QUALITY SYSTEM

PROCEDURE
QP1
DOCUMENT CONTROL

[Your Company]

Signature Position Date

Prepared By

Reviewed By

Approved By

COMPANY PROPRIETARY INFORMATION

This document is an uncontrolled copy of a controlled document held by the Quality Management System. Prior to
use, ensure this document is the most recent revision by checking the Master Document List. To request changes,
submit a Document Change Request to the Document Control Representative.
 Quality System Procedure QP1

[Your Company] Version 1

Document Control Page 2 of 6

Table of Contents

1. INTRODUCTION & PURPOSE ................................................................................................ 3

2. TERMS & DEFINITIONS ....................................................................................................... 3
3. APPLICATION & SCOPE....................................................................................................... 3
4. REQUIREMENTS ................................................................................................................. 3
4.1 Controlled Documents ............................................................................................ 3
4.2 Documentation Hierarachy ..................................................................................... 4
4.3 Responsibility.......................................................................................................... 4
4.4 Signature Authority ................................................................................................. 4
5. PROCESS .......................................................................................................................... 4
5.1 Receiving and Issuing a Controlled Document....................................................... 4
5.2 Revising a Controlled Document ............................................................................ 5
5.3 Recalling a Controlled Document ........................................................................... 5
5.4 External Documents................................................................................................ 5
5.5 Uncontrolled Documents......................................................................................... 6
5.6 Forms & Records .................................................................................................... 6
5.7 Document Change Requests.................................................................................. 6
6. REFERENCES..................................................................................................................... 6
7. REVISION HISTORY ............................................................................................................ 6
 Quality System Procedure QP1

[Your Company] Version 1

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1. Introduction & Purpose

This document defines the process for the creation, verification, control, issue and
amendment of all documentation in support of [Your Company’s] Quality Management
System.

2. Terms & Definitions

The following terms and definitions are taken from ISO 9000:2005:

Term Clause Definition

Document 3.7.2 Information and its supporting medium
Procedure 3.4.5 Specified way to carry out an activity or a process
Quality Manual 3.7.4 Document specifying the QMS of an organization
Record 3.7.6 Document stating results or evidence of activities performed
Specification 3.7.3 Document stating requirements

3. Application & Scope

The scope of this process encompasses all documentation utilised by [Your Company]
including documents of an external origin such as customer specifications, standards,
etc., that affect the quality of our products and/or services. This procedure works in
conjunction with the Control of Records Procedure QP2.

4. Requirements
4.1 Controlled Documents

Controlled documents define the requirements for performance of a process and must
be followed to ensure the quality of the process, product and/or service. Documents
typically controlled by this procedure include but are not limited to the following:

ƒ Quality manual, policy and related procedures

ƒ Specifications and drawings
ƒ External documents

Controlled documents are identified with a document name and document number

ƒ Procedures are referenced according to the ISO 9001:2008 element number

ƒ Quality procedures are prefixed QP
ƒ Forms are prefixed F
ƒ Work instructions are prefixed W