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2012 KPIT Cummins Infosystems Limited

Agenda
What is I-supplier? An Introduction Key features Supplier Registration

Solutions to serve, Services to EXCEL

Key Processes -PO Acknowledgement -PO Request for Changes by Supplier -PO Advance Shipment Notice -PO Invoice Process
Q&A

Modernisation
Our Solutions that facilitate businesses to maximize their output with available resources and minimize the cost of resources through Innovative, Effective, and Smarter ideas
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What is I-Supplier? An Introduction

I-Supplier portal provides a platform for effective real time communication between suppliers and Buyers.
The Portal improves the communication and change management with the suppliers

The portal reduces the procurement time and procurement costs

KEY FEATURES OF ISUPPLIER PORTAL

Purchase Order Ack PO/Cancel PO Req for Change

BUYING COMPANY

Submit ASN

SUPPLIER
View receipt

Create or View Invoices

View Payments Forecast Schedules

KEY FEATURES AVAILABLE TO SUPPLIER

View purchasing and sourcing documents like PO,BPA,RFQ,Auction .. Acknowledge all the above mentioned docs Request for changes in PO and the cancellations View change history to POs and the agreement View real time the Bids ,RFQs and Auctions Submit Advance Shipment Notice View Shipments View Receipt Status and Overdue View Invoices and create Invoices View Payments

KEY FEATURES AVAILABLE TO BUYER

Manager Supplier User Registration. Manage Supplier User access to I-Supplier Respond to the changes requested by the Suppliers on POs An Internal user, access all the information a supplier can access using iSupplier.

Prerequisites
The Purchasing module should be implemented for the buying company. The supplier should have access to internet and a browser to access the I-Supplier Portal. The Selling company should be registered as a supplier in oracle.

Supplier Registration
Supplier can submit a registration page by using a registration link .Buyers can provide the registration link on the website or they can send exclusively to supplier by notification.
The buying company receives the notification about the supplier request.

The buying company approves or reject the supplier registration request.

A notification is sent to the supplier about the registration status.

Supplier Registration
Use Supplier User Administration Responsibility to Invite users Register Supplier User Approve and manage User Buyers can reset passwords for the supplier

Supplier Registration

Buyers can register for the supplier if they have sufficient privileges

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Supplier Registration Process

Register Supplier User Provide access to responsibilities to the supplier while doing registration. Only the responsibilities that are flagged as external using the system profile POS: External Responsibility Flag are listed here. Specify the default responsibility for each application using profile Sourcing Default Responsibility For External User at site level
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Supplier Registration Process

You can restrict the access to the site or the contact

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Supplier Registration Process

The user name is automatically created. The securing attribute ICX_SUPPLIER_OR G_ID is automatically set for the user

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Supplier Registration Process

Manage Supplier user Buyers can reset the suppliers password

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PO Acknowledgement
Buyer creates PO against Supplier with Acknowledgement Option. Supplier receives a notification on the PO Supplier can accept or reject the PO or PO Shipments Buyer gets a notification on the supplier action The supplier acceptance is recorded on the PO The process improves communication between buying company and supplier and records suppliers commitment. This helps for better planning.

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PO Acknowledgement
PO Against Supplier

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PO Acknowledgement
PO acceptance options You can set the acceptance on PO at Document or shipment level If the acceptance is at the document level, then the entire document has to be either accepted or rejected . If the acceptance is at the shipment level, then supplier can accept or reject each shipment

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I-supplier Home Screen

Notification

Purchase Orders

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PO Acknowledgement
PO Acknowledgement Acknowledge the PO Set the system Profile POS: Default Promise Date while acknowledgement to Yes to default the promise date to needby-date on each order acknowledgement. It is now possible to acknowledge or create change requests on multiple orders simultaneously

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PO Acknowledgement

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PO Acknowledgement
The acceptance on the PO can be seen by going tools and then Acceptance

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PO-Request for the changes

Buyer creates a PO against Supplier Supplier receives a notification on the PO Supplier can request for changes to the unit price on the lines Suppliers can request to change promise date, or quantity on the shipping schedules Suppliers can request for splitting the shipping schedule Buyer receives a notification on the suppliers request for change Buyer can accept or reject the requests. Buyers action is communicated to the supplier by notification The communication between the buyer and supplier is a closed loop communication. Changes requested by supplier can be seen on real time and it helps buying company to plan for any delays in supplies

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PO-Request for the changes

PO against Supplier

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PO-Request for the changes

Supplier can login to the I-supplier login and select the purchase order which he wants to request changes for..

Supplier can view the shipping details on a PO Supplier can set the price and supplier item at the line level Supplier can change or set the promise date, quantity and price at the shipment level

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PO-Request for the changes

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PO-Request for the changes

Once the change is approved by the buyer one can see change

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PO-Request for the changes

Here the I-supplier could see if the Buyer has accepted the changes

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PO-Advance Shipment Notice

Advance Shipments notice is provided by supplier to buyers. Buyers receive notification and details on the advance shipment notice. This helps buying company know about the incoming supplies

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PO-Advance Shipment Notice

Shipment Notices Supplier can create ASN for a shipment and submit it to the buyer. The ASN is basically to provide advance notice to the buyer about a shipment. ASN gives shipment information like country of origin, packing Slip etc

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PO-Advance Shipment Notice

Click on the Create advance Shipment Notice and select shipment for which ASN is to be created and Add to Shipment Notice

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PO-Advance Shipment Notice

Enter the Shipment Header Information
You can enter Shipment Number, Shipment date and the Expected Receipt Date.

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PO-Advance Shipment Notice

Enter Shipment Line Information Enter the Packing Slip, Container number and the country of Origin and other details which can default on the shipment.

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PO-Advance Shipment Notice

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PO-Advance Shipment Notice

Buyers can see the ASN notification from supplier in the Notification list

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PO-Advance Shipment Notice

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PO-Receipts and Invoices

Suppliers can view receipts for their shipments Suppliers can also view any rejections to their shipments and take corrective action Suppliers can view over due shipments information Suppliers can create invoices against the receipts Suppliers can view invoices and payments Suppliers get real time information about their receipts, invoices and payments

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PO-Receipts and Invoices

In order to receive against the ASN, Run the Receiving transaction processor and check the Manage Shipments

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PO-Receipts and Invoices

Once the receiving is done at the buying company , suppliers can view the receipts at the I-supplier portal.

Supplier can view the receipts Supplies can view Returns Suppliers can view over due receipts

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PO-Invoices
Supplier can view and create Invoices Supplier can view and create invoices Supplier can view and create invoices for the receipts Go to Finance tab to see the invoice info and create invoices Supplier can create invoice with or without PO

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PO-Invoices
Select a PO and hit GO Select the PO and hit Add to Invoice Click Next and fill the invoice details Submit the invoice

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PO-Invoices

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Q&A

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Thank You
Presented by: Ravikumar Singh SME-Distributions KPIT Cummins Infosystems Ltd. Email: ravikumar.singh@kpitcummins.com