Annex A Division Memorandum No. ___, s.

2012

DepED, Division of Cebu City ASSESSMENT OF SBM PRACTICES LEVEL 1 DIMENSION I SCHOOL LEADERSHIP
Technical Assistance Needed from DO

SBM PRACTICES/INDICATORS SBM 1.1 The school head: Has an appointment

Means of Verification

Appointment papers/designation Plantilla (DBM) signed by SDS Designation by the SDS Is aware of his/her basic roles and responsibilities in school improvement Certificate of attendance/ Documents showing attendance in participation in induction and/or induction and/or orientation on basic orientation on basic leadership and leadership and management roles of management roles training of the the school head school head School Annual Improvement Plan Approved SIP/AIP document SBM 1.2 The school head: Has attended SBM related trainings Basic SBM Training SIP/AIP Training Annual School Budget (ASB) Training Fiscal Management training ICT related training Certificate of participation/attendance on SBM training Certificate of participation/attendance on SIP training Certificate of participation/attendance of (ASB) training Certificate of participation/attendance on Fiscal management

Attested appointment (CSC)

Certificate of participation /attendance on ICT SBM 1.3 The school head: Initiates organization of stakeholders Copy of handbook/manual/guidelines/byDocuments showing roles and laws/MOA on the roles and responsibilities of each organized responsibilities of internal /external internal/external stakeholder group stakeholders List of officers of Internal Stakeholders: Student organization Parent organization Teacher organization List/s of officers and members of student organization/s List of general PTA officers List of faculty club /Teacher Association officers

List of officials of External Stakeholder group: LGU Local organizations Records of meetings/orientation on roles & responsibilities of each internal / external stakeholder group Lists of barangay officials List/s of officers and members of local organization/s initiated by the school head Documentation Report

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SBM 1.4 The school head: Initiates the installation of the required SBM mechanisms/systems Organized teams and list of membership per team: Management Information System (MIS) SIP-School Planning Team INSET Mechanism M&E Mechanism Financial Management System School Memo/Designation of the different (MIS) working committees List of SIP School planning team School Memo/Designation of INSET Team School Memo/Designation of M & E Team School Memo/Designation of Financial Management System Team School Memo/Designation of School Staffing System Team

School Staffing System Records of orientation on SBM systems and organizational set up of school teams

Documentation Report

SBM 1.5 The school head: Performs fund management duties Records of resource generation from the different sources: MOOE LSB /SEF Records/Documents of MOOE downloaded and Liquidation reports Request letters address to LSB/SEF for fund assistance Adopt A School Documents (MOA, Certificate of Acceptance, etc.) Records of Deed of Donations for donated resources /List of donated resources submitted to Division Office / Documentation Report Documentation Report / Project Description Documentation Report Documentation Report

Adopt-a-School

Donations

Income generating projects PTCA support Others, (Pls. specify) ________

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DIMENSION II INTERNAL STAKEHOLDERS

SBM PRACTICES/INDICATORS

Means of Verification

Technical Assistance Needed from DO

SBM 2.1 PUPILS/STUDENTS; TEACHERS; PARENTS: Are aware of their rights and responsibilities as primary stakeholders Report on the conduct of orientation regarding their rights, roles and responsibilities as stakeholders: Pupils/Students Documents/Narrative report on the conduct of pupils orientation on their rights, roles and responsibilities Documents/Narrative report on the conduct of teachers orientation on their rights, roles and responsibilities Documents/Narrative report on the conduct of parents orientation on their rights, roles and responsibilities Copies of Pupils/Students Handbook Copies of Magna Carta of Teachers/DepEd Service Manual/Education Act of 2001 (RA 9155)

Teachers

Parents

Copies of the following: Pupils/Students Handbook Magna Carta of Teachers/DepEd Service Manual

Provisions on Parents roles and - Education Act of 1982 responsibilities found in DepEd - DepEd Order No. 54, s. 2009 Service Manual/Education Act of - PD 603 1982 Existence of School Organizations(name of organization and list of officers) - List of Pupils/Students School Organizations and Pupils/Students - List of Members and Officers - List of Officers and Teachers Teachers Organizations List of Parents Organizations and Officers: - General PTA Officers, Parents Grade/Year Level, Homeroom PTA Officers - Other organizations (e.g. Parents Brigade) Constitution and by-laws: Pupils/Students Teachers Parents SSG/SPG By-laws Teachers Organization By-laws PTA By-laws/DepEd Order No. 54, s. 2009

