort?

Yes Yes

40

Accountability to North Carolina Taxpayers

Yes or No

W. Is the method used to sub-allocate the ROAP funds fair and equitable? Open and transparent? X. Is the county prepared to provide documentation that an eligible citizen was provided an eligible service or trip on the billed date, by whatever conveyance, at the specified cost?

Yes Yes

Y. A semi-annual ROAP Report must be completed and sent to NCDOT. Who will be designated to complete these reports in FY2013? (name, title, employer)

Elderly and Disabled Transportation Assistance Program

The Elderly and Disabled Transportation Assistance Program (EDTAP), originally enacted by legislation in the 1989 Session of the North Carolina General Assembly (Article 2B, 136-44.27), provides operating assistance funds for the transportation of the states elderly and disabled citizens. This transportation assistance allows the elderly and disabled to reside for a longer period in their homes, thereby enhancing their quality of life.
Elderly and Disabled Transportation Assistance Program Questions Yes or No

A. What will be the purposes of the transportation services provided with EDTAP funds? (Check all that apply)
Personal care activities, medical appointments, pharmacy pick-up, shopping, bill paying, meetings, classes, banking Job interviews, job fair attendance, job readiness activities or training, GED classes Transportation to workplace Group field trips/tours to community special events (Federal charter regulations apply to transit.) Overnight trips to out-of-county destinations (Federal charter regulations apply to transit) Human service agency appointments

B. How will the transportation service be provided? (Check all that apply)
Public Transportation System Private Provider Taxi Service Agency Staff Driver Volunteer Driver

C. Are any of the EDTAP services you are funding, listed as an unmet need or gap in service in the Public Transit-Human Service Coordination Plan or any other transportation plan for your county? See these page numbers in the plan:. Chapter 5 Plan Title: Local Coordinated Plan D. Does the federally funded Community Transit System operating in your county receive a sub-allocation of EDTAP funds? If yes, does the county dictate which agencies and organizations will receive transportation services with any of the EDTAP funds the transit system receives? Can the Community Transit System use any of the EDTAP funds it receives to provide transportation for elderly and disabled citizens of the county who do not have a human service agency or organization to pay for the service?

Yes

No N/A

Yes

41

Elderly and Disabled Transportation Assistance Program Questions (cont)

Yes or No

If the transit systems Community Transportation Service Plan (CTSP) is less than six years old, does it describe and evaluate the services the transit system is providing for the elderly and disabled? See these page numbers in the plan: 5-3 Plan Title: CTSP 2009 Does the CTSP recommend any new EDTAP funded services for FY2013? See these page numbers in the plan: Plan Title: E. Will any of the subrecipients use their FY2012 EDTAP sub-allocation as matching funds for any of the following programs? (Matching funds for operating assistance only.) 5310 Elderly Individuals and Individuals with Disabilities Program 5311 - Non-urbanized Area Formula Program 5316 Job Access and Reverse Commute Program (JARC) 5317 New Freedom Program F. Will any of the subrecipients of EDTAP funds charge a fare for an EDTAP funded trip? If yes, how much will the fare be? 3.00 If yes, how will the fare revenue be used? Fares are used to fund operating expenses. G. Do any of the subrecipients of EDTAP funds restrict EDTAP funded services based on the origin, timing or destination of the trip? H. Is there a process or policy for determining when it is appropriate to transfer EDTAP funds from one sub-recipient to another to prevent there being unspent funds at the end of the period of performance? I. EDTAP funded services are expected to be provided throughout the entire year. If the EDTAP funds are expended in less than a year, will the county provide county funds to prevent the discontinuation of transportation services?

Yes

No

Yes

Yes

No

Yes

Yes

Employment Transportation Assistance Program

The Employment Transportation Assistance Program (EMPL) is intended to help DSS clients that transitioned off Work First or TANF in the last 12 months, Workforce Development Program participants and/or the general public to travel to work, employment training and/or other employment related destinations.
Employment Transportation Program Questions Yes or No

A. What will be the purposes of the transportation services provided with EMPL funds? (Check all that apply)
Job interviews, job fair attendance, job readiness activities or training, GED classes Transportation to workplace (Scheduled by the individual only. No agency scheduled trips.) Child(ren) of working parent transported to Child Care

B. How will the transportation service be provided? (Check all that apply)
Public Transportation System Private Provider Taxi Service Agency Staff Driver Volunteer Driver

42

Employment Transportation Program Questions (cont)

Yes or No

C. Describe the eligibility criteria to be used in this county to determine who will be provided EMPL funded trips. Screening by Dept. of Social Services D. Are any of the EMPL services you are funding, listed as an unmet need or gap in service in the Public Transit-Human Service Coordination Plan or any other transportation plan for your county? See these page numbers in the plan: Plan title: E. Does the federally funded Community Transit System operating in your county receive a suballocation of EMPL funds? If yes, does the county dictate which agencies and organizations will receive transportation services with any of the EMPL funds the transit system receives? Can the Community Transit System use any of the EMPL funds it receives to provide transportation for citizens in the county who need transportation to a job or employment related destination and who do not have a human service agency or organization to pay for the service? If the transit systems Community Transportation Service Plan (CTSP) is less than six years old, does it describe and evaluate the services the transit system is providing for the employed or unemployed? See these page numbers in the plan: Plan title: Does the CTSP recommend any new EMPL funded services for FY2012? See these page numbers in the plan: Plan title: F. Will any of the subrecipients of EMPL funds charge a fare for an EMPL funded trip? If yes, how much will the fare be? 3.00 If yes, how will the fare revenue be used? To fund operating expenses within the department G. Do any of the subrecipients of EMPL funds restrict EMPL funded services based on the origin, timing or destination of the trip? H. Is there a process or policy for determining when it is appropriate to transfer funds from one sub-recipient to another to prevent there being unspent funds at the end of the period of performance? I. Has the county transferred any EMPL funds to EDTAP or RGP in the last two years? J. Will any of the subrecipients use their FY2012 EMPL sub-allocation as matching funds for any of the following programs? (Matching funds for operating assistance only.) 5310 Elderly Individuals and Individuals with Disabilities Program 5311 - Non-urbanized Area Formula Program 5316 Job Access and Reverse Commute Program (JARC) 5317 New Freedom Program K. EMPL funded services are expected to be provided throughout the entire year. If the EMPL funds are expended in less than a year, will the county provide county funds to prevent the discontinuation of transportation services?

No

No

Yes

Yes

No

Yes

No

Yes

No

No

Yes

43

Rural General Public Program

The Rural General Public Program assistance funds are intended to provide transportation services for individuals from the county who are not receiving transportation benefits from human service agencies or organizations. The county, in consultation with the Community Transportation System, must determine the RGP services to be provided with the formula RGP funds.
Rural General Public Program Questions Yes or No

A. What will be the trip purposes of the transportation services provided with RGP funds? (Check all that apply)
Personal care activities, medical appointments, pharmacy pick-up, shopping, bill paying, meetings, classes, banking Job interviews, job fair attendance, job readiness activities or training, GED classes Transportation to workplace (Scheduled by the individual only. No agency scheduled trips.) Child(ren) of working parent transported to child care Group field trips/tours to community special events (Federal charter regulations apply to transit.) Overnight trips to out-of-county destinations (Federal charter regulations apply to transit.) Human service agency appointments

B. How will the transportation service be provided? (Check all that apply)
Public Transportation System Private Provider Taxi Service Volunteer Driver

C. Are any of the RGP funded services the transit system will provide listed as an unmet need or gap in service in the Public Transit-Human Service Coordination Plan or any other transportation plan for your county? See these page numbers in the plan: Chapter 5 Plan title: 2009 Local Coordinated Plan D. If the transit systems Community Transportation Service Plan (CTSP) is less than six years old, does it describe and evaluate the general public services the transit system does in the county for citizens who need transportation but dont have a human service agency or organization to pay for the service? See these page numbers in the plan: Pages 3-5, 3-6 Plan title: Dare County CTSP 2010 E. Does the CTSP recommend any new RGP funded services for FY2012? See these page numbers in the plan: Page 4-5, Item 1. Plan title: Dare County CTSP 2010 F. Will RGP services be provided to citizens who need transportation but dont have a human service agency or organization to pay for the service? G. Will any of the RGP funded services be restricted based on origin, timing or destination of the trip to control the expenditure of funds overtime? H. Since the subrecipient can only use RGP funds to pay for 90% of the cost of a trip, will the Community Transit System use fare revenue to generate the local 10% match requirement for RGP funds? If yes, how much will the fare be? 3.00

Yes

Yes

Yes

Yes Yes

Yes

If yes, how will the fare revenue be used? To fund transportation department's operating expenses If no, describe the source of the required matching funds? 7

44

I. Will RGP funded trips be coordinated with human service agency trips? J. How will the Community Transit System market the proposed RGP funded services? Public meetings, County Website, Transportation Advisory Board, Department Brochures K. Will the Community Transit System use any of their RGP sub-allocation as matching funds for any of the following programs? (Matching funds for operating assistance only) 5310 Elderly Individuals and Individuals with Disabilities Program 5311 - Non-urbanized Area Formula Program 5316 Job Access and Reverse Commute Program (JARC) 5317 New Freedom Program L. Is any part of the county in an urbanized area according to the 2000 census? M. RGP funded services are expected to be provided throughout the entire year. If the RGP funds are expended in less than a year, will the county provide county funds to prevent the discontinuation of transportation services?

Yes

Yes

No Yes

45

CERTIFIED STATEMENT
FY 2013 RURAL OPERATING ASSISTANCE PROGRAM County of Dare
WHEREAS, the state-funded, formula-based Rural Operating Assistance Program (ROAP) administered by the North Carolina Department of Transportation, Public Transportation Division provides funding for the operating cost of passenger trips and for other transportation services for counties within the state; WHEREAS, the county uses the most recent transportation plans (i.e. CTSP, CTIP, LCP) available and other public involvement strategies to learn about the transportation needs of agencies and individuals in the county before determining the sub-allocation of these ROAP funds; WHEREAS, the county government or regional public transportation authorities created pursuant to Article 25 or Article 26 of Chapter 160A of the General Statutes (upon written agreement with the municipalities or counties served) are the only eligible recipient of Rural Operating Assistance Program funds which are allocated to the counties based on a formula as described in the Program Guidelines included in the ROAP application. NCDOT will disburse the ROAP funds only to counties and eligible transportation authorities and not to any sub-recipients selected by the county; WHEREAS, the county finance officer will be considered the county official accountable for the administration of the Rural Operating Assistance Program in the county, unless otherwise designated by the Board of County Commissioners; WHEREAS, the passenger trips and transportation services provided with ROAP funds must be accessible to individuals with disabilities and be provided without discrimination on the basis of national origin, creed, age, race or gender (FTA C 4702.1A, FTA C 4704.1, Americans with Disabilities Act 1990); and WHEREAS, the period of performance for these funds will be July 1, 2012 to June 30, 2013 regardless of the date on which ROAP funds are disbursed to the county.

NOW, THEREFORE, by signing below, the duly authorized representatives of the County of Dare North Carolina certify that the following statements are true and accurate:
The county employed a documented methodology for sub-allocating ROAP funds that involved the participation of eligible agencies and citizens. Outreach efforts to include the participation of the elderly and individuals with disabilities, persons with limited English proficiency, minorities and low income persons in the countys sub-allocation decision have been documented. The county will advise any sub-recipients about the source of the ROAP funds, specific program requirements and restrictions, eligible program expenses and reporting requirements. The county will be responsible for invoicing any sub-recipients for unexpended ROAP funds as needed. The county will monitor ROAP funded services routinely to verify that ROAP funds are being spent on allowable activities and that the eligibility of service recipients is being properly documented. The county will maintain records of trips and services for five years that prove that an eligible citizen was provided an eligible service or trip on the billed date, by whatever conveyance at the specified cost. The county will be responsible for monitoring the safety, quality and cost of ROAP funded services and assures that any procurements by subrecipients for contracted services will follow state guidelines. The county will conduct regular evaluations of ROAP funded passenger trips and transportation services provided throughout the period of performance.

