Lessons Learned Reengineering in

2005
Activities:
Define as-is condition; identify opportunities
Brainstorm the new processes
Develop tools for input; test 7/6
Develop tools for workflow; test 7/2
Develop product for delivery 7/14
Integrate with Hazard Identification Tool
Test process, complete life-cycle
Approval from LL POC (Ed)
Launch
Train POCs
Update R2A2s for operational staff, as necessary

Lessons Learned Process Flow - Current

BNL POC is reviewing and collaborating
through this part of the process

BNL ORPS
Notification is
given to Ed via
phone call, Word
file from staff
member, or ORPS
report with the
information.

DOE Lab may

have information
to share

Inclusion/
Development
Is this worth
developing
into a LL?

BNL Staff may

have information
to share

- BNL ORPS
- Labs LL Coord
- Staff
- Management

POC
Types up
LL in Word
file

YES
Is this complex
wide?

POC enters data

into DOE Site

All Laboratory
POCs get notified
via e-mail

NO
NO
STOP

Should this be
in our system?

YES

BNL LL POC
(E. Sierra)
Copies and pastes
into a Word file
and sends to
Joyce

Drivers for Lessons Learned

- DOE Standard - Lessons Learned
- Good (business) practice

Joyce copies into

HTML format
template and TOC
as a draft

Sent to Ed for
review and
approval

After approval
from Ed, Joyce
enters information
into all bins TOC's

Joyce publishes
Lessons Learned
and updates
database.
Subscription notice
is sent out.

Process Flow Starts

Here

Yes

Information to
share

BNL Staff clicks

SBMS Link

BNL Staff

ORPS

BNL Staff Enters

Info into a form

Ed gets
notifiedthat
BNL Staff has
entered new
data

Yes
No

Ed Enters data
into a form

Ed Notifies
Submitter that
development is not
worthwhile

DOE Complex

Is LL
Automatically
pulled from
DOE?

Ed Decides if LL
development is
worthwhile

Joyce review s
Lessons Learned

Yes

No

LL Text
Automatically
pulled from DOE

Ed manually
copies from DOE

ED Edits Content.
He Validates or reassign bins

Ed decides to let
submitter review new
content

No

Ed Makes LL Live

Text is
Automatically
entered into the
Database

Send To DOE
Complex

Yes

Send Lessons
Learned to DOE
Complex

No
Ed gets notified
that new Data
has been
acquired from
DOE
Dynamic Pages go
live. Data is locked

Process Flow Ends here.

After this point Question/
Comments can be triggered

Ed Notifies Joyce
that LL is live

Joyce Activates
and Sends
Subscription
Notification

Walkthrough process
Courtney to demonstrate application and work flow

Next Steps July 18 - 22

Testing
Submission trials all three types of incoming LLs
Use BNL staff from outside our organization to test
Fine Tune presentation/delivery
Check that various permissions are set properly
Get Eds okay
Move data set into production
Launch date August 1!! Communications plan (Ed)

Post Roll Out Steps

 Integrate with work processes: the Hazard Identification

Tool meeting scheduled for next week

 See if DOEs programming staff can modify their delivery
to make it easier on all the labs contact established
 Process Changes SBMS Editorial to monitor product
revisions for driver = Lessons Learned
 Any thing else?