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SAP MM Business Blue Print - Toolbox for IT Groups

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SAP Logistics Material Management SAP MM Business Blue Print

Asked by MM_sap_A | posted Oct 20, 2008 | Replies (19)

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Hi Gurus, I am assigned to an Implementation project and this would be my first implementation project. I am in desperate need of some help. Appreciate if some one can help me with a 1.Sample Business Blue print document 2.How account determination configuration was handled. 3. Steps/ Apprach towards the configuration of MM. My email id - email@removed Br, Sandy
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19 Replies
Shankar Madduri Replied Oct 21, 2008

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Give it a try ask a question.

Please forward your email id in following format to enable me to forward the BBP & OBYC setting details. Sandy at yahoo dot com M G Shankar Senior Consultant - SAP

P Do you really need to print this e-mail?

TS Replied Oct 22, 2008

Sandy, Congratulations! Firstly, you need to understand what a BBP is... I am sure you know about it. Yet, let me explain. You are basically documenting the current Business Processes of your client organisation and alongside you are providing the SAP Business processes. It's called the process mapping. The first requirement is: Your Client will give you the As-Is process docs which you will use to map SAP business process mapping for each of them. When you complete this exercise and prepare a fit-gap analysis and work around, your Business Blue print is ready. Then, you get it signed off from your client. Now, tell me how will anyone share this confidential document with you? If there are some folks ready to share with you, I consider you to be lucky. Account determination is an Integration point between FI and MM. You will work closely with FI as they are the owners for General Ledger a/c.(OBYC) This is not a great deal... Approach towards MM configuration: 1. Firstly, Org structure finalisation 2. Enterprise Structure configuration 3. Other settings and configuration as per biz need. Hope this helps your understanding.

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Your question is very general in nature. I don't think anybody can walk you through step-by-step of completing your project. What support you can get here is on specific questions, not to a global question. Keep asking specific questions and this forum can help you. You may also go through the repository of ItToolBox where you will find answers for many your Questions.' It will be challenging to successfully complete a 1st project. Yet, with hard work and perseverence, you can come out with flying colours. Good luck, Sandy... Regards Selva

rohit kumar Replied Nov 2, 2008

I am also facing same problem. can anyone send me the sample blue prints of SAP MM configuration. I am badly in need of them.

VEDULA RAMESWARA SHARMA Replied Nov 2, 2008

Dear Shankar, If you don't mind kindly send me too. v.r.sharma at hotmail dot com

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jmarchionna Replied Nov 3, 2008

It seems quite odd to me that you would be involved in an implementation and you are asking how to configure MM. I understand that it is your first one, but you should already have some fairly good knowledge in this area otherwise your should not working in the position that you are. I hope that you did not misrepresent your knowledge and background in order to be hired for the position. IF you did, then you deserve to fail.

ann.kruse Replied Nov 3, 2008

Sandy - sap can be extremely difficult to configure if you do not have a bit of experience with it. Experience obviously comes by a first time at everything. The best advice I can say is to follow the menu path in the img and do your best to learn the configuration steps. Ask questions and we would all be happy to share a bit of knowledge. Best of luck. Ann

Shankar Madduri Replied Nov 4, 2008

Please send the email id details to mgshankarin132atgmaildotcom. I will forward the details. M G Shankar Senior Consultant - SAP

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P Do you really need to print this e-mail?

TS Replied Nov 4, 2008

I agree with what Ann and Jim have said. MM1975 - you sound very novice... You certainly seem to have no idea about what SAP implementation is all about. I am finding it quite strange to ask such a global question. Infact, this is the second time you are asking the same question. I don't think you should be taking up such role if you cannot do justice to do you bit and add value. Regards Selva

VEDULA RAMESWARA SHARMA Replied Nov 4, 2008

Your writing is nice and liked. thaks.

nagaram reddy Replied Nov 7, 2008

Dear sharma we r doing Relese procedure for purchase rder .it s functioning good through ME29N, ME28 also. but how can we set up mails to relese request.i mean to say workflow.i am abule to relese in my system with my user id and aother id also how can it possible. can u please explain how to configur the workflow o releseprocedure. client needs employer to employer automatic request mails for relese PO. Thanks &Regards, Anthyodaya.

