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MODULE 7
APPLYING
QUALITY
STANDARDS
By:
RIZZA R. RENOMERON
National Assessor for VG NC III
CA-VGD0313140909003
SHERYL R. MORALES
National Assessor for BKP NC III
CA-BKP0313140911226
MODULE 7
APPLYING
QUALITY STANDARDS
• Information Sheet 1 THE ERGONOMIC KEYBOARD
• Information Sheet 2 KEYBOARDING TERMINLOGIES
• Information Sheet 3 PROPER FINGER POSITIONING
• Information Sheet 4 THE NUMERIC KEYPAD
Module 7. Applying Quality Standards
DESCRIPTION: Keyboarding skills are becoming more and more important in our
high-tech society. In this computer-oriented era, keyboarding skills
are essential for rapid and efficient means of communicating. This
module is designed to develop basic keyboarding and computer
application skills for personal and business use. This module
covers the knowledge, skills, attitudes and values needed to apply
quality standards in the workplace.
COURSE OBJECTIVE: Students completing this module will be able to: Input alphabetic
data using the touch method on a computer keyboard, input numeric
and symbol data on a compuer keyboard, and use correct key
stroking and keyboarding techniques, including position at the
computer terminal.
Self-Check 1
LEARNING GUIDE
Learning Steps Resources
1. Read Information Sheet 1 on the Information Sheet 1
Ergonomic Keyboard.
Keyboarding
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Module 7. Applying Quality Standards
The key arrangement used for a particular keyboard, including such factors as the number of keys (101 is the
current standard) and the configuration of the keys (QWERTY is the standard). Some proprietary systems use
different layouts, and many allow you to map characters to the keys according to your preferences.
A keyboard layout named for the six leftmost characters in the top row of alphabetic characters on most
keyboards-the standard layout of most typewriters and computer keyboards.
A keyboard layout developed by August Dvorak and William L. Dealey in 1936 as an alternative to the
overwhelmingly popular QWERTY keyboard. The Dvorak keyboard was designed to speed typing by placing
the characters on the keyboard for easiest access to the most frequently typed letters. In addition, pairs of
letters that often occur sequentially were separated so that the hands could alternate typing them.
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An IBM 101/102-key keyboard that replaced the PC and AT keyboards. It features 12 function keys across the
top, rather than 10 on the left side; extra Control and Alt keys; and a bank of cursor and editing keys between
the main keyboard and number pad. It is similar to the Apple Extended Keyboard.
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Important Terms:
Cursor/Insertion Point Blinking vertical bar; indicates where the pressed key would appear.
Scrolling Viewing the parts of a window that is not visible for the mean time
Keyboard An input device that is connected to a computer terminal and is used to enter data
Word wrap Automatic moving of text to the next line when it no longer fits in the current line
Status Keys
Special function keys
Scrolling Keys
T yp in g area
Used to type in the keys (letters, symbols, & numbers)
Numeric keypad Used to type numeric data rapidly
Cursor navigation keys Allow you to move the text cursor up () and down (), usually a line at a
time, and left () and right (), usually a character at a time.
Special function keys Also called soft keys; they are numbered and assigned different functions in
different software packages.
Scrolling keys Used to scroll through a document or window.
Status Keys Indicates whether the keyboard is properly connected to the terminal or not. It also
indicates if the num lock, caps lock, or scroll lock is activated.
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Typing Fundamentals
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d k
f j
s l
a ;
Is used to type symbols located at the upper portion of the number keys.
1. Press the Shift key with the little finger of the opposite hand that is used to type in the character.
2. Type the symbol, or the letter that is to be in capital.
3. Release the Shift key and return all fingers to home position.
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Figuring Speed
If you type for more than 1 minute: To find out your 1-minute rate, you will need to divide the word
total by the number of minutes you typed.
Example:
If you type for less than 1 minute: To find out your 1-minute rate, you will have to multiply the total
number of words typed because you typed for less than a minute.
Example:
Counting Errors
2 1 3 2
Dr. Saar is on call she asked Annefor five half
4 6 7
she astde Ann for five half liters cold milk in in
a jar.
