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Documenti di Cultura
INDEX
PARTICULARS
Introduction
Enterprise Structure
1. Chart of Accounts
2. Accounts groups customization
3. Open and Close Posting Periods
Sales Tax Procedures
1. Tolerance Groups
General Ledger Accounts (GL Accounts)
1.Negative Postings
2. Creation of GL Masters
3. Parked document
Foreign Currency Transaction (FCT)
1. Reversal of Reversed document
2. Mass Reversal
3. Balance Interest calculation
4. Accounts Principles
Accounts Payable (AP)
Page No.
3
11
15
19
27
36
36
41
41
43
54
72
77
78
87
92
99
House Bank
1. Link between sundry creditors and Advance to vendors
2. Purchase Invoice Posting
3. Term of Payments-Maximum Cash discount
4. Automatic payment Program(APP)
5. Check printing
6. Credit Memo
Accounts Receivable (AR)
1. Sales Invoice Posting
2. Incoming payment
3. Link between sundry debtors and advance from customers
4. Advance Receipt posting
106
115
116
119
128
130
132
134
135
142
144
144
148
156
162
170
172
176
199/201/202
204
204
205/206
209
212
217
228
231
232
241
245
248
249
254
264
265
266
INTRODUCTION
SAP stands for System Application and Products in data Processing
FI stands for Financials
CO stands for Controlling
Version : ECC6
ECC stands for ERP Central Component
SAP was released in 1972 It head quarters in Germany
What is ERP?
ERP stands for Enterprise Resource planning, it is integrated all functions in one system.
Organization
|
-----------------------------------------------------------------------------------------|
|
|
|
Purchase Dept. Store Dept.
Production Dept.
Accounts Dept.
Will have no of departments in organization. ERP integrate all the functions into one system.
It will facilitate free flow of data among the departments.
Advantages:
Once stores person updates in the system It can be shared by account person.
No mismatch in reporting Data Source is only one once updation.
Store Department at Factory: Where the material is received are updates his records send the bill to account person.
Accounts department at City office : Pass an entry in the books
Disadvantages:
Duplicate job
Time gap.
ERP Packages:
SAP, Oracle, Financials, Peoples soft, BAAN , J.D.Edwards
1972- SAP R/1 Real time data processing
1980-SAP R/2 Included no. of countries and no. of currencies
1990 SAP R/3- R/3 stands for
Data Structure
1.Application Server
2.Data based server
3.Presentation
1999 My SAP.com Web baed
2004 Net weaver Integrates information, people and process.
Areas to be covered under FI /CO
FI:
1. General Ledger accounting
2. Accounts payable
3. Accounts receivable
4. Asset accounting
CO:
1.
Cost element accounting
2.
Cost center accounting
3.
Internal orders
4.
Profit center accounting
5.
Product costing
6.
Profitability analysis
Integration of:
1. Material Management Module to Financials (MM to FI)
2. Sale & Distribution module to Financial module integrate (SD to FI)
3. Data take over(From Non-SAP to SAP)
4. Closing procedure
Reports:
In all the module systems gives around 2000 reports
You can attach the reports to favorites
Some important reports you can attach the reports on desk top.
Cross company code transactions:
India version: TDS , Excise and sales tax
Companies Act:1956: as per Schedule VI Balance sheet and Profit & Loss A/c
What are difference between SAP EE 4.7 and ECC 6.0?
SAP EE 4.7
Stands for Enterprise Edition
No Netware concept (Offline)
Segment wise report is not possible
Only one currency
Project Manger
Senior Consultant
Junior consultant
(Each project 3 to 6 members)
Support Consultant (Eg.IBM, Accenture)
Core Team Members
End User
1. Development client
2. Testing client
3. Production client
Client:
User:
User ID: SAP user: You can use small or capital letters (Its not case sensitive)
Password: The length of password Min3 Max 8
(it can be numeric, Alpha Numeric , Alphabets, and Special characters.)
Password is not case sensitive
Not possible to change password more than once in a day
Latest 5 passwords can not be used
Password can not be restored
What is client?
Aravind Group
(Aravind Industries Ltd)
(Aravind Steel Ltd)
Wipro
(Consulting Firm)
To Purchase Sap Package From Sap India Bangalore Wipro Will Customize(Map) Aravind Requirement In SAP
ARAVIND
Project Manager
Core team accounts manager
Cost accountant
Purchase Manager
Sales Manager
It staff
WIPRO
Project manager
FI Consultant
CO Consultant
MM Consultant
SD Consultant
ABAP programmer
BASIS Administrator
Production
Client
- Transport Request
- Testing
After testing by Aravind core team customization will be transported to production client through transport request.
Production client is live client where we enter day to day transactions.
If the consultant do customization once again in production client, if they commit any mistake all the postings will go
wrong where as development client customization is tested customization by the Aravind core team and corrected by
Wipro team.
We will not get any mistakes in the development client customization.
In live environment we should have minimum 2 clients some companies they keep 3 clients
Development Client
Production Client
Wipro Customization
Transport Request
->
->
Testing
"When SAP is purchased from SAP India we get clients like 000,001,067 and 800" Basis consultant copies 000 client
and give the number required by Aravind care team
Client :800
(Development Client)
User
Password:
1.09.2008
5.09.2008
12.09.2008
ABC123
XYZABC
ABC123
: 41 Languages
If we do not specify any language it takes English by default or we can use EN for English
If we user id : The menu will be in German
Client: 800
User: SAPUSER
Password:
oracle
Press enter
Now open SAP
Select and choose the radio button depend on necessity.
1st Radio button
2nd Radio button
3rd Radio button
Employee1
Can not work
Work
Can work
Employee2
Can work
Can work
Can not work
option-2
Use transaction code in command field
and press enter
we can create our own transaction
codes they should start with Y or Z
Path: From menu bar select extras - set start transactions (transaction code is
F-02)
Enter
Give a message transaction F-02 set as start transaction
HOW TO CLOSE SAP?
Path: From the menu bar select system - log off - select yes button for the message to logoff
Select yes button to log off
HOW TO UNLOCK THE TRANSACTION CODE?
At the time of customization -screen will come with display mode not enter mode
Path:Tools-Administrator- Monitor-Lock entries (tr.code is SM12)
Select list button- Message - No lock entries found
Path: From the menu bar select lock entry- Delete all-select yes button for the message
Delete all lock entries - Enter.
Organization structure:
SAP
---------|
|
Group
Company
|
|
Company
Company code
|
|
Units
Businesses Area
Creation of Project: Group --> Companies Units
In SAP Group is called as company
Company is called as company code
Unit is called as Business area
ARAVIND GROUP(AVG)
|
---------------------------------------------------------------------------------|
|
|
Aravind Mills Ltd(AML) Aravind Steels Ltd(ASL)
Aravind Industries ltd(AIL)
|
|
|
|
|
|
HYD
BGL
HYD
BGL
HYD
BGL
FI consultant will do customization at company code level -company or group is only for information.
We do customization for Aravind Mills Ltd after words we copy customization including accounts to other company codes
in one step and make modifications where ever required.
ENTERPRISE STRUCTURE
DEFINE COMPANY:
Path: Tools - Customizing IMG (implementation guide) - Execute project (trns.code SPRO)
SPRO stands for SAP Project Reference Object
Select SAP reference IMG button : This is called customization area or configuration area or implementation area
Path:SPRO-
It we select IMG activity documentation button: It gives description part about company
To select IMG activity button: To do customization
Select IMG activity button
Select new entries button
Company
: AVG
:blank
street
:Ameerpet
postal code
:500034
country
production client
Customization Transport request
By default it gives the latest request we have to create our own request and afterwards to transport to production client
For each step we need not create separate request.
