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ACKNOWLEDGEMENT
I acknowledge the sincere assistance provided to me from several rather unexpected quarters during the course of execution of this study. It would be a mammoth task to place on record my gratitude to each and every one of them but a whole hearted attempt would be made nevertheless, least I be branded ungrateful. I am very thankful to Mr. AdarshArora, Faculty Guide, ACCF, Amity University, Noida, U.P. for her valuable guidance and support at all time.
AFZAL LODHI
EXECUTIVE SUMMARY
The automotive industry is an extremely reliable indicator of economic growth; quite obviously, its growth boosts the economys performance.
In this report we study how two big players in the Indian automotive sector, namely TATA Motors and Hyundai Motors India manage their sales and distribution system, the pace of growth we had mentioned earlier led us to select this sector and these companies as they are among the best performers.
While one company was a truck manufacturer until the early nineties and the other a late entrant in the mid nineties as a subsidiary of a Korean Industrial conglomerate. We felt there would be a big diversity between both these companies in the distribution and sales, diversity in the form of models and structures.
Part A of the project is data collated from mainly secondary sources but it serves as the groundwork, giving the reader a good idea of the company we are studying. Part B has all the data and findings we have
collected on the field, we have interviewed dealers of both these companies and also company sources. We had circulated questionnaires To understand the system better and also get an idea of what all the respondents thought of the system.
We have given certain recommendations based on the data we have assimilated and also the conclusions have been based on the same.
Contents:
Title:
1. Executive Summary
2. Methodology a) Sector and Players b) Information Sources c) Data Collection Tools d) Limitations 3. Company Background 1. Brief History
2. Year of Establishment 3. Turnover and other financials 4. Product Mix 5. Market Share 6. Area of operation
Methodology
A Sector & Players
The sector that we chose for the project is the Automobile sector.
We chose this particular sector because the India automobile sector has seen a tremendous growth rate over the past few years. The investors have gained confidence over the years in the Indian automobile market especially after the process of globalization and reforms in the economy is firmly on track.
Another reason for choosing this sector was that it covers all the 3 aspects i.e. Distribution network, Service network and Sales functioning.
The players (companies) chosen for study are Hyundai Motors and TATA Motors. Both the companies are leaders in the market and both are renowned for making quality cars.
We have done an in depth study of the distribution networks the service networks and the sales functions.
B Information sources
Primary sources
The primary source of information has been the dealers of both the companies. They have provided us all data of the distribution, sales and after sales network in their capacity as channel partners of the concerned companies.
Secondary sources
Various sources such as company URLs, Internet, magazines and relevant journals have been used. All information retrieved from such sources has been appropriately classified in the bibliography.
The two tools we have used for data collection in this report are: a: Discussion guidelines
b: questionnaires
D: Limitations
Some information was not provided to us by the company citing it as confidential. Like how much profit margin they keep.
Time constraint
Most interviews with the company sources have been quite short, limiting the information we could gather due to the demands on their time.
Company Background
A) History
Hyundai Motor India Ltd. was established in 1996, and is a subsidiary of the giant South Korean multi national, the Hyundai Motor Company. It is Korea's top automobile manufacturer, with it sales revenue touching 8.24 billion in 1997. The Santro is steadily capturing the Indian market, and giving a strong competition to its rivals in the same segment. It's success story is an example of a profitable Indian - Korean partnership where Indian skills and workmanship combine with Korean design and technology to produce one of the best cars.
The Hyundai Santro has been designed and developed in India at the integrated auto-manufacturing unit at Irrungattukotai near Chennai. This plant is capable of producing 1, 20,000 cars and 1, 30,000 engine and transmission systems annually. It also has in built facilities for the
manufacture of critical components. It is planned to invest another $3 billion in this facility by the year 2011.
The Company has set up more than 70 dealer workshops that are equipped with the latest technology, machinery, and international quality press, body and paint shops, across the country, thereby providing a one-stop shop for a Hyundai customer. Hyundai also has a fleet of 78 emergency road service cars - specially equipped Santro that can provide emergency service to all its customers anytime, anywhere.
