Oracle iProcurement Test Scripts

Client name Project name Date Author First name Last name, Title First name Last name, Title First name Last name, Title ASSET MANAGEMENT CORPORATION OF NIGERIA PROJECT EXCEL 2nd April, 2012

Version history Description Version Draft Draft date Author Final Approval date

Green Colours

Added to this test Script From Soft Alliance's

First name Last name, Title

Final Approver

Document Title Project Name Date

Test scripts

Control ID iP-1.0 iP-2.0 iP-0201

Test case process

Test case

Module Navigational path

User ID

Prereq.

Input data

Expected results

Verification

Actual results

Owner

Process name: Apply changes to iProcurement Preferences Process name: Create a non-catalog requisition Create a Non-Catalog iP Requisition

Shop tab > Non-Catalog Request

Enter item type, category, item description, Unit of Measure, quantity, currency and unit price. If supplier is known, enter supplier information. Click on Add to Cart. Proceed through the Checkout process (enter delivery, billing, and account information)

Selected items added to cart

Go to Requisitions tab > Requisitions region and view new requisition.

Scenario (S) or unit test (U) S S U

Current status

Due date

Comments

2 3 iP-3.0 iP-0601 Process name: Create a catalog requisition Create a Catalog Requisition

iP

Shop tab>Stores Region>Store

1 2 3 4 5 6

On the Shop page select the store most likely to have your item. Selected items added In the Search box, enter descriptive words to identify the item, and then to cart click Go. Select the desired item. Click Add to Cart. Proceed through the Checkout process (enter delivery, billing, and account information) Submit the requisition for approval. Enter search criteria in the Search All Local Content box and click Go Selected items added to button next to it or under the Browse region, click a category link to see cart. Requisition created its items or subcategories. Use the category hierarchy to drill down and and submitted for approval. browse for an item. Select the item to add to your requisition. Click Add to Cart. Proceed through the Checkout process (enter delivery, billing, and account information) Submit the requisition for approval. Shop for a few items. In the Select List box select Personal Favorites and click Go. Select the item you wish to add to your requisition. Click Add to Cart. Proceed through the Checkout process (enter delivery, billing, and account information) Submit the requisition for approval. In the Select List box select the list you want to use and click Go. Select the item you wish to add to your requisition. Click Add to Cart. Proceed through the Checkout process (enter delivery, billing, and account information) Submit the requisition for approval. Create requisition in foreign currency Proceed through the Checkout process (enter delivery, billing, and account information) Submit the requisition for approval. Create contractor requisition with desired contractor. Add to shopping cart. Proceed through checkout (enter delivery, billing, and account information) Submit the requisition for approval. Select the item you wish to add to your requisition. Click Add to Cart. Click View Cart and Checkout Proceed through the Checkout process (enter delivery, billing, and account information) Note: On the Enter Delivery Information page, enter the Requisition Description, Need-By Date, Requester, Deliver-To Location, and project information (the requisition will be charged to this project). Submit the requisition for approval. Select the item you wish to add to your requisition. Click Add to Cart. Click View Cart and Checkout Proceed through the Checkout process (enter delivery, billing, and account information) Note: On the Enter Delivery Information page, enter the Requisition Description, Need-By Date, Requester, Deliver-To Location, and Select a corporate credit card (procurement card, or P-Card). Submit the requisition for approval. Select a Capital Expenditure item (e.g. Furniture, IT Equipment, etc.) Click Add to Cart. Click View Cart and Checkout Proceed through the Checkout process (enter delivery, billing, and account information). Note: On the Checkout: Requisition Information page click the Edit Lines button and then click on Accounts page. Review the account associated to the item. Submit the requisition for approval. Select the item you wish to add to your requisition. Click Add to Cart. Click View Cart and Checkout. NOTE: On the Shopping Cart page, select I Urgently Need a Purchase Order Number. Proceed through the Checkout process (enter delivery, billing, and account information). for approval. Submit the requisition Emergency requisition is created successfully. PO number assigned at submission. User can then give the supplier the PO number. Urgent requisition is created successfully. The REQ appears first in Buyer's list of REQs. Requisition is created successfully. Account is correct. Requisition created with have the billing information with the P-Card number. Requisition created for a contractor item. Requisition created in foreign currency. Amounts are correct. Item from Shopping List added to shopping cart. Personal Favorites list Item from Personal Favorites List added to shopping cart.

Go to Requisitions tab > Requisitions region and view new requisition.

