ORGANISATION STUDY

By Organization study we meant to gather a basic information about altogether working of an

organization by consulting each individual department. For a MBA student we should consider an
organization with fully fledged ecosystem. We considered Apollo Tyres without any hesitation;
considering developments and achievements of the company. My organization study at Apollo tyres
ltd. Perambra in Trissur is a humble effort to understand and compressive its organization. The
organization study is used to access and to acquire the knowledge regarding the functional as well as
the management aspect of the firm.
Apollo Tyres is one of the largest manufacturing companies in India. The company was incorporated
in 1972 and commenced its production in 1977. It was the first company to receive ISO9001
accreditation in Indian tyre industry. Perambra is the Motherplant of Apollo Tyres. A dynamic new
management team under the leadership of Vice-Chairman and MD, Mr. Onkar S Kanwar took over
the helm of the company affairs. Company is making a glorious path ahead with new team. We had
also oppurtintes to participate in Apollo CSR (Corporate social responsibility) and Apollo Safety
day on April 28th.

In Apollo tyres , organizational activities are classified and divided according to functions like
Production, Marketing, Human Resources, Finance, Purchase, Engineering stores, Production
planning and control, Quality assurance, FGS and RMS. These classified departments are put under
the charge of individual specialists to deal with the particular department.

Corporate Social Responsibility

We got the chance to help and participate in the Corporate Social Responsibility; a summer camp for
employees and their children for three days from 11/4/16 to 13/4/16. CSR policy helps us to find out
the importance given to workers from company. The aim is to increase long-term profits through
positive public relations, high ethical standards to reduce business and legal risk, and shareholder trust
by taking responsibility for corporate actions. CSR strategies encourage the company to make a
positive impact on the environment and stakeholders including consumers, employees, investors,
communities, and others.

Apollo Safety Day

We celebrated April 28th as Apollo Safety Day in considering the United Nations Organizations
celebration of World Safety day at April 28th. The Worlds Day for Safety and Health at work is an
observance and is not a public holiday. In this day we had a speech from Apollo Tyres Vice Chairman
Mr.Neeraj Kanwar via a video conference at Perambra plant including every Apollo plant
worldwide. Vice Chairman delivered us speech about how we should work safe and maintain a

peaceful working atmosphere. HR dept conducted a small competition among workers and gave
prizes regarding the safety day. Plug cards with safety messages are displayed through the site.

High Flexibility & Speed of delivery

Committed and capable team
Safe work Culture
Stable capable process
Continues improvement

SUGGESTIONS

Reduce the "Tag loss" in factory.

Take measures for reducing temperature in factory.

Maintain the relationship between employees and employers.

There should be more CSR and training arranged for better understanding of SAP data
processing application.
Maintain a healthy relationship with trade unions.
More training facilities must be provided to employees - Skill India.
Workers should be given chances to express their ideas.

ORGANIZATION CHART

UNIT HEAD

MANAGER
UNIT-MR

DIV-HEAD
QA

MANAGER
SAFETY

HEAD-HR
& ADMIN

DIV-HEAD
COMMERCIAL

HEAD
-MANUFACTURING

DIV-HEAD
HR

DIV-HEAD
HR

GROUP
MANAGER
IED

DIV HEADENGG.

GROUP
MANAGER
-PPC

DIV-HEAD
PRODUCTION

FUNCTIONAL DEPARTMENT

There is a high degree of department division in Apollo Tyres Ltd. The department
division helps in specialization of work in each field. It helps in better planning and better
concentration in the particular work handled by a particular department. Whole System
works in SAP. The various departments in Apollo Tyres are as follows:
1. Production
2. Human Resources
3. Finance
4. Purchase
5. Engineering stores
6. Production Planning & Control
7. Quality Assurance
8. FGS
9. RMS
10. Engg Dept
11. LAB
12. Technical Dept

PRODUCTION DEPARTMENT
In a manufacturing organization/ plant , production department is the back bone of the body.
Apollo Tyres Ltd has adapted the latest technology in various areas of operations to ensure
improved production. The production target is fixed as per the directions of the head office.
At present the daily production target of Apollo Tyres is 90 merictones per day. Production
department runs three shifts for workmen. Every month end production intends are obtained
for marketing departments of ATL from Delhi stating how much tyres are to be produced
during the next month and which type of tyres are to be produced. ATL primarily focus on
bias production and frame radial production.
All commands are diverted through SAP. Department is responsible for maintaining quality
of production and optimum level of production. The production planning starts with the
receipt of production ticket from Delhi which contains the quality required for operation. The
requirement is then processed in the planning department and then converted into equivalent
tyre requirements. This is then checked for feasibility depending on the moulds available for
production, and then the production schedule is finalized

DIV HEAD-D

MANAGER-M

MANAGERBIAS/
CALENDARING

GROUP
MANAGER

MANAGER
MIXING/
EXTRAUSION/B
EAD

EXECUTIVES

EXECUTIVES

MANAGERTYRE
BUILDING

MANAGERFINISHING/
CURING

EXECUTIVES

HUMAN RESOURCE DEPARTMENT

HEAD

DIV HEAD

TIME
OFFICE

GROUP MANAGER SECURITY

TRAINING
AND PEOPLE

EXECUTIVES

ADMIN

EXECUTIVES

GENERAL
ST - HR

Human resources and administration department is one, which is facilitates smooth

working of the organization by looking into human resource side and also the overall
administration of organization. HR department is divided into three sections namely
industrial and personal relations, security and administration. Heads of each section are in
direct contact with department head. Dept is responsible for conducting CSR and Apollo
Safety Day.
Main Duties of HR Dept

