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Forlini Votes to Increase Pay

Forlini Votes to Increase Pay

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Regular Board Meeting 01/22/07

Amended/Approved

CHARTER TOWNSIDP OF HARRISON REGULAR BOARD MEETING JANUARY 22, 2007

PRESENT:

Anthony G. Forlini, Supervisor Jan P. Jorgensen, CMC, Clerk Darrin S. York, Treasurer Sharon Eineman, Trustee Robert I. Garvin, Trustee Michael H. Rice, Trustee

James A. Ulinski, Trustee (arrived at 12:00 a.m.)

ALSO PRESENT: Robert Huth Jr., Township Attorney Glenn Spencer, Finance Director Dave Nummer, Township Engineer Adam Wit, Deputy Supervisor

John Gabor, Deputy Treasurer

BOARD FORUM

Board Members addressed individual resident concerns.

The meeting opened at 7:30 p.m. with the Pledge of Allegiance.

APPROY AL OF CONSENT AGENDA:

Page 1 of 12

,vokcJ i. /1Ue.:~ po..y 6)'1 I}z L /0 7

~jS 3 g. L(

Motion by Mr. York, seconded by Mr. Rice to approve the consent agenda with the removal of the following items for discussion; Regular Board Minutes of 01108/07; Bills in the amount of $1,173,689.38; Addendum to Original Bill for Jarvis Construction in the amount of $9,022.21; and Approval for Wade Trim to perform a sonic survey for a proposed SAD canal dredging project in the amount of $2,645.00. MOTION CARRIED.

APPROY AL OF THE DECEMBER 2006 REVENUE AND EXPENDITURE REPORT

Motion by Mr. York, seconded by Mr. Rice to approve the December 2006 Revenue and Expenditure Report as presented. MOTION CARRIED.

APPROY AL OF BLANKET P.O. FOR INVENTORY REPLACEMENT OF WATER METERS AND RELATED PARTS IN THE AMOUNT OF $60,000.00

Motion by Mr. York, seconded by Mr. Rice to approve for the Water & Sewer Superintendent to issue a purchase order to SLC Meter Service Inc. in the amount of· $60,000.00 to cover the estimated annual cost of purchasing water meters and related parts as presented. MOTION CARRIED.

Regular Board Meeting 01/22/07

Amended/Approved

Page 2 of 12

APPROVAL OF THE REGULAR AGENDA

Motion by Mr. York, seconded by Mrs. Eineman to approve the Regular Agenda with the

, removal of C.2 Approval of Two (2) Board of Review Appointments and 0.5 Compensation Committee Report, both to be brought back at a future board meeting, and to include the following addendum from the consent agenda for discussion; Regular Board Minutes of 01/08/07 as item A.1; Bills in the amount of $1,173,689.38 as item A.2; Addendum to Original Bill for Jarvis Construction in the amount of$9,022.21 as item A.3; and Approval for Wade Trim to perform a sonic survey for a proposed SAD canal dredging project in the amount of $2,~45.00 as item A.4. MOTION CARRIED.

SUPERVISOR/BOARD ANNOUNCEMENTS

Mrs. Eineman announced that the Parks & Recreation Committee is hosting a movie day Saturday, January 27, 2007 at 4:00 p.m. featuring the movie "Cars". All are invited. There is no cost to see the movie. Refreshments are included. Mr. Garvin announced that applications will be accepted for appointment consideration to the Board of Review through 1/29/07, 12:00 p.m./noon to the Office of the Supervisor.

Motion by Mr. Rice, seconded by Mr. York to receive and file the Supervisor's and Boards announcements. MOTION CARRIED.

APPROVAL OF THE REGULAR BOARD MEETING MINUTES OF 01/08/07

Mr. York requested that the minutes be amended to remove the "not factual" and "more extended" comments made by a resident under Public Comments page 6 of 7, "to accept the settlement as offered by the Evaluators from the Case Evaluation in the amount of $15Q,QQQ.QQ plus attorney fees since 10/30/06 moving forward. He stated that the Board has until1l15/07 to accept his offer, because at that time, he (Mr. Rapp) the defendant/counter plaintiff will no longer accept any negotiations and \"lill move fol'\"lard pro per". Mr. Garvin stated that the minutes should reflect that "THE BOARD ALONG WITH THE TOWNSHIP ATTORNEY DISCUSSED THAT IT WAS OK TO CONTINUE TO HEAR RESIDENT COMMENTS WITHOUT A QUORM PRESENT." A resident spoke in support to the suggested amendments.

Motion by M r. York, seconded by Mrs. Eineman to approve the Regular Board Meeting Minutes of 01/08/07 as amended. MOTION CARRIED.

APPROVAL OF THE BILLS IN THE AMOUNT OF $1,173,689.38

Mr. Rice questioned the $770.00 expenditure on page 27 The Supervisor and Finance Director concurred it was catch up billings for grass cutting.

Motion by Mr. Rice, seconded by Mr. York to approve the Bills in the amount of $1,173,689.38 as presented. MOTION CARRIED.

Regular Board Meeting 01/22/07

Amended/Approved

Page 3 of 12

APPROVAL OF ADDENDUM TO ORIGINAL BILL FOR JARVIS CONSTRUCTION IN THE AMOUNT OF $9,022.21

The Board discussed that the bill was not clear as to what was being charged by the Contractor and what expenditures the Board is approving. It was requested that the Supervisor continue to work with the Contractor to resolve those issues that the Board questioned, such as why the Treasurer's Counter was coming back for approval, was a punch list provided, and for the Supervisor to check all of the charges more carefully. The Supervisor responded that the items to be approved for payment are the Treasurer's Shutter and Glass doors for the conference room. Mr. York also reminded the Board that his office is sending the paid bills out prior to Board's approval. A resident spoke in support of the Board discussion.

Motion by Mr. Garvin, seconded by Mrs. Eineman to Table and bring back at the next Board Meeting the addendum to the original bill for Jarvis Construction for the completed renovation of the Administration Building in the amount of $9,022.21 for the Boards consideration. MOTION CARRIED.