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Left Shift B M 8 9 {}
Left Ctrl $ ^ []
! 4 6 “
1 % 7 ‘
5 & Backspace
Enter
Right Shift
Right Ctrl
)
0
- dash
= equal
+ plus
\ backward
slash
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Punctuation Spacing
1. Space once before and after an ampersand (&) used between words and numbers.
2. Keep eyes on copy. Let the fingers search for the keys, n
3. Do not space between the number and the $ sign.
4. Do not space between the number and the % sign.
5. Space once after a closing parenthesis, do not space before it.
6. Space once before an opening parenthesis, do not space after it.
7. Do not space before or after an apostrophe.
8. Space twice after a period or a question mark at the end of a sentence.
9. Space once after a period that follows an abbreviation.
10. Space once after a comma and a colon.
11. Do not space before or after forward/backward slash.
Quotation Marks
Quotation marks are used in pairs. Often the second quotation mark is used with another punctuation mark.
Follow these rules when using quotation marks with other punctuation.
T Y P I NG FU N D AM E NT AL S
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Feet in front of the chair, with one foot slightly ahead of the other.
To develop your typing speed, first, you have to type short and easy words that will send your
fingers flying. You can make use of the fluency drills given in this manual. Repeat these words again
and again until you can type these words at top speed. Start to type sentences with the same pace
– slowly at first then try to push your speed faster and faster until your fingers keep on flying. Do
not forget that if there are some words in the sentence that you think will disturb the flow of your
typing, practice on them first, until you can type them fast and right.
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T Y P I NG FU N D AM E NT AL S
A good typist works smoothly with speed and accuracy. As she types, she keeps her eyes on the material
he is copying and focuses his attention on the thought content. He assumes proper sitting position, types
with less hand motions and without jerks, but keeps the keys moving smoothly.
A good typist spends a little time to plan his work before he begins. He puts all things in order. He places
them in a convenient way so that when he starts to work, he does so with the least delay. In this way, he
saves more time.
A good typist proofreads his work thoroughly. He checks his copy with care and corrects all errors.
A good typist is one who can be depended upon. He makes a follow-through in his job. He not only
completes his work on time, but does it right and pretty well. He has initiative and does not just wait for
orders. He anticipates what needs to be done and tries to perform it to the best of his ability.
Hand Function.
* learn to type the easy words and become familiar with the easy keys first,
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When working on a computer, it is often quicker to use the numeric pad for all-figure work.
Num
Lock / * -
7 8 9
Home PgUp
+
4 5 6
1 2 3
End PgDn
Enter
0 .
Ins Del
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To insert text In Insert mode, text is inserted into the document at the insertion
in a point. This is the default mode. Text which already exists is moved
document
forward to make way for the new text.
• Position the insertion point where you want to insert the new text.
• When you begin typing, the existing text will move to the right
and wrap to the next line.
To select a • Move the mouse pointer to the left of the paragraph you wish to
paragraph select, until the mouse pointer changes from an I bar to an arrow
pointing upwards and to the right. You are now in the “Selection
Bar”, a hidden screen element.
• Click twice with the mouse button.
OR press Ctrl+A
OR select the Select All command, located under the Edit drop
down menu.
Sometimes Normally when using a Windows based product such as Word 97 the
you do not golden rule is select first then manipulate. However because Word
need to
select first!
97 recognizes the concepts of what a word is and what a paragraph is,
in some cases you will not have to select first. Thus if you wish to
apply font (i.e. word) formatting, such as making a word bold, then
you only have to click anywhere within the word and then apply the
font formatting, such as clicking on the Bold icon to make the word
bold. In the same way if you wish to apply paragraph formatting to a
whole paragraph, you need only click anywhere within the paragraph
to apply the formatting. For example to indent an entire paragraph,
click within it and then click on the Increase Indent icon located on
the Formatting Toolbar.
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Deleting Text
To delete a • Place the insertion point to the left of the character to be deleted
character and press Delete
To delete a • Double-click on the word to be deleted and press the Delete key
word
OR place the insertion point to the right of the word to be deleted
and press Ctrl+Backspace.
To delete a • Place the mouse pointer in the left-hand margin, next to the first
line or lines line of text or first blank line to be deleted. The mouse pointer
changes to an arrow pointing up and to the right.
• Click on the left-hand mouse button to select the line of text or the
blank line you wish to delete,
OR drag the mouse pointer down the left-hand margin to select the
lines you want to delete.
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To delete a • Place the mouse pointer in the left-hand margin, next to the first
paragraph paragraph to be deleted.
• To select the paragraph, double-click on the left-hand mouse
button.
• Press the Delete key.
To delete a • Select the block of text you wish to delete by dragging the mouse
block of text pointer over the text with the left button depressed. Once the text
is selected press the Delete key.
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Proofreading
One of the most important skills keyboard learner’s must acquire.
Includes:
o Spelling and grammatical errors
o Layout
o Omission
A good typist gets into the habit of always checking his or her work before
submitting it.
