Annual General Meeting

2015 - 2016

15-16 Committee Members

Committee Members :
1. Chairman : Ashfaque Ansari
2. Vice Chairman : Nilesh Gulhane (Celesta Neo)
3. Secretary : Navin Shukla
4. Joint Secretary: Vaibhav Deshmukh
5. Treasurer : Rahul Tokase

Supporting Team :
1. Shekhar Deshmukh
2. Mrs. Reena Shinde

Agenda:
-

Expense Detail Sept 15 to April 2016

Expense Detail - April 2015 to March 2016

Monthly Item-wise Expenditure Details

Month-wise Collection Vs Expenditure Details

Financial Summary (Surplus / Deficit )

Cost cutting measures

Meter Jump Bill Collection & Payment Status

Amount transfer to PDCC Account

Society Gym Set-Up

Resolution to be passed (if any)

Q&A

New Committee Selection

Expense Detail
(Sept 15 to April 16)
Expense Head
RK Enterprises (Security)

Sept 15 Oct 15 Nov 15 Dec 15 Jan 16 Feb 16 Mar 16 Apr 16

TOTAL

Average

69595

67500

65032

61800

61548

65032

57413

64307

512227

29.7

64028

83370

147040

69500

90610

390520

22.6

48815

24500

25500

25500

25500

25500

25500

25500

25500

203000

11.8

25375

88000

30000

7933

30075

17865

23040

2040

3470

7338

4169

118000
95930

6.8
5.6

14750
11991

Water Bill

31000

55553

10000

96553

5.6

12069

LIFT AMC

8006

39036

14694

19725

81461

4.7

10183

Menon Salary

7000

7000

7000

7000

7000

7000

7000

7000

56000

3.2

7000

Swimming Pool AMC

7500

12227

7500

7500

34727

2.0

4341

ZICOM and CCTV Rent

13892

9996

23888

1.4

2986

1250

2500

2500

2500

2500

2500

2500

2500

21110

1.2

2639

17000

17000

1.0

2125

2000

2000

2000

2000

2000

2000

3000

3000

18000

1.0

2250

Drainage Cleaning (Vinod Tak)

6000

6500

12500

0.7

1563

Holi / Dussehra / Diwali Pooja / Bonus

9218

1595

10813

0.6

1352

1600

5380

700

1970

9650

0.6

1206

Water Tanker (Only Once)

6300

6300

0.4

788

Plumbing Work (C1, C2, D2)

5600

5600

0.3

700

Diesel for Genset

3000

3000

0.2

375

150

3000

3082

1000

2124

1990

8986

0.5

1123

100

215658

MSEB (Regular)
Vinod Tak (Housekeeping)
MSEB (Meter Jump)
Electrical / Plumbing

Gardener (Plant watering, etc..)

Water Tank Cleaning
Water Operator (Cash)

Housekeeping Material (Phenyl, Broom...)

Miscellaneous

TOTAL EXPENDITURE (month-wise) 121528 348450 179433 163340 264624 145820 262994 239076 1725265

Expense Detail
(April 15 to March 16)
Expense Head

April 15

May 15

RK Enterprises (Security)

45000

81605

MSEB (Regular)

49750

33430

MSEB (Meter Jump)

June 15 July 15 Aug 15 Sept 15

45580
61200 63000 69595
72110

44530

142370

Oct 15
67500
83370

Nov 15 Dec 15 Jan 16 Feb 16 Mar 16 TOTAL

65032 61800 61548 65032 57413 744305
0

147040

69500

642100

%
25.2
21.7

100000

88000

188000

6.4

Vinod Tak (Housekeeping)

15000

32500

26700

25500

25500

24500

25500

25500

25500

25500

25500

25500

302700

10.2

Drainage Cleaning (Vinod Tak)

1000

9000

6000

6500

22500

0.8

Housekeeping Material (Phenyl,....)

2445

2950

750

1600

5380

700

1970

15795

0.5

Gardener (Plant watering, etc..)