46

The county will only use the ROAP funds to provide trips when other funding sources are not available for the same purpose or the other funding sources for the same purpose have been completely exhausted. The county assures that the required matching funds for the FY2013 ROAP can be generated from fares and/or provided from local funds. The county will notify the Mobility Development Specialist assigned to the county if any ROAP funded services are discontinued before the end of the period of performance due to the lack of funding. No additional ROAP funds will be available. The county will provide an accounting of trips, services and expenditures in semi-annual reports to NCDOT Public Transportation Division or its designee. Any interest earned on the ROAP funds will be expended for eligible program uses as specified in the ROAP application. The County will include ROAP funds received and expended in its annual independent audit on the schedule of federal and state financial assistance. Funds passed through to other agencies will be identified as such. The county is applying for the following amounts of FY 2013 Rural Operating Assistance Program funds:
State-Funded Rural Operating Assistance Program

Allocated $54,312.00 $11,384.00 $63,853.00 $129,549.00

Requested $54,312.00 $11,384.00 $63,853.00 $129,549.00

Elderly & Disabled Transportation Assistance Program (EDTAP) Employment Transportation Assistance Program (EMPL) Rural General Public Program (RGP)

TOTAL WITNESS my hand and county seal, this day of

, 20

Signature of Board of County Manager/Administrator

Signature of Board of County Commissioners Chairperson

Printed Name of County Manager/Administrator

Printed Name of Chairperson

State of North Carolina County of Dare

Signature of County Finance Officer

County Seal Here

Printed Name of County Finance Officer

47

Consent Agenda

Description
1. 2. 3. 4. Approval of Minutes (05.21.12) Disaster Management, Recovery and Consulting Services Contract Social Services Foster Care Budget Amendment Budget Amendment for Contingency Line Item

Board Action Requested

Approval

Item Presenter

County Manager, Robert Outten

48

COUNTY OF DARE, NORTH CAROLINA

District 1: Roanoke Island & Mainland; Dist 2: Nags Head, Colington, Kill Devil Hills; Dist. 3: Kitty Hawk, Southern Shores, Duck; Dist. 4: Chicamacomico, Avon, Buxton, Frisco, Hatteras; Dist. 5: At Large Dare County Board of Commissioners mee ngs are videotaped and can be viewed at www.darenc.com

MINUTES DARE COUNTY BOARD OF COMMISSIONERS MEETING May 21, 2012 5:00 P.M. Dare County Administra on Building, Manteo, NC
CommissionersPresent: Chairman Warren Judge, District 3; ViceChairman Allen Burrus, District 4; Virginia Tille , District 1; Richard Johnson, District 1; Max Du on, District 2; Mike Johnson, District 2; Jack Shea, District 5 CommissionersAbsent: None OthersPresent: County Manager/A orney Bobby Ou en; Finance Director, Dave Clawson; Public Informa on Ocer, Dorothy Killingsworth, Clerk to the Board, Gary Gross PublicComments: Made by three (3) people Georgianna Dunn, Mike Folds, Julie Anderson Presenta ons:Chairman Judge recognized the service of several Dare County Fire Departments who responded as mutual aid to a recent structural re in Currituck County. He read a le er expressing apprecia on for the skills and for tude of the Fireghters who responded Ac ons: Resolu on Sgt. Earl Murray Memorial Bridge Adopted Resolu on Thanking Congressman Rob Bishop Adopted Resolu on In Support of a Sightseeing Fee at Jenne es Pier Adopted Co ages at the Cape LLC Presenta on by Applicant SetaPublicHearing for 10:00 a.m., June 4, 2012 Request to Amend C2H Zoning District to Add Fishing PiersSetAPublicHearing for 5:30 p.m., June 18, 2012 Presenta on of Managers Recommended Fiscal Year 2013 Budget SetAPublicHearing for 10:00 a.m., June 4, 2012 Public Hearing on Proposed Amendments to the Flood Ordinance and Travel Trailer Park Ordinance Conducted a Public Hearing & Approved Amendments as presented and explained by the County Manager and the Planning Director Consent Agenda Approved 1. Approval of Minutes (05.07.12) 2. Capital Project Ordinance NC Rural Center Gunboat Building Renova on Project 3. Health Received State Funds to Support Mo va onal Interview Training 4. Workers Compensa on and Liability & Property Insurance Renewal 5. Old Swimming Hole Lifeguard Contract Managers/A orneys Business Authorized County Manager to submit a pass through grant applica on, which requires a local government sponsor, for a larger boat ramp for the Gunboat Building Project at the Seafood Industrial Park Closed Session Approvedamo ontogointoClosedSessionpursuant to provisions of NCGS 143318.11 to review and approve the minutes of the last Closed Session held on May 7, 2012 and pursuant to 143318.11(a)(3) to consult with the County A orney to preserve the a orneyclient privilege in the ma er of Dare County versus First South Bank. The Board entered into Closed Session at 8:30 p.m. and exited at 8:51 p.m.

Dare County Board of Commissioners mee ngs are videotaped and can be viewed at www.darenc.com
Board of Commissioners Office PO Box 1000, Manteo, NC 27954 252.475.5700 darenc.com

49

Chairman Warren Judge called the May 21, 2012 meeting of the Dare County Board of Commissioners to order at 5:07 p.m. He invited the Rev. Nick Hodsdon from the Unitarian Universalist Congregation to share a prayer, and then led the Pledge of Allegiance to the flag.

ITEM 1 PUBLIC COMMENTS The County Manager outlined the procedure for making public comments. Afterward three (3) people spoke 1) Georgianna Dunn said the new EMS proposal is being sold as a budgetary solution that increases ambulances, however, neither is true. She described how the six frozen EMS positions have caused short staffing with people exhausted and subject to injury, which she called a risk management nightmare. Ms. Dunn asked several Commissioners, by name, if they realized that during a recent call to Colington Harbour for CPR on a 4-year-old, instructions were given on the phone while an ambulance was responding from Whalebone, 14 miles away. She told the Board that during a recent time when there were three long hauls and two 911 calls within a 15 minute period, only three ambulances were available to cover the County. She asked if people in Manns Harbor realized that their EMS care was coming from Rodanthe. She called on the Board to reevaluate the EMS restructuring program and said information is not being given to the public. Ms. Dunn described the plan as a bad move for the County, its visitors, and for EMS employees. 2) Mike Folds, a Dare County Paramedic and Manteo business owner, said EMS does a good job and Ms. Dunn outlined the problems related to short staffing. He said County Manager Outten has reallocated a bit of an increase to lift the hiring freeze and fill vacant positions. He reported that the problem of the past is repeating itself again. He explained that Dare County has allocated less money to run the department than what is actually needed. He added that regardless of how the budget is managed, not enough money is allocated to begin with. Mr. Folds said there has been a hiring freeze, benefit cuts, and increase in co-pays, which have been accepted due to the tight budget situation. He said a lot of Paramedics do not feel they can come forward and say that the proposed schedule will increase their transportation and childcare expense. He noted that many have to travel great distances to work because they cannot afford to live in Dare County and those that do are on a very tight budget. Mr. Folds said going from 56 to 51 hours will be a 12.4 percent pay cut on his W-2 bottom line. He said the new schedule also decreases the ability for staff to maintain a second job. (The speaker was directed to conclude his remarks well after his allotted time had expired) 3) Julie Anderson, Paramedic, said she wanted to reiterate that EMS employees are losing hours. She said we were told of a 3 or 4 percent cut of overtime overall, but, it represents a 12% loss in money. She explained that we are going from an average of 240 hours per month to 214.5 hours, which is 25.5 hours of overtime. Ms. Anderson said the bottom line is a serious loss of income for all EMS staff. Following Public Comments, Chairman Judge recognized the service of several Dare County Fire Departments who responded to a structural fire on April 14, 2012 in Currituck County at the south end of the Pine Island subdivision. He introduced Dare County Fire Marshal Steve Kovacs who was then joined at the podium by the following: Chief Bob Harvey, Southern Shores Volunteer Fire Department; Chief Kim Piddington, Colington Volunteer Fire Department; Chief Lowell Spivey, Kitty Hawk Fire Department; Chief Donna Black, Duck Volunteer Fire Department; T.J. Jones on behalf of the Chief of the Roanoke Island Volunteer Fire Department; and Chief Kevin Zorc, Nags Head Fire Department. Chairman Judge said that remarkably no one was injured in the fire; however, it destroyed two houses and six vehicles. The Chairman also read a letter from Barry Richman, President of Corolla Fire and Rescue Squad expressing appreciation for the skills and fortitude of the Firefighters who responded.

ITEM 2 RESOLUTION SGT. EARL MURRAY MEMORIAL BRIDGE (Att. #1) The County Manager said the resolution asks the State of North Carolina to dedicate the Colington Road Second Bridge in honor of Sgt. Earl Murray who lost his life in a motor vehicle accident while responding to an emergency call on May 15, 2009.

50

MOTION Vice-Chairman Burrus and Commissioner Shea motioned to adopt the resolution supporting the dedication of the Colington Road Second Bridge in honor of Sgt. Earl Murray. Commissioner Dutton seconded the motion. VOTE: AYES unanimous

ITEM 3 RESOLUTION THANKING CONGRESSMAN ROB BISHOP (Att. #2) Chairman Judge asked the Board to approve a resolution expressing gratitude to Congressman Rob Bishop from the 1st District of Utah for his support of H.R. 4094, which would reinstate the Interim Management Plan at the Cape Hatteras National Seashore Recreational Area. The Chairman described testimony given recently in Washington, D.C. before the House Subcommittee on National Parks, Forests and Public Lands, for which Representative Bishop serves as Chairman. Vice-Chairman Burrus noted that the legislation is a common sense way to let the National Park Service know they have made an error and provides them a way to fix it. MOTION Commissioner Shea motioned to adopt the resolution expressing gratitude to Congressman Rob Bishop. Vice-Chairman Burrus and Commissioner Dutton seconded the motion. VOTE: AYES unanimous

ITEM 4 RESOLUTION IN SUPPORT OF A SIGHTSEEING FEE AT JENNETTES PIER (Att. #3) County Manager Outten explained that the Resolution had come from the Jennettes Pier Advisory Committee. He read the resolution that called for legislation establishing a fee for sightseeing that is competitive with fees at private piers. Commissioner Richard Johnson recalled that when the State was given money to acquire the pier, it was with the understanding that they would not undercut the local piers. Chairman Judge agreed and said we provided funds in order to assure public access to the beach. Commissioner Tillett said our local pier owners are concerned because they are losing revenue that they were counting on. MOTION Commissioner Shea and Commissioner Tillett motioned to adopt the Resolution in support of a sightseeing fee at Jennettes Pier. Commissioner Dutton and Vice-Chairman Burrus seconded the motion. VOTE: AYES unanimous

ITEM 5 COTTAGES AT THE CAPE LLC PRESENTATION BY APPLICANT A presentation was made on behalf of the Cottages at the Cape seeking to rezone the former Coast Guard housing site to a new classification of Buxton Natural Historic (BNH). The applicant presented information to address concerns expressed by area residents about wastewater improvements and storm water runoff onto adjacent properties. Ben Gallop, attorney for the applicants, said they want to reinvigorate the site and their engineers and consultants were on hand to answer the Boards questions. Jim Pereira presented a PowerPoint outlining that the project is a family endeavor involving approximately eight acres. He said the intended use is to be a combination of long term and seasonal rentals based on demand. He identified three issues to remediate wastewater, storm water, and zoning. Mr. Pereira explained that the wastewater system had been destroyed and was non-operational and needed replacement. He said storm water systems are out of repair, insufficient, and in need of significant upgrading. He added that structures on site do not specifically conform to the current Natural Historic zoning. Mr. Pereira then outlined to the Board that three wastewater treatment plans are under consideration by their engineers. He stated all of the systems under consideration will meet the required federal, state, and county regulations. He reviewed wastewater plan basics and showed photographs of standing water at the site. Mr. Pereira explained how they intend to address the issue in a way that aesthetically remediates the problem. He informed the Board that the proposed Buxton Natural Historic (BNH) zoning is consistent with the surrounding development and he presented a chart contrasting setbacks, density and other factors for the proposed zoning compared to what is currently in place. Mr. Pereira said the Cottages at the Cape project is a way to provide work for local contractors and have a positive impact on the County tax base and the local community. In response to Commissioner Sheas questions about wastewater treatment, Joe Anlauf, with Anlauf Engineering, reviewed plans under consideration and said the required permits will outline the frequency of monitoring. Chairman Judge was told by Mr. Anlauf that each system will have tanks that serve a specific purpose in the treatment train and that they will be placed below ground, made

51

of watertight concrete, and be tested for leaks. Mr. Anlauf clarified for Vice-Chairman Burrus that they are balancing the merits of the different systems and that each one will have requirements for state approval. Mr. Anlauf described how effluent will go into a pump tank and then into a low-pressure pipe for even distribution underground. Vice-Chairman Burrus asked about the existing septic tanks on the site. Mike Robinson said the applicant wants to keep them in place in order to have multiple options and stated that there is adequate perk on the property. Andy Deel reviewed the ways that problems on the northwest corner of the property will be addressed to improve storm water management. Commissioner Shea was told that adding fill to the northwest corner will have no negative affect on adjacent properties. Commissioner Richard Johnson asked if the County could end up owning a septic system if the applicant should later decide to sell the property. The County Manager and Planning Director participated in a detailed discussion of contingencies that may be available through either a Conditional Use Permit, a future Homeowners Association, or the requirement of a bond to cover water system maintenance and repairs in the event the applicant sells the property or turns the units into condominiums. Commissioner Richard Johnson expressed that while he is supportive, he does not want Dare County to end up owning a septic system at the site. There was extensive discussion about a possible escrow requirement, and how much might be needed. Commissioner Mike Johnson cautioned that the Board needs to be careful about throwing around escrow numbers and doing something that could stop the project. Commissioner Tillett suggested that if the applicant would decide to sell in the future, perhaps they should be required to give an assurance that the system meets current inspection and is in good working condition at the time. Chairman Judge said we need to take a careful look at the escrow issue. Mr. Gallop told the Board that it is not the intention of the applicant to convert the site into condominiums. He added that reasonable conditions, including a possible bond, could be attached to a Conditional Use Permit, which would have to be presented to the Board for approval of the project. Vice-Chairman Burrus expressed concern that, at this time, we do not know what system the applicant is going to use. Mr. Outten explained that while the State regulates the disposal of effluent, Dare County has gone beyond State regulations by requiring that the system keep any amount of effluent on site and away from adjoining neighbors. Chairman Judge suggested that the ordinance include the requirement that effluent disposal has to be underground. In response to the Boards discussion, the County Manager outlined suggested changes to the ordinance language. He said upon sale of the property, a $30,000 escrow would be established, to be held by an escrow agent selected by Dare County, for the repair and replacement of the system, and that such amount must be maintained in escrow at all times thereafter. There was also discussion of the need to revise some statistical language and eliminate the reference to cubic feet in the calculation standard. Mr. Outten informed the Board that these ordinance changes are substantial and would require a Public Hearing before the Board could act upon them. MOTION Commissioner Shea motioned to re-advertise the Ordinance for another Public Hearing with the revised language outlined by the County Manager to include a perpetually maintained $30,000 escrow account for the repairs and maintenance of the septic system should the project be sold, in total, or in part. He also motioned to set a Public Hearing for 10:00 a.m., Monday, June 4, 2012. Vice-Chairman Burrus seconded the motion. VOTE: AYES unanimous An unidentified man in the audience stood up and asked to speak on the matter. The Chairman invited him to return for the scheduled Public Hearing on June 4 and share his concerns on the record.