S U

iP-4.0 iP-0401

Process name: Create a requisition using the categories page Create a Requisition by iP Shopping from the Categories Page

Shop tab > Categories

Go to Requisitions tab > Requisitions region and view new requisition.

S U

2 3 4 5 iP-5.0 iP-0501 iP-6.0 iP-0601 Process name: Add items to personal favorites list. Add Items to Personal iP Process name: Create a requisition using personal favorites list Create Requisition by iP Shopping from Personal Favorites List Shop tab Shop tab > Shopping Lists 1 1 2 3 4 5 iP-7.0 iP-0701 Process name: Create a requisition using shopping list Create a Requisition by Shopping from a Shopping List iP Shop tab > Shopping Lists 1 2 3 4 5 iP-8.0 iP-0801 Process name: Create requisition in a foreign currency Create Requisition in a Foreign Currency iP Shop tab > Stores Region > Search for Catalog Items Here link 1 2 3 iP-9.0 iP-0901 Process name: Create a contractor requisition Create a Contractor Requisition iP Shop tab > Stores Region > Contractor Request 1 2 3 4 1 2 3 4 5

Log out, log in again Go to Requisitions tab > Requisitions region and view new requisition.

PROC PROC

S U S U

Go to Requisitions tab > Requisitions region and view new requisition.

S U

Go to Requisitions tab > Requisitions region and view new requisition.

S U

Go to home page and view new requisition at Requisitions at a Glance.

S U

iP-10.0 iP-1001

Process name: Create a requisition that references a project. Create a Requisition that iP References (XYZ) Project.

Shop tab

Requisition is created successfully.

Go to Requisitions tab > PO # _____, Requisitions region and Project # _____. view new requisition. Click on the requisition number to open it. Check to see that the correct Project Information defaults onto the Requisition Information.

PROC

S U

6 iP-11.0 iP-1101 Process name: Create a requisition using a P-Card Create a Requisition Using a P-Card iP Shop tab 1 2 3 4 5

Go to Requisitions tab > Requisitions region and view new requisition. Click on the requisition number to open it and check that P-Card number is in Requisition.

S U

6 iP-12.0 iP-1201 Process name: Create a requisition for a capital purchase Create Requisition for a Capital Purchase Item iP Shop tab > Non-Catalog Request 1 2 3 4 5

Go to Requisitions tab > Requisitions region and view new requisition.

PA

S U

6 iP-13.0 iP-1301 Process name: Create emergency requisition Create Emergency Requisition iP Shop tab 1 2 3 4 5

Go to Requisitions tab > Requisitions region and view new requisition. PO number assigned at submission. Go to Requisitions tab > Requisitions region and view new requisition. The REQ appears first in Buyer's list of REQs.

S U

iP-14.0 iP-1401

Process name: Create an urgent requisition Create an Urgent Requisition

iP

Shop tab

1 2 3 4 5 6

Select the item you wish to add to your requisition. Click Add to Cart. Click View Cart and Checkout. Proceed through the Checkout process (enter delivery, billing, and account information) Note: On the Checkout: Requisition Information page, select Urgent. Submit the requisition for approval.

S U

iP-15.0 iP-16.0 iP-1601

Process name: Save requisition to be completed at a later time Process name: Compare items Select Items to Compare iP

Shop tab > Stores Region > Search for Catalog Items

1 2

Select item. Click Add to Compare button.

The item(s) have been added to the Compare Items region (on the right side of page).

Confirmation displays stating that the item has been added to the compare list. The item(s) have been added to the Compare Items region (on the right side of page). Items compared Charge Account changed PROC

S S U

iP-1602 iP-17.0 iP-1701

Compare Items Process name: Change delivery information Change Delivery Information

iP iP

Compare button Checkout: Requisition Information page > Edit Lines button > Delivery page 1 2 3 4 5

Click the Compare button. Select the item you wish to add to your requisition. Click Add to Cart. Click View Cart and Checkout Proceed through the Checkout process (enter delivery, billing, and account information). Note: Edit the Delivery information for a line item. Select the box next to the line number and make change to the Need-By Date, Requester, Deliver-To Location or Destination Type. Click the Return button to return to the Enter Delivery Information page. Submit the requisition for approval. Select the item you wish to add to your requisition. Click Add to Cart. Click View Cart and Checkout Proceed through the Checkout process (enter delivery, billing, and account information). Requisition Information page click the Edit Note: On the Checkout: Lines button. Then click the Accounts page. Review the Charge Account. Click the Return button to return to the Enter Delivery Information page. Submit the requisition for approval. Select the item you wish to add to your requisition. Click Add to Cart. Click View Cart and Checkout Proceed through the Checkout process (enter delivery, billing, and account information). Note: On the Checkout: Requisition Information page click the Edit Lines button. Then click the Accounts page. Select the box next to the line number and make changes to the charge account information by clicking the Charge Account hyperlink. Click the Return button to return to the Enter Delivery Information page. Submit the requisition for approval. Select the item you wish to add to your requisition. Click Add to Cart. Click View Cart and Checkout

