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Navigate to Projects, Vision Operations (USA) responsibility. Enable the Interface Contingent Worker Labor Costs under Implementation Options to enable the contingent labor costs transfer.
Navigate to Human Resources, Vision Enterprises. Go to People -> Maintain Using Templates -> Enter Contingent Workers.
Enter The mandatory fields like Title, First Name, Last Name, Person Type and if required the fields which needs to be captured and Save the Form.
To Query the Contingent worker, Navigate to People -> Maintain Using Templates -> Maintain Contingent Workers.
Click on the People By Name drop down and choose your contingent labor based on the last name.
Click on Copy To Button and create the Project by entering the details as above.
Add the contingent labor to the Transaction control. Save the details.
Save the bill rate and proceed to fund the Project. Navigate to the main Page,
Choose Agreements.
Go back to the main screen, Click on the Project Funding Inquiry screen.
Query the Project Number and click on find. Click on the Baseline Funding
Go to the Navigator and choose change the responsibility and Choose IProcurement.
Go to the contractors Request under Shop and click View Cart and checkout.
Click Continue.
Click Apply.
Choose Checkout.
Check the appropriate approvals and approve the requisition. Once approved the requisition Status will change to Approved.
The PO will be created automatically and the above screen will be displayed with the PO Number.
Click on the temporary labor tab to view the contractors first and last name. Click on Shipments.
Choose the Notifications Summary for the details of all the PO approvals.
The Notification for contractor PO approval is shown which we submitted earlier. Open the notification and review.
Click next.
The rates are shown for the contingent worker. Click Next.
By Default the Manager and the effective dates are chosen. Click Next.
The details of the contingent worker employee creation are completed. Click the Submit button. Notice that it routes to Casey Brown (Vision Seeded User) for Approval.
Click on Manager Self-Service and choose All Actions Awaiting Your Attention.
Click on update.
Click on Approve and logout and login as Operations/welcome. Go to the Human Resources, Vision Enterprises Responsibility.
The Purchasing details are stored in the Assignment Menu. Click on the Others Button.
Choose Purchase Order Information. NOTE : The following two screen prints apply to release 12.1.1 ONLY - where new functionality was introduced to allow multiple purchase orders to be linked to a Contingent worker. Details on how to implement the menu option in the others button is available in the below attachment.
setup_contingent_w orker.doc
Once you choose Purchase Order, it will initiate a new form which will allow you to associate more than one PO to a single Contingent Labor.
Create a new User Name for the Contingent Worker and assign OTL, Operations Responsibility to him so that he can create his timecard. Logout from Operations and login to the though the new user name to Apps.
Proceed to enter the timecard information - choosing the Purchase Order number, line and also giving the hourly rate. Click the Continue button.
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Click on the Submit button to submit the time card for approval.
Confirmation will be given showing a successful submission. Logout from the system as the contingent worker. Login as the Operations user (supervisor to the contingent worker) - so as to approve the timecard.
Click on the Approve button to approve the timecard. Once approved, logout the Operations User and login with the Contingent worker to check if the timecard has been approved.
The timecard has been approved. Logout the contingent worker and again login as Operations User.
Navigate to the Purchasing, Vision Operations. Choose Reports and run the report - > Retrieve time from OTL Choose the Supplier name that was entered for the Contingent Worker. Submit the request.
Once the report is completed. Run a new report -> Pay on Receipt Autoinvoice
After entering the header details, click on the Quick Match button. Click on the Match Button and enter the PO # and match the details. Click on calculate tax button to calculate the tax and add the total to the Header Invoice Amount column. Click on the Action Button.
The Status Message will display as Validated. Click again on the Action Button.
Check the Create Accounting Option and choose Final Post. Click OK. Change the Responsibility to General Ledger, Vision Operations (USA).
Click Find.
The second line is our posting of our batch. Click on the Review Journal button.
Navigate to Projects, Vision Operations. Run the report PRC: Interface Supplier Costs
Once the report is over the Supplier costs is pulled into Projects.