RECESS: 7:03 P.M. - 7:28 P.M.

ITEM 6 REQUEST TO AMEND C-2H DISTRICT TO ADD FISHING PIERS Planning Director Donna Creef said a zoning text amendment has been submitted by the Hatteras Island Ocean Center Inc. to add fishing pier to the list of available conditional uses in the district. She explained that the applicant is working with the National Park Service to provide a fishing pier along the Hatteras Village oceanfront. She said the C-2H District is for Hatteras Village only and that currently there is a pier in Frisco, which is in disrepair. Ms. Creef said the list of conditions addresses parking and setbacks. She noted that the Dare County Planning Board has recommended approval and if the Commissioners feel this amendment merits further consideration, the next step would be a Public Hearing.

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MOTION Vice-Chairman Burrus motioned to set a Public Hearing for 5:30 p.m., Monday, June 18, 2012. Commissioner Dutton seconded the motion. VOTE: AYES unanimous

ITEM 7 PRESENTATION OF MANAGERS RECOMMENDED FISCAL YEAR 2013 BUDGET County Manager, Robert Outten, shared remarks from the Managers Message portion of the recommended Fiscal Year 2013 Managers Budget. He presented a balanced budget that does not contain a tax rate increase. He explained that the budget has been balanced even with numerous federal and State unfunded mandates and with several non-discretionary cost increases. Mr. Outten added that there are no reductions in service levels. In presenting the General Fund budget of $100,853,468 he explained that it has been another difficult budget year. He reported that while the economy is improving, Hurricane Irene tempered last years results and slowed revenue growth. He also noted that there were costly revenue losses in our sales tax distributions resulting from a large tax increase last year by the Town of Nags Head, which caused a recalculation. The Manager then outlined highlights of the proposed budget including a summary of the General Fund budget, the property tax base and rate, and budget initiatives. He explained costs related to the conversion of the Dare MedFlight helicopter to an FAA Section 135 operation which will allow the County to begin charging for services and receiving reimbursement from Medicare and insurance companies. Mr. Outten reviewed a recommended plan of action to address cost overruns in EMS in connection with employee overtime. He noted that the current EMS scheduling practice is not sustainable and has resulted in the staff being overworked and burned out. He added that the Medical Director, under whose license EMTs operate, has also mandated these changes. He presented details about a scheduling plan that more readily meets the demand for services. County Manager Outten briefed the Board on capital outlay outlined in the budget and discussed changes in General Fund revenues. He also reviewed General Fund expenditures and the General Fund balance. The Managers budget presentation included an outline of employee actions and compensation. Mr. Outten explained that two Special Tax Districts have requested a tax rate change. He said the Chicamacomico Volunteer Fire Department has asked for its rate to increase from 4 cents to 5 cents for beach patrol units. He added that the Roanoke Island Volunteer Fire Department requests that its rate decrease from 3.5 cents to 3.25 cents. Budget allocations for the Board of Education were also reviewed. (The Managers Proposed Budget for Fiscal Year 2013, including his summary, is available for public viewing online at www.darenc.com) Following the Managers presentation, Commissioner Richard Johnson asked for clarification of how Dare MedFlight services will be provided for those who cannot afford to pay. Mr. Outten said the helicopter will provide care regardless of ability to pay, and that as a 135 operation, the County will now be allowed to bill for the helicopter service as is currently done with EMS ambulances. Commissioner Richard Johnson said he wanted people to realize that we are going to get people to the hospital. He also asked the Manager for clarification of EMS staffing. County Manager Outten said there were two issues: budget related concerns and staff burnout. He explained that the new schedule will have overtime but at a reduced rate of about four percent. He added that as time goes on, and more people are hired, it will begin to balance out. He stated that the Medical Director has said the County cannot continue doing it like it has been done. He said the budget is now funded to meet call demand. In response to a question from Commissioner Richard Johnson, Mr. Outten explained that if the two requests for tax rate changes in the Fire Districts are included in the budget, people would have an opportunity to address them in a budget Public Hearing. Commissioner Shea noted that a lot of work has gone into the budget. Commissioner Tillett observed that there is a lot of the material to review and she will be calling the Manager for clarification of any questions. Vice-Chairman Burrus said the budget was well done. Following discussion of how to proceed in the budget review process, Chairman Judge suggested that a Public Hearing be set for June 4 and also set on the agenda for that day an item for Board discussion of the budget. Following that, he said, another meeting can be scheduled if needed. MOTION Commissioner Dutton motioned to set a Public Hearing for 10:00 a.m., Monday, June 4, 2012. Vice-Chairman Burrus seconded the motion. VOTE: AYES unanimous

53

ITEM 8 PUBLIC HEARING PROPOSED AMENDMENTS TO THE FLOOD ORDINANCE AND TRAVEL TRAILER PARK ORDINANCE (Att. #4) AT 5:31 P.M., THE DARE COUNTY BOARD OF COMMISSIONERS HELD A PUBLIC HEARING TO RECEIVE INPUT CONCERNING PROPOSED AMENDMENTS TO THE FLOOD ORDINANCE AND TRAVEL TRAILER PARK ORDINANCE. County Manager Outten conducted the hearing and invited the public to speak. The following people spoke: 1) Asa Gray, Owner of Cedar Hammock Campground in Waves, said he is in opposition to the 180-day removal component because it will place a burden on people especially the elderly. He said it would be a hardship for people to remove the camper skirting every 180 days and take up the anchors imbedded in the ground. He asked the Board to try to work something out to help people. He added that we are losing people all the time on Hatteras Island and said there has to be some other way to work this out so it does not create an undue burden. Chairman Judge closed the hearing at 5:33 P.M. County Manager Outten reported that the ordinance was initiated in response to a FEMA audit after Hurricane Irene. It was explained that the amendments affect the location of travel trailers in parks and the entrance landings that can be constructed on individual sites. In response to a question by Commissioner Richard Johnson, it was clarified that for travel trailers left in place for more than 180 days, these units must be fully licensed and ready for highway use, or meet all the requirements for new construction, including anchoring and elevation requirement. Clarification was also given to Mr. Grays question about the removal of anchors and skirting and was told they do not have to be removed every 180 days as long as the recreational vehicle is fully licensed and ready for highway use. Chairman Judge noted that decks should not be attached in order for the trailer to be able to pull away. Ms. Creef reported that a meeting was conducted with campground owners and trailer owners and was well attended. She added that following the Boards action she would be distributing information in layman terms for everyone to understand. MOTION Commissioner Shea motioned that the amendments be approved as presented and explained by the County Manager and the Planning Director. Vice-Chairman Burrus seconded the motion. VOTE: AYES unanimous

ITEM 9 CONSENT AGENDA (Att. #5) MOTION Commissioner Shea motioned to approve the Consent Agenda: 1) Approval of Minutes (05.07.12) 2) Capital Project Ordinance NC Rural Center Gunboat Building Renovation Project 3) Health Received State Funds to Support Motivational Interview Training 4) Workers Compensation and Liability & Property Insurance Renewal 5) Old Swimming Hole Lifeguard Contract Vice-Chairman Burrus seconded the motion. VOTE: AYES unanimous

ITEM 10 COMMISSIONERS BUSINESS Commissioner Virginia Tillett Reminded everyone that Dare Day is June 2, 2012 and invited the Board to attend the 12:00 noon presentation of the Dare County Citizen of the Year. She informed the Board that County Assembly Day is coming up soon in Raleigh. Commissioner Tillett reported that U.S. News and World Report has ranked Manteo High School as the second best High School. She said she was happy to receive a report that the two nursing homes are improving.

54

She asked the Manager if a generator was in the budget for the Dare Center. She was informed that it is in the Capital Improvements Plan, which has to go through its approval process. She expressed appreciation for Chairman Judge representing Dare County at a church function on Saturday Commissioner Tillett wished Vice-Chairman Allen Burrus a Happy Birthday.

Vice-Chairman Allen Burrus He thanked the area Fire Departments and expressed his appreciation for the service they provide. Extended Happy Birthday wishes to Commissioner Tillett. He congratulated Manteo High School on the special recognition they have received. The Vice-Chairman announced that in a recent band competition in Virginia, the Cape Hatteras Band came back with the first place award and he complimented them on the quality of their music. Commissioner Jack Shea Wished Commissioner Tillett and Vice-Chairman Burrus a Happy Birthday. Commissioner Richard Johnson None Commissioner Mike Johnson None Commissioner Max Dutton Reported that the Board of Education budget has been unanimously approved. He complimented Manteo High School on the achievement of being ranked number two. Commissioner Dutton noted that a local young man had scored 100% on the SAT test. Chairman Warren Judge Encouraged everyone to put the Children and Youth Partnership Kids Fest on their calendar for next year. He said their recent event was amazing and thanked Roanoke Island Festival Park for working with them on the endeavor. He said the Cooperative Extension hosted a Garden Fair at the Baum Center with over 70 vendors. He said it was an excellent well-attended event. Chairman Judge reported that over 70 girls softball teams were here during a recent weekend. He thanked Dare County Parks and Recreation Department for making fields available all over the County. He added that it is good to see things for the young people.

MANAGERS/ATTORNEYS BUSINESS 1) County Manager Outten said he is required to report to the Board when a Budget Transfer is made. He said one was needed to correct overheating issues related to air conditioners for the server room for the Countys E-911 operation. He advised the Board that he moved $15,906 from the Contingency and Miscellaneous to the Communications Equipment Fund. 2) Mr. Outten explained that a pass through grant had previously been done for the Gunboat Building Project at the Seafood Industrial Park. He said they are seeking another grant in order to put in a larger boat ramp. Mr. Outten said the new grant application is also a pass through that needs a local government sponsor. He added that there is no cost to the County other than some Finance Department administrative time. MOTION Vice-Chairman Burrus motioned to authorize the County Manager to submit the grant application. Commissioner Shea seconded the motion. VOTE: AYES unanimous 3) The Manager reported that the Court of Appeals has overturned the rules that banned internet sweepstakes cafes related to online computer gambling. He said Dare County currently has no rules in place one way or the other. Commissioner Shea asked if there is any potential revenue for the County. Mr. Outten said unlike towns, counties can get very little revenue from it. He explained that towns have the ability to do a

55

privilege tax on the cafes, which counties are unable to do at the present time. Mr. Outten asked the Board is they would like have staff pursue this and prepare a report of what can and cannot be done, and develop a proposed draft ordinance. Chairman Judge directed the Manager to have staff move forward in that direction.

ITEM 11 CLOSED SESSION MATTER OF DARE COUNTY VERSUS FIRST SOUTH BANK, AND APPROVAL OF MINUTES The County Manager called for a motion to enter into Closed Session. MOTION Vice-Chairman Burrus motioned to go into Closed Session pursuant to the provisions of NCGS 143-318.11 to approve the minutes of the last Closed Session and pursuant to NCGS 143-318.11(a)(3) to consult with an attorney employed or retained by the County in order to preserve the attorney-client privilege in the matter of Dare County versus First South Bank. Commissioner Tillett seconded the motion. VOTE: AYES unanimous AT 8:30 P.M. THE DARE COUNTY BOARD OF COMMISSIONERS ENTERED INTO CLOSED SESSION AND EXITED AT 8:51 P.M. Chairman Judge reconvened the meeting. County Manager Outten reported that the Board consulted with the County Attorney to preserve the attorney-client privilege in the matter of Dare County versus First South Bank and approved the minutes of the last Closed Session. He said the Board took no other actions in Closed Session.

AT 8:52 P.M. THE DARE COUNTY BOARD OF COMMISSIONERS ADJOURNED UNTIL 9:00 A.M. ON JUNE 4, 2012.

Respectfully submitted,

[SEAL] By: ______________________________ Gary Gross, Clerk to the Board

APPROVED:

By: _______________________________ Warren C. Judge, Chairman Dare County Board of Commissioners

56

Disaster Management, Recovery and Consulting Services Contract

Description
Recommendation for award of Disaster Management, Recovery and Consulting Services contract.