VEDULA RAMESWARA SHARMA Replied Nov 7, 2008

Hi, Anthyodaya, Release stratagey is a plan defining the release codes with which a pr item a complete pr, or a purchasing document must be released and the sequence in which release is to affected using these codes. Release with classifications: enable to release the document by item by item or entirely for the complete document. SAP advise with classifications. Release prerequisite is the requirement that has to be satisfied beforea purchasing document can be released. It define the sequence in which must approve the document. You can have maximum of 8 releas codes. Not released document can not be transmitted. only release with classifications is possible for purchasing documents. You can make separate release groups for separate purchasing documents. (01-pr,02po,03- contract etc) CT 04 CREATE CHARACTERISTICS CL 02 CREATE CLASS OMGS RELEASE PROCEDURE Hope it is clear and work for you. thanks.

Kim Closson Replied Nov 7, 2008

Use standard business object PO Release with work flow to generate email and email has link that goes directly to release transaction code. This link below gives you the SAP class to learn how. http://www12.sap.com/usa/services/education/usacou rse.epx? context=%5b%5b%7cBIT601%7c%7c1%7c062%7cUS%5d% 5d%7c

MM (New ) Replied Nov 8, 2008

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Well for those who have doubt at sandy. Consider my first step into SAP. I was hired to be a SAP End User Support without any knowledge in SAP. In 3 months time all I did is to test myself in creating the MM Cycle (PR to VIV) over and over again. then after 3 months the company deploy me to the plant. After 2 years of Ends User Support, I got a reviewer for SAP MM and reviewed for 1 year and take the exam and passed. After that the company gave me a chance to be part of the implementation project. On that time, I don't have any knowledge of how to create a business blue print so I also posted this question here 2 years ago. Now tell me, Do i deserve to fail? Regards, MM (New)

yokeloonlo Replied May 20, 2009

Hi MM (New)/ And for Sandy, No, you do not deserve to fail. Everyone start from scratch. Even SAP academy course does not teach you in full in how to implement a project. It takes time to learn to implement an SAP project, going through various stages of the project methodology. And every project or project manager will have a different way of organizing the BBP and other documentation, even though the content might not be far better off. A BBP, depending on how the project manager liking, can be separated into several BBPs. You can have organization design as one BBP, then Procurement as another, inventory management as another depending on the documentation format. There are also other document which is important like conversion strategy, for example. BBP is important, but for Sandy, I think the more important thing, rather than just blindly following a sample of BBP, I do recommend you have a following checklist when getting the requirement from your client during workshop discussion: A general view of designing an sap process : Input - Process - Output In getting the input: 1) Why needed - what is the benefit of switching the current legacy/manual process to the SAP process? A consultant worth lies in the way to convince the client what good is the changes bring to what the client is currently doing. 2) Who own the process - A lot of times new consultants tend to forget the tinny-miny bits of the process every steps along the way, especially when comes to the integration part between different organization units getting involved in a particular process. For example, PR can be raised via manual for non-stock and also automatically via MRP for stock, as seem likely PR is a general process own by the procurement department, but the mode of triggering the MRp part lies in the hand of production department, so who own the sap in this case. I say this because maintenance effort of the sap parameters such as material master, BOM, user authorization ID, MRP controller, can also be a effort to handle with if not stated clearly in the BBP. 3) Who ask for it/who and who is getting involved - This is different from who own it. For e.g., Finance department may ask for control on approving of PR (i.e., release startegy) for MRP stock material but the production department head may have another opinion about it. You need to tackle several parties in the designing stage rather than just purely looking at a sample BBP. 4) Current issues faced - the frequency of what is happening. This will help you in laying down the foundation of the design on the "To-Be" process. You would have often heard of bad design where issues prop up after goes live and need to be reverted to other out of the system process. Process (can be standard process, workaround, enhancement, report, forms coversion) 1) What are the if and else - often people tend tothink about the design inside the box, but forgetting about those outside the box. You need to think clearly about when the system doesnt work properly, on the backup plan for each step of the process, for example, PO auto fax doesnt work, does the system allows for manual printing, and how to trigger the manual printing by the user. 2) When and how to implement the process - is there a timeline and a process during the go live New to Toolbox? (actual business run) when should be the first transaction to occur. You may Ask A Question Join think this is part of cutover plan. I assure you that problem will hit you if you have never thought this through and had to resort to changing the system configuration after go live

