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Document
Business Case Online Portal
CV PPPM Business Planning
May 2016
Version 1.00
Date
03/06/2016
Changes
Business CaseDocument
Online
PortalBRD
Version
Number
1.00
Initial Draft
1 Document Revisions
2 Approvals
Role
Name
Title
Signature
Date
3 Introduction
3.1 Project Summary
3.1.1 Objectives
Deliver a Business Case Online Portal (BCOP) that enables faster and
more comprehensive development, storage, retrieval and analysis of
business cases
3.1.2.1
Business Drivers
Project lead uses the business case template of the respective business unit
All the inputs of the new project are manually entered into the template
Once prepared, the business case resides on the project leads machine
Project financials PPT is prepared by the project lead on the basis of the
business case. The PPT consists of details such as key financial metrics,
overall business case assumptions, profit & loss statement, gateway gap
analysis and NPV cadence
The business case and the presentation are reviewed by the group lead
SPOC collates the project PPTs and generates the final review PPT
Review:
Prior to gateway review, the business case and the presentation is mailed to
all stakeholders with read-only access
Once gateway review is done and approved, the business case is frozen.
Final version is circulated with version/gateway stamp
A back-up copy of the final version is kept on the shared folder accessible
by all project leads
Monthly MIS:
o MIS data is collated in excel spreadsheets for all domestic and IB to
be launched products for all LOBs. MIS related to launched products
in the domestic product is also tracked and collated for a period of two
years from SOP
o MIS data includes a comparison between the planned and current
amounts of the following parameters: Volume, Ex Works NDP/FOB,
VME, PME, Net sales, DMC, VCC, Warranty & PDI, Outbound logistics
and Contribution
o The planned values for all parameters except volume are taken from
DR2 gateway business case. The planned values for volume are taken
from the B0 budgeted volume
o The current values for parameters such as DMC, VCC, etc. are taken
from plant MIS. The current values for parameters such as Warranty,
outbound logistics, etc. are taken from corporate MIS
o An executive summary PPT is prepared from the monthly MIS and
financial summary
o The executive summary PPT consists of the following data:
Launched products : Budget Volume Variance status, Categorywise Contribution Earners & Losers, Contribution Variance
Financial Summary
o Financial summary is prepared to track the key financial metrics of all
domestic and IB models in post DR2 gateway status. Launched
models are also tracked in the financial summary for a period of six
months from SOP
The current formats used by CV & PV are suited to the needs of the
respective business units. This has resulted in some variation in the formats
of working sheets and information display
The project lead will enter information such as the product name into a user
interface
The most recent business case corresponding to the input information will
be populated into the business case
Once prepared, all input values and other important variables will be stored
into the central repository
After the maker prepares the business case, the case will be automatically
sent to the checker. Once validated, the checker will again upload the case
to the database. The case will automatically go to the reviewer. After
verification, the reviewer will certify the business case as official
Project financials PPT will be generated on the basis of new business case
data in the central repository
SPOC will collate the project PPT and generate the final review PPT
The portal must not allow the same version to be uploaded twice
Review:
Prior to gateway review, the business case and the presentation will
automatically mailed to all stakeholders with read-only access
Once gateway review is done and approved, the business case will be
frozen. Final version will be circulated with version/gateway stamp. Only the
frozen gateway business case versions will be retained in the database
Report Generation:
be
The interface will allow searching for any business case on the basis of
product name, project name, project code, gateway status and versions
within gateway status
The data for monthly MIS, executive summary and financial summary will be
automatically collected from sources as mentioned in the as-is process
The interface will have a feature for comparative analysis of data across
projects or across versions within the same projects. This feature will be
available for major line items such as Volume, NDP, DMC, VCC, FCC, etc.
Once reports are finalized, they will be available for three months timeline
Rating
Description
Critical
High
Medium
Low
Future
This requirement is out of scope for this project, and has been include
future release.
Priority
Description
Rationale
FR-G-001
Single repository
simplifies storage,
retrieval and analysis
of business case data
Common format will
ensure common data
types for further
processing. It will also
improve the
readability of
business cases
FR-G-002
FR-G-003
To ensure data
consistency
FR-G-004
FR-G-005
To reduce manual
efforts
Priority
Description
Rationale
Security Requirements
FR-S-001
To safeguard data
confidentiality and
consistency
To ensure availability
of data
Networking Requirements
FR-N-001
Reporting Requirements
The following reports will be
automatically generated:
FR-R-001
FR-R-002
Automatic generation
of the reports will
save time and efforts
of the project leads,
which can be used in
more value adding
activities
Usability Requirements
FR-U-001
For change
management
Audit Requirements
FR-A-001
Requirement
NFR-001
NFR-002
6 Appendices
6.1 List of Acronyms
DMC
FCC
FME
FOB
Free On board
IB
International Business
LOB
Line of Business
MIS
NDP
NPI
NPV
PDI
Pre-Dispatch Inspection
Project Initiation
PI/ CR
VCC
VME
Material Cost
Material Cost refers to Direct Material Cost which includes cost of all physical
aggregates.
Pre-Dispatch Inspection
PDI refers to the expenses incurred towards the Dealer Pre-Dispatch Inspection of
vehicles.
Outbound Freight
For CV Outbound Freight is a part of Distribution Overhead and refers to the freight
expenses incurred towards vehicle dispatches from plants to various RSOs and
dealerships across the country.
Depreciation
Depreciation is a fixed non-cash cost expensed to the income statement as a
charge for using fixed tangible capital assets.