Campus Software Program

Software Acquisition Process

For a list of license agreements already approved for campus wide use, visit the following web
site: http://cs.its.uiowa.edu/software/evaluatedlicenseagreements.shtml

Steps in Acquisition Process:

1. A Campus Software Request Form is submitted to the ITS Campus Software Program.
2. ITS will research pricing/initial license terms.
3. Proposal submitted back to requesting department/individual/unit.
4. Acceptance or denial of proposal by requestor.
5. Final vendor negotiations by ITS/UI General Counsel Office/UI Purchasing.
a. Final contract terms accepted by vendor and Office of General Counsel.
b. Final contract submitted to Purchasing for execution.
6. Acquisition of product.
7. Receipt and distribution of product.

The best deals are typically achieved when there is one contact point with the vendor and where
appropriate negotiation time is allowed.
Requestor Information
Requestor
Department
Requestor E-mail @uiowa.edu
Requestor Phone Number

Software Information
Software Title
Software Version
Software Platform
Vendor
Vendor Web Link
Vendor Contact*
E-mail
Phone
*Provide if you have, otherwise we will make initial contact.

License Information
Number of Licenses Needed
Single Licenses
# of Systems
# of Users
Concurrent Licenses
Tool Used to Limit Keyserver
Concurrency** Citrix
Other:
# of systems that will have
access
**If you have questions on the concurrency options, please contact ITS ITC Support Services.

Where will the software be used?*** Type of Use***

Campus Research/UI
UI Systems Off Campus Research/Federally Funded
Faculty & Staff Home Use Research/Outside Funded
Students/Labs or Classroom Administrative Use
Students/Home Use, Personal Systems Academic Teaching
Risk Analysis
Total cost of software (if known) $
Is there a foreseeable risk of litigation based on your usage of the software? Yes □ No□
Is there any risk to human safety or life when using the software? Yes □ No□
Is there a risk for property damage when using the software? Yes □ No□
Does the use of the software involve confidential information in any manner? Yes □ No□
Is the software export-controlled? (if known) Yes □ No□
Will the vendor of this software ever have technical persons or other Yes □ No□
representatives physically come to campus?
***Usage questions will help us negotiate the best license situation for you and reduce institutional risk.