1.2 - Parameters V1 JB

Phase 1.
2: Financial Accounting
Parameters
Development and Configuration of Global Bicycle Incorporated 2.0
Focus
Financial Accounting
Prerequisites
Read Global Bicycle Incorporated 2.0 Story
Version
1.0
Revised
May, 2012
This material was prepared with the assistance of student interns at the Seidman enterprise
resource planning program at Grand Valley State University under the supervision of Dr.
Simha R. Magal.
Phase 1.2: Financial Accounting Parameters
Version 1.0
Table of Contents
Task 1: Define Variants for Open Posting Periods ......................................................................... 3
Task 2: Open and Close Posting Periods ........................................................................................ 4
Task 3: Assign Variants to Company Code .................................................................................... 5
Task 4: Close Period ....................................................................................................................... 6
Task 5: Copy Document Number Ranges to Company Code ........................................................ 7
Task 6: Define Tolerances (Vendors) ............................................................................................. 8
Task 7: Define Tolerance Groups for Employees......................................................................... 10
Task 8: Set Up Company Code for Payment Transactions........................................................... 12
Task 9: Maintain Number Ranges for Controlling Documents .................................................... 13
Task 10: Maintain Number Ranges for Settlement Documents ................................................... 14
Page 2
Version 1.0
Task 1: Define Variants for Open Posting Periods

Description: In this task, we define a part of a data structure that allows us to post transactions.
Navigation: (In the main menu of SAP, click on the black arrows on the left of these names) SAP
menu Tools Customizing IMG Execute Project (double-click on Execute Project)
In the Customizing: Execute Project screen, click on the SAP Reference IMG icon.
(Click on the black arrows on the left of these names) SAP Customizing Implementation Guide
Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers
Fiscal Year and Posting Periods Posting Periods Define Variants for Open Posting
Periods (click on the IMG Activity icon)
Warning: When working with other classmates at the same time in the same transactions within
SPRO, tables will tend to lock up and you will only be able to display them. This is due to the
fact that the system will not let multiple users in the same transaction at the same time. To get
passed this message, wait until the current user in the transaction is finished and then proceed.
Screen Name
Transaction Code
Change View Posting Periods:

Define Variants: Overview
Tasks and Data Entry:
In the Change View Posting Periods: Define Variants: Overview screen, click on the
icon.
In the New Entries: Overview of Added Entries" screen, enter the following information:
Variant
PV##
Name
## GBI Posting Periods
Click on
(SAVE).
Click on
(EXIT).
Follow Up: None.
Page 3
Version 1.0
Task 2: Open and Close Posting Periods

Description: In this task, we update the current posting period to reflect the current date so that
the dates on transactions will be considered in the current period.
Navigation: (Click on the black arrows on the left of these names) SAP Customizing
Implementation Guide Financial Accounting (New) Financial Accounting Global Settings
(New) Ledgers Fiscal Year and Posting Periods Posting Periods Open and Close
Posting Periods (click on the IMG Activity icon)
Screen Name
Transaction Code
Change View Posting Periods:

Specify Time Intervals:
Overview
In the Change View Posting Periods: Specify Time Intervals: Overview screen, click on
the
icon.
In the New Entries: Overview of Added Entries" screen, enter the following information:
Var.
PV##
A From per.1
+ 1
Click on
(SAVE).
Click on
(EXIT).
Year
2012
To period Year
12
9999
Follow Up: None.
Page 4
From per. 2 Year

13
2012
To period Year
13
9999
Version 1.0
Task 3: Assign Variants to Company Code

Description: In this task, we associate the posting variant with our company code.
(New) Ledgers Fiscal Year and Posting Periods Posting Periods Assign Variants to
Company Code (click on the IMG Activity icon)
Screen Name
Transaction Code
Change View Assign

Comp.Code -> Posting Period
Variants: Overview
In the Change View Assign Comp.Code ->Posting Period Variants: Overview screen,
enter the following information:
Cocd
US##
Company Name
## Global Bike Inc.
Click on
(SAVE).
Click on
(EXIT).
City
Dallas
In the Display IMG screen, click on the
Variant
PV##
icon.
In the Customizing: Execute Project screen, click on the

Follow Up: None.
Page 5
icon.
Version 1.0
Task 4: Close Period

Description: In this task, you close the previous posting period.
menu Logistics Materials Management Product Catalog Environment Material
Other Close Period (double-click on G/L Accounts List)
Screen Name
Transaction Code
Close Period for Material Master