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because thorough consideration has not been given during the design. 3) What is the step inside the sap system, what are the steps outside the system, and what are the steps on other legacy system, in an end-to-end process? For those new consultant, or project who does not have business process re-engineering steps going along with SAP implementation, often being neglected is the step by step outside of the system and leave the client to figure out themselves what to do with it. A lot of BBP does not give the full end to end process these days but rather sap only steps. Client pays to have a "consultant" to tell them what need to be done, not a "half-consultant" to tell only a portion, and that where a consultant worth is. Output 1) Impact who? Who is being impacted across the board with the new process. This often not answered in a lot of BBP unless a change management program is in but giving a half picuture in the BBP will not help the client to get the total picture. 2) What is the extent of impact to the business? 3) What has been changed? Gap fit analysis in most of the BBP only details what the system cannot do and what are the enhancement/ workaround, but not stated what clearly is changed from "As is" to "To Be". A table in BBP is good to show the comparison and I do include it in most my BBP so that the client understand the changes in one document, rather than go to several sources on their own to understand the change while reading the BBP. 4) What roles been changed/deleted/moved? If there is a new report needed, so who owns this report, who should generate this report and what steps to be taken after generating this report in improving the business operation, who owns the next step, who get notify and how to get notified in using this report, etc. This often missing in a lot of BBP 5)Does the new process impact other existing sap process as well (for a sap enhancement project or extension project)? 6)How to ensure end user will adopt to this? This often leave it to the change management to do it? But for a sap project where there is no change management, as a consultant, you should stated clearly in BBP if possible, at least the high level plan is or state how you going to formulate the plan These are a few pointers to look at for a thorough design of BBP. Put yourself as the end user, not just being a consultant Yours faithfully, I came from an end user environment, and subsequently move to consulting, hands on, support, as well as project management and also involved in fail projects, whether at the beginning or during post implementation.
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Inder Singh Replied May 21, 2009

Thanks Yok, Good comments for those who wants to be a good consultant. Inder

Sanjay Replied May 22, 2009

Dear Yokeloonlo I have a few questions 1. Should the BBP containt he Z or Y program list that we will be building for the clients? 2. Should we give the time line for each tasks that we do? Any buffers accounted? in case, if we mention time, who and how will this be audited? Again there will be lot of dependencies. 3. Should the BBP incorporate end user aspects, like scheduling, month/year end activities? Thanks Sanjay

babu1972 Replied May 22, 2009

Hi, 1. No, BBP doesnot contains Z or Y programs 2. Defnitely time has be given for each and every task and once the Realization Phase has completed, then these Z or Y programs will be addressed. 3. No BBP should not incorporate aspects, scheduling for month/year to the end users.

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In breif I can say in BBP, we are going to present How we do the business processes of the Cleint. Except that nothing will be availeable. Ravi

amit_ahiniya Replied Aug 19, 2009

dear shankar if u have any blue print of MM n PP or PP-PI then do send me any how im in trouble i recently moved to software firm n they have given me big project n ask me to look MM n Pp n PI also. otherwise i will lose my job, things are not fine here so plz plz help me my mail id is amit.ahiniya at gmail dot com amit_687in at yahoomail dot com

Ramesh Kumar Replied Feb 2, 2011

Hi me dear, Please send me the blue print I will help you. Thanks and Regards, Kumar, SAP MM Consultant, Hyderabad.

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