General Instructions while filling the Spread Sheet for uploading of invoice data along

This is an offline system and do not require INTERNET connectivity while filling the details. The invoice details c or copied from any other Excel sheet or systems like MS Access or Tally or similar applications. Separate sheet provided. Before starting data entry in Excel sheet, please do / check the following:

For Excels other than 2007, goto option Tools --> Macros --> Security and check the security level. If security lev Save and close the excel and open once again to reflect the changes. If the Security level is not changed to low shown as INACTIVE.

For Excel 2007 users, the security level can be changed by Click on Microsoft Office Button , and then click E category, click Trust Center Settings, and then click the Macro Settings category,then enable macro. Save and c again to reflect the changes.

General Instructions for generating the excel from Other Applications

Dealers Using Applications like Tally for generating the Excel File has to change the format of all cells to 'Text' b 'Ctrl + A' and right clicking on the cell and selecting the option 'Format Cells' The mandatory fields in Invoice details are,

With Registered Dealers: Invoice No, Invoice date, Registration No, Value of Goods, VAT Amount Paid and Cess Name and Address fields are optional. The "Total Amount" Would be calculated by the system. Also the invoice invoice wise and not commodity wise or schedule wise.Individual Bills Should be Entered. Please note that the the format "dd-mm-yyyy" (Eg: 01-12-2008). Examples are, Invoice Date (dd-mm-yyyy) 12/1/2008 12/2/2008

Invoice No 1001 1002

Registration No 32010707362 32060898765

Dealer Name

Dealer Address

8 Bills for Un-Registered Dealers: All the Fields in the Excel Sheet are Mandatory. The TIN Number should be en The "Total Amount" Would be calculated by the system. Also the invoice details have to be furnished only invoic or schedule wise. Individual Bills Should be Entered Please note that the Invoice Date should be entered in the f 2008). Examples are, 1003 12/1/2008 77777777777 Ramu Pattom,Trivandrum 1004 12/2/2008 77777777777 Shamu Mananchira,Kozhikode

8B Bills(Customer Bills): Enter TIN as 99999999999 (11 digits), Dealer Name and Address could be entered as "R be consolidated and entered as one single entry. Invoice No Last Invoice Number, Invoice Date - Last Invoice d &Address Retail Sales, Value, VAT Amount, Cess Amount Sum of all 8B bills. Examples are,

For Interstate / Export / Import / Stock Transfer Transactions: All columns are mandatory. If TIN is available ente as 88888888888 (11 digits) . The VAT Amount Paid can be zero. Examples are, 1101 12/1/2008 33020387654 ABC Ltd ABC Ltd, Chennai

1102 12/2/2008 88888888888 XYZ Ltd XYZ Ltd, Delhi Note: System Would Allow only a single entry for 99999999999 After completing the invoice entry, click the Validate Purchases / Sales button (extreme right side of the Excel s correctness. A message File written to C:\KVATS" will be shown on successful validation of data and respecti the dealer's PC (in the path C:\KVATS). Separate text files will be generated for Sales and Purchase details. Thes through the link "Upload Sales / Purchase" in the Online eFiling Application to upload along with the return for

data along with eReturns

ice details can be either entered individually arate sheets for Sales and Purchase are

ollowing:

security level is in high change it to low. nged to low, then the VALIDATE button may

hen click Excel Options. In the Trust Center Save and close the excel file and open once

plications

ls to 'Text' by selecting all the cells by using rmat Cells'

d and Cess Amount are mandatory. Dealer the invoice details have to be furnished only ote that the Invoice Date should be entered in VAT Value of Amount Goods Paid 1000 40 2000 80

Address

CESS Amount 0.4 0.8

hould be entered as 77777777777 (11 digits). d only invoice wise and not commodity wise ered in the format "dd-mm-yyyy" (Eg: 01-121000 2000 40 80 0.4 0.8

rivandrum a,Kozhikode

ntered as "Retail Sales" . All 8B Bills need to ast Invoice date, TIN 99999999999, Name

ailable enter the details other wise enter TIN 1000 0 0

nnai

2000

the Excel sheet) to verify the data nd respective text file will be generated in details. These text files need to be attached e return form.

Invoice No (Mandatory)

Invoice Date (DD-MM-YYYY) (Mandatory)

Seller Registration No Seller Dealer Name (Mandatory) (Mandatory for Unregistered)

Seller Dealer Address (Mandatory for Unregistered)

Value of Goods (Mandatory)

Vat Amount Paid (Mandatory)

Cess Amount (Mandatory)

Validate Purchases

Validate Purchases

Invoice No (Mandatory)

Invoice Date (DD-MM-YYYY) Buyer Registration Buyer Dealer Name (Mandatory) No (Mandatory) (Mandatory for Unregistered)

Buyer Dealer Address (Mandatory for Unregistered)

Value of Goods (Mandatory)

Vat Amount Paid (Mandatory)

Cess Amount (Mandatory)

Validate Sales