Chapter-12 Business meetings that work

Submitted by-(Group 2) Sankalp Soumyajit Himanshu Tanvi raj

BUSINESS MEETINGS THAT WORK

No one likes meetings

If there are too many

of them.
If it is unproductive .

If it is mundane.

WHAT IS A BUSINESS MEETING?

A gathering of two or

more people exchanging common thoughts. Helps solve problems, provide training. Organizational growth.

MOTIVATION FOR MEETING

SO WHY DO PEOPLE HAVE MEETINGS ?

experts say:
scheduled and attendance

is not optional.

Non meeting related

motives.

No other option.
Potential for human contact.

SO,WHY MEET?

When to call a meeting

Present information review Discuss problems collaborate

Social reasons

Solve problem
What to do next

Talk about goals

Build morale

Other reasons to call a meeting

Explain plans Train people

Gather opinions

WHEN A MEETING SHOULD NOT BE CALLED?

Absence of a key

person Participants dont have time to prepare. Personality conflicts When other Alternatives like .

 Arrange for a meeting time, date, and place.

Coordinate details at the meeting site. Announce the agenda. Assign roles.

TYPES OF MEETINGS:
The staff conference.
The congressional system. The house of commons system.

Keeping a MEETING ON TRACK

Topic drift.

Breaking time

agreements.
Subgroup focus.

What to listen ?
Considering

knowledge. Pay attention. Different viewpoints. Playback listening. Integrating your point of view. Say no to right & wrong.

What to look for?

Setup for minimized participation & interruptions

Setup to maximized participation & collaboration

What to write down?

Take notes of Titles

Names Agenda

Comments Ideas

PRODUCTIVE meetings
Using technology-Tele

presence. Using the web. After 5 meting. Stand-up meetings.

CAN BUSINESS MEETINGS EVER IMPROVE?

Good meetings arent

about work. They are about funkeeping people charged up.