For Basic settings
:1st request
For General ledger
:2nd request
rd
For Account payable
:3 request
For Accounts receivable:4th request
For Asset accounting :5th request
For Controlling
:6th request
Select create request button (F8)
Give the short description :FI basic settings for Aravind Mills Ltd
Press enter
Press enter once again to save in the request. We get a message data was saved: Data was saved in two
places:1.Development client 800 2. In Transport request
( Tr code is OX02)
SPRO
No SPRO
Consultant job End user
job
Note the path SPRO
Path: Enterprise structure - Definition- financial accounting - edit, copy, delete, check company code
Edit company code data
Select new entries button
Give company code :AML
City
:Hyderabad
Country
:IN
Currency
:INR
Language
:EN
Select save button or Ctrl+S
Title
Name
Street
Post code
City
Country
:Select company
:Aravind mills ltd
:Ameerpet
:500034
:Hyderabad
:IN
Press enter
To select our request number select dropdown button beside request number.
We can see here number of requests.
Select request number by seeing the description.
Press enter to save in the request.
Description can be same should be different
3.ASSIGN COMPANY CODE TO COMPNAY
Path: SPRO - Enterprise structure - Assignment - Financial accounting - Assign company code to company
( Tr code is OX16)
Select position button give the company code AML enter
For company AML assign company AVG
Select save button or Crtl+S
Select dropdown beside request number
Select your request number
Press enter to save in the request
4.Define Business Areas
path:
SPRO- Enterprise structure- Definition -financial accounting- define business area ( Tr code is OX03)
AML
HYD
ASL
HYD
ASL
HYD
HYD data of company
code ASL only
Some business area can be used by number of company codes in the client assignment of business area to company
code is not required.
HYD incharge for AML, ASL and AIL in the report
Company code
AML +ASL+AIL
Business area
HYD
Hyderabad data for all company codes we have Hyderabad business area separately for each company code.
HYD Hyderabad business area
HYD1 Hyderabad business area
HYD2 Hyderabad business area
AML accounts person
Company code
Business area
:AML
:HYD/HYD1
ASL
HYD1/HYD2
AML
ASL
10
AIL
:AML
:Chart of Accounts for Aravind group
:English
:6 (min 6 max 10)
:select manual creation of cost elements
:Blank
Under status deselect blocked check box (do not select blocked check box)
Select save button or Ctrl+S
Select your request and press enter to save in your request
Manual
When we select manual, when expenditure account is created and posted in FI, we want that expenditure to update cocreate that expenditure account as CO element. If we do not want to update co-records that expenditure create
expenditure account only and not to create as cost element -here we have flexibility. If we choose automatic, when we
create an expenditure account automatically cost element will be created. When we post to that expenditure account in
FI, automatically CO records will be updated-no flexibility.
UNDER STATUS DESLECT BLOCKED CHECK BOX:
11
Accounts creation is at end user area, users at the time of posting, they will not check whether account is there as not
they create new account and post accounts.
We will have number of duplicate accounts in SAP once we create an account and past transaction-IT can not be deleted
In live environment after up leading accounts - select blocked check box. No body can create any accountwhether
original account or duplicate account. When there is a necessity to create a new account an authorized person say
accounts manager deselects the blocked check box, create the account and afterwards select blocked check box.
We have to create the accounts now. We are deselecting the blocked check box.
ASSIGN COMPANY CODE TO CHART OF ACCOUNTS
path: SPRO- Financial accounting - General ledger accounting- GL Accounting- Master data-PreparationAssign company code to chart of accounts. (Tr.code OB62)
Select position button
Give the company code :
Enter
AML
AML
Share capital (100000 - 100099)
|
Current assets (200000-200099)
When we create the accounts, we create within the range. Cash account will be created within the range of 200000200099."
Equity share capital will be created within the range of 100000-100099.
When we want to see current assets balances-we give current assets or at the time of crating balance sheet for Share
capital-we give the range 100000-100099. While crating account groups we take client's balance sheet and crate the
groups-after implementation also we wants to see the way he used to get.
WHILE CREATING THE ACCOUNTS GROUPS:
1 Series for liabilities
12
Account group
Name
SCPL
RSPL
ACDN
SCLN
UNSL
CLPL
FAST
CAST
SALE
OTHER
INCR
RMCL
PRSN
MFRG
ADMN
INTR
DEPR
Share Capital
Reserves & Surplus
Accumulated depreciation
Secured Loans
Unsecured loan
Current Liabilities and Provisions
Fixed Assets
Current Assets loans & Advances
Sales
Other Income
Increase / Decrease in stocks
Raw material consumption
Personnel cost
Manufacturing Expenses
Administration Expenses
Interest
Depreciation
From
account
100000
100100
100200
100300
100400
100500
200000
200100
300000
300100
300200
400000
400100
400200
400300
400400
400500
To account
100099
100199
100299
100399
100499
100599
200099
200199
300099
300199
300299
400099
400199
400299
400399
400499
400599
13
For each account group we are assigning 100 accounts new account groups with 1 series. We can create
99400/100=944 accounts groups. 5/6/7/8/ digits.
Retained earnings accounts:
In the year end: P & L account balances transfer to surplus in P & L A/c Reserves & Surplus (100100-100199) Balance
Sheet A/c balances carry forward to next year as opening balance.
This is required in the year end and not during the implementation. SAP has made mandatory this step during the
implementation. If the consultant does not do this step, we will have problems in the year end.
Though accounts are not yet created assign on account for retained earnings account purpose. We can specify retained
earnings account any account number which is with in range 100100-100199.
Generally we specify the first account i.e.100100 as Retained earnings account and when we start creating the accounts
the first account to be created is 100100 surplus in P & L Account.
Path: SPRO Financial accounting General ledger accounting GL Accounts Master Data Preparations
Define retained earnings account.
Give you chart of accounts AML enter. The transaction code is OB53 .
Account assignment
P & L Statement type X
Account 100100
Select save button or Ctrl+S
We get a warning message account 100100 not created in chart of accounts AML.
Ignore the warning the message press enter. Press enter once again to save in the request.
Accounts creation is at end user area and the transaction code is FS00
P & L type
Account No.
100100
Rent account
Select
X
P&L
X
Y
Account No.
Type
100100
Net operating profit
100101
Net non operating profit
Profit
14
2008
3
6
9
Fiscal year
2007
2007
2008
It is above 6 months in next year take next year otherwise same year.
April 2007
March 2008
1
12
(Normal periods)
16
For year end adjustment purpose SAP has given special periods .
Special periods are part of March
March will have total 5 periods 1noraml period 4 special periods.
To get the profitability and different stages SAP has given special periods.
Why special periods are required:
20th March 2008 we have declared profitability upto February 2008 to the management profitability figures should not be
changed.
Users should be allowed to post transactions only for March 2008.
April 2007-March 2008 Fiscal year 2007.
Open periods
For posting
No user can post transaction before March 2008 and after March 2008.
30.03.2008
Open periods
15/04/2008 accounts dept. finalized profitability for the year ended 31/03/2008
Management adjustment entries
15
Entry Date
05/05/2008
Periods date 31/03/2008 to update last year ledger.
We get profitability finalized by management audits by Auditors.
20/05/2008 No.of ratification entries
Entry Date
Posting date
22/05/2008
31/03/2008
We get profitability finalized by auditors. To day we want to see profitability finalized by accounts department . we can not
got March 2008 includes normal entries .
Management adjustments and auditors rectification entries.
Auditor is asking to show rectification entries list we can not get the list separately.
To get profitability separately or to get the rectification entries list separately SAP has given special periods.
Usage of special periods is optional.
Special periods can come in the same month or different months.
Here stage means department profitability, Management profitability and Auditors profitability the state can come in the
same month or different months.
Accounts Dept. profitability
April 2008
May 2008
Entry date
:05/05/2008
Posting date :31/03/2008 to update last year ledger period 13
We get profitability finalized by Management audit by a auditors.
22/05/2008 no.of rectification entries.