1330

1500

1500

1250

1250

2500

2500

2500

2500

2500

2500

23330

0.8

Menon Salary
IP Enterprises (Electrical / Plumbing
AMC)

7000

7000

7000

7000

7000

7000

7000

7000

7000

7000

7000

7000

84000

2.8

22526

20900

37069

32777

32229

7933

30075

17865

23040

2040

3470

7338

237262

8.0

13800

8006

39036

14694

19725

95261

3.2

60000

45000

68562

173562

5.9

LIFT AMC
Plantation, D2 Entrance lobby
renovation, D2 Parking Extension,
Office Renovation
Water Bill

31000

55553

86553

2.9

Water Tank Cleaning

20000

17000

37000

1.3

Water Tanker (Only Once)

6300

6300

0.2

Swimming Pool AMC

1500

7064

7500

12227

7500

7500

43291

1.5

CCTV Installation (Pending

Payment) and RENT

Average

62025
53508
15667
25225
1875
1316
1944
7000
19772
7938
14464
7213
3083
525
3608

23750

26000

13892

9996

73638

2.5

Water Operator

2000

2000

2000

2000

2000

2000

2000

2000

2000

2000

2000

3000

25000

0.8

Diesel for Genset

6100

8700

3180

3000

20980

0.7

Holi / Diwali / Dussehra / Bonus

9218

1595

10813

0.4

Plumbing Work (C1, C2, D2)

5600

5600

0.2

6694
2083
1748
901
467

6225

2900

47633

14919

40750

150

3000

3082

1000

3000

121159

4.1

10097

152276

233185

Miscellaneous

TOTAL EXPENDITURE
(month-wise)

325042 233676 527905 121528 348450 179433 163340 264624 146696 262994 2959149 100

247154

Monthly Expenditure & Collection

(For Budgetary purpose)
Expense Heads
Security
MSEB
Housekeeping
Housekeeping Material
Gardening
Menon Salary
Electrician / Plumber
Water Bill
Lift AMC
Auditor
Water Tank Cleaning
Drainage Cleaning
DG AMC
DG Servicing / Material
DG Diesel
Water Operator
Diwali / Dussehra / Holi / Bonus
Miscellaneous
TOTAL EXPENDITURE PER MONTH
TOTAL COLLECTION PER MONTH
(Maintenance collection of 3 unsold Builder flats is not included)

Balance available per month

Monthly Expenditure Quarterly Half Yearly

70000
72000
25500
1500
2500
7000
4000
10333
31000
11550
34654
1167
2833
17000
833
833
667
2000
3000
917
2000
218633
227000
(+) 8367

Yearly

14000
10000
10000
8000

11000

Collection Vs Expenditure
April 15
May 15
June 15
July 15
Aug 15
Sept 15
Oct 15
Nov 15
Dec 15
Jan 16
Feb 16
Mar 16
April 16
TOTAL

COLLECTION

EXPENDITURE

187317
506522
63403
237747
452605
75550
445633
204000
143124
403136
208717
178994
239743
33,46,495

152276
233185
325042
233676
527905
121528
348450
179433
163340
264624
146696
262994
239076
31,98,225

Financial Summary
Amount Head
Total Pending Payment to be made till 30 Sept 2015
(including Unpaid Meter Jump Bill of Rs. 1,80,000)
Amount available in ICICI Bank Account on 31 Aug 15
Amount receivable as maintenance upto 30 Sept 15
Amount due from Builder as maintenance upto 30 Sept 15
Amount which was to be deposited in PDCC Account

Total Deficit (as of 30th Sept 15)

Amount collected as One Time Collection (as of 30/04/2016)
Amount receivable as One Time Collection (as of 30/04/2016) Rs 3000/Regular Maintenance Receivable for FY 2015-2016
Amount receivable received by 30th April 2016 for Q1 maintenance
Amount Receivable from R K Enterprises as Refund of Excess payment
TOTAL RECEIVABLE TILL 1st QTR of 2016
Amount due from builder- Regular Maintenance
Amount due from builder- One payment Rs 3000/-

FINAL AMOUNT AVAILABLE WITH SOCIETY

(Excluding builder amount of Rs. 1,40,000/-)
Amount to be Spent for Expense of April, May & June 16 (To be paid till End July 16)
Lift AMC to be paid till April 2016
Regular MSEB Bill of March 16 (to be paid in May 16)
Meter Jump Bill (to be paid in May 16)
Miscellaneous Payments (to be paid in May 2016)