Records
In the Close Period for Material Master Records" screen, enter the following information:
Attribute
From company code
To company code
Period
Fiscal year
Click on
Description
The company code is an
organizational unit within
financial accounting.
The new, current period if the
future self-contained part of
the specified fiscal year.
Defines settlement period
which can be divided into 1216 posting periods.
(EXECUTE).
Click on
(EXIT).
Click on
(EXIT).
Follow Up: None.
Page 6
Data Value
US##
US##
(current month number)
(current year)
Version 1.0
Task 5: Copy Document Number Ranges to

Company Code
Description: In this task, you establish which number ranges you assign to your company code.
menu Tools Customizing IMG Execute Project (double-click on the words Execute
Project)
In the Customizing: Execute Project screen, click on the SAP Reference IMG icon.
(Click on the black arrows on the left of these names) SAP Customizing Implementation Guide
Financial Accounting (New) Financial Accounting Global Settings (New) Document
Document Number Ranges Documents in Entry View Copy to Company Code (click on the
IMG Activity icon)
Screen Name
Transaction Code
Document Number Ranges:

Copying to Company Code
In the Document Number Ranges: Copying to Company Code" screen, enter the following
information:
Attribute
Source company code details
Company code
Target company code details
Company code
Click on
Description
organizational unit.
organizational unit.
Data Value
US00
US##
(EXECUTE).
In the Copy document number ranges pop-up, click on the Yes icon.
In the Document Number Ranges: Copying to Company Code screen, click on the
icon.
Click on
(EXIT).
Follow Up: None.
Page 7
Version 1.0
Task 6: Define Tolerances (Vendors)

Description: In this task, you provide a maximum amount allowed to be posted in documents.
Implementation Guide Financial Accounting (New) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Manual Outgoing Payments
Define Tolerances (Vendors) (click on the IMG Activity icon)
Screen Name
Transaction Code
Change View Customer/Vendor

Tolerances: Overview

In the Change View Customer/Vendor Tolerances: Overview screen, click on the
icon.
In the New Entries: Details of Added Entries screen, enter the following information:
Attribute
Company Code
Name of Tolerance Group
Gain Amount
Loss Amount
Gain Percent
Loss Percent
Description
Organizational unit within
Data Value
US##
## GBI Default
10
Payment differences to our

advantage are allowed up to
the amount entered here.
1
disadvantage are allowed up to
Differences when settling
1
payments are accepted and
posted automatically by the
system up to the percentage
rate entered here.
1
rate entered here.
Page 8
Version 1.0
Place a check mark in the white space next to Payment Term from Invoice by clicking on
the white space.
Place a check mark in the white space next to Only grant partial cash disc by clicking on
the white space.
Click on
(NEXT ENTRY).
Attribute
Company Code
Description
An organizational unit within
Freely definable group code
for customers and vendors, or
G/L accounts.
Tolerance group
Name of Tolerance Group

Gain Amount
Loss Amount
Gain Percent
Loss Percent

rate entered here.
rate entered here.
Data Value
US##
GBI
## Global Bike Inc.

20
Place a check mark in the white space next to Payment Term from Invoice by clicking on
the white space.
Place a check mark in the white space next to Only grant partial cash disc by clicking on
the white space.
Click on
(SAVE).
Click on
(EXIT).
Follow Up: None.
Page 9
Version 1.0
Task 7: Define Tolerance Groups for Employees

Description: In this task, you define the tolerances for what employees are allowed to enter.
(New) Document Tolerance Groups Define Tolerance Groups for Employees (click on
the IMG Activity icon)
Screen Name
Transaction Code
Change View FI Tolerance

Groups For Users: Overview

In the Change View FI Tolerance Groups For Users: Overview screen, click on the
icon.
Page
10
Version 1.0
Attribute
Company code
Description
Organizational unit within
Amount per document
Maximum permitted posting
amount per document for this
user group.
Amount per open item account Maximum posting amount
item
permitted per customer or
vendor for this user group.
Cash discount per line item
Maximum cash discount
percentage rate which may be
assigned by an employee of
the user group.
Revenue Amount
Expense Amount
Revenue Percent
posted by the system up to the
percentage rate entered here.
Expense Percent
posted by the system up to the
percentage rate entered here.
Revenue Cash discnt adj.to
Any payment differences up to
the amount specified here are
corrected with the cash
discount posting as long the
cash discount amount is large
enough for the adjustment.
Expense Cash discnt adj.to
Any payment differences up to
the amount specified here are
corrected with the cash
discount posting as long as the
cash discount is large enough
for the adjustment.
Click on
(SAVE).
Click on
(EXIT).
Follow Up: None.
Page
11
Data Value
US##
250000
10000
100
100
10
10
10
10
Version 1.0
Task 8: Set Up Company Code for Payment