Motion by Mr. Garvin, seconded by Mrs. Jorgensen to direct the three full time elected officials to bring back to the Board at the RBM of 2/26/07, a recommendation for a policy to establish internal control procedures; making certain that all disbursements are approved by the Board prior to being paid and for a dual signature procedure for checking accounts. MOTION CARRIED.

APPROVAL FOR WADE TRIM TO PERFORM A SONIC SURVEY FOR PROPOSED SAD CANAL DREDGING PROJECT AS PRESENTED IN THE AMOUNT OF $2,645.00

Mrs. Jorgensen gave explanation that the survey was needed in order to provide to the proposed SAD petitioner a preliminary cost on the canal dredging project. That the cost was over $2,000.00 and pursuant to policy and procedure that the Board must authorize the expenditure.

Motion by Mrs. Jorgensen, seconded by Mr. Rice to approve for Wade Trim to perform a sonar survey for a proposed SAD canal dredging project, Sunny Brook Canals, as presented in the amount of $2,645.00. MOTION CARRIED.

ASSESSING DEPARTMENT

APPROVAL FOR CHANGE IN BOARD OF REVIEW COMPENSATION

The Assessor recommends a change to the way that the Board of Review Members are being compensated for their services. The proposal is to shift to a $100.00 per day compensation fee for each member, not including the organizational meeting, from the $17.00 per hour current wage. This change will allow the Assessor to better budget the expense of the Board of Review. Also, neighboring communities were canvassed with regards to how their Board of Review Members are compensated, resulting in no consistency to the process. Some Board Members felt that the change in compensation would end up being a decrease in pay for Board of Review members services. A

Regular Board Meeting 01/22/07

Amended/Approved

Page 4 of 12

Roll Call:

Ayes: Garvin, Jorgensen, Forlini

Nays: Eineman, Rice, York

Excused: - Ulinski

MOTION FAILS.

resident spoke in opposition to the recommended change of compensation.

,

Motion by Mr. Garvin, seconded by Mr. Forlini to approve to establish a $100.00 per day compensation fee to compensate the Board of Review Members.

APPOINTMENTS

PLANNING COMMISSION APPOINTMENTIRECOMMENDATION FOR TODD OLSEY

At the January 8, 2007 Regular Board Meeting of the Board of Trustees, Board Members again requested that the Supervisor's recommendation that Mr. Todd alsey be appointed to the Planning Commission for a three year term, be Tabled and brought back to this meeting allowing the time needed for some board members to meet with the applicant one on one. One board member stated that he spoke with Mr. alsey prior to tonight's meeting. Other Board Members stated that they were looking for someone with different qualifications.

Motion by Mrs. Jorgensen, seconded by Mr. Garvin to appoint Todd Olsey to the Planning Commission with his term to expire 12/20/09 as recommended by the Supervisor.

Roll Call:

Ayes:

Nays:

Excused:

MOTION

Jorgensen, Garvin, Forlini Eineman, Rice, York Ulinski

FAILS.

CLERK'S OFFICE

REQUEST APPROVAL FOR TRANSFER OF OWNERSHIP OF 2005 DSM LICENSE, FOR HURON POINTE PARTY STORE INC., FROM DENNIS ZIELKI LOCATED AT 29965 S9UTH RIVER~ ROAD

Applicant,Huron Pointe Party Store Inc., has applied to transfer ownership of a 2005 SOM License located 29965 South River Road, Harrison Township, MI 48045, Macomb Countyfrom the prior owner. Pursuant to the Township's Ordinances, all of the necessary paper work relative to the liquor license transfer process has been completed and is in order.

MICHIGAN DEPARTMENT OF COMMERCE LIQUOR CONTROL COMMISSION RESOLUTION

At a Regular Meeting of January 22, 2007 the Charter Township of Harrison Board of Trustees was

Regular Board Meeting of -11/24/08 APPROVED

Page 1 of 17

PRESENT:

CHARTER TOWNSHIP OF HARRISON

REGULAR BOARD MEETING }~1 [).~e..,

NOVEMBER 24, 2008

P5S /2 &. J'~

Anthony G. Forlini, Supervisor Jan P. Jorgensen, CMC, Clerk Darrin S. York, Treasurer Frank T. Kapral, Trustee

John Swiatkowski, Trustee Larry Tomenello, Trustee Kenneth J. Verkest. Trustee

ALSO PRESENT: Robert Huth, Township Attorney Glenn Spencer, Finance Director Carole Ryan, Assessor

Mike Lopez, Fire Chief

David Nummer, Township Engineer Adam Wit, Deputy Supervisor Jared Maynard, Deputy Treasurer

BOARD FORUM

Board Members addressed individual resident concerns.

The meeting was opened by the Supervisor at 7:30 p.m. with the Pledge of Allegiance.

APPROVAL OF CONSENT AGENDA:

Motion by Mr. York, and seconded by Mrs. Jorgensen to include the Emergency Consent Agenda Addendum in the Bill run, a $25.00 Check request payable to the State of Michigan submitted from the Assessor, and Move to approve the consent agenda with the Bills in the amount of $720,019.98, as presented, which includes the emergency addendum check request to the State of Michigan ITa x Tribunal from the Assessor in the amount of $25.00. MOTION, CARRIED.

APPROVAL OF THE REGULAR BOARD MEETING MINUTES OF 11110/08 AND SPECIAL MEETING MINUTES OF 11102/08

Motion by Mr. York, and seconded by Mrs. Jorgensen to approve the Regular Board Meeting Minutes of 11110/08 and Special Board Meeting Minutes of 11102/08 as presented. MOTION CARRIED.

APPROVAL OF THE BILLS IN THE AMOUNT OF $719,994.9S $720,019.98

Motion by Mr. York, and seconded by Mrs. Jorgensen to approve the Bills in the amount of

Regular Board Meeting of 11/24/08 APPROVED

Page 2 of 17

$720.019.98, as presented, which includes the emergency addendum check request to the State of MichiganfTax Tribunal from the Assessor in the amount of $25.00. MOTION CARRIED.