Open periods
Entry date
Posting date
Periods
:22/05/2008
:31/03/2008 to update last year ledger
14
16
1-14
14-14
SAP known only calendar year periods we have to convert calendar year periods to our accounting year periods.
January
February
March
April
May
June
July
August
September
October
November
December
Month
1
2
3
4
5
6
7
8
9
10
11
12
Days
31
29
31
30
31
30
31
31
30
31
30
31
Periods
10
11
12
1
2
3
4
5
6
7
8
9
Year shift
-1
-1
-1
0
0
0
0
0
0
0
0
0
April 2008
Days
31
29
31
30
31
30
31
31
30
31
30
31
0
January 2009
2009
2008
-1
2009
2008
+1
Path : SPRO Financial accounting Financial accounting Global settings Fiscal year Maintain fiscal year
variant (Maintain shortened fiscal year) (Trs.code is OB29
Select position button fiscal variant V3
Enter
Select fiscal variant V3
Double click on periods folder
Select back arrow
Select new entries button
FV
B1
17
Description
Month
Month
1
2
3
4
5
6
7
8
9
10
11
12
Period
10
11
12
1
2
3
4
5
6
7
8
9
Day
31
29
31
30
31
30
31
31
30
31
30
31
:B1
Period
Year shift
Year Shift
-1
-1
-1
0
0
0
0
0
0
0
0
0
save
Assign company code to a Fiscal year variant
Path: SPRO Financial accounting Global settings Fiscal year Assign company code to a Fiscal year
variant (Tr.code is OB37)
Select position button
Give your company code:AML
Enter
For company code:AML
Assign fiscal variant :V3
Select save button
Ignore the warning message press enter and press enter to save in the request.
18
August 2008
Close means: to
March 2009
Company codes
: AML
ASL
AIL
X to AML
Y to ASL
Z to AIL
For Y
12,2008
For Z
06,2008
In this step we are defining which periods are open for posting.
Define variants for open posting periods:
Path : SPRO Financial accounting global setting Document posting periods-Define variants for open
posting periods
Select new entries button
Variant
AML
Name
posting period variant for AML
19
For company code AML assign variant AML select save button or Ctrl+S
Press enter to save in your request.
Define open and closed posting periods for variant::
Path: SPRO Financial accounting Global settings Document Posting periods- open and close posting
periods.
Select new entries button.
Vare
: Select AML
Account type (A): Select + (valid for all accounts type)
From Account
Blank
To account
Blank
From period one (1)
1
Year
2008
To period
12
Year (Fiscal year)
2008
From period2
13
Year
2008
To period
16
Year
2008
Second column is option (from period 2)
Authorization group (Au.Gr):
Blank
Select save button or Ctrl+S
Select your request and press enter to save in your request.
Authorization Group:
This screen is required every month in production client nobody will have access for customization areas.
The same screen is given at user level when it is available at user level, the users will misuse.
SAP has given authorization group.
BASIS Administrator gives authorization group say X and X will be assigned to user IDs manager accounts and deputy
manager accounts.
When we open the system with the above user IDs then only we can change the periods at the user level.
Posting periods entry at end user area:
Path: Accounting Financial accounting General Ledger - Environment Current settings-open and close
posting periods ( Transaction code :S_ALR_87003642)
Select position button
Posting period variant: AML
Enter
Document type and no. ranges
In normal accounting, account person only will pass all the entries. He will get voucher nos continuously. In SAP voucher
we call it as document.
FI Accounts Person
Material Receipt
Payment
Sales
MM Stores Person
1
SD Sales Person
2
3
20
Receipt
SA
01
RE
02
RV
03
100001-200000 200001-300000
We are getting the document nos continuously by seeing the document number we can tell where it is generated.
In a year 100000 vouchers are consumed system gives a message we give available numbers 300001-400000
Path:SPRO-Financial accounting-Financial accounting Global settings Document Document Header-Define
Document Types (Tr.code:OBA7)
Select position button
Document type select
: SA
GL Account document
Enter
Select type
:SA
:01
: AML
:01
Year
:2008
From number
:1
To Number
:100000
Current number
:0
Consultant is an outsider he does not know how many document numbers are required for each area.
All the departments want to have 1100000 which is not possible. In live environment, before going live
all the department heads sit together and decide for production client.
01-9999-1-100000
21
01-2008-1-100000
3000
3001
53000-53001-53002
1st Entry
Date:24.09.2008
Posting date:24.09.2008
2nd Entry
Entry date:29.09.2008
Posting date:31.03.2008
70
Filed
70
Filed
-----140
Filed
====
If we start filling up all the fields it takes so much time to post one document.
Suppress
2.
Required
1.
Suppress: The filed will not be visible on screen a the time of posting.
2.
Required: We have to enter values to the field compulsory. The field value will appear with question mark or tick
mark-without entering the values we can not go to next screen.
3.
Optional: The field will be visible on screen our choice to enter values or not the fields selection is not common to
all accounts. It depends on the account what we are using. In case of sales account quantity filed is required. In
case of repairs account quantity filed is not required, we have 1000 accounts we have to create 1000
scenarios. In stead of creation of 1000 scenarios SAP have given field status groups.
Filed status Group
Repairs A/c
Equity share capital
Sales A/c
Purchase A/c
Cash A/c
Bank A/c
3.
Optional
General
materials quantity select
Bank Accounts
cost Accouts
22
Bank accounts
|
Value date text Business area
|
Required Entry
General
^
Text
Business area
|
Required entry
Screen layout at the time of posting
Path:SPRO- Financial accounting Financial global settings Document Line item-Controls- Define filed
status variants
Select field status variant 1000 that is IDES group
Select copy as button (F6)
Change filed status variant (FSTV) to AML
Change field status name to field status VAR for AML
Press enter
Select copy all button
We get a message number of dependent entries copies 47
Enter
Select save button or Ctrl+S
Select your request and press enter to save in your request.
Select field status variant
AML
23
:31.08.2008
:AML
:AML
24
D) Design accounts
Assign for country in-tax US ( Sales tax USA)
Tax IN (sales tax India) Temporary assignment
For our company any code: Country IN
Note the path this one
SPRO-Financial accounting Financial accounting global settings-Tax on sales / Purchases - Basic settings Assign country calculation procedure
Select position button
Give the country IN for India
Enter
For country IN assign procedure TaxUS
Sales Tax USA
Select save button or Ctrl+S
Press enter to save in your request.
TOLERANCE GROUPS:
This is two types
1.GL Accounts
2.Employee
Rent
Wages
500000
15000
100000
If we see the account in the month end or year end-we will have no of credits and no. of debits. We dont know which
item is pending and how much is pending.
As per SAP open item management At the time of making payment System will as against which provision we are
making the payment. When we specify the payment is being made against rent provision. It clears the transaction.
The advantage is we can see the account in 3 ways.
1) If we select open items payable Eg.Salaries and Wages.
2) If we select cleared items :paid Eg.Rent and bank
3) If we select all items: Payable + paid
The same way we use for vendors and customers and also.
Bank For 1
Bank For 2
Bank-For3
Bank for 4
Bank for 5
Vendors X A/c
100
200
300
400
500
1
2
3
4
5
1000
2000
3000
4000
5000
25
Salaries
Rent
500000
15000
Bank 15000
Wages
Bank 100000 Commission
100000
100005
There is difference of Rs.5 in the account for commission which need not be paid.
We can difference tolerances.
Tolerance
Group
A
B
Amount percentage
100
5%
A) We have to assign tolerance group in account in outstanding expenses A/c we have assigned tolerance group
A
B) At the time of making payment system checks
Provision
100005
Payment
100000
Difference
5
If the difference of Rs.5 is within tolerance group amount. i.e.100 system will clear the provision and transfer to
sundry balances written off account at time of making payment.
