Attention

The purpose of this announcement is to make all

employees aware of policies that they may be unaware of
to help them to be better informed and compliant.
Policy
Policy
Numb
er
AC
The Board of Education of
Washington County does not
discriminate on the basis of race,
color, sex, age, national origin,
religion, disability, or sexual
orientation in matters affecting
employment or in providing access
to programs to Washington County
Public School System students.
An employee who feels he or she is
being discriminated against should
inform his or her supervisor in
writing. If an individual feels that
the discussion of the subject with
the supervisor would be
inappropriate, he or she should
document the incident and discuss
it with the Executive Director of
Human Resources.
AGA
Recognition of Accomplishment
The Board of Education encourages
and supports activities which
contribute in a unique and
exemplary manner to the school
system and the community.
Such activities and achievements
benefit our students and contribute
not only to the goals of the school
system, but they provide a positive
link with the community at large.
The Board of Education will officially
recognize internal and external
programs which reward
achievement. The Board of
Education will recognize the

Considerations
Employees should not be
subject to discrimination in
their place of work. A key
consideration of this policy
is that when informing your
supervisor, be sure to
submit this in writing.

The Board of Education

supports and encourages
the celebration of student
accomplishments. These
celebrations do not have to
be outlandish but should
also not be omitted.
Teachers should be active in
advocating and planning for
these celebrations. This can
have a positive and lasting
impact on the students and
the community.

CBC

outstanding accomplishments of
staff members and students in a
timely fashion.
An Excerpt of the
Superintendents Duties and
Responsibilities
5. All employees of the school
system are responsible to the
Superintendent and are to support
the Superintendent in his/her efforts
to carry-out the laws, policies and
regulations relating to the school
system.

DFD

The Board will cooperate with other

local agencies and community
organizations to make school
facilities available if such
arrangements do not conflict with
the educational program. To this
end, schedules of rental and service
charges will be established that
consider operation, maintenance,
and fixed costs (see Policy KG and
Regulation KG-R, Use of School
Facilities by Non-School Groups).

DN

Disposal of Surplus, Salvage, or

Obsolete Equipment and/or
Materials
The Superintendent of Schools, the

All employees of the school

system are to support the
Superintendents efforts to
carry out the laws, policies,
and regulations of the
school system. Employees
who implement efforts
contrary to any of the the
entities previously
mentioned are contrary to
school system policy.
Employees are also advised
to study and comprehend
the policies of the Board of
Education. One cannot
carry out the policies of the
policy manual if they are
unaware of the policies.
The principal should work
collaboratively for the rental
and use of facilities. The
rental should not impact the
education of students. The
principal can work to
improve the culture of the
building by reminding the
employees that are affected
that rental monies are not
paid nor retained by the
individual school.
This policy could upset
employees who utilize the
rented facility on a daily
basis and attention should
be given to accommodate
the additional time needed
from the rental of the
facility.
With the implementation of
the Digital Learning Plan,
teachers and principals
have started to redesign the
appearance of instruction

Supervisor of Purchasing, or a
designee shall determine whether
school system property other than
real property is obsolete, surplus,
and/or if it is of no further use to the
school system. The re-use or redeployment of equipment and
materials within the school district
shall be encouraged whenever
practical. An item valued at less
than $500.00 shall have the
approval of the Supervisor of
Purchasing. An item valued at
$500.00-$2,000.00 shall have prior
approval of the Superintendent, and
any item valued at or over
$2,000.00 shall have prior approval
by the Board of Education prior to
disposal. The disposal of surplus,
obsolete, or salvageable equipment
and property shall be by one of the
following:
Sold by written bid or at
auction, whichever is deemed
most appropriate for the
system
Sold as a pre-priced item at
an advertised sale
Traded-in as part of a
purchase of similar equipment
Donated to a charitable or
non-profit organization
Sold for scrap value
Disposed of by other
appropriate legal means
The selling of surplus and obsolete
equipment and materials will be
conducted by the Purchasing
Department, with public
notification. Proceeds will be placed
in the Sale of Assets account. The
salvage from renovations, additions,
and new building will be sold
competitively and the proceeds will
also be placed in the Sale of Assets