APPROVAL OF THE OCTOBER, 2008 REVENUE AND EXPENDITURE REPORT

Motion by Mr. York, and seconded by Mrs. Jorgensen to approve the October, 2008 Revenue and Expenditure Report as presented. MOTION CARRIED.

APPROVAL OF 24 HOURS OF OVERTIME FOR TEMPORARY ELECTION HELP IN CLERK'S OFFICE

Motion by Mr. York, and seconded by Mrs. Jorgensen to approve the 24 hours of overtime for temporary election help as presented. MOTION CARRIED.

APPROVAL FOR THE FIRE CHIEF TO ATTEND THE REQUIRED TRAINING ON JANUARY 26 THROUGH MAY, 2009 THREE CLASSES IN THE AMOUNT OF $1,530.00

Motion by Mr. York, and seconded by Mrs. Jorgensen to approve for the Fire Chief to attend the required training on 1126/08 through May 2009, for three classes in the amount of $1,530.00 as presented. MOTION CARRIED.

APPROVAL OF THE REGULAR AGENDA

Motion by Mr. Verkest, and seconded by Mr. Swiatkowski to approve the Regular Agenda with the following changes; to correct Mr. Rice's middle initial to read H instead of S, to move item F.11 - Written Recommendation from Building Department Regarding Stop Work Order and Mandated Fill Permit at 32429 S. River Road up on the Agenda as B.2, to discuss items F.5 through F.B, regarding proposed amendments to policies and procedures as one agenda item, and to include the Assessor's emergency addendum request for Re-classification of Existing Assessing Department Position as B.3. MOTION CARRIED.

SUPERVISORIBOARD ANNOUNCEMENTS

The Supervisor announced that the 2008 Weekend Shuttle program was successful and reported ridership statistics to the Board. It was announced that the Harrison Township Firefighters and Citizens State Bank are again hosting donuts with Santa, December 6, 2008 from 9 a.m. to 12 p.m. at Station #1, on Crocker. This is the kickoff for the Firefighter's Holiday Charity program. Everyone is invited to come and participate. The Supervisor also reported the findings regarding the measurements of the oak tree, that it is now listed, possibly, as the second largest/oldest tree in Michigan. It was also announced that the Mt. Clemens Christmas Parade is this Friday. The Treasurer announced that the tax bills will be in the mail on Monday, and that there are two new taxes listed on the bills, the Zoo Millage and County Veterans Millage. The Clerk announced that $365.00 was donated to the Tucker Senior Center in memory of Martha Zendt, and thanked the family on behalf of the Tucker Senior Center for the very generous donation.

Motion by Mrs. Jorgensen, and seconded by Mr. Swiatkowski to Receive and File the very

Regular Board Meeting of 11/24/08 APPROVED

Page 3 of 17

generous donation of $365.00 to the Tucker Senior Center, as presented, in memory of Martha Zendt. MOTION CARRIED.

Motion by Mr. York, and seconded by Mrs. Jorgensen to Receive and File the Supervisor and Board Announcements as presented. MOTION CARRIED.

FIRE DEPARTMENT

APPROVAL TO PURCHASE AN ANNUAL INSPECTION AND PREVENtATIVE MAINTENANCE PROGRAM FOR THE OUTDOOR WARNING EQUIPMENT FOR A TOTAL ANNUAL COST OF $2,400.00

The Fire Chief recommends purchasing an annual inspection and preventative maintenance program for the Township's outdoor warning equipment. West Shore Services, Inc. detailed the inspection and maintenance program proposed that will ensure the reliability of the siren system and improve it's life expectancy. The program has a total annual cost of $2,400.00. The program will commence in the spring of 2009, and will be billed in the 2009 fiscal year. The annual cost will be expended from General Fund.

Motion by Mr. York, and seconded by Mr. Tomenello to approve to purchase an annual inspection and preventative maintenance program for the outdoor warning equipment for a total annual cost of $2,400.00 to begin in the spring of 2009, to be expended from General Fund, as presented. MOTION CARRIED.

WRITTEN RECOMMENDATION FROM BUILDING DEPARTMENT REGARDING STOP WORK ORDER AND MANDATED FILL PERMIT AT 32429 SOUTH RIVER ROAD

The Supervisor stated that this has been tabled twice now, and stated that the recommendation from the Building Department was just presented today to the Board. The Treasurer read from the Building Departments written recommendation which strongly recommends that the Board deny the request of the owner to rescind the 2006 fill permit issued for 32429 S. River Road, because no allowing mechanism exists for the Board of Trustees to rescind a permit in the codes or the ordinances. The Treasurer also stated that if the Board rescinds the permit that it will be violation of the rule or regulation of FEMA and jeopardize the status of other residents in the community regarding flood insurance. The Petitioner claims that his elevation has not changed from 2001 to 2008 and has provided information showing the elevations are the same. He also stated that information that the Building Department has as their proof such as pictures, were not taken by the Township but instead by other individuals. The Petitioner claims that he never filled the lot, and only brought in top soil to lay sod. He is requesting that the Board direct the Building Official to rescind the fill permit. The Supervisor noted that the Township's Building Official and two state licensed inspectors were involved with the stop work order and the fill permit. He stated that the Building Official as well as an inspector physically witnessed the fill and issued a stop work order, and that a third inspector issued the final inspection. The Clerk responded that she can see that a stop work order was placed on the property yet fails to see any documentation from the Building Department

Regular Board Meeting of 11/24/08 APPROVED

Page 4 of 17

that supports that a violation occurred that the lot has been filled. Residents offered comments.

Motion by Mr. York, and seconded by Mr. Forlini to uphold the Building Officials position, and deny the request of the Petitioner to rescind the 2006 fill permit issued for 32429 S. River Road.

Roll Call:

Ayes: York, Forlini, Kapral, Verkest

Nays: Swiatkowski, Tomenello, Jorgensen

Excused: None

MOTION CARRIED.