Disadvantages:
1. Tolerance group is given at account level and not at the transaction level.
Outstanding expenses A/c.
Salaries
Bank
15000 Rent
15000
Wages 100000
Bank
Diff to give
200
500000
15
500
100
Bank 15000
Bank 100000
If we give tolerance group A in outstanding expenses account if the difference is less than tolerance group amount and
transferring sundry balances written of account automatically.
When we give tolerance group C instead of A in outstanding expenses account.
Outstanding expenses A/c.
Bank
Bank
Bank
100000
15000
100000
Salaries
Rent
Commission
500000
15000
100005
26
Provision
Payment
Difference
100005
100000
----------5
=======
Not payable
Transfer 5
payable
Now Rs.100000 as part payment
Bank
Tolerance Group
A
B
C
Amount
100
Percentage
5%
Instead of crating group C - keep the filed blank and give amount zero.
While creating 1000 GL accounts, Vendor accounts and customer accounts.
Keep tolerance group field blank, system expects we have created blank
Tolerance group and already assigned.
For our company code: we are creating bank tolerance group wit amount zero so that no need to assign.
Tolerance group while creating the accounts.
Path :SPRO Financial accounting General Leger Accounting Business transactions-open item clearing
clearing difference- Define tolerance groups for G/L Accounts
Company code
Tolerance group
Description
Debit posting
Credit posting
Debit percentage
Credit percentage
Save
: AML
:Blank
:Tolerance group for AML
:0
:0
:0
:0
Select your request and press enter and save in your request.
Tolerance group for employees.
User wise upper limits for posting
Tolerance Group
A
100000
100000
B
C
10000000 Amount per document
10000000 Amount per open item
account item
0
5
10
Cash Discount
0
0
0
Payment Differenced
We have 1000 users distance we have to create 1000 scenarios (short cut method)
100000
100000
Accounts Dept:
1. City office cashier
2. Factory cashier
3. Branch cashier
4. Account 1
A
5. Account 2
6. Deputy Manager Accounts
7. Manager Accounts
8. DGM Accounts
In live environment / training institutes
B
C
27
SAP User
SAP User
SP userABC
AML
XYZ
A
Use only
Use only
A
Blank
A
Path: SPRO-Financial Accounting General Ledger Accounting Business transactions Open Item clearing Clearing differences Define tolerance groups for employees.
Select new entries button
Group
: Blank
Company code
: AML
Upper limits for posting
Amount per document (Maximum Amount 9999999999)
Amount per open item account item 9999999999 cash discount per line item 10
Permitted payment difference : Blank
Save
Press enter to save in your request.
ENTER GLOBAL PARAMETERS:
Path :SPRO-Financial accounting -Financial accounting global settings-Company code-Enter global parameters
Select position button
Give the company code
Enter
Select company code
Select details button (F2)
:AML
:AML
Negative postings:
In case of reversals if we select negative postings check box it reduces from the same side.
In SAP, when we post a wrong entry, we cant change the document. We have to go for reversal or pass rectification
entry.
1. Equity share capital receipt:
Cash account
Dr
To Equity share capital
400000
400000 Doc.No.1
28
Dr
100000
100000 Doc.No.3
4.Cash Account
To Preference share Capital
Rectification
3. Equity share capital
To Preference Share capital
Account No.100000
Company code
Fiscal year
Period
1
2
3
4
5
6
7
100000
Dr
100000
100000 Doc No.4
Dr
100000
100000 Doc.No.3
Ledger summary
AML
2008
Debit Amount
100000
500000
Cumulative Balance
400000 Cr
-100000
400000 Cr
1
Reversal without
selecting negative
postings
0
2
Reversal by selecting
negative postings
3
Rectifications
500000
500000
100000
100000
500000
50000
500000
500000
wrong
correct
Wrong
100000
Closing Cash and bank
balances
29
1
2
3
4.
5
6.
1
Chart of Accounts level
GL Account Number
Company code
2
Company code level
Account currency
Only balances in local
currency
3
Centrally
Account group
Whether it s P & L Account
Whether it is a Balance Sheet A/c
Description
a) Short text Max 20
b) Long text Max20
Tolerance group
Line item display
Open item Management
Sort key
+
Company code fields
Accounts to be created:
1. Surplus in P & L Account Reserves & Surplus
2. Equity share capital Share capital
3. Cash account current assets, loans & advances
To check accounts groups for giving account numbers.
Path: SPRO Financial Accounting General ledger accounting GL Accounts Master Data- PreparationsDefine Account group (Tr.Code:OBD4)
Select position button
Give your chart of accounts AML
Enter
Reserves & Surplus
100100-100199
Share capital
100000-100099
200100-200199
30
:100000
: AML
Enter
By mistake save button
Your can not save
Change account group to Share capital
Select balance sheet a/c radio button
Change short text to equity Share capital
Change GL account long text to Equity share capital
Other filed common select save button
GL Account 200100
Company code
:AML
: AML
Enter
Change account group to current assets, loans & advances
Change short text to Cash account
Select balance sheet a/c radio button
Change GL account long text to Cash account
Select create / bank / interest tab
Change filed status group to G005 bank accounts (Obligatory value date)
Select relevant cash flow check box,
Select save button or Ctrl+S
To view the accounts created
Select drop down button beside GL account
Match Code:
Give the company code
Enter
Short text
GL account long text
: AML
: At the time of entry
: At the time of General ledger display
Posting of transactions
31
Path: Accounting Financial Accounting General ledger posting General posting (Tr.Code is F-02)
Posting transaction
Document date
:10/07/2008
: In case of purchases document date will be party bill date- we can enter manually 30.09.2008
or select F4- It gives calendar and select F-2 It selects todays date .
Posting date
: Ledger updation will be based on posting date period will appeal automatically based
on
Posting date
: 30.09.2008
Reference
Doc No
:1
Normal cases
Document date (F4)
:30.09.2008
:SA
Company code
:AML
Currency
: INR
System does not know debits and credits to differentiate between debit and credit SAP
Has given posting keys
Posting key
40
GL account Debit
Positing key
50
GL Account Credit
:*Cash*
: AML
GL Account
: Z*
Enter
Select account No.200100
Enter
200100 Cash account Filed status GRP-G005
Text
Cash A/c
Dr
To Equity
To Preference
500000
300000
*
32
Business area
:AMLH
Text Enter
:+
+ (plus) mean copies the last line item narration in the same document.
Salaries
A/c
(Salaries provision for Sep.)
Dr
100000
Wages
A/c
Dr
(Wages provision for Sep.)
To outstanding Exp
We can not use *
Press enter
From the menu select document simulate (Shift +F9)
In one document we can have 999 line items.
Debit will be posted without any assign and credit amount will be posted with minus sign.
Select save button or Ctr+S
We get a message document 1 was posted in company code:AML
How to view the last posted document 1.
From the menu select document display.
Select display document header button or (F5)
Display document
Path: Accounting Financial accounting General ledger-Document Display (Tr.Code:FB03)
Select document list button
Give the company code
:AML
Document type
:SA
Document No.
:1
Company code
:AML
33
Fiscal year
:2008
Enter
Double click on first line item cash account
We can change only value date filed assignment filed and text filed.
Account display:
Path: Accounting Financial Accounting General ledger Account Display balances ( Tr.code is FS10N)
To view more than one account transactions select multiple selection button beside GL Account no.
We want to view random account numbers transactions.
Press select single value tab.
