UWL - Universal WorkList Universal Worklist with SAP NetWeaver Portal is a centralized access point for business workflow

items across heterogeneous systems. SAP UWL enables Portal Users to manage workflow items via centralized UWL inbox. SAP Universal Worklist being a part of standard SAP Enterprise Portal installation requires no prerequisites. UWL establish connection to various provider systems using comprehensive configuration. Using provider system specific connectors, it fetches tasks using pull mechanism to feed inbox, serving portal users their work-list items at a centralized workplace. Configuring UWL for Guided Procedure on Local CE Portal users can get access to Universal Worklist inbox by assigning Every User Core Role. Guided procedure is prominent workflow provider in SAP CE (Composition Environment). To obtain Guided Procedure work items in UWL, a simple configuration is required.

Navigate to System Administration -> System Configuration. Select Universal Worklist -> Administration. Select to add a new system on Universal Worklist Configuration page. Enter a System Alias and select the GuidedProceduresConnector. E.g. CESystem as system alias. Select save and you are done.

Upon successful system creation, an XML configuration file uwl.gp.config is generated which can be viewed at Click to Administrate Item Types and View Definitions. SAP has provided few enhancements for this xml file which is available as an attachment with SAP Note 1026119. Benefits

Access to Guided Procedure work items in common UWL inbox instead of Local GP inbox. Behavior of GP items remains native. Items launching flexibility. E.g. Opening item in same window or as popup window. Inbox customization flexibility to organize work items. Auto or manual refresh options for work items using pull mechanism.

SAP UWL serves the purpose to integrate various business processes in a single task list with a pleasant end user experience. SAP UWL is included as standard functionality of SAP Portal (part of SAP NetWeaver) containing rich set of features. SAP UWL can become a savior to manage your SAP and non-SAP processes in a centralized inbox connected to various provider systems. SAP UWL has rich features in the latest SAP CE 7.2 release and has seamless integrations with SAP BPM and SAP BRM. Why you should consider UWL?

Following are the key reasons to make Universal Worklist part of your daily activities. 1. SAP UWL supports multiple task types on a single task list. For example: KM Notifications. SAP Business Workflows, Guided Procedures, SAP NetWeaver BPM, Alerts and Non-SAP tasks. 2. Enhanced end user experience to handle business tasks with minimal training, development and support effort. 3. SAP UWL is included as standard functionality of SAP NetWeaver Portal. 4. SAP UWL launches tasks in an indigenous nature of provider. Eg. BPM tasks are launched in new window and Guided procedures are launched in same window itself. 5. Easy basic configuration with in minutes. Administration wizards help to configure systems eloquently. 6. SAP UWL look & feel can be customized with individual user personalization option. 7. Default SAP provided connectors to connect to various provider systems. 8. SAP UWL APIs provide custom connector development option. 9. Task delegation, substitution, forwarding and notifications as standard features to serve every businesss needs. 10. You can add notes and attachments to tasks. History view to track task processing. 11. You can create own filters for process specific tasks. 12. You can do mass processing with multi accept and reject decisions. 13. Auto refreshes to load task list with default customizable value as 60 seconds. Alternate manual refresh also available. Universal Worklist enables SAP Enterprise Portal users to access worklist items running on remote CE 7.2 (Composition Environment) system using very simplified and comprehensive configuration approach. Why do we need to configure UWL for remote system?

Easy handling and maintenance of work items. Enhanced end user experience by logging to single portal system to access all worklist items at centralized location. Time efficient and easy to use.

How to configure UWL for Worklist items on Remote CE system? Create new technical system for provider CE system

Go to System Administration > System Configuration > System Landscape Overview. Create a new or select a folder to keep a technical system in it. Right click on folder. Select New > System > Web Service System. Define appropriate system name and provide other key details as follows. o System Name: GPRemote

System Alias: GPRemote (This alias will be used at time of UWL configuration) o Logon Method: UIDPW o User Mapping Type: admin, user o WSDL: http://:<hostname>:<port>/GPWorkItemProvider/Default?wsdl Provide hostname and port number for your remote CE system.
o

Note: User id on remote system must be same as on consumer CE system.