Proofreader’s Marks or Revision Symbols are used to mark changes or corrections in a standard way, so
that all typists and business writers can understand them.
1. Confusion of similar words – to, too, two; quite, quiet; its, it’s; your, you’re; led, lead; hear, here; by,
buy; there, their.
2. Transposition of letters within a word – makrs for marks; from for form; instruction for instruction.
3. Transposition and repetition of words – it if is for if it is; will let you know for will let you know.
4. Omission of one or more letters of a word, especially in words with double or recurring letters –
address for address; excelent for excellent; Febuary for February; libary for library; determing for
determining.
5. Omission of words, of phrases, of spaces between words, and of one of a pair of commas, dashes,
quotation marks, or parentheses.
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It is our hope
Double space It is our hope
that that
Omit space In the air port In the airport
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SELF - CHECK 1
Set A.
The Numeric Keypad
Group the following keys found in the numeric keypad into four. Label the group with the name of the finger that is
used to type them.
1 2 Del
PgDn 7 4
0 NumLock
NumLock 8
1 / End
2 9 5
3 Home *
4 Enter -
5 + 3
6 PgUp
The Keyboard.
Match column A with the terms in column B.
Column A Column B
1. scrolling keys a. Automatic moving of text to the next line
2. Page Up b. Where the letters, numbers, and symbols are located
3. Esc c. Advances the cursor to the next tab stop
4. special function keys d. Soft keys
5. cursor e. Used to type a space
6. typing area f. Used to type the first letter of the word in uppercase
7. Home g. Used to scroll through a document or window
8. word wrap h. Viewing other parts of the document or window
9. scroll lock i. Prints whatever is displayed on the screen
10. Print Screen j. Toggles scroll lock on and off
11. Delete k. Vertically scrolls a page or screen at a time
12. Shift l. Erases character to the right of the cursor
13. Backspace m. Used to enter numbers rapidly
14. Keyboarding n. Process of inputting data by means of a keyboard
15. Tab o. Moves the cursor at the beginning of the word
16. Spacebar p. Cancels a command
17. scrolling q. Erases character to the right of the letter
18. numeric keypad r. Blinking vertical bar
19. Caps lock s. Used to type letters in all caps.
20. Page Down t. Erases character to the left of the cursor.
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Quotation Marks
1. Quotation marks are used in ________.
2. Place commas and periods ________ the second quotation mark.
3. Place colons and semicolons ________ the second quotation mark.
4. Place question marks and exclamation marks ________ the second quotation marks if the entire quotation is
a question.
Proofreader’s Marks.
Identification. Identify the following proofreader’s marks and write its name on the space provided.
Crossword Puzzle.
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Set B.
Matching Type. Match items in column A with items in column B.
Column A Column B
1. blinking vertical bar a. Shift
2. When activated, the cursor remains fixed. b. Enter
3. When activated, allows you to key in numbers. c. Home
4. Used to type numbers rapidly d. Cursor navigation keys
5. Used to type a space e. Typing area
6. Used to scroll through a document or window f. Num lock
7. Used to key in symbols found above the number keys g. Insert mode
8. Text entered is additional text h. Keyboard
9. Process of inputting data by means of a keyboard i. Special function keys
10. Prints/captures whatever is displayed on screen j. Print Screen
11. Moves the cursor at the end of work area or document k. Cursor
12. Moves the cursor to the beginning of a document l. Word wrap
13. Input device used to enter data m. Esc
14. Erases character at the cursor position n. Spacebar
15. Designates the end of a paragraph o. Keyboarding
16. Cancels a command and returns to the work area p. Scrolling keys
17. Assigned different functions in diff. software packages q. Numeric keypad
18. Allows you to move the cursor position r. Scroll lock
19. Activates the caps lock feature s. Delete
20. Automatic moving of text to the next line when it no t. Backspace
longer fits in the current line
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Modified True or False. Write True if the statement is true. If the statement is False, underline the word or
phrase that makes it false, then write in the space provided the correct word or phrase.
(Note: There should be no “False” answeres.)
Identification. Identify the following parts of the keyboard. Write also the function of each.
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Student name:
Module Title/No:
Qualification:
Oral/interview questions Satisfactory response
Yes No
1.
2.
3.
4.
5.
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Module 7. Applying Quality Standards
Rating Sheet
Module 7- Applying Quality Standards
Performance Remarks
Feedback
S NS C NYC
1. Self-Check 1
S - Satisfactory
NS – Not Satisfactory
C - Completed
NYC – Not Yet Completed
Module is
Completed Not Yet Completed
Remarks:
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