Amount Deficit till Q1 2016 if Builder amount is not received

Amount Available till Q1 2016 if Builder amount is received
Amount deposited in PDCC Bank on 31st March 2016

Amount
690549
47000
57600
89000
66000

(-) 6,51,949
340400
66200
41250
669833
74000
851283
125000
15000

7,11,283
568000
68060
74440
62000
20000

(-) 81217
(+) 58783
66000

Cost Cutting Measures

1. Electrical & Plumbing AMC (Pathan & team)
discontinued from December 2015.
Average current cost of AMC is Rs. 4,500/- as against
earlier cost of Rs. 25,000/-.
Average Cost saving per month is Rs. 21,500/Cost saving per year will be Rs. 2,58,000/2. CCTV Rental Service discontinued from Jan 2016.
Saving in CCTV Rental per month Rs. 3333/Saving in CCTV Rental per year Rs. 40,000/Society can purchase its own CCTV cameras, Hard Disc
DVR, etc for 2 main Gates at Rs 20,000/-

Cost Cutting Measures

3. Swimming Pool Closed from December 2015.
Saving per month: Rs. 35,000/-.
Saving from Dec 15 to April 16: Rs. 1.4 Lacs.
To restart the swimming pool, a minimum maintenance
increase of Rs. 200/- per flat per month will be required.
4. Switching Off around 40 tube-lights after 11 pm
40 lights x 40 Watt x 7 hours = 11.2 units per day.
Total saving per year = 11.2 x 365 = 4088 units = Rs. 28,600/-

Meter Jump Status

1. Meter Jump Bill

Rs. 2,80,000/2. Amount Paid

2,18,000/3. Amount to be paid
Rs. 62,000/One-Time Amount to be received
Rs. 66,200/-

PDCC Bank Account status

Amount deposited to PDCC Account on 31.03.16
Rs. 66,000/-

Society Gym

Gym Equipment procurement

& installation is completed
Payment made to the vendor

Status of Cash collected from

CELESTA members in 2012
Received Rs. 11100/- in Jan 2016 from Old Committee.
No amount was spent from this fund by the Current
Committee.
Rs. 11100/- will be handed over to the New Committee
by today.

Request
- Maintenance charge should be paid every quarter by April, July,
October and January
- It important to mention your name and flat number during Online
Banking transaction.
- Please avoid cash transaction
- Please collect 2 / 4 wheeler Sticker and stick on your vehicles.
- Please use water judiciously while watering plant, cleaning vehicles
or any other purpose.

Concerns.
Rules to Keep Tenant :
- Bachelor tenants are not allowed.
- Need registration at Celesta office with following documents :
- Copy of agreement (Notary attested)
- Police verification report.
- In case of renewal need to re submit new agreement without fail.

Resolution
- For amount more than Rs. 15,000/-, projects should be discussed and sanctioned in
General Body Meeting. (Committee should represent minimum 2 quotations).
- People who have still not paid the one time Meter Jump Collection of Rs. 3000/- should
pay it by 1st May 2016, thereafter interest of 18% per annum will be charged. No NOC to
be issued to the member without clearing this amount with accumulated interest. No
committee at present and in future can revoke this decision.
- For using Society resource for some functions a minimum sum of Rs 1000/- to be given to
the society against use of the resources(Excluding Electricity and cleaning Charges before
and after use) like security, water arrangement. Permission to be taken from society
before conducting such functions. All dues to be cleared before asking for permission.
- Nomination form to be collected and submitted by latest 30th May 2016. The entry to be
registered in annual report 2016-17.
- SOLD flat NOC will go directly to PDCC bank as sink fund.
- No PDCC fund to be utilized without consent from society members.

Proposed New Committee Members

FY 16 - 17

Committee Members :
1. Chairman : Mr. Prashant Kulat D2
2. Vice Chairman : Mr. Nilesh Gulhane (NEO)
3. Secretary : Mr. Prasad Gabale C1
4. Joint Secretary : Mr. Momin Row House
5. Treasurer : Mr. Nilesh Lodha C1

Supporting Team :
1.
2.
3.
4.
5.
6.

Mr. Sagar Phadtare

Mr. Santosh Shetty
Mr. Rizwan Ansari
Mr. Babanrao Wadekar
Mrs. Reena Shinde
Mrs. Chitle

Thanks