Formal Reports

Click to edit Master subtitle style Presented by: MARIANNE ANDRES

5/29/12

FORMAL REPORT

What? includes prefatory and supplemental parts. Chapter presents additional information you will need regarding the following aspects of formal report writing: 5/29/12

It

This

Working plans parts Notations parts

Prefatory

Documentation Explanatory Writing Editing Revising Typing

5/29/12

Supplemental

Working Plan
Problem Purpose Scope Limitations Use

of the report of reader(s) outline of collecting data 5/29/12

Type

Tentative

Method(s)

Planning Reports

5/29/12

When writing reports, pay special attention to analysis tasks such as the ff:
Defining Limiting

the problem the scope the issues the statement of

Outlining

Developing

purpose
Preparing

the work plan

5/29/12

Adaptation
Establish 1. 2. 3. 4. 5. 6.

a Good Relationship with your Audience. Use the you attitude. Emphasize the positive. Establish your credibility. Be polite. Use bias-free language. Project the companys image.
5/29/12

Prefatory Parts
Cover Title Title

Fly Page of authorization of transmittal

Letter Letter Table Table

of Contents of Tables
5/29/12

Abstract

Cover Design and Wording of Title

Suggestions: 1. o. o. o. o. o.

Include whichever of the 5 Ws Who What When Where Why

5/29/12

Example
Who: ABC Company What: Marketing Procedures When: 1991 Where: Canada Why: To increase sales

5/29/12

TITLE
Marketing Procedures for Increasing ABCs 1991 Canadian Sales Increasing ABCs 1991 Canadian Sales by New Marketing Procedures

5/29/12

2. Maximum of 8-9 words. NOTE:

Omit Also

the, a, and an.

omit a report(or study or survey) of.

3. Avoid vague, extremely short, too broad titles.

5/29/12

Title Fly and Title Page

5/29/12

Letter or Memorandum of Authorization

5/29/12

Letter or Memorandum of Transmittal

5/29/12

Table of Contents

5/29/12

Abstract
Also

labelled synopsis, executive summary, epitome, precis, digest) performs vital timesaving service for the reader.

5/29/12

5/29/12