Board Action Requested

Award contract to CDM Thompson as first response and O'Briens as second response and authorize County Manager to execute.
Item Presenter

None

57

Date: To:

May21,2012 TheDareCountyBoardofCommissioners N.H.(SandySanderson),DirectorofEmergencyManagement BidRecommendationfortheDisasterManagement,Recoveryand ConsultingServices

From: Re:

OnMay8,2012,DareCountyheldtheBidfortheDisasterManagement,Recoveryand ConsultingServicesRFPNo.2012001at2:00pmintheCommissionersConferenceRoom (Room185)intheDareCountyAdministrationBuildinglocatedat954MarshallC.CollinsDrive, Manteo,NC. SusanBeck,PurchasingAgent,andIwerepresentfortheBidOpening.Four(4)bidswere received.AttachedareaBidSummary,Wageanalysisspreadsheets,andthebiddersHourly RateForms.ActualhoursbilledbySAICforHurricaneIrenewereusedasthebasis. TheapparentlowbidderisCDMThompsonat$411,773.13.OBrienswas$414,130.50,SAIC was$452,473.00,andVolkertwas$496,738.50. CopiesoftheRFPsareavailableintheclerksofficeforreview. IntheeventofaHurricane/Disaster,DareCountydesirestohavetwo(2)contractsinplacefor DisasterManagement,RecoveryandConsultingServicesthatextendone(1)fullyear.These contractswillbeawardedas1stand2ndresponse.Attheendofeachfiscalyear,thecontracts willbereevaluatedforanynecessarychanges. ItisourrecommendationtoawardCDMThompsonasfirstresponseandOBriensassecond response.

58

DareCounty DisasterManagement,RecoveryandConsultingServices BidSummary5/8/12

POSITIONTYPE
PROJECTMANAGER OPERATIONSMANAGER SCHEDULER/EXPEDITORS GISANALYST FIELDSUPERVISORS DEBRISSITE/TOWERMONITORS ENVIRONMENTALSPECIALIST PROJECTINSPECTORS(CITIZENS DROPOFFSITEMONITORS) LOADTICKETDATAENTRYCLERKS BILLING/INVOICEANALYSTS ADMINISTRATIVEASSISTANTS FIELDCOORDINATORS(CREW MONITORS)

VENDOR
SAIC 75.00 65.00 22.00 60.00 49.00 36.00 60.00

VENDOR
O'BRIENS 72.00 57.50 38.00 55.00 48.00 34.00 63.00

VENDOR
VOLKERT 115.00 85.00 40.00 53.00 48.00 32.00 53.00

VENDOR
CDMTHOMPSON 95.00 75.00 31.50 75.00 50.00 31.50 75.00

36.00 35.00 60.00 35.00

34.00 28.00 51.00 28.00

32.00 24.00 40.00 24.00

31.50 28.00 50.00 25.00

37.00

34.00

48.00

31.50

\\Darefile3\finshared\SHARE\Purchasing\BIDS\DisasterManagement,RecoveryandConsultingServicesRFPNo.201200105.08.12\

59

SAICWageanalysisbasedonIrenehours Debris Site/Tower Field Monitor Coordinators $36.00 635.50 LoadTicket DataEntry Billing/Invoice Project Operations TotalHrs.by Clerk Analyst GISAnalyst Inspector Manager Admin.Assist. Invoice $37.00 $35.00 $60.00 $60.00 $36.00 $65.00 $35.00 3508.25 121.75 193.25 18.50 265.25 5466.75 363.25 130.50 0 668.75 232.00 79.50 2.50 849.50 3188.5 0 57.00 318.5 773.5 773.50 22.75 20.00 48.50 12.00 0.00 281.25 778.25 0 3 18.75 13.00 10.25 67 4950.50 392.50 334.25 21.00 12.00 187.50 1406.25 10981.5 $183,168.50 $13,737.50 $20,055.00 $1,260.00 $432.00 $12,187.50 $49,218.75 $452,473.00

Invoice

Project Manager

Field Supervisors $49.00 724.25

Hrs.byInvoice/Hrly.Wage $75.00 1800749 1802161 232.75 1800750 1918436 1918437 261.50 1918438 1918439 2014189 22.75 2014187 2014188 3.00 2129998 2129702 TotalHrsbyPosition 520.00 TotalCostbyPosition $39,000.00

489.50

866.75

280.00

136.50

25.00 1518.75 1638.75 $74,418.75 $58,995.00

60

O'BRIENSWageanalysisbasedonIrenehours Debris Site/Tower Field Monitor Coordinators $34.00 635.50 LoadTicket DataEntry Billing/Invoice Project Operations TotalHrs.by Clerk Analyst GISAnalyst Inspector Manager Admin.Assist. Invoice $34.00 $28.00 $51.00 $55.00 $34.00 $57.50 $28.00 3508.25 121.75 193.25 18.50 265.25 5466.75 363.25 130.50 0 668.75 232.00 79.50 2.50 849.50 3188.5 0 57.00 318.5 773.5 773.50 22.75 20.00 48.50 12.00 0.00 281.25 778.25 0 3 18.75 13.00 10.25 67 4950.50 392.50 334.25 21.00 12.00 187.50 1406.25 10981.5 $168,317.00 $10,990.00 $17,046.75 $1,155.00 $408.00 $10,781.25 $39,375.00 $414,130.50

Invoice

Project Manager

Field Supervisors $48.00 724.25

Hrs.byInvoice/Hrly.Wage $72.00 1800749 1802161 232.75 1800750 1918436 1918437 261.50 1918438 1918439 2014189 22.75 2014187 2014188 3.00 2129998 2129702 TotalHrsbyPosition 520.00 TotalCostbyPosition $37,440.00

489.50

866.75

280.00

136.50

25.00 1518.75 1638.75 $72,900.00 $55,717.50

61

VOLKERTWageanalysisbasedonIrenehours Debris Site/Tower Field Monitor Coordinators $32.00 635.50 LoadTicket DataEntry Billing/Invoice Project Operations TotalHrs.by Clerk Analyst GISAnalyst Inspector Manager Admin.Assist. Invoice $48.00 $24.00 $40.00 $53.00 $32.00 $85.00 $24.00 3508.25 121.75 193.25 18.50 265.25 5466.75 363.25 130.50 0 668.75 232.00 79.50 2.50 849.50 3188.5 0 57.00 318.5 773.5 773.50 22.75 20.00 48.50 12.00 0.00 281.25 778.25 0 3 18.75 13.00 10.25 67 4950.50 392.50 334.25 21.00 12.00 187.50 1406.25 10981.5 $237,624.00 $9,420.00 $13,370.00 $1,113.00 $384.00 $15,937.50 $33,750.00 $496,738.50

Invoice

Project Manager

Field Supervisors $48.00 724.25

Hrs.byInvoice/Hrly.Wage $115.00 1800749 1802161 232.75 1800750 1918436 1918437 261.50 1918438 1918439 2014189 22.75 2014187 2014188 3.00 2129998 2129702 TotalHrsbyPosition 520.00 TotalCostbyPosition $59,800.00

489.50

866.75

280.00

136.50

25.00 1518.75 1638.75 $72,900.00 $52,440.00

62

CDMTHOMPSONWageanalysisbasedonIrenehours Debris Site/Tower Field Monitor Coordinators $31.50 635.50 LoadTicket DataEntry Billing/Invoice Project Operations TotalHrs.by Clerk Analyst GISAnalyst Inspector Manager Admin.Assist. Invoice $31.50 $28.00 $50.00 $75.00 $31.50 $75.00 $25.00 3508.25 121.75 193.25 18.50 265.25 5466.75 363.25 130.50 0 668.75 232.00 79.50 2.50 849.50 3188.5 0 57.00 318.5 773.5 773.50 22.75 20.00 48.50 12.00 0.00 281.25 778.25 0 3 18.75 13.00 10.25 67 4950.50 392.50 334.25 21.00 12.00 187.50 1406.25 10981.5 $155,940.75 $10,990.00 $16,712.50 $1,575.00 $378.00 $14,062.50 $35,156.25 $411,773.13

Invoice

Project Manager

Field Supervisors $50.00 724.25

Hrs.byInvoice/Hrly.Wage $95.00 1800749 1802161 232.75 1800750 1918436 1918437 261.50 1918438 1918439 2014189 22.75 2014187 2014188 3.00 2129998 2129702 TotalHrsbyPosition 520.00 TotalCostbyPosition $49,400.00

489.50

866.75

280.00

136.50

25.00 1518.75 1638.75 $75,937.50 $51,620.63

63

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65

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67

Social Services Foster Care Budget Amendment

Description
This is to move funds to cover increased spending in foster care due to increase in the number of children and the cost of placement. No effect on county dollars.

Board Action Requested

Approve Budget Amendment.

Item Presenter

n/a

68

DARE COUNTY BUDGET AMENDMENT

ACCOUNT Org Revenues: CODE Object INCREASE Project

F/Y

2011/ 2012
DECREASE

Department: Social Services 103026 103026 423031 423030 9,572 16,500

Foster Care IV-E Max Foster Care - SFHF

Expenditures:

IV-E Foster Care SFHF Adoption Search Telephones Salaries

104613 104613 104613 104611 104610

583400 583600 511905 511100 500200

11,565 33,000 1,050 6,000 11,443

Explanation:

This is to move funds to cover increased spending in foster care due to increase in the number of children and the cost of placement. No effect on county dollars.

Approved by: Board of Commissioners:________________________________________ County Manager:______________________________________________ (sign in red) Date:____________ Date:____________

Finance only:
Date entered:______________ Entered by:_____________ Reference number:___________

69

Budget Amendment for Contingency Line Item

Description
There is no remaining contingency as os 5/21. This budget amendment will place $50,000 into that account for the Manager to use for an unexpected event prior to June 30. Debt service budget is available as the current year vehicle financing is structure with one quarterly payment in FY 2012 but was budgeted for two payments.

Board Action Requested

Adopt budget amendment.

Item Presenter

David Clawson, Finance Director

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Contingency BUDGET AMENDMENT

ACCOUNT Department: Org CODE Object Project INCREASE

F/Y 2011-2012
DECREASE

Revenues:

Expenditures: Contingency Debt service FY 2012 vehicle financing

104492 104495

550000 548100

$50,000 50,000

Explanation: There is no remaining contingency as os 5/21. This budget amendment will place $50,000 into that account for the Manager to use for an unexpected event prior to June 30. Debt service budget is available as the current year vehicle financing is structure with one quarterly payment in FY 2012 but was budgeted for twp payments.

Approved by: Board of Commissioners:________________________________________ County Manager:______________________________________________ (sign in red) Date:____________ Date:____________

Finance only:
Date entered:______________ Entered by:_____________ Reference number:___________

share\forms\ba\County Commissioners

5/23/2012 10:03 AM

71

Board Appointment - College of the Albemarle Board of Trustees

Description
The COA Board of Trustees guides COA in providing accessible education, training and retraining for better jobs and better lives in Northeastern North Carolina. The following has a term to expire this month: Commissioner Warren Judge (Current Term 6/08 - 6/12; Originally Apptd. 12/11). Commissioner Judge would like to be reappointed.

Board Action Requested

Make appointment/reappointment.

Item Presenter

Bobby Outten, County Manager

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JUNE 4, 2012 BOARD APPOINTMENT COLLEGE OF THE ALBEMARLE BOARD OF TRUSTEES (DARE COUNTY COMMISSIONER REPRESENTATIVE) (Four Year Term) The following has a term to expire this month: Warren Judge (Current Term 6/08 6/12) (Originally Apptd. 12/11)

Other Members: See attached list

73

COLLEGE OF THE ALBEMARLE BOARD OF TRUSTEES DARE COUNTY COMMISSIONER REPRESENTATIVES (Four Year Term) MEMBER Warren Judge P.O. Box 1000 Manteo, NC 27954 473-8250 Fletcher Willey P.O. Box 848 Nags Head, NC 27959 473-5273(H) 480-4600(O) TERM EXPIRATION 6-30-2012 ACTION Apptd. 12/11

6-30-2013

Apptd. 6-06 Reapptd. 6-09

NOTES Meeting Date: Bill introduced to extend terms appointed in 1987 to five years. All other terms will be for four years. Received this information from Parker Chesson on May 1, 1987. (letter) Chris Seawell appointed to fill unexpired term of Louise Dollard 1/93. Geneva H. Perry appointed to fill unexpired term of Robert Williams 9/96. Richard Johnson appointed to fill unexpired term of Geneva H. Perry who resigned 11/99. Fletcher Willey appointed to fill unexpired term of Chris Seawell 6/06. Jack Shea appointed to fill unexpired term of Richard Johnson 6/11. Warren Judge appointed to fill unexpired term of Richard Johnson 12/11 (Jack Shea was appointed 6/11 but never took the position. REVISED 12/11

74

Board Appointment - Dare County Center Advisory Board

Description
The Dare County Center is a multi-generational facility on Roanoke Island that provides resources, programs and activities designed to enhance the lives of Dare County citizens. The following has resigned: Jimmie Williams (Current Term 7/09 - 8/13, Originally Apptd. 7/09) The Dare County Center Advisory Board recommends: John Robbins III fill the unexpired term. Mr. Robbins' application is attached. No other applications have been received.
Board Action Requested

Make appointment

Item Presenter

Bobby Outten, County Manager

75

June 4, 2012

THE DARE COUNTY CENTER ADVISORY BOARD (Staggered First Term/Three Year Term) The following has resigned: Jimmie Williams (Current Term 7/09 8/13) (Originally Apptd. 7/09) The Dare County Center Advisory Board recommends: John Robbins, III (application attached) fill the unexpired term of Jimmie Williams No other applications have been received.