TATA Motors Ltd is subsidiary of TATA Sons, the holding company of the TATA Group, the oldest and among the largest industrial conglomerates of India. Established in 1945, TATA Motors entered into collaboration with Daimler Benz of Germany in 1954 to manufacture commercial vehicles. The collaboration ended in1969. The company until the nineties was a player only in the commercial vehicles segment. In the early nineties the company entered the passenger car market with the TATA Estate and the Sierra, at the same time the company
reentered into an agreement with Daimler Chrysler for setting up a JV for Mercedes Benz in India. The tie with Mercedes ended in the mid nineties and the company started investing in the development of an indigenous car for the mass. Named the Indica the car was launched 1998; this car was a totally indigenous product and also the first in the history of the Indian automotive Industry. In between the company also introduced the TATA SUMO in the utility vehicle segment; the product went on to be a big success and became the leader in the segment. Around the same time the Indica was introduced the company also introduced the TATA Safari, a SUV which enjoys enormous prestige in the market today.
The most recent product of the company was the sedan TATA Indigo which was based on the Indica platform. This product is a bestseller even after one year of its presence in the now extremely competitive Indian automotive industry. The company has also developed numerous concept cars such as the TATA Aria and the Marina. The company today exports the Indica to countries across the world and the most notable being the agreement with ROVER U.K for 5,00,000 cars which are today being sold as the City Rover in the U.K.
The Company has spread its manufacturing facilities across India by setting up plants at Jamshedpur, Pune and Lucknow. This is coupled with a nation-wide sales, service and spare parts network. The Company enjoys a significant demand in export markets like Europe, Australia, South East Asia, Middle East and Africa. The Company's vehicles are seen in all the continents.
B) Year of Establishment:
1996 1945
C) Financials:
Particulars Turnover*
Hyundai Rs 2310 Cr
The turnover for TATA is only for its passenger car unit. * Source: India Info line & India Car (URLs).
D) Product Mix
All the above cars are a product of Hyundai Motors and are available in the market.
Indica
Indigo
Safari
Sumo
All the above cars are a product of TATA motors and are available in the market.
E) Market Share
TATA
Hyundai
B segment
18%
30%
C segment
17%
15%
3%
F) Area of operation
North
East
West
South
2. Hyundai motors
Findings
Factory/Plant
C&FA
C&FA
Dealers
Dealers
Dealers
Dealers
Dealers
Dealers
Factory /Plant
Dealers
Dealers
Dealers
Dealers
Dealers
Dealers
TATA motors does not have any C&F agents. The cars are delivered to the dealers directly by the company owned transportation facility.
MD
President
GM (Sales)
Regional Manager
Regional Manager
Regional Manager
Sales Manager
Sales Manager
Sales Manager
Chairman Chairman
VP VP
GM GM Service Service
DGM DGM Dealer development Dealer development & commercial & commercial planning planning
Dealers Dealers
Dealers Dealers
Dealers Dealers
The distribution system for Hyundai Motors can be broadly divided into two tiers: Tier 1: The cars are shipped from the factory to the dealer direct by the C&FA. There is no warehousing at this level. Tier 2: The cars are transported through train under the RAKE system.
The Hyundai Motors plant is located in Chennai, from where after the dealer request his order through the order request form. The order is routed through the regional office to the plant over the companys ERP system. Once the allotted car is rolled out, it is stored in the car lot which has designated areas for each area. The C&FA agent takes over from there and the cars are loaded in trailers and are transported through road. However there are two different ways a car is shipped to its required destination:
1. Conventional Method:
The cars are handed over to the C&FA who transports all the cars to the required destinations. Different C&F agents are contracted for different regions. The C&FA move all the cars from the factory to the dealers by trailers.
2. RAKE Movement:
This system is used for the Key regions, namely Delhi and Mumbai. The Company has constructed a railway terminal within its factory premises where all the cars required for these markets are loaded onto a separate train made possible by a contract with Indian Railways. The C&FA for the market will have his own terminal at the destination where the cars are unloaded and dispatched to the dealers by trucks.
The logic behind this system is that for these key markets, the volume of cars required are more than other markets, hence if the cars are to be sent by truck, it will lead to a shortage of trucks for the other markets. Also the cost is more viable through such means for such large volumes over long distances. The company pays for all the transportation costs of the cars.