Minutes of the meetings on school improvement: Pupils/Students Teachers Parents Association Minutes of SSG/SPG Meetings Minutes of Teachers Organization Meetings Minutes of Parents Organization Meetings

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SBM 2.2 Teachers are trained on curriculum content and pedagogy Report on training needs analysis Report on trainings attended Accomplished and Consolidated TSNA

List of Teachers with corresponding trainings attended on curriculum content and pedagogy SBM 2.3 Teachers apply knowledge, process skills and instructional innovations acquired from participation in trainings Lesson plan showing the application of methodologies learned Documents on utilization of Instructional materials, reference books, workbooks, lesson exemplars, etc. Sample of Lesson Plans showing application of skills, innovations and methodologies learned from trainings

Reports on utilization of IM, reference books, workbooks, lesson exemplars, etc./Documentation reports such as logbook, borrowers card, etc. Records of teacher observation Observation Tracking/Progress results showing improvement in Reports/Clinical Observation Reports teaching/learning process (e.g. Form 178, TLOC, etc.) Student Performance Progress Report/Consolidated Students Records of evaluation results Performance per grading showing increased student period/subject area (e.g. Form XIV, performance ORV Results, PHIL-IRI, Math Basic Computation Reports, etc.) SBM 2.4 Parents: Assume responsibilities as partners in the learning process Records/journals of parents Records/Pictures of Parents visit/participation in interventions e.g. Participation in school reading program, feeding program activities/services and others Records of parent-volunteers as Records/Pictures of parents teacher aides, para teachers, tutors, participation/support in instruction remedial teachers, etc

DIMENSION III EXTERNAL STAKEHOLDERS

SBM PRACTICES/INDICATORS

Means of Verification

Technical Assistance Needed from DO

SBM 3.1 External stakeholders: have a clear and common understanding of their rights, responsibilities and functions in school improvement Records of attendance to SBM orientations by the following stakeholders : Local School Board (LSB) / LGU Alumni/Youth Group Retirees/Elders Professionals/Barangay Health Workers/Traditional Birth Assistants Religious Groups/Church leaders or ministers Non-government Organizations / Cooperatives/Church Organizations School Governing Council Others, (Pls. specify) ___________ Record of Attendance Record of Attendance Record of Attendance Record of Attendance Record of Attendance Record of Attendance Record of Attendance Record of Attendance

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SBM 3.2 External stakeholders: School Community are organized to support/implement SBM Existence of organizations (name of organization and list of officers) Name of the Organization with List Alumni of Officers Name of the Organization with List Retirees of Officers Name of the Organization with List Professionals of Officers Name of the Organization with List Religious Groups of Officers Name of the Organization with List Non-government Organizations of Officers Name of the Organization with List School Governing Council of Officers Name of the Organization with List Others, (Pls. specify) ___________ of Officers Minutes of the meeting/s on school improvement: Minutes of the meeting on school improvement Minutes of the meeting on school Retirees improvement Minutes of the meeting on school Professionals improvement Minutes of the meeting on school Religious Groups improvement Minutes of the meeting on school Non-government Organizations improvement Minutes of the meeting on school School Governing Council improvement Minutes of the meeting on school Others, (Pls. specify) ___________ improvement SBM 3.3 External stakeholders: Are mobilized to support SBM and the implementation of the SIP Reports/records of Document Report /Minutes/records meetings/orientation of external of meetings/orientation on SIP/AIP stakeholders on SIP/AIP and its and its implementation implementation Alumni Work plans of external stakeholders aligned to the SIP/AIP Work plan

Reports/records of Document Report/Minutes of meetings/orientation on other meetings and orientation on possible school community possible school community partnerships partnership SBM 3.4 External stakeholders: Local Government stakeholders are fully aware of their roles and responsibilities Report/records of Document Report/minutes of meetings/orientation/training/briefing meetings/orientation/training/briefing of Local Government stakeholders of Local Government stakeholders on their duly recognized roles and on their roles and responsibilities responsibilities related to SBM related to SBM Report on/records of participation of local government unit in the Document report development of the SIP/AIP

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DIMENSION IV SCHOOL IMPROVEMENT PROCESS

SBM PRACTICES/INDICATORS

Means of Verification

Technical Assistance Needed from DO

SBM 4.1 School conducts assessment of SBM practices using assessment tool Accomplished self-assessment guide on SBM practices Analysis of SBM assessment results Data on school performance indicators gathered Analysis of school data against National Standard Accomplished self-assessment guide on SBM practice List of strength and weaknesses based on SBM assessment results BEIS/SRC (for the last 3 years). Comparative data on school performance indicators against National Standard