Items compared Charge Account changed

U S U

6 iP-18.0 iP-1801 Process name: Review charge account distributions Review Accounting Distributions iP Checkout: Requisition Information page > Edit Lines button > Accounts page 1 2 3 4 5

Charge Account correct

Charge Account correct

PROC

S U

6 iP-19.0 iP-1901 Process name: Change charge account distributions Change Accounting Distributions iP Checkout: Requisition Information page > Edit Lines button > Accounts page 1 2 3 4 5

Charge Account changed

Charge Account changed

PROC

S U

6 iP-20.0 iP-2001 Process name: Split charges among multiple charge accounts Split Charges Among Multiple iP Charge Accounts Checkout: Requisition Information page > Edit Lines button > Accounts page 1 2 3

Charges split among multiple charge accounts

Charges split among multiple charge accounts

PROC

S U

Client Name / Logo

93204395.xls.ms_office

Document Title Project Name Date

iP-2001 Control ID Test case process

Split Charges Among Multiple Charge Accounts Test case

iP

Checkout: Requisition Information page > Module Navigational pathEdit Lines button > Accounts page

User ID

Prereq.

Input data 4 5 Proceed through the Checkout process (enter delivery, billing, and account information). Note: On the Checkout: Requisition Information page click the Edit Lines button. Then click the Accounts page. Select the box next to the line number and make changes to the charge account information by clicking the Charge Account hyperlink. Split the charges among multiple distribution lines for a line item by clicking the Split icon and entering the other charge account. Click the Return button to return to the Enter Delivery Information page. Submit the requisition for approval. Select the item you wish to add to your requisition. Click Add to Cart. Click View Cart and Checkout Proceed through the Checkout process (enter delivery, billing, and account information). Note: On the Checkout: Review Approver List page click the Add Attachments button. Select the type of attachment to add, add the attachment, and click Apply to apply the attachment to the requisition. Click Next to continue with the checkout process. Submit the requisition for approval. Select the item you wish to add to your requisition. Click Add to Cart. Click View Cart and Checkout Proceed through the Checkout process. Note: On the Checkout: Review and Submit Requisition page click the Printable Page button to print a copy of the requisition. Submit the requisition for approval. Find and select the requisition you want to copy. Click the Copy to Cart button. Click the Add to Cart button to add the items form the selected requisition to your existing shopping cart, or click the New Cart button to create a new cart with the items from the selected requisition. Your existing cart will be saved and available for future completion. Optionally modify the line item quantities. Click the Checkout button to proceed with the checkout process.

Charges split among multiple charge accounts Expected results

Charges split among multiple charge Verification accounts

PROC Actual results Owner

U Scenario (S) or unit test (U) Current status Due date Comments

6 iP-21.0 iP-2101 Process name: Add attachment/note to requisition Add Attachment to the Requisition iP Shop tab > Add to Cart > View and Checkout > Checkout: Requisition Information page > Next button > Checkout: Review Approver List > Attachments section 1 2 3 4 5

Attachment added

Go to Requisitions tab > Requisitions region and view new requisition. Click on the requisition number to open it and check that attachment.

S U

6 iP-22.0 iP-2201 Process name: Print a copy of the requisition Print a Copy of the Requisition iP Checkout: Review and Submit Requisition page > Printable Page button 1 2 3 4 5 6 iP-23.0 iP-2301 Process name: Copying a REQ to create a new REQ Copy existing requisition to create new iP Requisitions tab > Requisitions 1 2 3

Requisition printed.

Requisition printed.

S U

Requisition copied from previously created requisition.

Go to Requisitions tab > Requisitions region and view new requisition.

S U

4 5 iP-24.0 iP-2401 Process name: List of approvers Review Approver List iP Approvers page in requisition checkout process (Checkout: Review Approver List page)

Create requisitions for Less, 1% over, and very High approval amount: 1 2 3 4 5 Select the item you wish to add to your requisition. Click Add to Cart. Click View Cart and Checkout Proceed through the Checkout process. Note: On the Checkout: Review Approver List review the list of approvers. Confirm list is correct, including the Required? (yes/no) status.