Give the account no.100100
200100
Select copy button
To view continuous account numbers transactions
Press select intervals tab
Low limit
:100000
Upper limit
:100099
Select copy button
Account no.100050
To exclude an account from the range
Select exclude single value tab
Singe value : 100050
Select copy button
To exclude a range of accounts :select exclude intervals tab
Low limit
:100050
Upper limit
:100059
:AML
Enter
Select account no.100000 Equity share capital
Company code
:AML
Fiscal year
Business area
:2008
:AMLH
Posting date
Text
34
Amount
1
2
3
Total Amount
100000
200000
300000
----------600000
======
Length
10
4
3
2
20
35
10
Change text length 35 characters for amount in local currency select total check box
Select copy button
How save the layout:
Select save layout button (Ctrl+S)
Option 1
Common to
All
A) Deselect user specific Check box
B) We have to save with any number or name
Option 2
User specific
A) Select user specific check box
B) we can save will any number or
Name
Layout
: / AML
Deselect user specific check box
Description
: Standard layout for AML
Select save button
Select back arrow two times
Execute
Double click cumulate balance amount
How to choose our layout:
Press select layout button (Ctrl+S)
Select
: AML
How to make default line layout:
From the menu select settings layout - Administration
Keep the cursor on /AML
Select define default setting button
Save
Select back arrow three times
Give the account no.200100 cash account
Execute (F8)
Double click on cumulative balance amount
Hold Document:
It is a temporary document
35
This is user for adjustment purpose or at the time of posting we do not know either debit or credit.
This document can be deleted there is no tracking for this document.
A) Loans to Directors
Create as hold document an once he gives money back delete the document.
B) Payment to a party purpose of payment we dont know
Cash balance = Account balance +/ Hold documents
Hold documents will not update records
Steps:
1. Run a program called RFTMBLU for conversion of hold documents
2. Creation of hold documents
3. Delete / complete hold documents
1.
: Today date
Type
:SA
:50
Account no.
Enter
Give the amount
Business area
: 5000
:AMLH
Text
:AML
:SA
:AML
Posting key
: 40
36
Business area
:AMLH
Text
Posting key:
: 50
Account no.:
Enter
Amount enter
:* (Star)
Business area
: AMLH
Text
:+
:AML
:40
Account no.
Enter
Amount Enter
:*(Star)
Business Area
: AMLH
Text
:+
Park Documents :
This is used for approvals Cashier
Enter the document he will park
in the system
Informs to SR person
approval
Steps:
1. Posting of packed document by cashier
2. Informed to Sr. person for release Be cashier
37
: Today date
Document type
: SA
Company code
: AML
Posting key
:40
Account
Enter
Amount
:9999
Business area
: AMLH
Text
Posting key:
:50
Account
Enter
Amount enter
: *(Star)
Business area
:AMLH
Text
:+
:AML
:Cashier
Execute (F8)
Double click on document no.3
To change the date
Select document header button
Change document date and posting date to 5.10.2008
38
39
:AML
:AML
Enter
Change account group to personnel cost (Staff cost)
Select P & L statement radio button
Change short text to Salaries A/c
Change long text to Salaries A/c
Other fields are common
Select save button or Ctr+S
GL A/c No:
Company code
.400300
:AML
:400100 salaries
Company code
:AML
Enter
Change account group to Administration
Change short text to Rent account
Change long text to Rent account
Other fields are common
Select save button or Ctrl+S
GL Account
Company code
:100500
:AML
Company code
: AML
Enter
Change account group to Current liability & Provisions.
Change short text to Outstanding express
Change GL Account Outstanding express
Select control data tab
Select open item management check box
Save
Define no. range interval for no. range X2:
Path: SPRO Financial accounting Financial accounting global settings Document Document number
ranges- (Tr.Code is FBN1)
Give the company code :AML
40
:X2
Year
:2008
From number
:500001
To number
:500100
:30.09.2008
Type
:SA
:40
Accounting
Enter
Ignore the warning message ,press enter
Amount
:500000
Posting key:
:40
Account
Enter
Account
:75000
Posting key:
:50
Account no.
Enter
Amount enter
:*
:500001
41
Company code
:AML
Fiscal year
:2008
:31.10.2008
Posting date
:31.10.2008
Enter
Ignore the warning message press enter
Change the amount to 600000
Text
Amount
:0
Enter
Line item having zero will not update records
Ignore the warning message
Amount enter
:*(star )
For text
: Add October
Option 2
Open item management
100000
100000
100000
100000
105000
105000
31.10.2008
05.11.2008
Salaries A/c
100000
105000 01.11.2008
01.11.2008
100000
42
100000
Profitability effect::
For October
For November because October
100000
5000
100000
100000
100000
5000
105000
Salaries A/c
31.10.2008
5.11.2008
100000
5000
Outstanding Expenses A/c
31.10.2008
01/11/2008
100000
100000
Profitability effect
For October
For Nov. because of October salaries
100000
5000
43
Rent provision:
Path : Accounting Financial Accounting General ledger Periodic processing Closing Valuate- Enter
Accrual / Deferral Document (Tr.Code is FBS1)
Document date
: Today date
Type
Company code
:SA
: AML
Reversal reason
Reversal date
: Select 11
:1.11.2008 (next months)
Posting key
:40
Amount
Enter
Amount
Business area
:50000
:AMLH
Text
Posting key
:50
Account no.
Enter
Amount
Business area
: *(star)
: AMLH
Text
:+
:3110.2008
Posting date
:31.10.2008
Type
:SA
Company code
:AML
Reversal reason
Reversal date
:11
:01.11.2008
Posting key
:40
Account
Enter
Ignore the warning message press enter
Give the amount
Business area
100000
AMLH
Text
Posting key
50
Account
Enter
Amount
:*
44
Business area
:AMLH
Text
:+
: AML
:01.11.2008
500000
300000
25000
2nd Scenario
Full Clearing
Partial clearing
3rd Scenario
Residual items method
: SA
: AML
Posting key
:40
Account no.
Enter
Give the amount
Business area
Text
:15000
:AMLH
: Rent provision
45
Posting key
:50
Account no.
Enter
Amount
:* (enter star)
Business area
:AMLH
Text
:+
Company code
: AML
: Todays date
Type
: SA
Company code
: AML
Clearing text
: outgoing payment
Business Area
:AMLH
Amount
: 15000
Text
: Outgoing payment
:AML
: Todays date
46
3rd Scenario
Residual items method
When we make part payment we can use either partial clearing or residual items method.
Out standing exp.
OI
Rent
40000 Cr
Cash
5000 Dr
------35000 Cr
=====
Outstanding Exp.
OI
Rent
30000 28000 Cr
------28000 Cr
=======
CI :
Rent 30000 Cr
Rent 30000 Cr
-------------0
=====
A) Rent Provision
Rent
To Outstanding
Dr 40000
40000
B) Part payment
Out standing Dr 5000
To Cash 5000
A) Rent Provision
Rent A/c
Outstanding
Dr
30000
30000
B) Payment
Rs.2000
Outstanding
Dr 30000 cleared
To Cash
2000
To Outstanding 28000
: Today date
Type
Company code
: SA
: AML
Reference
:3456
Posting key
:40
Account No.
Enter
Amount
: 40000
47
Business Area
: AMLH
Text
: Rent provision
Posting key
: 50
Account No.
Enter
Amount
: * (enter star)
Text :+
From the menu select Document Simulate and save
Out going payment using partial clearing method: ( Tr. Code F-07)
Document Date
: Todays Date
Type
: SA
Company code
: AML
Reference
: 3456
Clearing text
:Outgoing payment
: AMLH
Account
: 5000
Text
: Outgoing payment
:+
Company code
: AML
48
: Todays date
Type
: SA
Company code
: AML
Reference
:3456
Clearing Text
Amount under bank date
Business Area
:AMLH
Amount
:35000
Text
: Outgoing payment
Account
Account type
:S
Company code
: AML
: Todays date
Type
: SA
Company code
: AML
Posting key
: 40
Account no.
Enter
49
Amount
Business area
:30000
:AMLH
Text
: Rent provision
Posting key
:50
Account no.
Enter
Amount
Business area
:*
: AMLH
Text
:+
: To days date
Type
: SA
Company code
: AML
Clearing Text
Business area
: AMLH
Amount
:2000
Text
Account type
:S (default comes)
Keep the cursor on the amount filed of the line item against which we want adjust.