ASSESSOR'S EMERGENCY ADDENDUM REQUEST FOR RE-CLASSIFICATION OF EXISTING ASSESSING DEPARTMENT POSITION

The Assessor presented the emergency addendum request in anticipation of the upcoming work load expected in Y2009. She stated at this time there are two property appraisers and an Administrative Clerk positions within the Assessing Department. The proposed re-classification of the Administrative Clerk position to a property appraiser position would help ensure the elimination of overtime, and provide technical traininglknowledge needed to handle the administrative responsibilities associated with most aspects of the department which are beyond the scope of those of an administrative clerk. Also it would offer stability with the department's field personnel. The Treasurer stated that three years ago the same reasons were presented to the Board to create an administrative clerk position in that department, and at that time he voiced concerned that in the near future that there would be a request to upgrade this position, as it is now being requested. He stated that he is concerned with the additional cost of upgrading this position and wanted to look at other options. He was also concerned that the upgrade is being proposed for a one time event/to handle the anticipated work load this year regarding foreclosures, forfeitures, and tax tribunal appeals. The Board discussed other issues such as where the funding would come from to cover the cost for the position upgrade, and to consider other options such as placing the employee on special assignment for a period to be determined, as allowed under the Collective Bargaining Contract to handle situations like this. Mr. Swiatkowski was concerned that the Township Board not place the Township in a position with the union that would circumvent the collective bargaining agreement, with regard to posting violations. Mr. Verkest stated that it seems that the emergency nature is to satisfy the rush in anticipated work in the Assessing Department and suggests that the Board move forward with the posting allowing other Board Members to address questions and concerns that they have with the Assessor, and asked counsel if the Board is violating the collective bargaining contract by moving forward with the posting. The Township Attorney responded no. The Supervisor requested of the Assessor to meet with the union regarding the upgrade of the position in her department and to get concrete numbers to support her statement that the funding to cover the position upgrade will come from the Assessing Departments budget. Resident's comments were heard.

Motion by Mr. Verkest, and seconded by Mr. Tomenello to proceed with the posting for Property Appraiser position in the Assessing Department, as requested.

Regular Board Meeting of 11/24/08 APPROVED

Page 5 of 17

Roll Call:

Ayes: Verkest, Tomenello, Kapral, Swiatkowski, Fortini

Nays: York, Jorgensen

Excused: None

MOTION CARRIED.

RESOLUTIONS

RESOLUTION HONORING FORMER TRUSTEE, SHARON EINEMAN

CHARTER TOWNSHIP OF HARRISON BOARD OF TRUSTEES RESOLUTION

WHEREAS, Sharon Eineman, has given distinguished service to Harrison Township,

and

WHEREAS, Sharon Eineman, during her career with the Township served as a Trustee, Board Liaison to Beautification Commission, Board Liaison to Parks and Recreation Committee, and Township representative for/to Southeastern Michigan Council of Governments, and

WHEREAS, Sharon Eineman, always sought to advance her skills for the betterment of Harrison Township continually taking classes that would expand her knowledge in the role of Township Trustee and

WHEREAS, Sharon Eineman, has shown herself to be an excellent representative of the local community through her term of service as a member of the Charter Township of Harrison Board of Trustees.

NOW, THEREFORE BE IT RESOLVED, that on behalf of the residents of Harrison Township, the Board of Trustees wishes to thank Sharon Eineman for her service to the community and to wish her long life and happiness.

Motion by Mrs. Jorgensen, and seconded by Mr. Tomenello to adopt the above foregoing Resolution honoring Former Trustee, Sharon Eineman as presented.

Roll Call:

Ayes: Jorgensen, Tomenello, Kapral, Swiatkowski, Verkest, York, Fortini Nays: None

Excused: None

/

RESOLUTION HONORING FORMER TRUSTEE, ROBERT I. GARVIN

CHARTER TOWNSHIP OF HARRISON BOARD OF TRUSTEES RESOLUTION

Regular Board Meeting of 11/24/08 APPROVED

Page 6 of 17

WHEREAS, Robert 1 Garvin, has given distinguished service to Harrison Township, and

WHEREAS, Robert I. Garvin, during his term with the Township served as a Trustee, Election Commission member, and Board Liaison to Environmental Committee and,

WHEREAS, Robert I. Garvin, always sought to advance his skills for the betterment of Harrison Township continually taking classes that would expand his knowledge in the role of Township Trustee and

WHEREAS, Robert 1 Garvin, has shown himself to be an excellent representative of the local community through his term of service as a member of the Charter Township of Harrison Board of Trustees.

NOW, THEREFORE BE IT RESOLVED, that on behalf of the residents of Harrison Township, the Board of Trustees wishes to thank Robert I. Garvin for his service to the community and to wish him long life and happiness.

Motion by Mr. Swiatkowski, and seconded by Mr. Verkest to adopt the above foregoing Resolution honoring Former Trustee, Robert I. Garvin as presented.

I

CHARTER TOWNSHIP OF HARRISON BOARD OF TRUSTEES RESOLUTION

Roll Call:

Ayes: Swiatkowski, Verkest, Kapral, Tomenello, York, Jorgensen, Forlini Nays: None

Excused: None

RESOLUTION ADOPTED.

RESOLUTION HONORING FORMER TRUSTEE, MICHAEL H. RICE

WHEREAS, Michael H. Rice, has given distinguished service to Harrison Township, and

WHEREAS, Michael H. Rice, during his term with the Township served as a Trustee, Member of the Planning Commission, Board Liaison to Planning Commission, and Election Commission member, and

WHEREAS, Michael H. Rice, has taken the time and opportunity to make himself familiar with the Township Planning, and has earned his certification as a Citizen Planner from Michigan State University Extension in 2006, and

WHEREAS, Michael H. Rice, always sought to advance his skills for the betterment of Harrison Township taking classes that would expand his knowledge in the role of Township Trustee, and Planning Commission, and

Regular Board Meeting of 11/24/08 APPROVED

Page 7 of 17

WHEREAS, Michael H. Rice, has shown himself to be an excellent representative of the local community through his service as a member of the Charter Township of Harrison Board of Trustee.

