Project

Assistant - Intern

POSITION REQUIREMENTS
The Project Assistant supports implementation of computerized provider order entry (CPOE), physician documentation, and
related processes within the clinical information system throughout Mission Hospital. This is a non-paid internship but has
upside of providing great experience.

Key support responsibilities for the project assistant include:

• Project management assistance – Maintain and update project plans that have been developed by Project Manager
for CPOE, PDOC, Desktop and related components of physician documentation initiative; document and compile
workflows, timelines and processes in MS Visio; assist with and/or conduct end-user surveys and studies; maintain
project Sharepoint site
• Support weekly and monthly project reporting – Assemble weekly status reports from project manager on
“dashboard” for dissemination out to stakeholder groups and teams; assemble and collate data, metrics and data into
distributable form, including extracting and disseminating reporting study results, workflow assessments, gap
analyses, etc.
• Project communications – Develop communications to internal and external audience related to initiative progress,
status and results; work with marketing, PR and communication teams to disseminate pertinent project
communications; help develop articles for newsletters and creating newsletter for project
• Project administration – File management and coordinating meeting schedules
• Meeting support – Documentation ( agendas and minutes) and logistics (securing/verifying rooms and locations)

Minimum requirements

IT experience required (preference given to healthcare information technology background). Must be pro-active, adaptable,
and able to work within a team. Must have strong communication, interpersonal, and organizational skills. Must be a self
starter and quick learner. Must be able to set priorities and be self-driven to meet delivery targets. Must be able to work well
with a variety of personalities with constantly changing priorities. Must be able to interface with both clinical and nonclinical,
external and internal, Ministry and System team members, including those at a senior level. Hospital experience preferred.

If interested, contact:

Rachelle Blake, PA, MHA

Sr. Project Manager - CPOE, Design for Perfect Care
Mission Hospital - St. Joseph Health System
mobile: 650-243-8036
email: rachelle.blake@stjoe.org