Select residual items tab
It creates residual items column
Double click on next amount 30000
Double click on residual items amount
From the menu select Document > Simulate
It gives the message correct the marked line items.
Double click on blue font line item.
Text enter
:+
Save
Go and see the open item managed account transactions (FBL3N):
Give the GL Account no.
Company code
50
Exports
Imports / Expenditure
G type
B type
:
:
INR1
:
:
:
INR 1
INR 1
0.01
JPY=Japanese - Yen
INR1
INR1
INR1 37Rs
Or
1
0.37
Once we follow one conversion factor follow continuously for all the years. Dont change in between if we change in
between it gives wrong results.
This is given at client level and not at company code level (Client 800)
Path: SPRO SAP Net weaver- General settings Currencies Define translation
ratios for currency translation
Ignore the message select yes button.
Select new entries button
Exchange rate type
G (Bank buying)
B (Bank selling)
M (Average rate)
From
USD
USD
INR
USD
To
valid (from)
INR
01.10.2008
01.10.2008
1
INR
01.10.2008
Ratio (from)
1
1
1
Ratio (to)
1
1
51
To
INR
B
M
10.10.2008
10.10.2008
1
1
USD
USD
47.50
47.10
INR
INR
SCENARIO 2
When exchange rate is entered at the
Time of posting
a. IF we dont enter the rate at the time of posting, it takes rate from Forex table
b. If take the latest date rate
1.10.2008
10.10.2008
Enter date
Posting date
c.
45
47
:15.10.2008
:09.10.2008
: To days date
Type
: SA
Company code
:AML
Currency
: USD
Rate
: Blank
Posting key
:40
Account
: 400100 (salary)
Enter
Give the amount
Business area
:1000
: AMLH
52
Text
: Salary payment
Enter
Posting key
: 50
Account
Enter
Amount
:*
Business area
: AMLH
Text
:+
: To days date
Type
Company code
: SA
: AML
Currency
: USD
Rate
:50
Posting key
:40
Account no.
Enter
It gives the warning message exchange rate 50 deviates from table rte 47.50 by 5.26%
Ignore the warning message press enter
Amount
Business area
:10000 USD
: AMLH
Text
: Salary payment
Enter
Posting key
:50
Account no.
Enter
Amount
Business area
Text
:*
:AMLH
:+
53
Document No.
Reversal reason
Reversal date
Save
Blank
:1
Company code
:AML
Fiscal year
:2008
: Blank
: FB03
: AML
: SA original documents
AB Reversed documents
54
:18
Company code
:AML
Fiscal year
:2008
:+
Enter
Save
Enter
From the menu select Document ->Display
Select display document header button
3. Mass Reversal
A)To reverse more than one document at time we use mass reversal.
B) The documents to be reversed can be continuous numbers or random numbers.
Path: Accounting Financial accounting General ledger Document Reverse Mass reversal (F.80)
Give the company code
: AML
To reverse random numbers
Select multiple selection button beside document no.(-->)
Under single values
Give document no .2
4
Select copy button
Reason for reversal 01
Select test run check box
Execute
Select reverse documents button
Cleared Items Reversal
15000
Rent
15000
55
CI
9
Rent
10
Bank
Stop payment instructions to the banker
15000 Cr
15000 Dr
15000
Rent
15000
15000
Path: Accounting Financial accounting General ledger-Document Reset clear items (Tr.Code is FBRA)
Clearing document
Company code
: 10
: AML
Fiscal year
: 2008
:01
Enter
We get a message clearing 10 reset
Enter
Go and see open item managed account transactions Tr code is FBL3N
Give the GL Account no.100500 outstanding expenses
Company code
: AML
Select open item radio button
Execute
Interest Calculations
Balance Interest calculation
S
Type
GL
Account
: G1
Name
: 10% Monthly
: Select S
56
: G1
: Select 01
Calendar type
: Select G (28
31/365)
10/04/2008
10/09/2008
Interest calculation for the year
100000
10000
1st method
On 100000 from 10/04/2008 to 31/03/2009 at 10%
On 100000 from 10/09/2008 to 31/03/2009 at 10%
15000
-3000
-------12000
2nd Method
On 10000 from 10/04/2008 to 09/09/2008 at 10%
On 90000 from 10/09/2008 to 31/03/2009 at 10%
5000
7000
-----12000
=====
57
: G2
Long text
:01.04.2008
Currency
: INR
Save
Press enter to save in your request
Select next enter button
Ref.int.rate
: G3
Long text
Description
Date from
: 01.04.2008
Currency
: INR
Save
: G1
Currency key
: INR
Effective from
: 10.04.2008
Sequential number
Terms
:1
: Select credit interest balance interest calculation
Ref.interst rate
: G2
Save
Press enter to save in your request
Select next entry button (F8)
Interest calculation indication
: G1
Currency key
Effective from
: INR
:01.04.2008
Sequential number
Term
:2
Reference rate
: G3
Save
58
: G2
Valid from
: 01.04.2008
Interest rate
: 10 (one month)
: G3
Valid from
: 01.04.2008
Interest rate
:8
Save
Press enter to save in your request
Creation Of 2 Gl Masters
A .SBI rupees term loan
B. Interest account
Secured loans
Intrest
:100300
Company code
: AML
Enter
Change the account group to secured loans
Change short text to SBI rupee term loan
Change GL account long text to SBI rupee term loan
Change GL Account text to SBI rupees term loan
Select Create / Bank / Interest tab
Field status group change to G005
Interest indicator select G1
Save
Tr.Code:FS00
GL Account no.
:400400
Company code
: AML
59
Company code
: AML
Enter
Select type / Description tab
Change account group to interest
Change short text to interest a/c
GL account long text: Interest account
Save
Assignment accounts for automatic postings:
Path : SPRO- Financial accounting General Accounting Business Transactions bank account interest
calculation- Interest Posting prepare GL Account balance interest calculation (Tr.Code OBV2)
Select symbols button
0002 Interest paid
2000 GL Account (paid)
Interest account
Dr 0002
To SBI rupees term loan
2000
If more than term loan 2000
400400
100300
++++++++++ ( 10 Times plus)
: AML
Accounts symbol
0002
2000
Currency
INR
INR
GL A/c
400400
++++++++++
60
For Variant
: AML
:1
:10.04.2008
Type
Company code
: SA
: AML
Posting key
:40
Account
Enter
Ignore the warning message press enter
Amount
Business area
:100000
: AMLH
Value date
:10.04.2008
Text
Posting key
:50
Account key
Enter
Amount
:*
Business area
: AMLH
Value date
:10.04.2008
Text
:+
: SA
: AML
61
Currency
: INR
Posting key
:40
Account no.
