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Job Title: Location: Position: Description:

Media Assistant New York Non Exempt

Reports To: Operation Manager

Hours: 40 per week

The Media Assistant is responsible for managing all aspects of media buying. The ideal candidate is organized, detail oriented, able to multitask and focused on successfully executing advertising campaigns.

Primary Activities and Responsibilities: Newspaper/Internet Media Buying


o o o o o o o o o Work closely with the sales department to understand client needs to insure accurate placement. Review newspaper and online advertising orders for accuracy. Generate insertion orders and distribute to media Review client creative and distribute to media Confirm ad space and receipt of creative Build rapport and maintain relationships with publishers. Generate and send Order Acknowledgement to sales representatives Complete buying checklist for each order Print insertion orders for buy folder and mailing

Negotiation and Problem Resolution


o o o o o o o Understanding of re:fuels rate structures used for proposals. Rate negotiations for frequency discounts and/or placement errors. Resolution of placement issue related to media placement with the media Contact the media to resolve the placement issue Negotiate make good / discount for placement issue Communicate resolution with sales representative Input notes into the buying system Incorrect creative/headline Did not run Ran on wrong run date / flight Wrong Size Poor production/quality Insufficient proof provided

Client Invoicing
o o o o o Generate weekly invoice report. Review proof of performance for accuracy. Identify and resolve discrepancies between the invoice and the client original order. Run Dates Ad Cost Prepare client invoices for billing. Provide a campaign recap once a campaign is complete.

re:fuel, is a leading marketing firm that develops and deploys scalable media and promotions solutions reaching targeted consumer segments including youth, military, multicultural and local audiences. re:fuel has locations to serve our clients across the country including offices in New York, Chicago, Los Angeles, Santa Barbara, Harrisburg, PA and Cranbury, NJ. We offer a competitive salary and benefits package including 401(k), medical and dental, commuter benefits and more. EOE.

Maintain efficient and extensive filing systems for easy retrieval of information electronically as well as hard files. Assist operations requests / projects as needed. Filing, faxing, email, general office duties. Other job related duties as assigned. Attend team meetings Qualifications: Bachelors degree from an accredited institution required in Business Administration or relevant job experience 1 to 2 years of related work experience preferred Knowledge and Skills: Organizational and time management skills including good follow through. Excellent communication skills, including pleasant, clear and concise phone manner and email writing skills. Interpersonal skills both in person and by phone. Strong customer service ethic and high expectations for quality. Ability to manage multiple projects and work assignments. Ability to reason clearly and handle problem resolution professionally. Ability to interface with co-workers and support department objectives. Ability to work in fast paced, project oriented, team environment. Ability to prioritize while on deadline. Ability to work independently with limited supervision. Attention to detail and accuracy. Strong grammar skills. Past work experience in advertising/media helpful. Demonstrated team player, with strong collaboration and conflict resolution skills Experience contacting organizations over the telephone to gain information; resourcefulness and persistence to obtain information when it is not easily available Internet proficient and capable of learning proprietary databases Ability to work independently and efficiently

re:fuel, is a leading marketing firm that develops and deploys scalable media and promotions solutions reaching targeted consumer segments including youth, military, multicultural and local audiences. re:fuel has locations to serve our clients across the country including offices in New York, Chicago, Los Angeles, Santa Barbara, Harrisburg, PA and Cranbury, NJ. We offer a competitive salary and benefits package including 401(k), medical and dental, commuter benefits and more. EOE.

Job Requirements: Minimum typing speed of 20 wpm Familiarity with standard office equipment-fax, copier, and printer. Basic computer skills required with knowledge of Excel, Microsoft Word, and E-mail preferred. Use overnight shipping software Sit, bend, and squat as needed Ability to reach above shoulder level Be able to lift 30 pounds The applicant selected for this position may be required to successfully complete a background check. Passing results must be received prior to start date in new position.

re:fuel, is a leading marketing firm that develops and deploys scalable media and promotions solutions reaching targeted consumer segments including youth, military, multicultural and local audiences. re:fuel has locations to serve our clients across the country including offices in New York, Chicago, Los Angeles, Santa Barbara, Harrisburg, PA and Cranbury, NJ. We offer a competitive salary and benefits package including 401(k), medical and dental, commuter benefits and more. EOE.

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