List of approvers is correct. Unable to change Mandatory approvers mandatory approver. cannot be changed. Requisition correctly routes to indicated approvers for approval.

S U

iP-25.0 iP-26.0 iP-2601 iP-2602 iP-2603 iP-2604 iP-27.0 iP-28.0 iP-29.0 iP-2901

Process name: Approval routing and approval limits Process name: Approve, reject, approve & forward, and forward requisition Approve Requisition. iP Requisitions > Notifications Reject Requisition iP Log in as Approver > Notifications region Forward Requisition Approve and Forward Requisition iP iP Log in as Approver > Notifications region Log in as Approver > Notifications region

iP-0301 iP-0301 iP-0301 iP-0301

1 2 3 4

Log in as Approver and Approve Requisition Log in as Approver and Reject Requisition Log in as Approver and Forward Requisition Log in as Approver and Approve and Forward Requisition

Status is approved. Requisition properly rejected Requisition properly forwarded Requisition properly forwarded

Check Requisition status. Check Requisition status. Person forward to can take action on it Person forward to can take action on it

S S U U U U S S S U

Process name: View 'To Do' notifications Process name: Request information (Approver requests information from requisitioner) Process name: Grant worklist access Grant worklist access iP Requisitions Tab > Notifications region > Worklist Access link

1 2 3 4 5

Click on Grant Worklist Access (Button). The user now has access to view and act upon Select the user you want, and enter an optional description. the worklist . Specify the start date when the user can begin accessing your worklist. Optionally specify an end date after which the user will no longer have access, or leave the end date blank to grant access indefinitely. Click on the Apply (Button) Click on Create Rule (Button). Vacation Rule created Vacation Rule: Item Type - Select the item type to which this rule applies. Rule: Response - Enter start and end date. In the Message Vacation field, enter any text that you want to append to the notification when the rule is applied. The comments appear in a special comments field when the notification is reassigned or automatically responded to. Action to Perform: Select 'Reassign' Then specify how you want to reassign the notifications ('Delegate your response' or 'Transfer notification ownership'). Select requisition and click on Cancel Requisition (Button). Click on Cancel Entire Requisition (Button). Review cancellation and then click on Submit for Approval

The user now has access to view and act upon the worklist .

iP-30.0 iP-3001

Process name: Create vacation rule Create Vacation Rule

iP

Requisitions Tab > Notifications region > Vacation Rules link

1 2 3

Create and submit requisition for approval to test that the vacation rule works as expected.

S U

iP-31.0 iP-3101

Process name: Cancel entire requisition (Prior to auto creating into PO) Cancel Entire Requisition iP Requisitions Tab > (Prior to auto creating into Requisition region > Cancel PO) Requisition button

1 2 3

Confirmation that requisition Go to Requisitions > has been cancelled is Requisitions and view displayed. the requisition. Status is now Cancelled and total amount is $0.00.

S U

iP-32.0 iP-3201

Process name: Cancel requisition line (Prior to auto creating into PO) Cancel Requisition Line (Prior iP Requisitions Tab > to auto creating Requisition region > Cancel into PO) Requisition button

1 2 3

Select requisition and click on Cancel Requisition (Button). Click on Cancel Entire Requisition (Button). Review cancellation and then click on Submit.

Confirmation that requisition Go to Requisitions > line has been cancelled. Requisitions and view the requisition. Status is Approved. Total amount has been reduced by the amount of the cancelled line.

S U

iP-33.0 iP-3301

Process name: Cancel requisition line (after auto created into PO and PO approved) Cancel Requisition Line (after iP Requisitions Tab > auto created into PO and PO Requisition region > Cancel approved) Requisition button

1 2 3 4 5 6 7 1 2 3 4 5

Select requisition that has been auto created into a PO. Click on Cancel Requisition (Button). Select the requisition line to cancel. Enter a reason for the cancellation. Click on Continue. Review the cancellation. Click on Submit to submit the cancellation. Select requisition and click on Change (Button). Click the Yes (Button) on the warning page to continue with the change. During the checkout process, make modification to the requisition. Proceed through the checkout process. Submit for approval.

The option to cancel the entire requisition is not available. Confirmation that requisition has been cancelled. The requisition status Initially receive Warning message stating: If you continue, the requisition will be removed from the approval or order creation process so that you can make changes. Once you complete the checkout for the requisition, it is resubmitted for approval.

Go to Requisitions > Requisitions and view the requisition. Requisition shows as 'Pending Change Request' Log in as buyer and navigate to: Purchasing Responsibility > Purchase Go to Requisitions > Requisitions and view the requisition.