Enter
Ignore the warning message press enter
Amount
:10000
Business area
: AMLH
Value date
:10.09.2008
Text
Posting key
:50
Account
Enter
Amount enter
:*
Business area
: AMLH
Value date
:10.09.2008
Text
:+
:AML
Calculation period
:01.04.2008 to 31.03.2009
Execute
Select back arrow
To view line item wise interest
Select additional balance line check box
Execute
Select bank arrow
How to give effect for floating rate of Interest
Interest rate change from 10% to 12% from 01.06.2008
On 100000 from 10/04/2008 to 31/05/2008 @10%
On 100000 from 01.06.2008 to 09.09.2008 @12%
On 90000 from 10/09.2008 to 31/03/2009 @12%
Open one more session with SPRO
Path :SPRO- Financial accounting General ledger accounting Business transactions- Bank account interest
calculation Interest calculation- Enter Interest Values (OB83)
Select new entries button
Reference interest rate : G2
Valid from
:01.06.2008
Interest rate
:12
62
Save
Press enter to save in your request come to the first session
Execute
Select back arrow
Interest postings to accounts:
Change the calculation period
: 01.04.2008 to 30.04.2008
: AML
: AMLH
:30.04.2008
2. Compound interest
SBI rupee term loan 10.04.2008 100000
30.4.2008
For may it calculates on 100575
63
575
21.10.2008
13.10.2008
100000 USD
100000 USD
47
50
Secured loans
other income
Administration
Company code
: AML
Enter
Change short text and long test to SBI FC term loan
Select control data tab
Account currency change to USD
64
: Blank
:300100
: AML
Company code
: AML
Enter
Select type/ Description tab
Change account group to other income change short text and GL account long text to exchange gain
Save
GL Account
Company code
: 400301
: AML
: AML
Enter
Change short text and GL account long text to exchange loss
Save
DEFINE ACCOUNT PRINCIPLES
Path : SPRO- Financial accounting(new)-Financial accounting global setting (new)-Ledgers-Parallel accountingDefine accounting principles
Select new entries button
Accounting principle
:B
: B1
:0L
Save
Press enter to save in your request
Define valuation methods
Path: SPRO- Financial accounting (new)- General ledger accounting (new)-Periodic processing Valuate- Define
valuation methods
Select new entries button
65
Valuation method
: AML1
Description
: SA
:B
: BA
Valuation method
Currency type
: AML1
: Select company code currency
Save
Press enter to save in your request
Assign valuation areas and accounting principles
Same path
Select new entries button
Valuation area
: BA
Accounting principle
: B1
Save
Press enter to save in your request
Prepare automatic postings for foreign currency valuation:
Path :Upto valuate the path is same-Foreign currency valuation-Prepare automatic posting for foreign currency
valuation (Tr code is OBA1)
Double click on exchange rate difference using exchange rate key
Give you chart of accounts
: AML
: BA
Enter
Exchange rate difference key
: USD
expenses account
Exchange rate gains account
:400301
:300100
66
April March OL
Jan- Dec
G1
July June
GL
At the time of posting FI we dont give ledger group it updates all the ledgers automatically
Indian accounting standards /
Australian accounting standards
US Accounting
standards (US GAAP)
FC revaluation
Creation of ledger groups OL
Assign ledgers OL and GI
Add to asset
G1
G1
: AML
: Todays date
Type
: SA
Company code
: AML
Currency
: USD
Rate
:47
Posting key
:40
Account
Enter
Ignore the warning message press enter
Amount
Business area
Text
:100000
:AMLH
:SBI FC Term Loan Receipt
67
Enter
Posting key
:50
Account
Enter
Amount enter
:*
Business area
:AMLH
Text
:+
Valid from
31.03.2009
31.03.2009
From
USD
USD
Direct quotation
49.50
50.00
To
INR
INR
Save
Foreign Currency Revolution
Path: Accounting Financial accounting-General ledger-Periodic processing-closing-valuate-foreign currency
valuation (new) (Tr.code is FAGL_FC_VAL)
Give the company code
: AML
:31.03.2009
Valuation area
: BA
:AML
100000
47
47.50
49
0.50
2.00
5000
200000
Option 2
50000
200000
01.11.2008
50000
30.11.2008
4700000
50000
200000
100000
500000
50000
68
: AML
: Month end date
Valuation area
: BA
: AML
: BA
:Blank
: AMLH
Enter
Second
Business area
: AMLH
Enter
We get a message processing of batch in put session completed
Select exit batch input button
To view the document posted view the Tr.Code FB03
Enter
Select display currency button
End user area
69
Press enter
Search text entry : F-02
Enter
CUSTOMIZATION AREA: Use the Tr.code is SPRO
Select find button (Ctrl+F)
Search term : Fiscal year
Enter
Select fiscal year in area financial accounting global settings
Enter
70
ACCOUNT PAYABLE
This is subledger (subsidiary ledger). This is used when material management (MM) module is not implemented for all
type purchases material purchase services.
When Material Management(MM) module is implemented.
This is used for services where TDS is to be deducted.
Eg.Job work charges /legal and professional charges
In normal accounting for raw material purchases.
Purchase
A/c
To party
Dr
:AML1
Name
71
:13
From no.
:4200001
To no.
:4300000
Enter
Select interval button once again
No.range
:14
From No.
:4300001
To no
:4400000
Enter
Save
Ignore the warning message press enter
:AML1
Enter
For account group
Number range
:AML1
:13
:14
72
:AML
: AML
Enter
Change short text and GL A/c long text to Inventory RM (Raw material)
Select create /bank /interest tab
Field status group change to G001
Deselect relevant to cash flow check box
Save
One more A/c
GL Account No.100501
Company code
:AML
:AML
Enter
Select type/ Description tab
Change short test and GL account long test to Sundry Creditor to RM
Select control data tab
Deselect only balances in local currency check box
Reconciliation account for account type select vendor
Deselect open item management check box
Sort key
73
:AML1
Enter
Title
:Select company
Name
Street
: Ameerpet
Post
:500082
City
:Hyderabad
Country
:In(India)
Telephone no.
:040123456
:012 Vendor no
Tolerance group
:Blank
FI Module
Document date :Party bill date
01.10.2008
Posting date
31.10.2008
Reference vendor no. party bill no.
1234
|
Save
Doc no.100001
07.11.2008
1234
|
save
System gives a wrong message no.100001 is posted to the party with the same amount. Do you want to post once
again.
Provided we select check double invoice check box (If MM module is not implemented and same bill two times entry)
Document types and no. ranges (OBA7)
Select type
KR Vendor invoice
Select details button
Number range
74
:19
Year
:2008
From no.
:100001
To no.
:200000
year
From no.
15
2008
200001
To no.
300000
17
:17
Year
:2008
Form no.
:300001
To no.
:400000
75
HOUSE BANK
Bank branch name
Bank Address
Contact person
Telephone no.
Senario1
1. House bank
No.of account
IDs (Identification)
Current A/c
No.2
Current C/A
No.3
Scenario 2
2 House banks
Account ID
BI Begumpet Branch
|
Current A/c No.
Steps:
1) Creation of GL Master SBI current account Under Current assets , Loans & Advances
2) Define House bank
3) Creation of check lots check from no., check to no.
* In SAP check mean cheque
1. Creation of GL Master (FS00)
Give the GL account no.200105
Company code :AML
Select with template button
Give the GL account no.:
200100
Company
:
AML
Enter
Change short text and GL account long text
save
Cash A/c
SBI current A/c
: AML
Enter
Select new entries button
House bank
:SBI
Bank country
:IN
Bank key
Save
Bank name
Street
:Bank Street
76
City
:Hyderabad
Bank branch
:Main branch
Enter
Press enter to save in your request
Double click on bank account folder
Select new entries button
Account ID
:SBI1
Description
:AML1234
Currency
:INR
:SBI
Account ID
:SBI1
:1
Check no
:500001
To no.
:500100
:SBI
:Todays date i.e Check box issue date
Manual payment
Automatic payment
1. We can issue any check any time
System will issue check one after another
2. Sequential or Non-sequential Sequential
Purchase invoice posting
Path : Accounting-Financial accounting-Account payable Document entry- Invoice general
(Transaction code F-43)
Give the document date
:Todays date
Type
Company code
:KR(Vendor)
:AML
Posting key
Account
Enter
77
:500000
Business area
:AMLH
Text
Posting key
:40
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
:4200001
:AML
To view general ledger sundry creditor raw material Transaction code is FS10N
Give the GL account no.:100501 Sundry creditor raw material
Company code
: AML
Fiscal year
Business area
:2008
:AMLH
: Todays date
Type
Company code
:KZ
:AML
78
Clearing text
:Outgoing payment
Amount
:5000
Business area
:AMLH
Text
:Outgoing payment
:5000
Document Simulate
Select save button or Ctrl+S
Go and see the vendor account truncation (Tr.code is FBL1N)
Give the vendor account no.