Within this network the only channel partners are dealers and C&F agents. The C&F agents are selected by the company on the basis of their capacity and ability in transporting the cars and the cost they quote for their services. The dealers on the other hand are selected by the company on the basis of their ability and willingness to invest, their ability to promote sales and the availability of an appropriate location for the showroom and service centre on their part. The company maintains a sincerity deposit of Rs 2.5 lakhs per dealer. This is to hedge the companys risks over payment of servicing dues one dealer owes to another. The other commitment the company expects from the dealer is setting up of a fully fledged service centre and showroom with competent personnel. Since the company does not allow credit on any basis to any dealer for the stock, the dealers are expected to pay for all cars they order for from the company and every dealer is expected to maintain a stock of two to three weeks at any given time of both cars and spares. The required stock is determined on the basis of the territory the dealer represents. For example:
In the north region: A+ Category Delhi A Category Ludhiana/ NOIDA B Category Kanpur C Category Dehra Dun
All orders are made on an order form which is collected by the companys appointed courier agency and the payments are made by the dealers banks to the companys bank ABN AMRO, Chennai through clearing facilities arranged by the company. This is done in order to remove the delay in time.
The dealers get a return of 3% to 4% per car depending on the model and variant sold. The return the dealers get on servicing depends on the amount payable for servicing where the dealer levies a service charge. The dealers main profits are made on the spare parts they sell.
Sales Targets
The company normally issues targets to all the dealers based on the sales of the corresponding month of the previous year. The target is also assigned depending on the regions classified territory.
Due to the companys export obligations, wherein the Letter of credit is prepared one month in advance to shipping the cars, the company cannot possibly default on the shipments. Hence, the target is not based on the companys total production but the production apart from the export obligations. The production level including exports, for the month once set is divided between domestic and exports and then a certain target is allotted to each region. This target though issued to the dealers, is overseen by the regional sales office.
Order Processing:
Since the plant starts production of a particular car only when a confirmed order is placed, time is an important element.
The company has an ERP system between all the regional offices and the plant and the dealer for making the order form and confirming the order will first have to make the payments for all the cars ordered and then the regional office will make the necessary transaction over the ERP upon confirmation of payment from their bank.
Service Network:
All the dealers of the company are equipped with a fully fledged service centre; however the company also has a number of authorized service centers in other places, which are operated by the dealers themselves or by other parties who may not be a dealer.
All spare parts are stored in a warehouse which is operated by the regional office and all these spare parts are sent from the factory to the service centers through these warehouses.
At the time of sale the dealer is entitled to Rs 2500 per car as servicing charges, however if a car sold by one dealer is serviced by another then
the latter is entitled to reimbursement of the amount. This is done through a reimbursement slip sent to the regional office, which pays it from the loyalty deposit and later charged upon with other payments.
For Example: X Hyundai in Delhi sold a Santro to Mr. Shingla who later serviced his car in Y Hyundai in Kanpur; the servicing charge which X Hyundai had taken from the customer would be reimbursed to Y Hyundai through the regional office. This amount though small, adds up to a lot, for example if a dealer sells 100 cars a month, then he is entitled to Rs 2, 50,000 on this account only.
Hyundai motors also has a 24hours help line number. This facility is available only in big town at the moment and very less on the highways.
The distribution network for TATA motors is very simple. There is no C&F agent involved. After the production of the car the cars are directly transported to the dealers in the different regions. The transport is done through TATA itself.
TATA has its manufacturing units in Jamshedpur, Pune and Lucknow. After the dealer has placed his order to the company through a request form the cars are allotted to them and loaded in the trailers to be sent off the dealers.
However here also there are 2 methods of shipping the car. 1. Conventional method 2. By train 1. Conventional method the cars are loaded onto the trailers from the factory and transported to different dealers located in the different regions. There are different type of trailers with capacities to carry 5,7 and 10 cars.
2. By Train It is very rare that the cars are transported through the trains, if so then C&F agents are hired for the job. This transportation is done very rarely and mainly for key regions like Delhi & Mumbai. This transportation is usually done when there is a high demand in the market and the transportation by trailers is not able to meet the high demand of the market.
In this network there are no channel partners. The transportation is done through the company itself and most of the trailers are company owned. If any C&F agent is required then they are chosen on the basis of their goodwill and their ability to transport at a pre quoted price.