Other Members: See attached list

76

77

78

DARE COUNTY CENTER ADVISORY BOARD (Staggered First Term/Three Year Term) MEMBER Virginia Tillett P.O. Box 653 Manteo, NC 27954 473-2753(H) 475-0591 (Cell) Bea Basnight 177 Scuppernong Lane Manteo, NC 27954 473-3856 (H) 475-0105 (Cell) Flossie Tugwell P.O. Box 896 Nags Head, NC 27959 473-5993 Betty Mann 415 Hwy 64/264 Manteo, NC 27954 473-2051 (h) John D. Sibunka 132 Gareth Circle Manteo, NC 27954 473-3300 Lynda Hester P.O. Box 457 Manteo, NC 27954 Isabel Cooper 422 Villa Dunes Nags Head, NC 27959 480-1684 (H 8/14 TERM EXPIRATION ACTION Apptd. 7/09

Apptd. 7/09

8/12

Apptd.8/10

8/12

Apptd. 7/09

8/14

Apptd. 8/10

8/13

Apptd. 8/10

8/14

Apptd. 7/09

79

James W. Harris 7099 Old Manns Harbor Rd. Manns Harbor, NC 27953 473-6627(H) (919)763-8621(O) Malcolm Fearing P.O. Box 759 Manteo, NC 27954 473-5514(H) 305-8596 (Cell) James P. Brown P.O. Box 1566 Manteo, NC 27954 473-1478(H) Jimmie Williams, Jr. P.O. Box 102 Wanchese, NC 27981 473-5519(H) 423-0885 (Cell) Thomas Williamson 5219 Sycamore Lane Kitty Hawk, NC 27949 255-2930(H) 619-9451 (Cell) Dorothy Tillett P.O. Box 2113 Manteo, NC 27954 252-473-5613(H) NOTES:

8/13

Apptd. 7/09

8/14

Apptd. 7/09

8/13

Apptd. 7/09

8/13

Apptd. 7/09

8/12

Apptd. 7/09

8/12

Apptd. 7/09

MEETING DATE: Monthly, 9 a.m., Dare Center Meeting Room Betty Blanchard and Doris Young resigned. Flossie Tugwell and John Sibunka filled their seats 8/10. Lynda Hester was appointed as an additional member 8/10. REVISED 8/10

80

Board Appointments - Dare County Transportation Advisory Board

Description
The DCTAB meets to review and give advisement on transportation issues. The following have terms to expire this month: Anne Thomas, Department of Public Health Rep. (Current Term 6/08 - 6/12, Originally Apptd. 6/98) and Maria Heifferon, Ethnic Rep. (Current Term 7/08 - 6/12, Originally Apptd. 7/08). Both would like to be reappointed. No other applications have been received.

Board Action Requested

Make appointment/reappointment

Item Presenter

Bobby Outten, County Manager

81

June 4, 2012 BOARD APPOINTMENTS DARE COUNTY TRANSPORTATION ADVISORY BOARD (Four Year Term) The DCTAB meets to review and give advisement on transportation issues. The following have terms to expire this month: Anne Thomas (Dept. of Public Health Rep.) (Current Term 6/08 6/12) (Originally Apptd. 6/98) Maria Heifferon (Ethnic Rep.) (Current Term 7/08 6/12) (Originally Apptd. 7/08) Both would like to be reappointed. No other applications have been received. Other Members: See attached list

82

DARE COUNTY TRANSPORTATION ADVISORY BOARD (Staggered Terms/Four Year Term) MEMBER Brandi Rheubottom P.O. Box 1000 Manteo, NC 27954 475-5635 DC Older Adult Services Jay Burrus P.O. Box 1000 Manteo, NC 27954 473-1471 DC Dept. of Social Services Marla Hueston P.O. Box 130 Manteo, NC 2795 441-9400, ext. 20228 Albemarle Mental Health Center Kenny Kee 1101 E.R. Daniels Rd. Wanchese, NC 27981 480-3500 Job Link Career Center Andy Szakos P.O. Box 1531 Kitty Hawk, NC 27949 261-0282 Private Trans. Provider Anne Thomas P.O. Box 1000 Manteo, NC 27954 475-5008 Dept. of Public Health Vacant Public Human Service Agency Jack Shea P.O. Box 1000 Manteo, NC 27954 475-5700 Dare County Commissioner Maria Heifferon, Ch. 8410 S. Old Oregon Inlet Rd. Nags Head, NC 27959 441-5323 Ethnic Minority Rep. (Public Sector) 6-2015 Apptd. 1/07 Reapptd.6/07,9/11 TERM EXPIRATION 6-2014 ACTION Apptd. 6/06 Reapptd. 6/10

6-2014

Apptd. 6-98 Reapptd. 7/02,06,10

6-2013

Apptd. 5/07 Reapptd.8/09

6-2014

Apptd. 6-04 Reapptd.6-06,10

6-2013

Apptd. 3/06 Reapptd. 8/09

6-2012

Apptd. 6-98 Reapptd.6-00 Reapptd.6-04 Reapptd.6-08

6-2012

Apptds. 7/08

83

Pete Groom P.O. Box 762 Avon, NC 27915 995-5915 Hatteras Island John Winston, Jr. P.O. Box 905 Nags Head, NC 27959 441-7942 Education Institution Amy Montgomery OBX Hospital 4800 S. Croatan Hwy. Nags Head, NC 27959 (Dialysis/Hospital Rep.) Lynn Mills 109 Kellam Ct. Manteo, NC 27954 473-1280 (Dialysis/Hospital Rep.) Paul Keller P.O. Box 8106 Duck, NC 27949 261-3395 (Public/Business Rep.)

1-2012

Apptd. 6-04 Reapptd. 1-08

6-2014

Apptd. 6-06 Reapptd. 6/10

6-2013

Apptd. 9/11

6-2013

Apptd. 8/09

6-2013

Apptd. 8/09

NOTES: st Meeting Date: 1 Weds. of each month or as set by TAB 8:30 a.m. 9:30 a.m. at the Adm. Bldg. Stuart Bell appointed to fill unexpired term of Dick Wood 2/99. Warren Judge replaced Stuart Bell 7/99. Doug Tutwiler replaced John Xenakis 7/99. Randy Hemmis filled unexpired term of Al Valentino 1/00. Bryan Shaw filled unexpired term of Ward Barnett 1/00. Richard Wescoat appointed to fill unexpired term of Al Forman 2/00. Donnie Just appointed to fill unexpired term of Doug Tutwiler 2/00 Ray Seiwell filled unexpired term of Randy Hemmis 2/00. Trish Blacmon appointed to fill unexpired term of Wilson Shearin 6/00. Christan Zdanski replaced Uli Bennewitz 6/00. Oral Ali replaced Lani Goodwin 6/00. Dawn Enochs replaced Warren Judge 6/00. David Hoare appointed to fill unexpired term of Richard Wescoat 10/00. Curtis Creech appointed to fill unexpired term of Chris Zdanski 12/00. Comm. Geneva H. Perry filled unexpired term of outgoing Comm. Cheryl Byrd 1/01. Kim Bailey replaced Ann Laughlin 7/01. David Quidley replaced Bryan Shaw 7/01. Jeff Tack filed unexpired term of Dawn Enoch 7/01. Eric Spears filled unexpired term of Donnie Just 7/01. Kermit Skinner filled unexpired term of the late Curtis Creech 6/02. DCBC eliminated seat for Cancer Support Group 7/1/02.

84

Jody Crosswhite filled unexpired term of Trish Blackmon 12/02. Comm. Cheryl Byrd appointed to fill unexpired term of outgoing Comm. Geneva Perry 2/03. Margie Midgett appointed to fill unexpired term of Dell Collins 3/03. Doug Seay replaced Jeff Tack (OB Visitor Bureau) 6/03. Sandy Morrison apptd. to fill unexpired term of David Hoare 6/03. Pete Groom replaced Alex Risser 6/04. Pat Morrissey replaced Kermit Skinner, 6/04. Kenny Kee replaced Jimmy Perry 6/04. Megan Gregory replaced David Quidley 1/05. Robert Woodard apptd. to fill unexpired term of Doug Seay 2/05. Amy Etheridge apptd. to fill unexpired term of Kim Bailey 2/05. Ben Sproul apptd.to fill vacant OB Rest. Asso. seat 4/05. Andy Szakos filled unexpired term of Sandy Morrison 3/06. Michelle Pharr filled unexpired term of Bob Woodard 3/06. Tim Shearin filled unexpired term of Pat Morrisey 4/06. David Kleinschuster apptd. To fill unexpired term of Amy Etheridge 6/06. Comm. Jack Shea apptd. to fill unexpired term of Cheryl Byrd 1/07. Amy Montgomery filled unexpired term of Gina Scarborough 9/11. REVISED 6/10

85

Board Appointment - Extra Territorial Jurisdiction (ETJ) District - Town of Southern Shores)

Description
The Extra Territorial Jurisdiction (ETJ) District -Town of Southern Shores - Dare County appointee serves as an alternate member of the Southern Shores Planning Board. The following has a term to expire this month: Ed Overton (Current Term 6/08 - 6/12; Originally Apptd. 6/06). Mr. Overton does not want to be reappointed. The Martin's Point Homeowners Association recommends: John Finelli. Mr. Finelli would like to serve.
Board Action Requested

Make appointment

Item Presenter

Bobby Outten, County Manager

86

87

ITEM #______ JUNE 4, 2012 BOARD APPOINTMENT EXTRA TERRITORIAL JURISDICTION (ETJ) DISTRICT (Three Year Term) (Town of Southern Shores) The following has a term to expire this month: Ed Overton (Current Term 6/09 6/12) (Originally Apptd. 6/06) Mr. Overton does not want to be reappointed. The Martins Point Homeowners Association recommends: John Finelli Mr. Finelli would like to serve.

88

EXTRA TERRITORIAL JURISDICTION (ETJ) DISTRICT (Three Year Term) (Town of Southern Shores) MEMBER Ed Overton 2044 Martins Point Road Kitty Hawk, NC 27949 255-0569 TERM EXPIRATION 6/12 ACTION Apptd. 6/06 Reapptd.6/09

Notes: Ed Overton replaced Kathy Halloran 6/06. Revised 6/09

89

Board Appointments - Hatteras Community Center Board

Description
The Hatteras Community Center Board manages and is responsible for upgrading of the Community Building. The Community has the opportunity to hold various functions there throughout the year. The following have terms to expire this month: Richard A. Midgett (Current Term 6/10 - 6/12, Originally apptd. 6/93); Rom Whitaker (Current Term 6/10 - 6/12, Originally apptd. 3/03). Both would like to be reappointed. No other applications have been received.

Board Action Requested

Make appointments/reappointments

Item Presenter

Bobby Outten, County Manager

90

JUNE 4, 2012 BOARD APPOINTMENTS HATTERAS COMMUNITY CENTER BOARD (Two Year Term) The following have terms to expire this month: Richard A. Midgett (Current Term 6/10 6/12) (Originally Apptd. 6/93) Rom Whitaker (Current Term 6/10 6/12) (Originally Apptd. 3/03) Both would like to be reappointed. No other applications have been received. Other Members: See attached list

91

HATTERAS COMMUNITY CENTER (Two Year Term) MEMBER Ernie Foster, Jr. Hatteras, NC 27943 TERM EXPIRATION 6-13 ACTION Apptd. 6-97 Reapptd 6-99, 6-01, 6-03, 6-05,6-07,09 11 Reapptd. 6-89, 6-91, 6-93, 6-95, 6-97, 6-99, 6-01 6-03, 6-05, 6-07,09,11 Apptd. 6-93 Reapptd. 6-97,99,01 03,04,06,08,10

Geraldine F. Farrow P.O. Box 97 Hatteras, NC 27943

6-13

Richard A. Midgett, Ch. Hatteras, NC 27943 986-2357(H) 995-5333(W) Ricki Shepherd Hatteras Colony S. Hatteras, NC 27943 986-2703

6-12

6-13

Apptd. 10-96 Reapptd. 6-97,6-99, 6-01, 6-03, 6-05,6-07,09 11

Rom Whitaker P.O. Box 151 Hatteras, NC 27943 986-1032 NOTES:

6-12

Apptd. 3-03 Reapptd. 7-04,06,08,10

Meeting Date: 3 Weds., each month - Board 7:30 p.m. General meeting quarterly July 8:30 p.m. Richard A. Midgett replaced Gary Austin 6/93. Raymond Willis replaced Belinda Willis 7/95. Ricki Shepherd appointed to fill unexpired term of Cora Simmons 10/96. Shanklin Peele Jr. appointed to fill unexpired term of Bert Austin 1/97. Ernie Foster, Jr. replaced Raymond Willis 6/97. Rom Whitaker appointed to fill unexpired term of Shanklin Peele Jr. 3/03. Richard Midgett apptd. for one year 6/03 in order to stagger terms. REVISED 6/11

rd

92

Board Appointment - Health Board

Description
The Health Board is responsible for policy and rule making, and adjudicatory body for the Health Department. The following has a term to expire this month: Brant Murray - At Large (Current Term 6/09 - 6/12, Originally apptd. 6/06). Mr. Murray would like to be reappointed. No other applications have been received.