within the classroom. The

materials and equipment
previously utilized may now
take a minimalized role
within the classroom but
they cannot be disposed of
by individual choice.
Principals should pay close
attention to the value of the
materials or equipment in
question to determine which
level of supervision needs to
be involved in the decision
making.
Another consideration of
this policy is to attempt to
salvage some value from
the materials or equipment
in question. The final option
is to legally dispose of the
items, so the principal
should look into the other
options whether it results in
financial gain or not.
Teachers should pay close
attention to this policy
because they do not have
the liberty to dispose of any
materials or equipment of
their choice. Teachers need
to follow the chain of
command to properly have
these items removed from
their classroom.

EGAD

GBEC

account. The Supervisor of

Purchasing will issue to the
Superintendent of Schools and the
Board of Education a bid summary
for each sales event as it occurs.
The Board of Education of
Washington County has included a
detailed and thorough explanation
of the expectation to adhere to
copyright laws. The Board of
Education of Washington County
concludes the policy with the
following statement, All
Washington County Public Schools
employees and students are
expected to adhere to this policy,
the administrative regulation
promulgated by the Superintendent,
and the requirements of the law.
- A copy of the Copyright
Compliance is attached at the
conclusion of this document
for review.
Policy Statement/Procedures
A. While engaged in their school
duties or on school property, all
Washington County Public Schools
employees will abstain from 1) the
use of illegal drugs and/or drug
paraphernalia; 2) the abuse of
controlled or non-controlled
substances; 3) possession or
distribution of alcohol, illegal drugs
and/or drug paraphernalia; and 4)
being under the influence of illegal
drugs or alcoholic beverages.
B. Off-duty conduct which leads to a
drug- or alcohol-related arrest
and/or conviction may be
considered by the Board of
Education for its potential to
compromise the well-being of
students and staff and may be
addressed in accordance with this

Copyright law is a federal

mandate that schools are
not exempt from. Teachers
are not exempt from
copyright law because they
plan to use the copyrighted
material for nonprofit
education.
Principals should instruct
employees on the realities
of copyright law and how to
determine the copyright
restrictions of the
documents or materials in
question. Teachers should
be instructed upon how to
obtain permission to use a
copyrighted material if they
insist on using the material.
The actions of a school
system employee outside of
the contractual school day
becomes the consideration
of the school system under
this policy. Actions
committed off-duty from
contractual hours can
compromise the well-being
of the students of the school
system. Students and
parents pay attention to the
news and social media, so
the actions that individuals
commit can be promulgated
instantly in todays society.
This policy serves as a
moral compass for school
system employees to create
a drug-free workplace.
Although most school
system employees would

GBED

ICAA

JICJ

policy and the accompanying

administrative regulation.
C. Violation of this policy may lead
to disciplinary action up to, and
including, termination from
employment.
D. The Superintendent is authorized
to promulgate administrative
regulations to implement this policy.
The Washington County Board of
Education requires all employees to
wear a photo identification badge
(see regulation, item 7, regarding
substitute teachers). This badge is
provided to the employee and must
be displayed on an outer garment
during the employees entire
contractual workday.
The schools shall observe the
following holidays: Thanksgiving
Day and the day after; from
Christmas Eve through the first day
of January, inclusive; from the
Friday before Easter through the
Monday after Easter, inclusive;
Memorial Day; primary and general
election days. Other holidays may
be designated by the Board of
Education.
Appropriate exercises shall be
conducted in the schools for a
portion of the day in observance of
the following days: Washingtons
Birthday, Veterans Day, Arbor Day,
and other days of national
significance.
A personally-owned, electronic
device a student brings to school is
his/her sole responsibility.
The Board of Education assumes
no responsibility for a personallyowned, electronic device if it is lost,
loaned, damaged, or stolen.
A student is expected to keep

not consider using drugs or

alcohol on school property,
they can become ineffective
due to the effects of the
social stigma attached to
arrest or convictions.