The dealers are chosen by the company on the basis of their capacity to invest, experience, existing line of business and most important of all their reputation in the market. The dealers location also is a major factor for their selection for a TATA dealership. There is a major misconception that TATA asks for a security deposits from its dealers. TATA motors do not ask for any security deposit from its dealers instead they ask them to take a Working Loan from HDFC bank. This loan amount can vary from dealer to dealer depending on their location. For a small town like Dehra Dun this loan amount is about 2.5 cr. The main purpose of this loan is that the dealers can make the payment of the cars that they take from the company, as the company policy does not have any credit policy. There is also a benefit in taking this loan. If a dealer takes this loan then he is charged interest as low as 8% whereas if he takes a loan
from some other bank he is charged as high as 12% to 13 %. TATA motors have a tie up with HDFC bank exclusively for dealers.
The dealers are expected to keep a stock of two to three weeks at any given point of time for both spares and cars. The stock is determined on the basis of the segment a dealer falls into. For example
Category A upto 1500 cars per annum * B upto 1200 cars per annum C upto 900 cars per annum D upto 600 cars per annum#
* As told to us by the company officials 70% of the dealers fall in the A category # As told to us by company officials only 2% to 3% of its dealers fall in D category.
The dealers get a return of 3% on every car they sell depending upon the variant sold. These days the company offers the dealers various promotional schemes for example.
If a dealer sells five petrol Indicas he can win a trip to Bangkok. They also get sales incentives like on selling a petrol Indica car the dealer gets Rs 1000/per car and even more on selling a petrol Safari.
The return the dealers get on servicing depends on the amount payable for servicing where the dealer levies a service charge. Most of the dealers profits are made on selling the spare parts.
Sales Targets
The dealers are normally assigned targets based on their area of operation and their sales based on the corresponding month of the previous month. The sales targets are not only assigned keeping in mind the region but also the festive season and not to forget the financial year. During the festival season the company assigns little higher targets because this time of the year is considered very auspicious and people buy cars in this season. Similarly during Shraad the company assigns low targets to the dealers as the people dont buy cars or any form of metal during this time. In the month of March the company expects the dealers to sell high volumes because all the allocation of the budget is done in this month and the company whishes to capitalize on it. Due to TATAS export obligation the target is not based on the full production capacity of the factories.
Service Network
All the dealers are equipped with a fully fledged service center: however the company has about 450+ service networks which include 152 dealers and about 300 TATA service centers and TATA service point. The basic difference between TATA service center and TATA service point is that a service center can give a guarantee whereas a service point cannot. The service point is not that well equipped and can only handle emergency cases like in a highway.
All the spare parts are sent to the dealers from the factories through C&F agents. The C&F agents are hired only to deliver the spare parts to the dealers. No C&F agents are involved in other process.
At the time of sale the dealer is entitled to some amount per car as servicing charges, however if a car sold by one dealer is serviced by another then the latter is entitled to reimbursement of the amount. This is done through a reimbursement slip.
TATA motors also have a 24 hour helpline no. This facility is only available in big towns like Delhi and Mumbai. It is also available in small towns also but only in a limited area
TATA motors takes good care of its customers by getting a White form a customer satisfaction form and a sales satisfaction form filled by its customers. This insures the customer they havent made a mistake by selecting the car.
We questioned two dealers each from Hyundai and from TATA. We found little difference in the distribution system of the two companies.
There are about 134 dealers all over India for Hyundai and about 152 dealers for TATA all over India. Hyundai has 122 service centres all over India and TATA has about 300 service centres and service points.
Dealers
This graph represents how many cars a dealer sells in a month. As seen in the graph a Hyundai dealer sells about 120 Santros a month whereas a TATA dealer sells about 90 Indias a month.
70 60 50 40 30 20 10 0 Hyundai TATA
This graph represents the sales of Hyundai Accent and TATA Indigo respectively. As seen in the graph the TATA has a better sale for its Sedan as compared to that of Hyundai.
On comparing both the companies it was found out that Hyundai sells more B segment cars than TATA. But TATA sells more of its Indigos as compared to the Hyundai Accent.
4% 4% 3% 3% 2% 2% 1% 1% 0% Hyundai TATA
This graph represents how much margin a dealer gets in selling a car. As seen in the graph a Hyundai dealer makes about 3% to 4% per car they sell whereas a TATA dealer gets about 3%. There are various other incentives schemes for both the dealers on achieving the sales targets. There is no significance difference in the
What kind of a Warranty does the company give for the car?
TATA gives a one and a half year warranty to the customer for the car they sell. Additional one and a half year warranty is also available for additional Rs 2700. Hyundai gives a year warranty on each car it sells. There is no additional warranty available.