Transactions
Description: In this task, GBI decided to develop the payment program. These parameters have
to be set up in order to allow payments to vendors.
Implementation Guide Financial Accounting (New) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Automatic Outgoing Payments
Payment Method/Bank Selection for Payment Program Set Up All Company Codes for
Payment Transactions (click on the IMG Activity icon)
Screen Name
Transaction Code
Change View Company

Codes: Overview
In the Change View Company Codes: Overview screen, click on the
icon.
Attribute
Company Code
Sending company code
Paying company code
Click on
(SAVE).
Click on
(EXIT).
Description
The sending company code is
the company code that is
known to the business partner.
In the field you find the
company code which
processes the payment
transactions.
Follow Up: None.
Page
12
Data Value
US##
US##
US##
Version 1.0
Task 9: Maintain Number Ranges for

Controlling Documents
Description: In this task, we set up number ranges for various controlling documents.
Implementation Guide Controlling General Controlling Organization Maintain
Number Ranges for Controlling Documents (click on the IMG Activity icon)
Screen Name
Transaction Code
Number Ranges for CO

Document
In the Number Ranges for CO Document screen, click on the
icon.
In the Copy: CO Ar pop-up, enter the following information:

Attribute
From
Description
Uniquely identifies a
controlling area.
Uniquely identifies a
controlling area.
To
Click on
Data Value
NA00
NA##
(COPY).
In the Transport number range intervals pop-up, click on the

In the Number Ranges for CO Document screen, click on the
Follow Up: None.
Page
13
icon.
icon.
Version 1.0
Task 10: Maintain Number Ranges for

Settlement Documents
Description: This task sets up number ranges for controlling documents related to settling orders
internal to the company.
Implementation Guide Controlling Internal Orders Actual Postings Settlement
Maintain Number Ranges for Settlement Documents (click on the IMG Activity icon)
Screen Name
Transaction Code
Number range for settlement

documents CO objects
In the Number range for settlement documents CO objects screen, click on the
icon.
In the Maintain Number Range Groups screen, place a check mark in the white space next
to Group Without Text by clicking on the white space.
Double-click on NA##.
Click on
Click on
(ASSIGN ELEMENT GROUP).

(SAVE).
In the Transport number range intervals pop-up, click on the
icon.
In the Number range for settlement documents CO objects screen, click on the
In the Display IMG screen, click on the
icon.
In the Customizing: Execute Project screen, click on the

Follow Up: None.
Page
14
icon.
icon.

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Phase 1.

Phase 1.2: Financial Accounting Parameters

Phase 1.2: Financial Accounting Parameters

Task 1: Define Variants for Open Posting Periods

Change View Posting Periods:

Follow Up: None.

Phase 1.2: Financial Accounting Parameters

Task 2: Open and Close Posting Periods

Change View Posting Periods:

Follow Up: None.

From per. 2 Year

Phase 1.2: Financial Accounting Parameters

Task 3: Assign Variants to Company Code

Change View Assign

In the Display IMG screen, click on the

In the Customizing: Execute Project screen, click on the

Phase 1.2: Financial Accounting Parameters

Task 4: Close Period

Close Period for Material Master

Follow Up: None.

(current month number)

Phase 1.2: Financial Accounting Parameters

Task 5: Copy Document Number Ranges to

Document Number Ranges:

Follow Up: None.

Phase 1.2: Financial Accounting Parameters

Task 6: Define Tolerances (Vendors)

Change View Customer/Vendor

Tasks and Data Entry:

Payment differences to our

Phase 1.2: Financial Accounting Parameters

Name of Tolerance Group

Payment differences to our

## Global Bike Inc.

Follow Up: None.

Phase 1.2: Financial Accounting Parameters

Task 7: Define Tolerance Groups for Employees

Change View FI Tolerance

Tasks and Data Entry:

Phase 1.2: Financial Accounting Parameters

Follow Up: None.

Phase 1.2: Financial Accounting Parameters

Task 8: Set Up Company Code for Payment

Change View Company

Sending company code

Paying company code

Follow Up: None.

Phase 1.2: Financial Accounting Parameters

Task 9: Maintain Number Ranges for

Number Ranges for CO

In the Copy: CO Ar pop-up, enter the following information:

In the Transport number range intervals pop-up, click on the

Phase 1.2: Financial Accounting Parameters

Task 10: Maintain Number Ranges for

Number range for settlement

(ASSIGN ELEMENT GROUP).

In the Transport number range intervals pop-up, click on the

In the Customizing: Execute Project screen, click on the

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