S U

iP-34.0 iP-3401

Process name: Change and Resubmit Requisition (Prior to auto creating into PO) Change and Resubmit iP Requisitions Tab > Requisition (Prior to auto Requisition region creating into PO)

S U

iP-35.0 iP-3501

Process name: Change and resubmit requisition (after auto created into PO and PO approved) Change and Resubmit iP Requisitions Tab > Requisition (after auto Requisition region created into PO and PO approved)

1 2 3

Select requisition that has been autocreated into a PO. Click on Change (Button). Make change to one of the lines (change quantity, need by date or cancel line).

4 Enter reason for change. 5 Proceed with Checkout. 6 Submit for approval. Note: 1 If the requisition you want to change has been placed on a purchase order with other requisitions and the purchase order has been partially received, then you will not be able to change your requisition. You will receive the following error message Change request cannot be initiated for this requisition since none of the associated purchase orders are eligible for change. iP-36.0 iP-3601 Process name: Receive items using iProcurement Receive Expense Items

Confirmation states that the Go to Requisitions > change request has been Requisitions and view the submitted for processing. requisition. Requisition shows as 'Pending The requisition status Change Request' indicates that the requisition has a Pending change Log in as buyer and request. navigate to: Purchasing Responsibility > Purchase Notification of Change Orders > Pending Purchase Request sent to buyer Order Changes to view the for approval. cancellation request.

S U

S iP Receiving tab 1 Find the requisition to receive: (a) Use the Search feature near the top of the page to enter search criteria and click Go button, (b) Click "Receive Items hyperlink and enter search criteria and click Go button, or (c) Look for your recent requisitions in the Requisitions to Receive section, and click the blue icon in the Receive column. Select the Requisition you want to receive. Optionally modify the Receipt Quantity. Click Next (Button). Enter the receipt information: Receipt Date, Waybill, Packing Slip and Receipt Comments information. Click Next (Button) Review and Submit the receipt (a) In the Requisitions to Receive section of the Receiving page, click the blue icon in the Express Receive column of the requisition you want to receive, or (b) Use Search feature near the top of the page or "Receive Items hyperlink to find the requisitions to receive, in the Receive Items: Select Items page, click Express Receive (Button). The Receipt Confirmation page displays information of Receipt Number, Receipt quantity, Receipt Date, etc. Receipt created and information can viewed in Receiving Transactions Summary. Go to Receiving > View Receipts hyperlink and open the receipt Purchasing>Receiving>Rec eiving Transactions Summary S U The Receipt Confirmation page displays information of Receipt Number, Receipt quantity, Receipt Date, etc. Receipt created and information can viewed in Receiving Transactions Summary. Go to Receiving > View Receipts hyperlink and open the receipt Purchasing>Receiving> Receiving Transactions Summary

2 3 4 5 6 7 iP-37.0 iP-3701 Process name: 'Express' receive items using iProcurement Express' Receive Expense iP Items Receiving tab 1

2 iP-38.0 iP-3801 Process name: Correct a receipt using iProcurement Correct a Receipt Using iProcurement iP Receiving tab 1

Submit the receipt Click "Correct Receipt" hyperlink or click the receipt number that you The Correct Receipts: want to enter a correction for in My Receipts at a Glance section of the Confirmation Details page Receiving page. Click Correct Receipt (Button). appears, confirming that your correction has been Enter the quantity that you want to correct in the Correct submitted. Quantity field. Go to Receiving > View Receipts hyperlink and open the receipt Purchasing>Receiving>Rec eiving Transactions Summary S U

Client Name / Logo

93204395.xls.ms_office

Document Title Project Name Date

iP-3801

Correct a Receipt Using iProcurement Test case process Test case

iP

Receiving tab

Control ID

Module Navigational path

User ID

Prereq.

Input data 3 4 Click Continue (Button). Proceed and Submit correction. Click "Return Items" hyperlink or click the receipt number that you want to enter a return for in My Receipts at a Glance section of the Receiving page. Click Return Items (Button). Enter number items to be returned. Click on Next tab. Proceed and submit Return

The Correct Receipts: Confirmation Details page appears, confirming that your correction has been Expected results submitted.

Go to Receiving > View Receipts hyperlink and open the receipt Verification Actual results Purchasing>Receiving>Rec eiving Transactions Summary Owner

Scenario (S) or unit test (U)

Current status

Due date

Comments

iP-39.0 iP-3901

Process name: Return items using iProcurement Return Items Using iProcurement

iP

Receiving tab

2 3 4 iP-40.0 iP-4001 Process name: Security level for view requisitions View All the Requisitions You Have Submitted

The Return Items: Confirmation Details page appears, confirming that your return has been submitted.