NOW, THEREFORE BE IT RESOL VED, that on behalf of the residents of Harrison Township, the Board of Trustees wishes to thank Michael H. Rice on his service to the community and to wish him long life and happiness.

Motion by Mrs. Jorgensen, and seconded by Mr. York to adopt the above foregoing Resolution honoring former Trustee, Michael H. Rice as presented.

Roll Call:

Ayes: Jorgensen, York, Kapral, Swiatkowski, Tomenello, Verkest, Forlini Nays: None

Excused: None

RESOLUTION ADOPTED

RESOLUTION HONORING FORMER TRUSTEE, JAMES A. ULINSKI

CHARTER TOWNSHIP OF HARRISON BOARD OF TRUSTEES RESOLUTION

WHEREAS, James A. Ulinski, has given distinguished service to Harrison Township,

and

WHEREAS, James A. Ulinski, during his term with the Township served as a Trustee, Board Liaison to Zoning Board of Appeals, Board Liaison to Economic Development Corporation, and volunteered on the Parks and Recreation Committee, and

WHEREAS, James A. Ulinski, always sought to advance his skills for the betterment of Harrison Township continually taking classes that would expand his knowledge in the role of Township Trustee, and

WHEREAS, James A. Ulinski, has shown himself to be an excellent representative of the local community through his term of service as a member of the Charter Township of Harrison Board of Trustees.

NOW, THEREFORE BE IT RESOL VED, that on behalf of the residents of Harrison Township, the Board of Trustees wishes to thank James A. Ulinski for his service to the community and to wish him long life and happiness.

Motion by Mr. Swiatkowski, and seconded by Mr. Kapral to adopt the above foregoing Resolution honoring Former Trustee, James A. Ulinski as presented.

Roll Call:

Ayes: Swiatkowski, Kapral, Tomenello, Verkest, York, Jorgensen, Forlini

Regular Board Meeting of 11/24/08 APPROVED

Page 8 of 17

Nays: None

Excused: None RESOLUTION ADOPTED.

RESOLUTION HONORING MICHAEL BARBARO

CHARTER TOWNSHIP OF HARRISON BOARJ) OF TRUSTEES RESOLUTION

WHEREAS, Michael Barbaro has served the residents of Harrison Township for over 18 years, and

WHEREAS, Michael Barbaro has from the beginning demonstrated loyalty, dedication and a genuine concern for the health, safety and welfare of all the residents in Harrison Township, and

WHEREAS, Michael Barbaro has consistently put forth the effort to make the Senior Shuttle and Dial-a-Ride Program a more efficient entity of the Township, and

NOW, THEREFORE BE IT RESOLVED, that on behalf of the residents of Harrison Township, the Board of Trustees would like to thank Michael Barbaro for his many years of service, his commitment to being the best, and for being a part of the Senior Shuttle and Dial-a-Ride Program, and

Motion by Mr. Tomenello, and seconded by Mr. York to adopt the above and foregoing Resolution honoring Michael Barbaro as presented.

THEREFORE, BE IT FURTHER RESOL VED, that the Board of Trustees wishes Michael Barbaro a full life and continued success in the years to follow.

Roll Call: . Ayes: Tomenello, York, Kapral, Swiatkowski, Verkest, Jorgensen, Forlini

Nays: None

Excused: None

RESOLUTION ADOPTED.

APPOINTMENTSIBOARD LIAISON

FIREFIGHTER PENSION BOARD - 4 YEAR TERM (EXPIRES 11120/12)

Motion by Mrs. Jorgensen, and seconded by Mr. Kapral to appoint Darrin York to the Firefighter Pension Board for a four year term to expire November 20, 2012 as recommended by the Supervisor. MOTION CARRIED.

SEMCOG AND ALTERNATE TO SEMCOG - 4 YEAR TERMS (EXPIRES 11/20/12)

Regular Board Meeting of 11/24/08 APPROVED

Page 9 of 17

Motion by Mr. York, and seconded by Mr. Verkest to appoint Jack Swiatkowski as the SEMCOG delegate and Anthony Forlini as alternate for four year terms to expire November 20,2012, as recommended by the Supervisor. MOTION CARRIED.

ZONING BOARD OF APPEALS LIAISON - 4 YEAR TERM (EXPIRES 11120/12)

Motion by Mr. York, and seconded by Mr. Swiatkowski to appoint Ken Verkest for a four year term as Zoning Board of Appeals Board Liaison for a term to expire November 20,2012, as recommended by the Supervisor. MOTION CARRIED.

PLANNING COMMISSION LIAISON - 4 YEAR TERM (EXPIRES 11/20112)

Motion by Mr. Swiatkowski, and seconded by Mr. York to appoint Larry Tomenello as Planning commission Board Liaison for a four year term to expire November 20, 2012 as recommended by the Supervisor. MOTION CARRIED.

PARKS & RECREATION - 4 YEAR TERM (EXPIRES 11120/12)

Motion by Mr. Verkest, and seconded by Mr. York to appoint Frank Kapral as Parks and Recreation Board Liaison for a four year term to expire November 20, 2012, as recommended by the Supervisor. MOTION CARRIED.

EMPLOYEE PENSION (TWO POSITIONS) - 4 YEAR TERMS (EXPIRES 11120/12)

Motion by Mr. TomeneIIo, and seconded by Mr. Kapral to appoint Anthony Forlini and Darrin York as Board Liaisons to the Employee Pension Board for a four year term to expire November 20, 2012, as recommended by the Supervisor. MOTION tARRIED.