Board Action Requested

Make appointment/reappointment

Item Presenter

Bobby Outten, County Manager

93

June 4, 2012 BOARD APPOINTMENT HEALTH BOARD (Three Year Term) The following has a term to expire this month: Brant Murray (At Large) (Current Term 6/09 6/12) (Originally Apptd. 6/06) Mr. Murray would like to be reappointed. No other applications have been received. Other Members: See attached list

94

HEALTH BOARD (Three Year Term) MEMBER Steven Evans P.O. Box 484 Nags Head, NC 27959 986-2400 (O) 441-7479 (H) Designated Pharmacy Post. Brant Murray P.O. Box 37 Nags Head, NC 27959 441-6729(H) 441-7163(O) At Large Member Nicholas Kiousis P.O. Box 35 Point Harbor, NC 27964 441-7064(O) 202-1354(H) Designated Dare Rest. Asso. Dr. Steven M. Samson 122 Harbor Bay Dr. Kitty Hawk, NC 27949 Designated Veterinarian Post. David Ryan 267 Mother Vineyard Road Manteo, NC 27954 475-1029 Designated Engineer Dr. Janet Riddick 259 Outrigger Dr. Kill Devil Hills, NC 27948 441-3163(O) 441-0309(H) Designated Optometrist Allen Burrus P.O. Box 27 Hatteras, NC 27943 986-2286(H) 986-2333(O) Designated by Co. Comm. TERM EXPIRATION 4-15-14 ACTION Apptd. 4-08 Reapptd.4-11

6-15-12

Apptd. 6/06 Reapptd. 6/09

4-15-14

Apptd. 6-10 Reapptd.4-11

4-15-14

Apptd. 1-04 Reapptd. 4-05,08,11

4-15-15

Apptd. 4-06 Reapptd. 4-09,12

4-15-14

Apptd. 4-05 Reapptd.4-08, 11

5-15-13

Apptd. 4-06 Reapptd. 5-07,10

95

Dr. J. Trahey Maner P.O. Box 612 Nags Head, NC 27959 256-2793 Designated Dentist

4-15-15

Apptd. 4-06 Reapptd. 4-09,12

Alexis Hodges P.O. Box 29 Hatteras, NC 27943 986-2230 (H) 995-3900 (O) Designated Reg. Nurse Coy Tillett 170 Rogers Road Manteo, NC 27954 473-2545(H) 441-7441 (O) At large Member Christian Lige 6066 Martins Point Rd. Kitty Hawk, NC 27949 Designated Physician

4-15-15

Apptd.

4-12

4-15-15

Apptd. 4-06 Reapptd. 4-09,12

5-15-13

Apptd. 5-07 Reapptd. 5-10

NOTES: rd MEETING DATE: 3 Tues. every other month, 7:30 p.m. at the Speech and Hearing Center, Manteo Board terms were altered slightly in January 1987 to provide staggered terms. Ben Barbee was replaced by W.R. Beasley 4/91. Polly Bernd was replaced by Pearl Scherr 4/91. Ralph Calfee replaced mark Bissell 4/91. Roy McCarter replaced Dr. Randall Latta 9/91. The Board could not find anyone who was a designated dentist to fill the position. Mr. McCarter had been employed in the Health Department. Dr. DeLigio (designated physician) replaced Dr. Burroughs who resigned 4/89. Dr. Holton (designated physician) replaced Dr. DeLigio who resigned 2/92. Doug Langford (designated by CC) appointed to fill unexpired term of Sonny Ambrose. Dr. Barry Welch replaced Dr. Jasper Needham 4/93. Dr. Janet Riddick-ONeal replaced Dr. Jep Adams 4/93. Lacy McNeill replaced Donald Beach 4/93. Robert Williams replaced Ralph Calfee 9/94. Kyle Williams replaced Pearl Scherr 9/94. Lionel Shannon replaced Lacy McNeill 10/94. Kay Sawyer replaced John DeLucia 11/94. Betty Selby replaced Bobby Beasley 11/94. Dr. Charles S. Davidson filled unexpired term of Dr. Walter Holton 5/96. Vikki G. DuVal replaced Lionel Shannon 5/96. Tim Morgan replaced Billy Roughton 5/96. John DeLucia appointed to fill unexpired term of Robert Williams. Term will expire 4/97. Dr. Roger Sears replaced Roy McCarter 6/97. Henry Haywood replaced Kay Sawyer who declined her appointment 8/97. Moncie L. Daniels, III replaced Doug Langford 1/99.

96

Dr. John Lewis replaced Dr. Barry Welch 4/99. Vickki DuVal resigned February 1, 2000. Donald R. Just, Jr. appointed to fill unexpired term of Vikki DuVal 4/00. Dr. Matthew Campion appointed to fill unexpired term of Dr. John Lewis 11/00. Rene Cahoon replaced Moncie L. Daniels, III 5/01. Ricky Scarborough appointed for Janet Riddick-ONeal until an optometrist is nominated who is willing to serve 5/02) Doug Langford replaced Betty Selby 4/03. Kathy Jarvis replaced Kyle Williams 5/03. Dr. Stephen Samson apptd. to fill unexpired term of Dr. Matthew Campion 1/04. Mac Midgett filled unexpired temr of Renee Cahoon 1/05. Steven Evans replaced Tim Morgan 4/05. Frank Gajar replaced Donald Just 4/05. Dr. Janet Riddick replaced Ricky Scarborough 4/05. David Ryan replaced John DeLucia 4/06. Dr. J. Trahey Maner replaced Dr. Roger Sears 4/06. Coy Tillett replaced Doug Langford 4/06. Allen Burrus filled unexpired term of Mac Midgett 4/06. Brant Murray replaced Henry Haywood 6/06. Christian Lige replaced Charles Davidson 5/07. Russell Poland replaced Frank Gajar 4/08. Patrick Pritchard filled unexpired term of Russell Poland 12/08. Nicholas Kiousis filled unexpired term of Patrick Pritchard 6/10. Alexis Hodges replaced Kathy Jarvis 4/12. REVISED 04/12

97

Board Appointments - Juvenile Crime Prevention Council

Description
The following have terms to expire this month: Melinda Mogowski, Stephen Wescott, Ron Bennett, Lynn Bryant, Tim White, Marsha Ribner-Cady, Kara Rap and Wes Rawles. Lynette Ford has resigned. See attachments for details.

Board Action Requested

Make appointments/reappointments

Item Presenter

Bobby Outten, County Manager

98

June 4, 2012 BOARD APPOINTMENTS JUVENILE CRIME PREVENTION COUNCIL (Two Year Term) The following have terms to expire this month: Melinda Mogowski (Substance Abuse Professional) (Current Term 6/10 6/12) (Originally Apptd. 1/99) Stephen Wescott (Member of Faith) (Current Term 11/11 6/12) (Originally Apptd. 11/11) Ron Bennett (Member of Business Community) (Current Term 1/11 6/12) (Originally Apptd. 1/11) Lynn Bryant (Non-profit Rep.) (Current Term 6/10 6/12) (Originally Apptd. 1/99) Tim White (Director of Parks & Rec.) (Current Term 6/10 6/12) (Originally Apptd. 6/08) Marsha Ribner-Cady (At Large) (Current Term 6/10 6/12) (Originally Apptd. 6/10)

99

Kara Rap (Youth Rep.) (Current Term 6/10 6/12) (Originally Apptd. 6/10) Wes Rawles (Youth Rep.) (Current Term 11/11 6/12) (Originally Apptd. 11/11) Melinda Mogowski, Stephen Wescott, Lynn Bryant, Tim White and Marsha Ribner-Cady would like to be reappointed. The (two) Youth Representatives need be appointed in the Fall after school begins to replace Kara Rap and Wes Rawles. Lynnette Ford (Co. Comm. Appointee) has resigned. (Current Term 6/11 6/13) (Originally Apptd. 6/11) The JCPC recommends: Matt Schofield fill Ms. Fords unexpired term. Mr. Schofields application is attached.

Other Members: See attached list

100

101

102

JUVENILE CRIME PREVENTION COUNCIL (Two Year Term)

MEMBER

TERM EXPIRATION

ACTION Apptd. 1/12

Robert Trivette 6/13 P.O. Box 888 Kitty Hawk, NC 27949 261-9727 (H), 305-3739 (O) (District Court Judge/Co. Comm. Appt.) Tripp Hobbs P.O. Box 1764 Kitty Hawk, NC 27949 256-1898 (School Supt. or designee) Vance Haskett P.O. Box 246 Manteo, NC 27954 473-2069 (Manteo Police Chief) Jeff Deringer P.O. Box 757 Manteo, NC 27954 475-0576 (Local Sheriff or designee) Jennifer Karpowicz P.O. Box 1276 Manteo, NC 27954 919-357-5700 (Asst. Dist. Atty. or designee) 6/13

Apptd.

6/11

6/13

Apptd. 1/08 Reapptd. 7/09,11

6/13

Apptd.

6/11

6/13

Apptd. 7/09 Reapptd. 6/11

Sherri Ellington 6/13 Dept. of Juvenile Justice and Delinquency Prevention P.O. Box 513 Elizabeth City, NC 27907 252-331-4759, ext. 224 (Chief Court Counselor or designee) Sarah Massey 108 Longwood Ave. Suffolk, VA 23434 757-539-0869 (H), 252-333-6546 (O) (Director AMH/DD /SA or designee) Bonnie Bennett, Treas. P.O. Box 1000 Manteo, NC 27954 475-5753 (County Manager or designee) 6/13

Apptd. 10/04 Reapptd. 6/05,07 09,11

Apptd.

1/12

6/13

Apptd. 1/99 Reapptd. 1/01 Reapptd. 1/03 Reapptd. 10/04,05,07 09,11

103

Melinda Mogowski P.O. Box 3707 Kill Devil Hills, NC 27948 441-3536 (Substance Abuse Professional) Stephen Wescott P.O. Box 2148 Manteo, NC 27954 216-6358 (Member of Faith Community) Virginia Tillett P.O. Box 653 Manteo, NC 27954 473-2264 (County Commissioner) Pat Hudspeth 5200 Pine Hill Lane Kitty Hawk, NC 27949 252-473-3484 (Juvenile Defense Attorney) Richard J.Martin P.O. Box 1878 Manteo, NC 27954 473-1957 (At Large) Ron Bennett 117 Pudding Pan Lane Kitty Hawk, NC 27949 261-4863 (Member of Business Community) Anne Thomas P.O. Box 1000 Manteo, NC 27954 475-5002 (Local Health Director or designee) Lynn Bryant P.O. Box 1490 Manteo, NC 27954 473-5121 (Rep. United Way/other Non-profit) Lynette Ford P.O. Box 2563 Manteo, NC 27954 305-1694 (Co. Comm. Appointee)

6/12

Apptd. 1/99 Reapptd. 1/01 Reapptd. 1/03 Reapptd. 10/04,06,08 6/10 Apptd. 11/11

6/12

6/13

Apptd. 1/03 Reapptd. 10/04,05,07 09,11

6/13

Apptd. 3/08 Reapptd. 7/09,11

6/13

Apptd.

1/99

6/12

Apptd.

1/11

6/13

Apptd. 1/99 Reapptd. 1/01 Reapptd. 1/03 Reapptd. 10/04,05,07 09,11 Apptd. 1/99 Reapptd. 1/01 Reapptd. 1/03 Reapptd. 10/04,06,08 6/10 Apptd. 6/11

6/12

6/13

104

Jay Burrus P.O. Box 669 Manteo, NC 27954 475-5500 (Director-Social Services) Katherine Irby P.O. Box 1000 Manteo, NC 27954 473-4290 (4-H/SOS-Co. Comm. Appt.)

6/13

Apptd. 1/03 Reapptd. 10/04,05,07 09,11

6/13

Apptd. 1/03 Reapptd. 10/04,05,07 09,11

Sheila Davies 6/13 121 Porthole Ct. Kill Devil Hills, NC 27948 475-0033 (PTA Executive Council/Co. Comm. Appt) Loretta Michael, Ch. 6/13 P.O. Box 2539 Kill Devil Hills, NC 27948 441-0614 (Children & Youth Partnership/Co. Comm. Appt.) Tim White P.O. Box 1000 Manteo, NC 27954 475-5916 (Director, Parks & Rec.) Lora Gilreath P.O. Box 852 Nags Head, NC 27959 252-945-6690 (At Large) Marsha Ribner-Cady 103 Weir Point Dr. Manteo, NC 27954 252-473-3094(At Large) Kara Rap 120 S. Park Service Rd. Nags Head, NC 27959 (Youth Rep. under age 18) Wes Rawles P.O. Box 3003 Kill Devil Hills, NC 27948 489-8905 (Youth Rep. under age 18) 6/12

Apptd.

