EXTENDED WITHHOLDING TAX T.D.

1. Assign Withholding Tax Types and Tax Codes in the Vendor Master Record. Menu Path->Accounting->Financial Accounting->Accounts Payable>Master Records->FK02 Change

Enter the Vendor Number and Check the Withholding tax Box.

Enter the Withholding Tax types and Tax codes as applicable to this Vendor.

Click on Save.

2. Enter an Vendor Invoice Menu Path->Accounting->Financial Accounting->Accounts Payable-> Document Entry-> F-43 - Invoice General Transaction code: F-43

Please enter the details as required for entering an invoice and press enter.

The following screen appears.

Please enter the details as follows: Business Place/Section code: This is a very important field. Please enter NUGN/NUGN in both the fields. If you forget to do so TDS process will not be carried out properly.

When you press enter the following screen appears.

The above screen displays the TDS codes which were assigned to the Vendor. Please press enter.

Complete the details related to the transaction.

Press Shift + F9 or Go to Document Simulate or Click entry made.

to view the

If the entry is correct then we Post this entry either by Pressing Control+ S or by clicking the icon.

After saving the document, a document number is generated.

3. Create Remittance Challan SAP menu-> Accounting-> Financial Accounting-> Accounts Payable-> Withholding Tax-> India-> Extended Withholding Tax-> Remittance of Withholding Tax-> J1INCHLN - Create Remittance Challan Transaction code: J1INCHLN

Please enter the details as follows: Company Code: NUGN Fiscal Year: 2008 Business Place/Section code: NUGN Posting dates: 01.05.2008 to 31.05.2008 Section code: For which section you want to create remittance Challan. For example: 194C Recipient type: Choose from Company or Others Document date: 02.06.2008 Posting Date: 02.06.2008

Bank Account: It should be the bank from which you want to make the payment. Execute the application by Pressing F8 or Click on Execute Button

Select Document Number Radio Button and Press ENTER

- Click over View Button. The following screen appears:

Double click on Rs.1 Enter * symbol in Amount Field. Press Enter

The following screen appears:

Press Shift + F9 or Go to Document Simulate or Click to view the entry made

Post this entry either by Pressing Control+ S or by clicking the

icon.

After saving the document, Document number and Challan number is generated.

4. Cancel Remittance Challan SAP menu-> Accounting-> Financial Accounting-> Accounts Payable-> Withholding Tax-> India-> Extended Withholding Tax-> Remittance of Withholding Tax-> J1INREV - Cancel Remittance Challan Transaction code: J1INREV

Enter the clearing document number. Click on save.

The following message appears:

Click on Resetting and reverse. The following message appears: Enter the reversal reason: 01(reversal in current period) Posting date: 02.06.2008 Posting period: 03

Click on Enter

Click on Enter

5. Enter Bank Challan SAP menu-> Accounting-> Financial Accounting-> Accounts Payable-> Withholding Tax-> India-> Extended Withholding Tax-> Remittance of Withholding Tax-> J1INBANK - Enter Bank Challan Transaction code: J1INBANK

Please enter the following details: Challan Clearing Number: Enter the Challan Clearing number for which you want to update Bank Challan. Here we have taken the Challan Clearing number created in preceding steps. Bank Challan Number: Enter the 5 digit number given by the Bank. Click on Save.

The Challan is updated.

6. Enter Acknowledgement Number On the Easy Access Screen write SM30

Press Enter.

Write J_1IEWT_ACKN_N in the Table/View field. Select No Restrictions. Click on Maintain. The following screen appears.

Enter the Company Code, Year, Section Code. Enter the Period i.e. Quarter for which you want to enter the acknowledgement number. Enter the Acknowledgement number given by the department. Save it.

7. Certificates SAP menu-> Accounting-> Financial Accounting-> Accounts Payable-> Withholding Tax-> India-> Extended Withholding Tax-> Certificates -> J1INCERT - Print Transaction code: J1INCERT

Please enter the following details: Company Code: NUGN Fiscal Year: 2008 Business Place/Section Code: NUGN Section Code: Enter the section for which you want to print the certificate Posting date: Enter the posting dates for which you want the TDS Certificate. Bank Challan numbers: Enter the bank Challan number. Bank Challan dates: Enter the bank Challan date. Certificate Date: Enter the date which you want to print on the certificate Signatory: Enter the name of the person responsible. Designation: Enter the designation Place of printing: Enter the place.

Click on Execute or press F8.

Enter the name of the Output device and click on Print Preview. The following preview is displayed.

7. Quarterly TDS Returns SAP menu-> Accounting-> Financial Accounting-> Accounts Payable-> Withholding Tax-> India-> Extended Withholding Tax-> Reporting -> J1INQEFILE - Quarterly TDS Returns Transaction code: J1INQEFILE Here we have to generate Form 26Q & 27Q as required by the law. Please enter the details.

Select the Responsible persons tab. Please fill the details as applicable.

Select the Output Processing Options Tab.

Select the e-file generation box. Select the Presentation server button. Please create Q1 as text file, Q1 as excel file and create a folder Q1. On the Text file name give the path where you have created Q1.txt. On the Excel file name give the path where you have created Q1.xls. Now Execute or Press F8.

The following output is displayed.

Along with this Q1.xls_challan, Q1.xls_deductee, Q1.xls_deductor is generated by the SAP system. Also the Q1.txt file created by you is filled with data related to the TDS. This is the file which is to be run on NSDL Software.