Go to Receiving > View Receipts hyperlink and open the receipt Purchasing>Receiving> Receiving Transactions Summary

S U

iP

Requisitions Tab > Requisitions region > View field

1 2 3 1 2 3 1 2

Use the drop down arrow in the View field to select either 'View All My Requisitions'. Click on Go (Button). Click the requisition number or description you want to view. Confirm that the security level set for the Responsibility logged on is correct. Use the drop down arrow in the View field to select either 'View My Group's Requisitions'. Click on Go (Button). Click the requisition number or description you want to view. Confirm that the security level set for the Responsibility logged on is correct. Click Search (Button). Enter as much search criteria as needed. If you search by requester and cannot find the requester, select the option Include employees from all organizations (not just your own). Click on Go (Button). Click the requisition number or description you want to view. Confirm that the security level set for the Responsibility logged on is correct.

Security level set for the Responsibility logged on is correct.

Security level set for the Responsibility logged on is correct.

S U

iP-4002

View My Group's Requisitions iP

Requisitions Tab > Requisitions region > View field

Security level set for the Responsibility logged on is correct.

Security level set for the Responsibility logged on is correct.

Pending

iP-4003

View Requisitions Created By iP Other People

Requisitions Tab > Requisitions region > View field

Security level set for the Responsibility logged on is correct.

Security level set for the Responsibility logged on is correct.

Pending

3 4 iP-40.0 iP-4001 Process name: Generate Reports View All the Requisitions You Have Submitted iP Requisitions Tab > Requisitions region > View field 1

S Use the drop down arrow in the View field to select either 'View All My Requisitions'. Click on Go (Button). Click the requisition number or description you want to view. Confirm that the security level set for the Responsibility logged on is correct. Security level set for the Responsibility logged on is correct. Security level set for the Responsibility logged on is correct. U

2 3 iP-50.0 Process name: Purchasing Period End Verify that the processes iP defined for the period end address the companies requirements

Verify that the processes defined for the period end address the companies requirements. The other systems and processes of the company must be considered when doing this test. Make sure that the : Payables Period is closed Reports >Run Reports >Run Run the following reports either as a set or as a single request. Select Month End reports. Purchase Order detail report Check status of orders with suppliers.Verify all goods received are entered into Oracle Purchasing or Web Receiving. Analyze your Uninvoiced Non- Inventory receipts before you accrue these receipts. Analyze and write-off discrepancies.

Uninvoiced Receipts Report

Accrual Rebuild Reconciliation Report

Accrual Reconciliation Report

Analyze the balance of the receiving accrual accounts

Accrual Rebuild Reconciliation

Report Analyze the balance of the receiving accrual accounts Help you by providing supporting detail for you write-off journal entries Review your received items by PO destination and distribution account

Accrual write-off Report

Purchase Price Variance Report

Receiving Value by Destination Account Report

Receiving Account Distributions

Report Review your accounting distributions for your receiving transactions Period will not be available for further document entry in Oracle Purchasing.

Close Purchasing Current Period Change period status for month to closed Setup -> Financials -> Accounting -> Control Purchasing Periods Close GL Current Period Change period status for month to closed Setup -> Financials -> Accounting -> Control Purchasing Periods Open Next GL Period Change period status for next month to open Setup -> Financials -> Accounting -> Control Purchasing Periods Open the Next Purchasing period

Period will not be available for further Receiving in GL Period

Next month will be available for Receipt

Client Name / Logo

93204395.xls.ms_office

Scenario test scripts

Control ID iP-ITC 1.0 iP-ITC 1.1

Test case scenario

Test case

Module

Navigational path

User ID

Prereq.

Input data

Expected results

Verification

Actual results

Owner

Process name: Cancel requisition line (after auto created into PO and PO approved) Cancel Requisition Line iP Requisitions Tab > (after auto created into PO Requisition region and PO approved)

1 Select requisition that has been autocreated into a PO. 2 Click the Cancel Requisition button. 3 Select the requisition line to cancel. 4 Enter a reason for the cancellation. 5 Click Continue. 6 Review the cancellation. 7 Click Submit to submit the cancellation. Note: If the requisition line you want to cancel has been placed on a purchase order with other requisitions and the purchase order has been partially received, then you will not be able to change your requisition. You will receive the following error message None of the lines on this requisition are eligible for cancellation. 1 2 3 4 5 6 Log on as the buyer. Select the Purchase Order and click Respond to Changes. Scroll to the right of the page. Select your response (Accept, Reject) Enter your reason for the change. Click on Submit button. Search and Find PO. Review the PO.