CLERK'S OFFICE

APPROVE TO SELL DISCOUNT HCMA SEASONAL PARK STICKERS TO HARRISON TOWNSHIP RESIDENTS

The Clerk announced that it was her pleasure to inform the Board that the Huron Clinton Metro Park Authority (HCMA) once again will be offering discounted 2009 season park stickers to Harrison Township residents. The initial purchase must be more than 1,000 stickers and additional stickers can be purchased in smaller increments as needed. The discount for the $20.00 season park stickers will be $7.00 off the regular season sticker price. The season stickers are good for all 13 HCMA parks. HCMA offered the discounted season park stickers to the Township last season and it was a wonderful opportunity for the Township Board to pass a savings onto our residents and it was a great success. Over a seven month period, the Township sold 1,951 passes. The Clerk recommended that the Board approve the purchase of 1,001,2009 season park stickers from HCMA totaling $13,013.00 from the General Fund's fund balance and allocate the funding to line item 101.999.000.730.000, Park Pass Expense. That the discount be passed on to the residents, charging a Harrison Township resident the discounted rate of $13 .00 for a HCMA season park sticker, only after the resident proves Harrison Township Residency. Residents offered comments.

Regular Board Meeting of 11/24/08 APPROVED

Page 10 of 17

Motion by Mrs. Jorgensen, and seconded by Mr. York to approve to purchase 1;001, 2009 season park stickers from Huron Clinton Metro Park Authority totaling $13,013:00 from the General Fund fund balance and allocate the funding to line item 101.999.000.730.000 (park Pass Expense) and to purchase additional stickers in smaller increments as needed. That the discount be passed on to the Harrison Township resident charging the discounted rate of $13.00 for a HCMA season park sticker, only after the resident proves Harrison Township residency. A budget amendment is required of: 101.000.000.651.000 revenue $13,013.00 and 101.999.000.730.000 expense $13,013.00, as presented by the Clerk. MOTION CARRIED.

SUPERVISOR'S OFFICE

REPEAL ORDINANCE NO. 361 REGARDING SUPERINTENDENT POSITION

It was recommended that the Board not take action to repeal Ordinance no. 361 regarding the superintendent position because the ordinance only sets forth the process for hiring a Superintendent. If this or a future Board wants to consider hiring a superintendent that the process is there to do so, without reinventing the wheel. It was stated that there was a cost to the township with regard to

publishing the introduction and adoption of this ordinance that was well over $1,000.00. Mr. Swiatkowski stated that he was not in favor of repealing Ordinance no. 361. A resident offered his comment.

Motion by Mr. York, and seconded by Mr. Swiatkowski to Receive and File. MOTION CARRIED.

CHARTER TOWNSIDP OF HARRISON MACOMB COUNTY, MICIDGAN

REPEAL ORDINANCE NO. 362 REGARDING RETIREMENT FOR FULL TIME ELECTED OFFICIALS AND DEPUTIES

The Supervisor stated that on September 8, 2008, the prior Board adopted Ordinance 362 which removed the elected and appointed full time officials from the pension system. He stated that this action was done against the advice of counsel. It was recommended that Ordinance 362 be repealed, until such time that other options are investigated, such as a defmed contribution plan that the Township can legally move forward with. Residents offered comments.

RESOLUTION REPEALING ORDINANCE NUMBER 362 OF THE CHARTER TOWNSHIP OF HARRISON

PRESENT:

ABSENT:

ME11BERS: Kapral, Swiatkowski, Tomenello, Verkest, York, Jorgensen, Forlini ME11BERS: None

WHEREAS, the Board of Trustees is desirous of repealing Ordinance Number 362 - entitled an ordinance to amend the retirement system ordinance to exclude the supervisor, clerk, treasurer,

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appointed officials, superintendent or township manager from the Harrison Township Employees Retirement System for the reason that the Board desires that appointed township positions shall be eligible by virtue of their position for membership in the Employee Retirement System of the Charter Township of Harrison.

NOW, THEREFORE, upon Motion by Member Jorgensen and supported by Member Tomenello, IT IS RESOL YED, the Charter Township Code of Ordinances be amended by adopting an ordinance that repeals Ordinance Number 362.

Roll Cali:

Ayes: Jorgensen, Tomenello, Kapral, Swiatkowski, Verkest, York, Forlini Nays: None

Excused: None

RESOLUTION ADOPTED.

CHARTER TOWNSHIP OF HARRISON MACOMB, MICHIGAN

INTRODUCTION

ORDINANCE NO. __

AN ORDINANCE TO REPEAL ORDINANCES DEEMED TO OF NO FURTHER EFFECT OR HAVING APPLICATION

IT IS HEREBY ORDAINED BY THE CHARTER TOWNSHIP OF HARRISON:

Section 1. The following ordinance is hereby repealed and declared to be of no effect or application:

Ordinance Number 362 entitled an ordinance to amend the retirement system ordinance to exclude the supervisor, clerk, treasurer, appointed officials, superintendent or township manager from the Harrison Township Employees Retirement System.

This Ordinance shall be effective thirty (30) days from the date of publication hereof.

Section 2. EFFECTIVE DATE

Motion by Mrs. Jorgensen, and seconded by Mr. Tomenello, to repeal Ordinance Number 362, entitled an ordinance to amend the retirement system ordinance to e~cIude the Supervisor, Clerk, Treasurer, Appointed Officials, Superintendent or Township Manager from the Harrison Township Employee Retirement system and to publish for the first time with the intent to adopt at the next regular board meeting at the Charter Township of

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Harrison.

Roll Call:

Ayes: Jorgensen, Tomenello, Kapral, Swiatkowski, Verkest, York, Forlini Nays: None

Excused: None

MOTION CARRIED.

BUDGET AMENDMENTS FOR Y2009

The Supervisor stated that the 2009 Budget that was adopted was built with a change to a Superintendent form of government, however since that did not happen, it needs to be amended to reflect that. It is recommended that money be allocated from the Superintendent budget to the Supervisor's Office budget. The wages for the Supervisor was increased by the same percentage as the other full time elected officials and the Deputy Supervisor's wage is set to the other deputies. The prior Board adjusted the pay of the Clerk and Treasurer to $55,000 which is a 5.08% increase. This amendment increases the Supervisor'S pay by the same amount to $58,295.00. The Deputy Supervisor's pay is set at the same as the other deputies, $45,000.00. It was discussed that the budget for Y2009 should be amended to reflect the Supervisor's and Deputy Supervisor's salary, from the Superintendent's funding. The Supervisor also stated that there were also several other changes in the budget to reflect that the pension and healthcare benefits that were stripped are restored to the same level as the Supervisor's union. These benefits should be restored to the same levels. The Board discussed the Supervisor's salary as proposed and Mr. Swiatkowski stated that he would like additional time to review information regarding the benefits from the Supervisory Union Contract. It was suggested that the benefits issue for the three full time elected official and their deputies be brought back at the next meeting for further discussion. Residents offered comments.