11/11

Apptd. 1/03 Reapptd.0/04,05,07,09, 11

Apptd. 6/08 Reapptd.6/10

6/13

Apptd. 6/10 Reapptd. 6/11

6/12

Apptd. 6/10

6/12

Apptd. 11/11

6/12

Apptd. 11/11

105

NOTES: Doug Oberbeck replaced Dave Cheesman 7/07. Tom Waite replaced Tim Hill 7/07. Jane Midgett replaced Betty Selby 7/07. Renee Welch replaced Amy Wells 7/07. Richard Martin replaced DuWayne Gibbs 7/07. Katie Lee and Kasey Rollinson filled vacant youth rep. positions 11/07. Vance Haskett appointed to fill unexpired term of Francis DAmbra 1/08. Winfield Bevins replaced Jim Southern 6/08. Tim White replaced Cliff Ogburn 6/08. Sarah Massey filled unexpired term of Tom Waite 10/08. Tom Williamson filled unexpired term of Jane Midgett 12/08. Melinda Maher filled unexpired term of Renee Welch 12/08. Sara Gist filled vacant at large student rep 12/08. Richard Martin replaced Nancy Griffin 7/09. Jennifer Karpowicz replaced Kimberly Pellini 7/09. Kevin Brunk filled unexpired term of Winfield Bevins 7/09. Lora Vann filled unexpired Sarah Massey 11/09. Lora Gilreath filled unexpired term of Cole Beasley 6/10. Marsha Ribner-Cady filled vacant at large seat 65/10. Ron Bennett appointed to fill unexpired term of Eddie Lynch 1/11. Tripp Hobbs replaced Richard Martin 6/11. Jeff Deringer replaced Doug Oberbeck 6/11. Richard Martin replaced Edgar Barnes 6/11. Lynette Ford replaced Thomas Williamson 6/11. Tony Gray replaced Melinda Maher 6/11. Sheila Davies filled unexpired term of Tony Gray 11/11. Stephen Wescott filled unexpired term of Kevin Brunk 11/11. Kara Rap filled unexpired term of Elise Quidley 11/11. Wes Rawles filled unexpired term of David Spruill 11/11. REVISED 1/12

106

Board Appointments - Library Board - Dare

Description
The Library Board-Dare establishes local policies within those set by the Regional Library Board and oversees the Library Trust Fund budget, and also serves on the Board of the Dare County Library Foundation, a 501-C3 tax-exempt organization. The following have terms to expire this month: Donna Trivette (Current Term 12/09 6/12, Originally Apptd. 12/09); William Pfeifer (Current Term 12/09 6/12, Originally Apptd. 12/09); Elizabeth Gaimel (Current Term 12/09 - 6/12, Originally Apptd. 12/09); Virginia Tillett (Commissioner Appointee, Current Term 10/09 - 6/12, Originally Apptd. 2/08) All would like to be reappointed. No other applications have been received.
Board Action Requested

Make appointments/reappointments

Item Presenter

Bobby Outten, County Manager

107

June 4, 2012

BOARD APPOINTMENTS LIBRARY BOARD-DARE (Four Year Term) The Library Board-Dare establishes local policies within those set by the Regional Library Board and oversees the Library Trust Fund budget, and also serves on the Board of the Dare County Library Foundation, a 501-C3 tax-exempt organization. The following have terms to expire this month: Donna Trivette (Current Term 12/09 6/12) (Originally Apptd. 12/09) William Pfeifer (Current term 12/09 6/12) (Originally Apptd. 12/09) Elizabeth Gaimel (Current Term 12/09 6/12) (Originally Apptd. 12/09) Virginia Tillett (Commissioner Appointee) (Current Term 10/09 6/12) (Originally Apptd. 2/08) All would like to be reappointed. No other applications have been received. Other Members: See attached list

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LIBRARY BOARD DARE (Three Year Term) (Three Year Term Comm. Appointee) MEMBER Lisa Phillips P.O. Box 141 Rodanthe, NC 27968 987-2810 (H) 475-5077 (O) Donna Trivette P.O. Box 888 Kitty Hawk, NC 27949 261-9727 William Pfeifer 322 Sea Oats Trail Southern Shores, NC 27949 261-8259 Ellen Bryson 2034 Portsmouth St. Kill Devil Hills, NC 27948 480-1257 (H) 261-2313 (O) TERM EXPIRATION 6-13(1 )
st

ACTION Apptd. 8-11

6-12(1 )

st

Apptd. 12-09

6-12(1 )

st

Apptd.

12-09

6-14(1 )

st

Apptd.

8-11

Karen Bachman 167 Beech Tree Trail Southern Shores, NC 27949 202-5246 Elizabeth Gaimel 951 N. Hwy 64 Manteo, NC 27954 473-2733 Virginia Tillett(**) P.O. Box 653 Manteo, NC 27954 473-2753 (Commissioner Term is 4 years) Joyce Bornfriend P.O. Box 127 Frisco, NC 27936 995-4440

6-13(2nd)

Apptd. 7-08 Reapptd. 6-11

6-12(1 )

st

Apptd. 12-09

6-12(2nd)

Apptd. 2-08 Reapptd.10-09

6-14(2nd)

Apptd. 7-08 Reapptd. 6-11

NOTES: MEETING DATE: Jan, April, July & Oct. in any Library * Serving 2 term, cannot be reappointed, except for commissioner appointee ** Commissioner appointee.
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By-laws allow only 2 terms of 3 years each. After the 2 , term, the person must remain off the board for one term before being reappointed. The commissioner appointee can be reappointed as many times as the Board chooses. Jack Hohmann was first appointed to the Board April 1977. Robert Morrill replaced Harrison Baggerly 6/90. Stella Green replaced Margot Tillett 6/90. Helen Kleyla replaced Bea Mulford 6/92. Nora Fucci replaced Cashar Evans 6/93. Wayne Gray appointed to fill unexpired term of Jack Hohmann 11/93. Martha Hohmann replaced Hilda Bayliss 6/94. Pat Eure replaced Helen Kleyla 7/95. Jan DeBlieu replaced Nora Fucci 6/96. Elizabeth Newman replaced Robert Morrill 6/96. James Melvin replaced Stella Green 6/96. Beth Storie replaced Martha Hohmann 6/97. Cheryl Byrd replaced Polly Bernd 6/97. Jan Willis replaced Ray Gray 6/97. Cheryl Byrd moved to fill commissioner appointee position replacing Wayne Gray who resigned 8/98. John Possum Silver appointed to fill position vacated by Cheryl Byrd 8/98. Roger Allen replaced James Melvin 6/99. Debbie Sauls replaced John Silver 6/00. John Robert Hooper replaced Cheryl Byrd 3/01. Dorothy Fink replaced Pat Eure 8/01. Paul Charron filled unexpired term of Beth Storie 8/01. Laura Perkins replaced Jan DeBlieu 8/02. Mel Covey replaced Elizabeth Newman 8/02. Lynne Hutchins replaced Roger Allen 11/02. Betty Swanson replaced Jan Willis 6/03. Amy Huggins filled unexpired term of Paul Charron 10/04. Janis Cochrane apptd. to fill unexpired term of Mel Covey 1/05. Mike Johnson apptd. to fill unexpired term of John Robert Hooper 1/05. Lynne Foster apptd. to fill unexpired term of Dorothy Fink 10/05. Michael Hogan apptd. to fill unexpired term of Debbie Sauls 10/05. Commissioner Virginia Tillett replaced Commissioner Mike Johnson 2/08. Fletcher Willey replaced Laura Catoe 7/08. Karen Bachman replaced Janis Cochrane 7/08. Joyce Bornfriend replaced Lynne Hutchins 7/08. Donna Trivette replaced Betty Swanson 12/09. William Pfeifer replaced Amy Huggins 12/09. Elizabeth Gaimel replaced Michael Hogan 12/09. Jerry Hart replaced Lynne Foster 6/10. Ellen Bryson filled unexpired term of Fletcher Willey 8/11. Lisa Phillips filled unexpired term of Jerry Hart 8/11. REVISED 8/11

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Board Appointment - Library Board - Regional

Description
The Library Board-Regional serves as the governing board and sets policy for the six libraries within the East Albemarle Regional Library System. The Board is responsible for setting region-wide policies, and approving and reviewing the Regional budget. The following has a term to expire this month: Lynne Foster (Current Term 12/08 6/12, Originally Apptd. 12/08) Ms. Foster does not want to be reappointed. Joyce Bornfriend, who also serves on the Library Board-Dare is willing to serve.
Board Action Requested

Make appointment

Item Presenter

Bobby Outten, County Manager

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June 4, 2012

BOARD APPOINTMENT Library Board - Regional (Four Year Term) The following has a term to expire this month: Lynne Foster (Current Term 12/08 6/12) (Originally Apptd. 12/08) Ms. Foster does not want to be reappointed. Joyce Bornfriend who also serves on the Library Board-Dare, is willing to serve. Other Members: See attached

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LIBRARY BOARD REGIONAL EAST ALBEMARLE REGIONAL LIBRARY (Four Year Term) MEMBER Amy Huggins 141 Partridge Trail Kill Devil Hills, NC 27948 480-6684 Elizabeth Gaimel 951 N. Hwy 64 Manteo, NC 27954 473-2733 Lynne Foster P.O. Box 120 Hatteras, NC 27943 NOTES: Becky Callison, EARL Director P.O. Box 1313 Elizabeth City, NC 27909 Pasquotank Appointee Bea Mulford appointed to fill unexpired term of Wayne Gray 11/87. Polly Bernd replaced Jack Hohmann 7/92. Martha Hohmann replaced Bea Mulford 8/94. Stella Green replaced Mary Lou Mankedick 8/94. Ray Gray replaced Stella Green 7/96. Jan DeBlieu appointed to fill unexpired term of Polly Bernd 8/97. Pat Eure appointed to fill unexpired term of Martha Hohmann 8/97. Elizabeth Newman appointed to fill unexpired term of Ray Gray 8/97. Dorothy Fink appointed to fill unexpired term of Jan DeBlieu 12/01. Jan Willis appointed to fill unexpired term of Pat Eure 12/01. Laura Catoe appointed to fill unexpired term of Elizabeth Newman 8/02. Paul Charron appointed to fill unexpired term of Jan Willis 3/04. Amy Huggins appted. to fill unexpired term of Dorothy Fink 10/05 Betty Swanson apptd. to fill unexpired term of Paul Charron 11/05. Elizabeth Gaimel replaced Betty Swanson 7/10. . REVISED 7/10 TERM EXPIRATION 7-12 ACTION Apptd. 10-05 Reapptd.7-08

7-14

Apptd. 7-10

6-12

Apptd. 12-08

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Board Appointments - Manns Harbor Community Center Board

Description
The Manns Harbor Community Center Board manages and is responsible for upgrading of the Community Building. The following have terms to expire this month and would like to be reappointed: Clyde Gard (Current Term 6/10 - 6/12, Originally apptd. 2/00) and Bonny Sawyer, (Current Term 6/10 - 6/12, Originally apptd. 6/99). Both would like to be reappointed. No other applications have been received.