The option to cancel the entire requisition is not available, confirmation that requisition has been cancelled, the requisition status indicates that the requisition has a Pending change request or a Request for cancellation sent to the buyer.

Go to Requisitions > Requisitions and view the requisition. Requisition shows as Pending Change Request Buyer receives requesters notification of change request.

Scenario (S) or unit test (U) S U

Current status Pending Pending

Due date

Comments

iP-ITC 1.2

Respond to PO

PUR

Buyer logon > Purchasing Responsibility > Purchase Orders > Pending Purchase Order Changes

Confirmation is displayed. Buyers response notification sent to requisition preparer.

View confirmation of response to change request. Requisition preparer receives buyer's response notification.

Pending

iP-ITC 1.3

Review PO

PUR

Purchasing Responsibility > Purchase Order > Purchase Order Summary

PO status = Approved View PO. Purchase Order is changed. The PO revision number has increased. The requisition no longer has a status of Pending change request, the Status is Approved and the total amount has been reduced by the amount of the cancelled line. Go to Requisitions > Requisitions and view the requisition. Requisition no longer shows status of Pending change request.

Pending

iP-ITC 1.4

View Requisition

iP

Requisitioner log on > Requisitions Tab > Requisition region

1 2

Log in as requestor. View requisition.

Pending

iP-ITC 2.0 iP-ITC 2.1

Process name: Change and resubmit requisition (after auto created into PO and PO approved) Change and Resubmit iP Requisitions Requisition (after auto Tab>Requisition region created into PO and PO approved)

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Select a requisition that has been autocreated into a PO. Click the Change button. Make a change to one of the lines (change quantity, need by date or cancel line). 4 Enter a reason for the change. 5 Proceed with Checkout. 6 Submit for approval. Note 1 If the requisition you want to change has been placed on a purchase order with other requisitions and the purchase order has been partially received, you will not be able to change your requisition. You will receive the following error message: Change request cannot be initiated for this requisition since none of the associated purchase orders are eligible for change. 2 If the requisition line you want to change has been received and you try to enter a quantity less than the amount already received, you will receive the following message: New line quantity should be greater than sum of quantity received and quantity cancelled for the line. Log on as the buyer. Select the Purchase Order and click Respond to Changes. Scroll to the right of the page. Enter your response (Accept, Reject) Enter your reason. Click the Submit button. Search and Find PO. Review the PO.

Confirmation states that the change request has been submitted for processing, the requisition status indicates that the requisition has a Pending change request and a Notification of Change Request sent to buyer for approval.

Go to Requisitions > Requisitions and view the requisition. Requisition shows as 'Pending Change Request' Buyer receives requesters notification of change request.

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Pending Pending

iP-ITC 2.2

Respond to PO

PUR

Buyer logon > Purchasing Responsibility > Purchase Orders > Pending Purchase Order Changes

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Confirmation is displayed. Buyers response notification sent to requisition preparer.

View confirmation of response to change request. Requisition preparer receives buyer's response notification.

Pending

iP-ITC 2.3

Review PO

PUR

Purchasing Responsibility > Purchase Order > Purchase Order Summary

PO status = Approved View PO. Purchase Order is changed. The PO revision number has increased. The requisition no longer has a status of Pending change request. Go to Requisitions > Requisitions and view the requisition. Requisition no longer shows status of Pending change request. Go to Requisitions tab > Requisitions region and view new requisition.

Pending

iP-ITC 2.4

View Requisition

iP

Requisitioner log on > Requisitions Tab > Requisition region

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Log in as requestor. View requisition.

Pending

iP-ITC 3.0 iP-ITC 3.1

Process name: View request for approval notification Create Requisition

iP

Shop tab

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3 4 5 iP-ITC 3.2 View Request for Approval Notification iP Log on as Approver > Requisitions Tab > Approvals region Shop tab 1 2

Select the item you wish to add to your requisition. Click Add to Cart. Note: Make sure the total amount of the requisition is above your approval limit. Click View Cart and Checkout Proceed through the Checkout process (enter delivery, billing, and account information). Submit the requisition for approval. Search for requisition to approve.

Requisition created and submitted for approval.

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Pending Pending

Notification requesting approval of requisition appears in list. Requisition created and submitted for approval.

Notification requesting approval of requisition appears in list. Go to Requisitions tab > Requisitions region and view new requisition.

