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Applies to:
SAP 4.6x and ECC 6.0. For more information, visit the Supply Chain Management homepage.
Summary
This article illustrates the use and customizing steps of Purchasing Document Types -Material Management. It shows the settings in the IMG Guide and the outcome of such customize setting changes.
Author:
Vikrant Choudhary
Author Bio
Vikrant Choudhary is a Functional Consultant Material Management working with Infosys Technologies Limited and has 8 years Domain experience in Material Management
Table of Contents
Document Type -Introduction and usage ...........................................................................................................3 Why Create a New Document Type? .............................................................................................................3 An Illustration ..................................................................................................................................................3 Configuration-SPRO settings..........................................................................................................................4 Field selection key ..............................................................................................................................................7 Effect of this configuration...............................................................................................................................8 Ending Note ........................................................................................................................................................8 Related Content..................................................................................................................................................9 Disclaimer and Liability Notice..........................................................................................................................10
Why Create a New Document Type? An Enterprise may choose to have a different document type for a number of reasons. 1. To differentiate between different Purchasing Activity eg Purchase order for Stock Material and Purchase Order for External Services or Purchase order for Consignment Stocks or Domestic Purchase and Import Purchase 2. Assignment of Different Number range to Purchase Orders based on Document type 3. Define Allowed Follow-on document types An Illustration As an example to demonstrate the use and customizing settings involved in creating a new document type for Purchase order , A New Document type ZSO is created by copying the standard Document type NB. This document type is to be used only for creating Purchase Orders for External Services Features of ZSO document type Different number range from the Standard Purchase Document type . Only Item Category Standard and D services allowed Follow on document Purchase requisition document type NB With item category D only allowed
Configuration-SPRO settings
FIELD SELECTION KEY IS AN IMPORTANT ASPECT OF DOCUMENT LAYOUT . IT IS EXPLAINED IN FURTHER DETAIL ON PAGE NO 7
Material field is not checked and hence the material column while making the purchase order will be hidden Effect of this configuration Comparison of document layout :PO created with Document type NB-Standard PO and PO Created with Document Type ZSO
PO Created with
Item category D will be defaulted in Document Type ZSO and also the material number column is hidden ( due to field selection key ZNBF)
Ending Note
If there are more than one company code, a new document type may be defined with a different number range to differentiate between the company codes. The Document type plays an important role in the Purchase function in Material Management in SAP R/3 and hence it is important for Consultants to know what role customized document types can play for mapping Customer requirements.
Related Content
www.sap.com www.help.sap.com www.sdn.sap.com For more information, visit the Supply Chain Management homepage.