It is required for all

employees to wear their
badge on school property
during the contractual
workday. This is a policy
motivated by safety and
security for all parties
involved in the school
building.
This policy is significant for
two reasons. Employees
can plan ahead for holiday
breaks annually because
certain holidays guarantee
the schools to be closed.
The second reason that this
policy is significance is
because it encourages
patriotism and presents
each school with another
opportunity to enhance their
students understanding of
national holidays. Schools
should not omit exercises on
the specified days to
substitute instructional
time.
The use of personal devices
at school during the school
day is a heavily debated
issue. Students are
permitted to bring them
according to Board of
Education policy but the
school system assumes no
responsibility for the

his/her personally-owned, electronic

device secure at all times and not
loan it to others.
A student is expected to exhibit
digital responsibility and to follow
the Board of Educations Acceptable
Use Policy.
The use of technology is a
privilege, not a right. This privilege
can be revoked.
Disciplinary Consequences
Violation of this policy or of the
administrative regulation will result
in disciplinary measures in
accordance with the student
discipline guidelines (see Exhibit JKE). A school administrator may take
temporary possession of a
personally-owned, electronic device
if the use disrupts the learning
environment, creates safety
concerns, contradicts this policy, or
violates the confidentiality or
privacy of others.

devices. This is extremely

important because if a
device is lost, stolen or
broken the school system is
not liable financially.
This policy provides a
second consideration. If a
personal device becomes a
distraction, teachers would
be well advised to consult
their administrator to
confiscate the device
because the policy clearly
only says that the
administrator may take
temporary possession of the
device.

File: EGAD COPYRIGHT COMPLIANCE

I. Purpose
The purpose of Policy EGAD is to set forth the standards and responsibilities
of employees and
students with regard to the use of copyrighted materials.
II. Background
The copyright law protects the intellectual property rights of authors or other
creators by granting them exclusive rights to control how their works may be
used, including the rights to reproduce, distribute, publicly perform, and
publicly display their work. The rights granted under the law extend to
literary, dramatic, musical, architectural, cartographic, choreographic,
pantomimic, pictorial, graphic, sculptural, and audiovisual creations.
Employees and students should assume that copyright restrictions apply,
unless they have
determined that materials are not copyrighted or they have received the
copyright holders
permission to use the copyrighted materials.
Certain works may not be subject to copyright protections, including works:
(1) authored by the
U.S. Government; (2) originally non-copyrightable; (3) authored prior to
1923; (4) clearly marked as in the public domain; (5) expressly authorized by
a creative common license and as specified by the copyright owner.
III. Policy Statement/Procedures
It is the intent of the Board of Education to conform to United States
Copyright Law and to
maintain the highest possible ethical standards in the use of copyrighted
materials for
instructional purposes.
In accordance with Section 107 of the Copyright Act, the reproduction of a
copyrighted work may be considered fair when the work is used for such
purposes as criticism, comment, news
reporting, teaching, scholarship, or research.
In order to determine if a particular use qualifies as fair use, all of the
following factors must be
met:
A. The purpose and character of the use (whether for commercial or
nonprofit educational
use);
B. The nature of the copyright protected work;
C. The amount and substantiality of the portion used; and
D. The effect of the use upon the potential market for or value of copyrighted
work.
The Superintendent is authorized to promulgate an administrative regulation
regarding the use of copyrighted materials.
All Washington County Public Schools employees and students are expected
to adhere to this

policy, the administrative regulation promulgated by the Superintendent, and

the requirements of the law.
Legal Reference: 17 United States Code, Section 101, et seq.
Maryland Annotated Code, Education Article, Section 4-130
Policy adopted: August 4, 2015.
Board of Education of Washington County