ANNUAL GENERAL MEETING OF PTA The AGM of PTA is an important event of an organisation.

The AGM of an organisation is about accountability, compliance and communication.PTA exists to provide closer links between home and school and it is an excellent way to bring staff, parents and students together socially in support of the school, working towards a common goal i.e. for the betterment of the school. AGM is held at the beginning of the academic year and this is the opportunity for all parents to come along and share their views. It is also the occasion when we elect our new committee of parent representatives from Class 1 to Class 12. The work of putting on an AGM is made easier if we plan ahead. Date, time and length of the AGM are set by the management and the principal. A circular regarding AGM is to be prepared along with the acknowledgement slip and nomination form. This should be sent to all parents from Class 1 to Class 12 and ask them to send acknowledgement slip back confirming their presence so that proper seating arrangement could be made. It is to be made clear that the nomination form should be completed by the interested parents and return in advance. Invitation of AGM of PTA is to be prepared on school letterheads, get it signed by the principal and then to be sent to SMC members and trustees timely. Duties to be allotted to the teachers to conduct AGM of PTA successfully. On the day of AGM, after welcoming and lighting the lamp, minutes of all the PTA meetings held in the previous year to be read out by the outgoing PTA president. This is followed by reading of a Brief School Report by the Principal. The Principal will read out the By- Laws also. Then there will be a session of queries and suggestions by parents. After this session, the chairman will address the meeting and also answers to the queries.

Next to it will be the election of Parent Representatives. A parent from each section of each class i.e. from Class 1 to Class 12 had to volunteer to be a part of the committee and if there is more than one nominee then a lottery is to be drawn. The names of the elected Parent Representatives to be noted down on the board according to class and section. After completion of Election process, Parent Representatives will introduce themselves and they will be welcomed by the school management. After this Teacher Representatives of each class will be announced. Teacher Representatives will also introduce themselves. This will be followed by Vote of Thanks and National Anthem. Follow up actions to be taken If Parent Representative of a certain class are not present then we have to follow up for the same. Deciding on the further course of action to be taken for e.g. next PTA meeting for election of PTA President and Vice-President. Lessons learnt report and recommendations for the future to be submitted.

NOMINATION FORM
The Class Teacher Class-......................Section-................. Respected Madam/Sir Im willing to be a Parent Representative of Class................Section............ Name of the parent..................... Name of the ward........................... Contact no......................... Email ID......................... Thanking you Yours faithfully Sign..................

ALLOTTMENT OF DUTIES TO THE TEACHERS FOR AGM OF PTA Duties

List of nominees And chits- Class and Section wise Dias Arrangement, Decoration of Boards, Mike Arrangement Lamp Arrangements, Rose buds, trays Saraswati Vandana and National Anthem Sign Register Welcoming the Parents Anchoring Minutes of the Meeting Writing of Parent Representatives Name On the Board Refreshment

Teachers Name

Sign

REQUIREMENTS 1. Garlands, flowers incense sticks, Ma Saraswatis photo, and arrangement for lighting the lamp 2. Proper mike system, cordless mikes 3. Proper seating arrangement 4. Register for entering the name of the parents attending the meeting 5. A handout ready for parents who may be interested in nominating for positions on the committee 6. Rose Buds 7. Refreshment 8. Photographer

SICA SENIOR SECONDARY SCHOOL NO.2 SCH NO.54 TEACHER REPRESENTATIVES 2011 - 2012 TEACHERS CLASS I II III IV V VI VII VIII IX X XI XII

SICA SENIOR SECONDARY SCHOOL, SCH.NO.54

PARENT REPRESENTATIVES (2011 - 2012 ) PRIMARY SECTION SENIOR SECONDARY SECTION

Class/Sec. Name of the Parent Class I A B C D

Contact No.

Email

Class/Sec.

Name of the Parent

Contact No.

Email

Class VI A B C D E Class VII A B C D E Class VIIIA B C D E Class IXA B C D E Class X A B C D Class XI A B C Class XII A B C

Class II A B C D Class III A B C D Class IVA B C D Class V A B C D

CHECKSHEET 1. 2. 3. 4. 5. Circular with Acknowledgement slip and Nomination form(well in advance) List of nominees received class/section wise Invitation(well in advance) Allocation of duties(well in advance) Handouts for parents who are interested in giving nomination as parent representative 6. Register for entering names of the parents attending the meeting 7. Mike arrangement 8. Seating arrangement 9. Photographer(to be informed in advance) 10. Refreshment(ordered in advance)