Each Hyundai showroom has about 20 sales people. There is one GM, 2 area managers, 3 finance executives, 8 sales executives and 6 field agents. Hyundai also has 1 for telemarketing.
Does the company offer any incentives on achieving the sales targets?
Both the companies give incentives on achieving the sales targets. Hyundai motors offers incentives in the form of Trade Discounts to its dealers. TATA motors gives holiday packages to the dealers on achieving the sales targets. They also get Trade discounts from the company. There are other incentives also like on selling five petrol Indicas in a month the dealer gets a holiday package to go to Bangkok and on the sale of each petrol Indica they get Rs 1000 as incentive.
Does the dealer perform any other function other than sales?
It is mandatory for both the dealers to have a fully equipped service centre for after sales services. It was found out from our survey that approximately
20% to 30% of the dealers revenues are earned from sales and rest 80% to 70% are earned through service.
CONCLUSION
From our research we have found out that there are about 152 dealers for TATA and about 134 dealers for Hyundai. Hyundai has one manufacturing unit which is based in Chennai whereas TATA has 3 units, but we also have to keep in mind that TATA also manufactures commercial vehicles like trucks and busses. Tata motors benefits from its widespread dealer network. Being an indigenous company it has a well oiled mechanism for delivering the car to its end customer. It also has large number of service centers spread across the breadth and width of company. the company offers sufficient incentives to motivates its sales force even foreign trips are given as incentives. Tata motors should try to reduce its order processing time as customer may loose interest if it stretches long. There is a waiting of 10 to 12 days on Indigo; company should take steps to reduce this time. In spite of being a foreign company, Hyundai has a well maintained distribution network and because of this it has a bigger market share in the B segment category but to further increase its strength it can increase its dealerships in the smaller cities and towns. It has one of the best service centers facilities in the industry.
RECOMMENDATIONS
1. Both the companies should try to boost up their order processing time because it takes them about 4 to 7 days to deliver a car. The customer loses out interest in that particular vehicle and opts for a vehicle, which he can take in a days time.
2. Hyundai motors need to set up more service centres all over the country. The demand for their vehicle is high these days and is good for them to set a few more service centres for their customers.
3. Hyundai should concentrate on after sales services. They need to send frequent reminders to the customer reminding them to get their cars serviced. This can be done by posting a letter or giving the customer a call.
4. Compared to Tata, there are a few dealers of Hyundai in allover country. Keeping in mind the fact that, Hyundai Santro has emerged a serious competitor for the small segment car, Hyundai
should definitely increase the number of dealers in the country in order to face competition given by Tata Indica.
5. Usually the dealers buy cars from the company even before they get orders from the customers and then they are free to sell to the customers. So in a way there is no direct relation between the customers and the company but we think that there has to be some sort of direct relationship between the two.
6. In case of both the companies (i.e.-Tata & Hyundai) each sales executive is given a target. If the target is met the employees gets commission but in case of Tata, the company gives special offers like international trips to executive with superior performance. This type of policy should also be adopted by Hyundai for a better and an efficient work force in the future.
Annexure
Discussion guidelines
Distribution
1. What is the channel structure used by your company? 2. What are the functions performed by the different channel members? 3. At present how many dealers does the company have? 4. What is the minimum investment required for a dealership? 5. What is the minimum commitment of a dealer? 6. What is the return per car sold? 7. How is the logistics managed?
Sales
1. What is the sales structure of your organization? 2. How do you determine the targets for each territory? 3. Who is responsible for assigning targets?
Service
1. How long does it take for a car to get serviced? 2. What is the company system for overseeing the after sales function? 3. How are the service recorded? 4. How are authorised service centers handled? 5. Are there any incentives for service network?
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10.Does the company offer any incentives on achieving the sales targets?
13. What kind of a warranty does the company give for a car?
14. How many free services does the company give for a car?
BIBLIOGRAPHY
The entire project is the result of our sincere effort. We have taken the help of library, referring to different books and how can we forget the net.
1.
2. Books Referred :-
a) Marketing Management by Philip Kolter b) Sales Management by Richard R.Still, Edward W.Cundiff, Norman A.P. Govoni
3. Websites :a) www. Google.com b) www. India Infoline.Com c) www.AutoIndia.Com d) www.CarStreet.com e) www.OverDrive.Com