Board Action Requested

Make appointments/reappointments

Item Presenter

Bobby Outten, County Manager

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June 4, 2012 BOARD APPOINTMENTS MANNS HARBOR COMMUNITY CENTER BOARD (Two Year Term) The Manns Harbor Community Center Board manages and is responsible for upgrading of the community building. The following have terms to expire this month: Clyde Gard (Current Term 6/10 6/12) (Originally Apptd. 2/00) Bonny Sawyer (Current Term 6/10 6/12) (Originally Apptd. 6/99) Both would like to be reappointed. No other applications have been received. Other Members: See attached list

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MANNS HARBOR COMMUNITY CENTER (Two Year Term) MEMBER Rodney Ballance Manns Harbor, NC 27953 473-5855 Bett Beasley P.O. Box 56 Manns Harbor, NC 27953 473-3217 Clyde Gard P.O. Box 355 Manns Harbor, NC 27953 473-3228 Vickie Craddock, Pres. P.O. Box 159 Manns Harbor, NC 27953 473-6086 Bonny Sawyer P.O. Box 154 Manns Harbor, NC 27953 473-3038 NOTES: MEETING DATE: (Quarterly/Manns Harbor Community Center) Richard Burke replaced Robin Gard 8/89. W.R. Beasley replaced Edward White. Lori Hux replaced Janet Craddock 7/91. Crystal Mann replaced Bobby Beasley 9/93. Joann Ball filled unexpired term of Debbie Tillett 4/95. Timmy Midgett filled unexpired term of Richard Burke 4/95. Rollins Tillett, Jr. filled unexpired term of Crystal Sidwell 10/97. Darlene Craddock appointed to fill unexpired term of Darlene Gard 1/99. Vickie Craddock appointed to fill unexpired term of Timmy Midgett 1/99. Bonny Sawyer replaced Joann Ball 6/99 Dropped from 6 members to 5 members 6/99. *(Member dropped was Lori Ann Gibbs who moved to Manteo.) Clyde Gard appointed to fill unexpired term of Rollins Tillett, Jr. 2/00. Rodney Ballance appointed to fill unexpired term of Darlene Craddock 8/01. Clyde Gard and Bonny Sawyers terms extended one year so everyones terms will be staggered and not expire at the same time. Bett Beasley replaced Harry Mann 8/11. REVISED 8/11 TERM EXPIRATION 6-13 ACTION Apptd. 8/01 Reapptd. 6/03,6/05, 6-07,09,11 Apptd. 8/11

6-13

6-12

Apptd. 2/00 Reapptd. 6/01 Reapptd 6/04,06,08,10

6-13

Apptd. 1/99 Reapptd. 6/99 6/01, 6/03,6/05, 6/07,09 11 Apptd. 6/99 Reapptd. 6/01 Reapptd 6/04,06,08,10

6-12

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Board Appointments - Oregon Inlet and Waterways Commission

Description
The Oregon Inlet and Waterways Commission oversees County dredging projects and waterways related issues. The following have terms to expire this month: Allen Burrus (Current Term 6/10-6/12, Originally Apptd. 1/07); Ernie Foster (Current Term 6/10-6/12, Originally Apptd. 2/08); and Michael Davenport (Current Term 6/10-6/12, Originally Apptd. 6/98). Commissioner Burrus and Ernie Foster would like to be reappointed. Michael Davenport does not want to be reappointed. Applications have been received from: James R. "Buddy" Shelton
Board Action Requested

Make appointments/reappointments

Item Presenter

Bobby Outten, County Manager

117

June 4, 2012 BOARD APPOINTMENTS OREGON INLET AND WATERWAYS COMMISSION (Two Year Term) The following have terms to expire this month: Allen Burrus (Current Term 6/10 6/12) (Originally Apptd. 1/07) Ernie Foster (Current Term 6/10 6/12) (Originally Apptd. 2/08) Michael Davenport (Current Term 6/10 6/12) (Originally Apptd. 6/98) Commissioner Burrus and Ernie Foster would like to be reappointed. Michael Davenport does not want to be reappointed. Applications have been received from: James R. Buddy Shelton

Other Members: See attached list

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OREGON INLET & WATERWAYS COMMISSION (Two Year Term) MEMBER Allen Burrus P.O. Box 27 Hatteras, NC 27943 986-2286 (H) 9862333 (O) Jed Dixon 118 Grenville St. Manteo, NC 27954 473-1605 (H) 269-7810 (O) Ernie Foster P.O. Box 120 Hatteras, NC 27943 986-2515 (H) David May 107 E. Woodlands Dr. Manteo, NC 27954 473-3483 (H) 305-5235 (C) Michael Davenport, CH. 114 Ft. Hugar Way Manteo, NC 27954 473-6113 (H) 441-8011 (W) Arvin Midgett P.O. Box 723 Manteo, NC 27954 473-2774 (H) TERM EXPIRATION 6-12 ACTION Apptd. 1-07 Reapptd. 6-08,10

6-13

Apptd.

12-11

6-12

Apptd. 2-08 Reapptd. 6-08,10

6-13

Apptd. 6-07 Reapptd. 6-09,11

6-12

Apptd. 6-98 Reapptd. 6-00,02 04,06,08,10

6-13

Apptd. 2-89 Reapptd. 6-93,95 97,99,01,03,05,07,09, 11

Fletcher Willey P.O. Box 848 Nags Head, NC 27959 473-5273 (H) 480-4600 (O)

6-13

Apptd. 2-89 Reapptd. 6-93,95 97,99,01,03,05,07,09, 11

NOTES: MEETING DATE: 3r Tuesday of each month 7:00 p.m. Dare County Administration Building 954 Marshall Collins Dr., Manteo, NC 27954
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Robert Williams replaced Jim Bunch 6/91. Wayne Gray replaced John Blair 7/92. Barry Martin replaced Harry Schiffman 6/93. Ephraim ONeal replaced Chris Costenbader 6/94. Floyd L. Basnight appointed to fill unexpired term of H.O. Golden 8/96. Billy Carl Tillett replaced Wayne Gray 8/96. Richard Johnson appointed to fill unexpired term of the late Robert Williams 1/97. Moon Tillett appointed chairman 1/97. Ron Tillett appointed to fill unexpired term of Richard Perkins 4/97. DCBC appointed Moon Tillett as Chairman, Glen Miller as Vice Chairman 6/97. Michael Davenport replaced Barry Martin 6/98. Ervin Farrow III replaced Glenn Miller 6/01. Lee Tugwell filled unexpired term of Moon Tillett 10/04. Warren Judge apptd. to fill unexpired term of Richard Johnson 6/05. Allen Burrus apptd. to fill unexpired term of Warren Judge 1/07. Robin Mann replaced Lee Tugwell 6/07. David May replaced Jerald Craddock 6/07. Ernie Foster filled unexpired term of Ephraim ONeal 2/08. Jed Dixon replaced Robin Mann 12/11 (for term 6/11-6/13). OIWC membership was reduced to 9 members 6/3/02 (consent agenda) DCBC relinquished responsibility of appointing chairman and vice chairman to the OIWC effective 9/17/02. OIWC membership reduced to 7 members 6/03.

REVISED

12/11

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Board Appointments - Roanoke Island Community Center Board

Description
The Roanoke Island Community Center Board is responsible for management of and upgrading of the Community Building. The following have terms to expire this month: John Daniels (Current Term 6/10 6/12, Originally Apptd. 6/08) and Daniel Selby (Current Term 6/10 - 6/12, Originally Apptd. 9/06). Both would like to be reappointed. There is a vacancy on this Board previously held by Beulah Charity-Ashby. Term expires 6/13. No applications have been received.
Board Action Requested

Make appointments/reappointments

Item Presenter

Bobby Outten, County Manager

123

JUNE 4, 2012 BOARD APPOINTMENTS ROANOKE ISLAND COMMUNITY CENTER BOARD (Two Year Term) The following have terms to expire this month: John Daniels (Current Term 6/10 6/12) (Originally Apptd. 6/08) Daniel Selby (Current Term 6/10 6/12) (Originally Apptd. 9/06) Both would like to be reappointed. There is a vacancy on this Board previously held by Beulah Charity-Ashby. That term expires 6/13. No other applications have been received. Other Members: See attached list

124

ROANOKE ISLAND COMMUNITY CENTER (Two Year Term) MEMBER Roland Bowser, Ch. P.O. Box 2122 Manteo, NC 27954 473-4541(H) 475-5884(W) Betty Selby P.O. Box 1485 Manteo, NC 27954 473-3570(H) 473-1151(W) John Daniels P.O. Box 1422 Manteo, NC 27954 473-4686(H) Doris Pledger Creecy P.O. Box 1068 Manteo, NC 27954 TERM EXPIRATION 6-13 ACTION Apptd. 1/06 Reapptd.6/07,09,11

6-13

Apptd. 1/06 Reapptd. 6/07,09 11

6-12

Apptd. 6-08 Reapptd. 6-10

6-12

Apptd. 6-89 Reapptd. 6-91,93, 95,97,99,01,03,04, 06,08,10

Vacant(Beulah Charity-Ashby)

6-13

Daniel Selby P.O. Box 1544 Manteo, NC 27954 473-3513 Willie Brickhouse P.O. Box 153 Manteo, NC 27954 473-4691

6-12

Apptd. 9-06 Reapptd. 6/08,10

6-11

Apptd. 4-06 Reapptd. 6/07,09

NOTES: Betty Govan replaced Lemuel Anderson 8/91. Beulah Charity replaced Jerome Selby 6-93. Wilford Wescott replaced Snooks Tillett 6/97. Arvilla Bowser replaced Wilford Wescott 6/99. Earl W. Bryant replaced Betty Selby 9/01 Roland Bowser filled unexpired term of Earline Simmons 1/06. Betty Selby filled unexpired term of Dell Collins 1/06. Willie Brickhous filled unexpired term of Arvilla Bowser 4/06. Daniel Selby filled unexpired term of Earl Bryant 9/06. Terms staggered 2003 REVISED 6/11

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Board Appointments- Rodanthe-Waves-Salvo Community Center Board

Description
The R-W-S Community Center Board manages and is responsible for upgrading the Community Building. The following have terms to expire this month: Susan Gray (Current Term 6/09 - 6/12, Originally apptd. 6/00) and J.W. Kierzkowski (Current Term 6/09 - 6/12, Originally Apptd. 6/88). Both would like to be reappointed. No other applications have been received.
Board Action Requested

Make appointments/reappointments

Item Presenter

Bobby Outten, County Manager

126

June 4, 2012 BOARD APPOINTMENTS RODANTHE-WAVES-SALVO COMMUNITY CENTER BOARD (Three Year Term) The following have terms to expire this month: Susan Gray (Current Term 6/09 6/12) (Originally Apptd. 6/00) J.W. Kierzkowski (Current Term 6/09 6/12) (Originally Apptd. 6/88) Both would like to be reappointed. No other applications have been received. Other Members: See attached list

127

RODANTHE-WAVES-SALVO COMMUNITY CENTER (Three year Term) MEMBER Susan Gray P.O. Box 135 Rodanthe, NC 27968 987-2502 Joey ONeal P.O. Box 7 Rodanthe,NC 27968 987-2560 J.W. Kierzkowski, Ch. Box 55 Salvo, NC 27972 987-2218 Lovie Midgett P.O. Box 38 Rodanthe, NC 27968 987-2503 Roberta Midgett P.O. Box 38 Salvo, NC 27972 473-8226 (H) 995-7646 (O) TERM EXPIRATION 6-12 ACTION Apptd. 6-00 Reapptd. 6-03,06,09

6-13

Apptd. 6-93,95 98,01,04,07,10

6-12

Reapptd. 6-88,90 92,94,97,00,03,06,09

11-12

Reapptd. 11-90 92,94,97,00 03,06,09

11-12

Apptd. 9-09 Reapptd. 11-09

NOTES: th MEETING DATE: 4 Monday of every month 7:30 p.m. Claude Howard replaced Don Edwards 2-92. Joey ONeal replaced James Shimpach 6-93. Joey Midgett replaced Rudy Gray 6-94. Terms were changed to 3 years in 6-96. Ken Wenberg replaced Joey Midgett 6-97. Susan Gray replaced Ken Wenberg 6-00. Roberta Midgett filled unexpired term of Claude Howard 9/09. REVISED 6/10

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Board Appointment - Workforce Development Board

Description
The Workforce Development Board establishes a a means of enhancing the partnership between private and public sectors. The following has a term to expire this month: Jack Hughes (Current Term 10/10 - 6/12, Originally Apptd. 10/10). Mr. Hughes would like to be reappointed. No other applications have been received.

Board Action Requested

Make appointment/reappointment

Item Presenter

Bobby Outten, County Manager

129

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JUNE 4, 2012

BOARD APPOINTMENT WORKFORCE DEVELOPMENT BOARD (Two Year Term) The following has a term to expire this month: Jack Hughes (Current Term 10/10 6/12) (Originally Apptd. 10/10) Mr. Hughes would like to be reappointed. No applications have been received.

Other Members:

131

WORKFORCE DEVELOPMENT BOARD (Two Year Term) MEMBER Jack Hughes P.O. Box 2025 Kitty Hawk, NC 27949 261-1794 (Private Business Owner) TERM EXPIRATION 6-30-12 ACTION Apptd. 10-10

NOTES: April 27, 2009 The Northeastern Workforce Development Board adopted a policy of standardizing board member terms.

Meeting Date: Contact: Wendy Jewett (252) 426-5753

Jan Morgan replaced Jenny Bracy 4/94. Chris Nunemaker replaced Donna Butler 4/94. Anna Sadler replaced Jan Morgan 4/96. Cedric Grgurich replaced Anna Sadler 12/97. Jan Morgan replaced Chris Nunemaker 3/00. Duke Geraghty replaced Cedric Grgurich 6/02. Lucy Halterman replaced Jan Morgan 6/02. Chris Toolan filled unexpired term of Duke Geraghty 2/03. Beatrice Bravo replaced Lucy Halterman 8/02. Heather Maxwell replaced Chris Toolan 9/06. Chuck Poe replaced Beatrice Bravo 9/06. Robin Mann filled unexpired term of Heather Maxwell 7/07. Robin Mann resigned 11/09. Jack Hughes filled unexpired term of Robin Mann 10/10. Board was restructured in 2010 resulting in the removal of Chuck Poe. be a public sector appointment made by the Consortium Board. REVISED 11/10

The 2 appointment will

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Discussion of the Proposed Budget for Fiscal Year 2013

Description
The Dare County Board of Commissioners will discuss the proposed budget for the fiscal year beginning July 1, 2012 and ending June 30, 2013. The Proposed Budget includes a request from the Chicamacomico Fire Volunteer Fire Department for a one cent fire tax increase from 4 cents to 5 cents. Also in the budget is a request from the Roanoke Island Volunteer Fire Department to decrease the rate from 3.5 cents to 3.25 cents. Prior to the Board's scheduled discussion of the proposed budget, a Public Hearing will be held on June 4, 2012 to receive citizen comments.
Board Action Requested

Discuss and Approve the Proposed Budget

Item Presenter

County Manager, Robert Outten

149