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18.

Lessons Learned
18.1 General Project Information

Project Name: Laboratory Development Project


Location: Mechanical Engineering Building, University of Alberta,
Edmonton, Canada
Project Manager: Shannon MacDonald

18.2 Process Methodologies

The guiding principals behind this project was organized using the fundamental
methodologies of PMI. PMI is an excellent tool for project management. We
have found however that PMI is more of a guideline. It is important to judiciously
decide what applies to our specific project environment. To be more specific,
every project has its own intricacies may not be optimally handled by one size
fits all solution.

18.3 Project Organization

For our project we included an 'intermediate' project report deliverable. This was
not a customer specific requirement however we found this to be an excellent
method for dividing the project into smaller segments. This made the project
easier to manage and simpler to understand and work with. This also allowed
us to have more feedback from Dr. Lipsett on the direction of the project
development. Breaking these larger tasks into smaller task makes their
completion crucial in meeting the projects final deadline.

18.4 Risk Management

The risk management plan may be written by a single person, but it is important
to include the project team, the stakeholders, the client, as well as an expert to
ensure that all necessary risks have been identified, and that all necessary
measures are being put into place to mitigate and control these risks throughout
the duration of the project.

18.5 Scope and Time Management

Every project will encounter unforeseen difficulties and unexpected project


requirements. It is important therefore during the planning stages to recognize
that scope creep can occur in the later stages of the project and so additional
time should be allocated to address the creep.

18.6 Communication

To communicate with a larger base of stakeholders we used surveys over e-


mail. However we found that e-mail can be an inefficient means for interacting
with Stakeholders. They won't necessarily respond right away. It easily gets lost.
Even when it is successfully received it tends to lead to miscommunication. It
may be difficult at times to reach various stakeholders and at times e-mail may
be a necessary means to reach stakeholders. However it is far more preferable
to meet with stakeholders face to face whenever possible.

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