Records on the trend analysis of results on the assessment of SBM Level 1 Assessment Result Practices submitted to the Division for provision of technical assistance SBM 4.2 School Governing Council is organized List of officers with roles and List of officers with roles and responsibilities responsibilities Constitution and by-laws Copy of Constitution and By-laws Code of Conduct Copy of Code of Conduct Operating procedures Copy on Operating Procedures List of committees with roles and List of committees with roles and responsibilities responsibilities SBM 4.3 The school has: Knowledge-based and participatory SIP/AIP formulation Documents/Records showing Communication from the SPT School Planning Team (SPT) inviting stakeholders to participate in leading the development of the the development of SIP/AIP SIP/AIP The SIP has the following basic contents: School and community profile Situational analysis that is data driven (based on School MIS) School vision, mission, goals and objectives Priority Improvement Areas Work and Financial Plan Records of involvement of stakeholders in SIP formulation Document on implementation structure The AIP has the following contents: Priority Improvement Areas for the current year Objectives Programs, projects or activities Resource requirement Timeframe Amount and sources of funds School and community profile Situational analysis that is data driven (based on School MIS) School vision, mission, goals and objectives Priority Improvement Areas Work and Financial Plan Records of involvement of stakeholders in SIP formulation, attendance sheets, pictorials Implementation structure documents

Approved AIP copies Approved AIP copies Approved AIP copies Approved AIP copies Approved AIP copies Approved AIP copies

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SBM 4.4 Stakeholders are informed, consulted and engaged in SIP/AIP formulation and implementation Records of involvement of Invitation/communication sent to stakeholders representatives in the stakeholders SIP/AIP formulation Copy of the SIP planning team Records of involvement of bearing the signatures of the stakeholders representations in the stakeholders, `-minutes during the SIP/AIP implementation meeting SBM 4.5 Performance-based Incentives and Rewards System for pupils/students and teachers installed in school and supported by the SGC Guidelines on Incentives and Rewards System for Pupils/students Teachers Results of pilot implementation on the guidelines on Incentives and Rewards System Revised guidelines on incentives and rewards system implemented Guidelines set by SPG, Teachers and approved by SGC Guidelines set by SPG, Teachers and approved by SGC Copy of results

Copy of revised guidelines on incentives and rewards system implemented SBM 4.6 The school emphasizes improvement of school outcomes Comparative results before the SIP/AIP implementation attained implementation and after the the goals and objectives relevant to implementation of the AIP relevant to school performance indicators school performance indicators.

DIMENSION V SCHOOL-BASED RESOURCES

SBM PRACTICES/INDICATORS Means of Verification Technical Assistance Needed from DO

SBM 5.1 The school: Has an Annual School Budget (ASB) aligned with the Annual Improvement Plan (AIP) ASB submitted and reviewed by the Division Office ASB reflecting Maintenance and Other Operating Expenses (MOOE) and other sources of funding for AIP programs/projects Procurement plan aligned with ASB ASB submitted to DepEd Division representative (SDS or District Supervisor) to the LSB Records of representation/advocacy for LSB support to SIP/AIP made by DepEd representative Annual School Budget (ASB)

ASB aligned with Approved AIP

Approved APP supports the ASB, ASB submitted to SDS (school copy must be stamped received)

Letter requests/documents re: assistance from LSB

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SBM 5.2 The Annual School Budget (ASB) resulted in the attainment of school targets and desired learning outcomes ASB supported interventions/ programs/projects attained school targets on: SRC/Summary Report of Enrolment for the last 3 years, (supported by Enrollment SIP Goal Chart and BEIS Drop Out Rate SRC/Summary Report of Drop Out Rate for the last 3 years, (supported by SIP Goal Chart and BEIS SRC/Summary Report of Retention Rate for the last 3 years, (supported by SIP Goal Chart and BEIS SRC/Summary Report of Completion Rate for the last 3 years, (supported by SIP Goal Chart and BEIS