CHARTER TOWNSHIP OF HARRISON MACOMB COUNTY, MICHIGAN

RESOLUTION ESTABLISHING COMPENSATION AND BENEFITS FOR THE POSITION OF SUPERVISOR AND DEPUTY SUPERVISOR FOR THE CHARTER TOWNSHIP OF HARRISON FOR THE TERM EFFECTIVE NOVEMBER 20, 2008

PRESENT: MEMBERS: Jorgensen, Verkest, Kapral, Swiatkowski, Tornenello, York, Forlini

ABSENT:

MEMBERS: None

WH EREA$, the Board of Trustees is desirous of re-establishing the full time position of Deputy Supervisor in the Supervisor's Office, and

WHEREAS, the Board of Trustees is desirous of establishing the level of compensation for the elected office of Township Supervisor and the appointed position of Deputy Supervisor effective November 20, 2008, and

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WHEREAS, the Board of Trustees is desirous of establishing the level of fringe benefits for the elected office of Township Supervisor, and appointed position of Deputy Supervisor effective November 20, 2008.

NOW, THEREFORE, upon Motion by Member Jorgensen and supported by Member Verkest, IT IS RESOLVED, that the wages shall be salaried positions, to be provided to the Township Supervisor at the annual pay rate of $58,295.00, and to the Deputy Supervisor at the' annual pay rate of $45,000.00. That the wages for each position begins on November 20,2008, and only for as long as they are retained in the elected office of Township Supervisor and appointed position of Deputy Supervisor for the Charter Township of Harrison. Wages for this position will be paid bi-weekly with the pay schedule utilized for the Township's general employees.

NOW, ALSO THEREFORE IT IS RESOLVED, that the fringe benefits as outlined in the Supervisory Union Contract shall be provided to the Township Supervisor and Deputy Supervisor, only for as long as they are retained in the elected office/appointed position for the Charter Township of Harrison, beginning on November 20,2008 through December 31,2008.

Any resolutions and or procedures (2.10 and 2.34) in conflict are repealed to the extent necessary to give full force and effect to this resolution.

Roll Call:

Ayes: Jorgensen, Verkest, Kapral, Tomenello, York, Forlini Nays: Swiatkowski

Excused: None

RESOLUTION ADOPTED.

APPROVAL TO MOVE PAID HOLIDAY IN 2009

The Supervisor announced that as the Township's calendar sits right now, the Township will reopen from the holiday break on Friday, January 2, 2009. Veteran's Day in 2009 is on Wednesday, November 11,2009 and is a paid holiday for the AFSCME employees. Organizationally, it makes more sense to be closed on Friday, January 2, 2009 than on Wednesday, November 11, 2009. Therefore it is recommended that the Board approve to enter into an agreement to amend the holidays for AFSCME 1103 to have January 2,2009 as a paid holiday and Wednesday, November 11,2009 as a regular working day.

Motion by Mr. York, and seconded by Mr. Tomenello to enter into an agreement to amend the holidays for AFSCME 1103 to have January 2,2009 as a paid holiday and Wednesday, November 11, 2009 as regular working day. MOTION CARRIED.

AMENDMENT TO POLICY & PROCEDURES 1.2 CHARTER TOWNSHIP OF HARRISON CONSENT AGENDA; 1.5 BOARD FORUM; 1.6 BOARD MEETINGS; 1.17

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PROCEDURES FOR SUBMITTING AN ADDENDA TO THE BOARD AGENDA

The Supervisor proposed changes to policies and procedures as follows: Policy 1.2 - Consent Agenda modifying it so that only items that were discussed prior to the start of the meeting can be removed from the consent agenda and moves public comment on these items to the board forum. Policy 1.5 - Board Forum modifying it so that the board forum starts at 6:30 p.m. and the regular meeting will then start promptly at 7:00 p.m. Policy 1.6 Procedures for Board Meeting (i.e, board discussion, public comment, etc.) modifying it several times within the procedures. First is that public comment on approval of the regular agenda will be limited to one minute. It then modifies that public comment on the regular agenda items will be for three minutes after the introduction of the agenda item. Furthermore the policy limits that motions must be related to the agenda item. The [mal change is that it directs individuals to behave in a civil manner when speaking and if they choose not to they will forfeit the reminder of their time. Policy 1.7 Procedures for Submitting an Addendum to the Board Agenda modifying it so that addenda to the meeting will only be added if it is raised during the board forum and meets the other qualifications of the policy.

Resident's comments were heard. r

Motion by Mr. York, and seconded by Verkest to amend:

Policy and Procedure 1.2 Consent Agenda to read as follows:

Whenever applicable, the Board of Trustees shall utilize a consent agenda for its Regular Board Meetings. The purpose of the consent agenda is to expedite the day to day business of the Township that the Board must vote on. The consent agenda will allow for all of these items to be facilitated with one motion.

At the request of a citizen or a Board Member prior to the start of the meeting or during the board forum preceding the meeting, an item in the Consent Agenda will be removed and placed into the Regular Agenda when approved by a majority of the Board. When bills are placed into the Consent Agenda they will be accompanied by the corresponding dollar amount. Public comment on consent agenda items will be heard during the board forum. Amended 11124108.

Policy and Procedure 1.5 - Board Forum to read as follows:

A Board Forum will begin at 6:30 p.m. on the evening of Board Meetings. This Forum will not be televised and it will give Board Members the opportunity to have discussion with residents,and each other, about items on the agenda without being in violation of the Open Meetings Act. The Regular Board Meetings will start promptly at 7:00 p.m. at which time they will be taped. Amended 11124108

Policy and Procedures 1.6 - Board Meetings (i.e. board discussion, public comment, etc.)(2/10/97):

During the Approval of the Regular Agenda, public comment will be limited one (1) minute during which additions or deletions to the agenda can be requested.