Pending

iP-ITC 4.0 iP-ITC 4.1

Process name: Receive and take action on Email notifications Create Requisition iP

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iP-ITC 4.2

Email Notifications

iP

Approver's Email

Select the item you wish to add to your requisition. Click Add to Cart. Note: Make sure the total amount of the requisition is above your approval limit. Click View Cart and Checkout Proceed through the Checkout process (enter delivery, billing, and account information). Submit the requisition for approval. Go to the approver's email. Find a Notification requesting approval of the requisition. Take action on the requisition.

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Pending Pending

Approver receives Email notification requesting approval of document. Approver able to take action. Vacation Rule created

Approver receives Email notification requesting approval of document and can take action.

Pending

iP-ITC 5.0 iP-ITC 5.1

Process name: Create vacation rule to reassign notifications and to delegate your response Create Vacation Rule to iP Log in as the approver > Delegate Response Requisitions Tab > Notifications region > Vacation Rules link

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5 6 iP-ITC 5.2 Create Requisition iP Log in as requester > Shop tab 1 2

3 4 5 iP-ITC 6.0 iP-ITC 6.1 Process name: Create vacation rule to reassign notifications and to transfer notification ownership Create Vacation Rule to iP Log in as the approver > Transfer Notification Requisitions Tab > Ownership Notifications region > Vacation Rules link 1 2 3 4

Click the Create Rule button. Vacation Rule: Item Type - Select the item type to which this rule applies. Vacation Rule: Response - Enter start and end date. In the Message field, enter any text that you want to append to the notification when the rule is applied. The comments appear in a special comments field when the notification is reassigned or automatically responded to. Action to Perform: Select Reassign Specify how you want to reassign the notifications: Select Delegate your Response. Select the item you wish to add to your requisition. Click Add to Cart. Note: Make sure the total amount of the requisition is above your approval limit. Click View Cart and Checkout Proceed through the Checkout process (enter delivery, billing, and account information). Submit the requisition for approval. Click the Create Rule button. Vacation Rule: Item Type - Select the item type to which this rule applies. Vacation Rule: Response - Enter start and end date. In the Message field, Enter any text that you want to append to the notification when the rule is applied. The comments appear in a special comments field when the notification is reassigned or automatically responded to. Action to Perform: Select Reassign Specify how you want to reassign the notifications: Select Transfer notification ownership Select the item you wish to add to your requisition. Click Add to Cart. Note: Make sure the total amount of the requisition is above your approval limit. Click View Cart and Checkout Proceed through the Checkout process (enter delivery, billing, and account information). Submit the requisition for approval.

Vacation Rule created

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Pending Pending

Requisition created and submitted for approval. Requisition is forwarded to the designated user from the vacation rule. The user has the authority to respond to the notification.

Go to Requisitions tab > Requisitions region and view new requisition. Log in as the user designated in the vacation rule to view the notification.

Pending

Vacation Rule created

Vacation Rule created

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Pending Pending

5 6 iP-ITC 6.2 Create Requisition iP Log in as requester > Shop tab 1 2

Requisition created and submitted for approval.

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Go to Requisitions tab > Requisitions region and view new requisition. Requisition is forwarded to the designated user from Log in as the user the vacation rule. The user designated in the vacation has complete ownership of rule to view the notification. and responsibility for the notification. A transfer may have the effect of changing the approval hierarchy for the notification. Requisition Template created and saved. Requisition template displays as a Public Favorites list in iProcurement. Item from Shopping List added to shopping cart. Run the report 'ReqExpress Templates Listing' iProcurement > Go to Shop> Stores > Select List and use drop down list to view the created template. Go to Requisitions tab > Requisitions region and view new requisition.

Pending

iP-ITC 7.0 iP-ITC 7.1 iP-ITC 7.2

Process name: Create requisition using shopping list (Requisition template created in core purchasing) Create Requisition PUR Setup>Purchasing > Template Requisition Template Load Template into iProcurement PUR Purchasing Responsibility > Requests > Submit a New Request > Single Request Shop tab > Shopping Lists

Enter Template name. Select the items, suppliers, etc. associate with the template. Run Catalog Item Extract Programs: Catalog Data Extract Classifications Catalog Data Extract Items Catalog Data Extract Purge 1 In the Select List box select the list you want to use and click Go. 2 Select the item you wish to add to your requisition. 3 Click Add to Cart. 4 Proceed through the Checkout process (enter delivery, billing, and account information) 5 Submit the requisition for approval.

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Pending Pending Pending

iP-ITC 7.3

Create a Requisition by Shopping from the Requisition Template Shopping List

iP

Pending