Recruitment
Training
Industrial Relations
Welfare
Time office

Security

FINANCE DEPARTMENT

DIVISIONAL - HEAD

MANAGER

ASSOCIATE
MANAGER

EXECUTIVES

The corporate office situated at Gurgaon does most of the accounting and taxation
jobs of ATL. At Perambra plant there is a separate accounting and finance department. This

department deals with salary, wages and costing. Excise duty of the raw materials also comes
under this department.
The strong performance of Apollo is a combination of high growth in sales along with
enhanced operations management, better working capital management, aggressive marketing
and overall cost reduction measures adopted by the Company
PURCHASE DEPARTMENT

The main function of the purchase department is to provide right material at right
time in right place at right quantity. It is concerned with the purchase of indigenous and
imported materials. This department is headed by a senior manager and under him there are a
number of officers and staff.
The main items of purchases are:
1. Engineering spares
2. Consumables
3. Diesel
4. Chemicals
5. Lubricants
6. Other raw materials
The purchase may be corporate purchase or plant purchase. Under corporate purchase the
raw materials are purchased after considering what the market requires for the month. Under
plant purchases, purchase may be of stock item or non stock item. Stock items are purchased
for regular use. They are having material codes. They are purchased after considering the
recorder level, recorder quantity, lead time etc. There is no regular purchase for the non stock
item. Different department have to prepare purchase requisitions. The items purchased are
engineering items, oils and lubricants, local raw materials, import of spares etc.

ENGINEERING STORES

Engineering Stores department focus on procuring and storing the goods other than raw
materials. Engineering goods stores is responsible for storing the necessary spare parts
components required for smooth functioning of the plant on receipt of indent from production
department. The inventory management technique used is VED analysis. Another system
followed in engineering stores is VMI Ventor Maintain Inventory. In this system the vendor

supply the materials in large quantities and payment is made for consumed items.
Engineering stores takes care of following items.

Stock items
Stock items are procured and stocked here. While procuring a Goods receipt is
generated and then the goods are taken for quality check. Stock items are broadly
classified into following:
Insurance spares
General spares
Consumables
Lubricants
Chemicals

QUALITY ASSURANCE DEPARTMENT

DIVISIONAL HEAD

MANAGER

ASSOCIATE
MANAGER

EXECUTIVES

Quality is the totality of characteristic of an entity that bears on its ability to satisfy, stated
and implied needs. Quality is referred to as 'fitness for use' or 'fitness for purpose' or
'customer satisfaction' or 'conformance to requirements'.

QA is the well-planned and systematic activities implemented within the quality

system and demonstrated as needed to provide adequate confidence that an entity will fulfill
requirements for quality.
Quality Assurance

Lab

Process control & audit

LAB
All raw materials that come to RMS (Raw Material Store) are released for production only
after lab approval. For that samples of raw materials (rubber, carbon, chemicals, fabric etc)
are given to lab. These raw material samples are tested in the lab. If the test results are within
the required specifications the materials will be released for production. If the result is not
satisfying the requirements, the material will be rejected. In the same way, the processed
material samples (e.g. mixed rubber compound, Dipped fabric etc) are also sent to lab.
PRODUCTION PLANNING AND CONTROL (PPC)

Group Manager

Manager

Associate Manager

Production planning and control department is responsible for fixing monthly production
levels, meeting and production targets, scheduling machines as per the requirements, and the
preparation of raw material requirements based on monthly production ticket. The resources
in terms of machines, men, material etc. used in a tyre plant run into several crores and it is
necessary to make best possible use of these resources to achieve maximum economy
in production costs. The main objective of production planning and control department
is therefore to ensure optimum utilization of those resources as well as to prevent
capital locked up in process inventory.

FINISHED GOODS STORE (FGS)

HEAD MANUFACTURING

GROUP MANAGER

MANAGER

EXECUTIVE

All finished goods after final inspection are kept at the transferring area in each shift.
The staff of final finishing will prepare a finished goods transfer-note in triplicate which will
be countersigned by the staff of FGS. After verification, finished goods transfer-note will be
serially numbered and have the following details.

Material code

Description

Quantity

The original copy of the transfer-note will be issued to central excise wing after
entering the details in stock statement, duplicate will be given back to production as their file
copy and triplicate will be issued to Production planning. One staff each from production and
FGS will separately verify the quantity, size, ply rating of the finished goods and compare
against the entry in the transfer-note.

RAW MATERIAL STORES DEPARTMENT

Activities of Raw Material Department
1. Receipts
2. Issue
3. Identification and storage
4. Inventory maintenance
5. Scrap disposal

6. Handling of rejected items

RAW MATERIAL STORE
Process :- Receipt, handling, storage , packaging, forwarding & delivery of material to
internal and external customers with proper documentation to meet their requirements.
Purpose:-To supply right material in right time to produce right quality product without any
interruption.
Scope :- Receipt , handling ,storage & issue of raw materials & to the customer.