A brief description of agenda items - why this item is on the agenda, the past history of the item and the recommended action(s) that can be taken with regards to the item - will take place. The Board will have discussion on the item, after which any Board Member may call for a motion on the agenda item. Any motion made must be germane to the agenda item. Motions not relating to the agenda

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item will not be recognized as proper motions by the chairperson. Should the Supervisor wish to make a motion he must relinquish the chair to another Board Member prior to doing so (once the Board is finished with agenda item then the authorities of the chairperson shall be returned to the Supervisor).

Any member of the public will be allowed to speak for three (3) minutes on each agenda item after the motion has been made and seconded by the Board. Members of the public may only speak once per agenda item, regardless of changes iri the motion or additional motions. This is comment only and no Board Member will respond to anything the individual says during public comment, but may choose to respond during their board comment. To be recognized as a speaker, a person must sit in one of the designated on-deck chairs and be asked to come forward by the chairperson. If the on-deck chairs are empty when the speaker comes to the podium, then public comments will be closed.

The Board shall have a second opportunity to speak on the motion and then vote. Any Board Member who wishes to speak must be recognized by the chair before speaking. Any question or comment for any member of the Township's professional staff must be directed through the chairperson. If the discussion becomes redundant, the chairperson can end the discussion and bring a vote on the motion.

Public Comments and Board Comments shall remain at the end of the agenda and to uphold the five (5) minute time frame on public comments per resident. To be recognized as a speaker, a person must sit in one of the designated on-deck chairs and then be asked to come forward by the chairperson. If the on-deck chairs are empty when the speaker comes to the podium, then public comments will be closed, At the conclusion of public comment, the chair will ask if there is any board comment. Any Board Member who wishes to speak must be recognized by the chair before speaking.

In the event a closed session is placed on the agenda, it shall take place after Public Comments and Board Comments portion of the meeting.

The Chairperson shall recognize individuals prior to speaking. Board Members and residents shall act in a respectful manner at all times to all speakers. If at any time, the individual speaking, public or board member, acts in a disrespectful way or resorts to personal attacks, the individual will be directed to sit down and forfeit their remaining time. The Public Comments sections of the agenda shall be treated as Public Comments. No Board Member will respond to anything the individual says during public comment but may choose to respond during their board comment. Amended 11124108.

Policy and Procedure 1.17 - Submitting an Addenda to the Board Agenda (10/28/02) Addenda shall not be placed on the regular agenda unless it is of an emergency nature, the item must be addressed prior to the next scheduled board meeting and it was raised during the board forum. Amended 11124108

MOTION CARRIED.

APPROVAL TO OBTAIN COMPETITIVE QUOTES FOR THE REPLACEMENT OF FUEL PUMPS AT FIRESTATIONNO. 1

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The Supervisor stated that at the last meeting, it was approved to purchase a new fuel dispensing system for behind Fire Station # 1. There was only one price brought to the Board so there was no competition or selection available to the Board. Since the meeting that this item was approved, it was brought to the Supervisor's attention that there was another quote that was several thousand dollars less for the same unit. At this time it is recommended that the Board delay the installation of the pumps until at least three competitive quotes can be obtained and then brought back for Board approval. Resident's comments were heard.

Motion by Mr. York, and seconded by Mr. Swiatkowski to rescind the motion made at the October 27, 2008 Board of Trustees Meeting, to enter into an agreement with Oscar W. Larson Company for a fuel master management system to update and monitor the petroleum dispensing units at Fire Station No.1 in the amount not to exceed $17,500.00 as presented. MOTION CARRIED.

Motion by Mrs. Jorgensen, and seconded by Mr. Verkest to delay the installation of a fuel master management system until at least three competitive quotes can be obtained and then brouqrit back for the Board approval at the first regular Board Meeting in January. MOTION CARRIED.

APPROVAL TO RESCIND THE ATTENDANCE TO CONFERENCES AND CLASS EXPENDITURES TO COME BEFORE THE BOARD

The Supervisor stated that at the March 10, 2008 regular board meeting a policy was created to require all conference and class expenditures to come before the board on the consent agenda. This has resulted in many emergency agenda items being added because continuing education calls often come up with little notice. The departments have an approved line item for these types of expenditures and all expenses are approved by the board before any check is issued. It is recommended therefore that the Board revoke the policy for conference and class expenses and allow the elected official over the department approve or deny the conference or class. Residents offered comments.

Motion by Mr. York, and seconded by Mr. Forlini to revoke the policy for conference and class expenses and allow the elected official over the department approve or deny the conference or class, and any class or conference outside the State to come before the Board for approval. MOTION CARRIED.

PUBLIC COMMENTS

1. Mr. Buschell, resident requested that the new Board of Trustee Members look at the Gino Surf site plan and hold that business in compliance to the Township's Ordinances.

2. William Servial, resident, offered congratulations to the new board and hoped that they will continue to work well together.

3. Dorothy Cuso, resident, offered congratulations as well, and stated that this was an enjoyable business meeting.

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4. James Senstock, resident, offered congratulations to the new board and wished the board good luck.

BOARD COMMENTS

1. Mr. Swiatkowski thanked the people who voted for him, and extended a Happy

Thanksgiving to everyone.

2. Mr. Tomenello also thanked the voters and wished everyone a Happy Thanksgiving.

4. Mr. York welcomed the new board members.

5. Mr. Kapral thanked the voters and wished everyone happy Thanksgiving.

6. Mr. Forlini congratulated the board and stated that is looking forward to working with the new board ..

ADJOURNMENT

Motion by Mr, Swiatkowski, and seconded by Mr. Verkest to adjourn. Meeting was announced adjourned at 11:36 p.m. MOTION CARRIED.

Prepared and Submitted by,

Approved by,

Jan P. Jorgensen, CMC, Clerk Charter Township of Harrison

Anthony G. Forlini, Supervisor Charter Township of Harrison

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