Retention Rate

Completion Rate

SRC/Summary Report of Achievement Rate for the last 3 Achievement Level years, (supported by SIP Goal Chart and BEIS SBM 5.3 The school manages and controls funds with minimal fiscal authority/autonomy Records on utilization of Liquidation Reports of Cash downloaded school MOOE with Advances (MOOE Download) assistance from Division Office Copy of recent Bond of Government Division Memo granting School Officials/Memo issued by SDS Head minimal signing authority on authorizing grant of Cash Advances financial transactions for MOOE/DepEd Memo re: Schools with Fiscal Autonomy (OUs/IUs) Designation of fiscal staff signed by School Memo designating fiscal the Principal for schools without staff fiscal autonomy Designated fiscal staff trained on Certificate of Training on bookkeeping and disbursement bookkeeping and disbursement processes processes SBM 5.4 The allocation Optimally utilized and disbursement of funds is aligned to SIP/AIP/ASB and recorded, reported and accounted for Records of needs analysis (SIP Priority Improvement Areas (aligned identified programs and projects) with SIP/AIP/ASB) undertaken Records of simple accounting Liquidation Report Audited by (O.R.,RER, expenses receipts, Division Internal Audit Unit for other supporting documents to MOOE and Liquidation Report of vouch transactions) of MOOE and other sources of funds other sources of funds submitted Annual Procurement Plan prepared Approved APP and submitted

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DIMENSION VI SCHOOL PERFORMANCE ACCOUNTABILITY

Technical Assistance Needed from DO

SBM PRACTICES/INDICATORS

Means of Verification

SBM 6.1 The school:  Has mechanisms for transparency and accountability  Has installed and operationalized Monitoring and Evaluation System Documents showing monitoring and evaluation tools on: M & E Tool for SIP /AIP Implementation of SIP/AIP Implementation Consolidated Form 14 per Grading period, PHIL-IRI, ORV, Monthly DORP Report, SREA, NAT, Basic Tracking of student performance Computation in Grade 3 Math, CFSS STS. Tracking of teacher performance SGC operations Fund management Guidelines on: Monitoring and Evaluation Transparency and Accountability M&E reporting system Committees organized involving internal and external stakeholders in M&E Guidelines on M & E Guidelines on Transparency and Accountability Guidelines on M & E Reporting system Guidelines on the organization of committees organized involving internal and external stakeholders in M&E RPAST/CBPAST, Clinical Observation Tool, Form 178 M & E Tool on SGC Operations M & E Tool on Fund Management

Reports on briefing/orientation on transparency and accountability Attendance and Minutes conducted SBM 6.2 The school: Informs and involves major stakeholder in the monitoring and evaluation Records of reports and information provided to the: Superintendent LSB PTCA SGC Others, (Pls. specify) _____________ Records of involvement of the: Division Officials LSB PTCA SGC Others, (Pls. specify) __________ Documentation Report Documentation Report Documentation Report Documentation Report Documentation Report (optional) Received copy of M & E reports submitted to SDS Received copy of M & E reports submitted to LSB Received copy of M & E reports submitted to PTA Received copy of M & E reports submitted to SGC Received copy of M & E reports submitted to other stakeholders (optional)

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SBM 6.3 The school: Monitors and evaluates improvements in student performance indicators per class, per student, per subject Documents of targets on school performance indicators (enrolment, retention rate, cohort survival rate, completion rate and student achievement) are disseminated to internal and external stakeholders

Documentation Report

Classroom level tracking of student learning outcomes

Form 14 (Periodical Test, NAT Gr. 3, 6, 2nd/4th yr, NCAE), PHIL-IRI, ORV, Monthly DORP Report, SREA, NAT, Basic Computation in Grade 3 Math, CFSS STS. SRC, BEIS

Organized documents on tracking of school performance indicators

DIVISION SBM PRACTICES ASSESSMENT VALIDATION & TECHNICAL ASSISTANCE TEAMS

SBM DIMENSIONS D1 D2 D3 D4 School Leadership Internal Stakeholders Participation External Stakeholders Participation School Improvement Process

CHAIRMAN Mr. Danilo Gudelosao Mrs. Grecia Bataluna Dr. Luis Derasin Mr. Faviolito Alberca

TEAMS CO-CHAIRMAN Mrs. Leonicila Lendio Mrs. Delia Kiamco Dr. Ester Tangente Dr. Febelyn Bendulo

D5

School-Based Resources

Mr. Cipriano Balili

Mr. Liberato Lauronilla

D6

School Performance Accountability

Dr. Erlinda Melgo

Mr. Wilfredo Tano

MEMBERS Mrs. Rosalinda Tan Mrs. Anita Rodriguez Mrs. Lourdes Tolosa Mr. Allan Pancho Mr. Rey Lanete Dr. Jocelyn Tejano Mrs. Josefina Fabio Mrs. Barlet Maglangit Mrs. Rhoda Labella Mrs. Flores Delfin Mrs. Roquesa Sabejon Mrs. Araceli Gudelosao Mrs. Jaene Aguila Mrs. Celestina Gohetia Mrs. Faith Misa Mrs. Feloiza Catingub

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