Company code
:4200001
:AML
:SBI
:SBI1
:500025
Amount
5000
5000
15000
5000
5000
:500025
Payment
5000
Path A/c
Payment doc.no.
Check
200005
500001
5000
5000
200001
200010
Assignment of check no.to payment no.payment doc no.is cleared will be number
Check encashment date updating:
Based on bank statement we update check encashment date.
79
Advantage 1
1. We know on which date the check is encased by the party
2. Bank reconciliation is easier
3. upto check information the path is same change Additional info/Cash
(Tr code is FCH6)
paying company code
:AML
House bank
:SBI
Account ID
:SBI1
Check no.
:500025
Enter
Give the check encashment
:20.11.2008
Save
Go and see check register FCHN
give the paying company code
:AML
Execute
Sort date wise FI the encashment date is bank or offer 30.11.2008
Checks issued but not presented.
Unissued checks cancellation
Some time while writing check we commit mistake before issuing to party we cancel check
Up to check information the path is same void unused checks (Tr code is FCH3)
Give the paying company code
House bank
Account id
Check no.from
Void reason code
:AML
:SBI
:SBI1
:500001
:Select 06 destroyed select void button (Shift+F5)
:AML
:15
:Stop payment for AML
80
:AML
:AML
House bank
:SBI
Account ID
:SBI1
Check number
:select 500025
Reversal reason
:AML
81
Sundry creditors
(current liabilities)
Purchase
Advance
Advance to vendors
(current assets)
Payment
purchase
1. Creation of GL master Advance to vendors Current assets, Loans & Advances
2. Link between sundry creditors ands advances to vendors
A (Advance special GL indicator)
^
Sundry creditors Advance to vendors
Reconciliation account Alternative reconciliation account or special
GL Account
100501 200150
Vendor A/c
4200001 BirlaChemals Limited -100501
At the time of making payment we know the purpose of payment.
If it is payment against a bill -4200001
100501-Sundry creditors
If it is payment as an advance 4200001 A
4200001 Birla Chemicals Limited -100501
A(Advance (Special GL indicator))
^
100501 200150
Advance payment posting
Purchase invoice posting
Transfer of advance from special GL to normal by clearing special GL items.
Clearing of normal items.
Vendor account have two parts
1) Normal items
2) Special GL items
Creation of GL master advance to vendors (FS00)
GL A/c No.
Company code
:200150
:AML
:AML
Enter
Change account group to current assets loans & advances
Change short text and GL account long text to Advance to vendors
Other fields are common
Select save button or Ctrl+S
Link between sundry creditors and advance to vendors:
Path :SPRO-Financial accounting-Accounts receivables and accounts payables Business transactions-Down
payment made-Define alternative reconciliation account for down payments (Tr code is OBYR)
Double click on A or down payment on current assets
Give the chart of accounts
:AML
Enter
Reconciliation account
Special GL account
:100501
:200150
82
:Todays date
Type
Company code
:KZ
:AML
Vendor account
:4200001
Special GL indicator
:A
Bank account
Business area
:AMLH
Amount
:25000
Text
Enter
Amount
Business area
Text
:*
:AMLH
:+
:Todays date
Type
Company code
:KR
:AML
Posting key
:31
Account no
:4200001
Enter
Amount
Business area
:25000
:AMLH
Text
Posting key
:40
Account no.
Enter
Amount
Business area
Text
:*
:AMLH
:+
83
:4200001
Company code
:AML
:Todays date
Document type
:KA
Company code
:AML
Vendor account
:4200001
Text
:25000
Save
Go and see the vendor account transactions FBL1N
Give the vendor account no.
:4200001
Company code
:AML
84
(F-44)
Save
Go and see the vendor accounts (Transaction code .FBL1N)
Give the vendor account no.
:4200001
Company code
:AML
Select cleared items radio button
Select normal items check box
Execute
25000
Advance to vendor
Vendor account
|
Normal / Items
425000
Sundry creditors C/L
Special GL items
25000
5
25000
2nd Scenario
Advance more bill less
Advance
200000
Bill amount
50000
A) Advance payment posting (F-48)
B) Purchase in voice posting (F-43)
C) Transfer of advance of Rs.500000 from special GL to normal (F-54)
Vendor A/c normal items
D
C
Special GL items
A 200000
50000
B
C
50000
50000
90000
9000
Special GL Items
C
9000
85
Under default for baseline date: Select posting date radio button
Percentage
No.of days
Term 1
3
10
Term2
2
20
Term3
30
Press enter
Select save button or Ctrl+S
Press enter to save in your request
Cash Discount Received
Trade discounts are to be adjusted to purchases where as cash discounts are to be shown under other income.
Creation of GL master Cash discount received other income (FS00)
Give the GL A/c no.
Company code
:300101
:AML
:AML
Enter
Change short text and GL account long text to cash discount received.
Save
Assignment of account for automatic postings:
Path :SPRO-Financial accounting-Accounts receivable and Accounts payable-Business transactionsOut going payments-Out going payments global settings Define accounts for cash discount taken. (Tr
Code is OBXU)
Give the Chart of Accounts
:AML
Enter
Save
Give the account no.300101 cash discount received
Save
Press enter to save in your request
Purchase invoice posting (F-43)
Document date
:25.10.2008
Posting date
:01.11.2008
86
Entry date
:Todays date
Type
:KR
Company code
:AML
Currency
:INR
Posting key
:31
Account
:4200001
Enter
Amount
:100000
Payment terms
:Select AML1
Text
Enter
Ignore the warning message press enter
Posting key
:40
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
:4200001
Company code
:AML
:Todays date
Type
:KZ
Company code
:AML
Clearing text
Business area
:AMLH
87
Amount
:97000
Text
Account
:100000
:+
Save
Due
Party X
1
2
3
4
5
Black invoices 4,5 and make the payment for 1,2 and 3 use the fund for party bill payments.
System is issuing form SBI for party X 3 bills party is having account in ICICI-Change bank from SBI to ICICI.
88
:IN
Payment method
:B
Description
:Check
:KZ
:KZ
:RFFOUS_C
:LIST1S
Save
Press enter to save in your request
:B
Minimum amount
:10
Maximum amount
:9999999999
Authorized signatory
Save
Press enter to save in your request
Setup all company codes for payment transactions:
Same path
Select new entries button
Company code
:AML
Paying company code
:AML
Separate payment per business area check box
Out going payment with cash discount from : Bank interest rate 1.5% per month
18% per annum
Payment term:
If we make the payment within 30 days we get -1% cash discount
Due within 60 days
89
System will payment 60 days since discount is less than bank interest rate.
Within 30 days :Interest for month 1.5
Within 60 days :Interest for month 1.5+1.5
Payment terms:
If we make the payment within 30 days we get 2% cash discount.
Due with in 60 days
System will within 30 days since discount more than bank interest rate.
Maximum cash discount:
Payment term:
If we make the payment within 30 days we get 1% cash discount. Due within 60 days.
Though we are not entitled, system claims 1% cash discount and make the balance payment only even if it is paid with
60 days.
Special GL transaction to be paid under vendors : Select A (Advances)
Save
Press enter to save in your request
Setup paying company codes for payment transactions:
Same path
Select new entries button
Paying company code
:AML
:F_0001_HEADER
Footer
Sender
:F_0001_FOOTER
:F_0001_SENDER
:AML
House bank
:SBI
Account ID
:SBI1
:2
:800001
To
:801000
:SBI
:Todays
90
:We have purchased from Birla Chemicals Limtied BCL has to make the payment to
party XYZ BCL instructs us to make the payment to XYZ-in alternative payee give XYZ
no. when we run APP ,check will be in the name of XYZ and party clearing will be BCL
House bank
:BCL in having account in ICICI It instructs us to issue check from ICICI only We give
house bank ICICI- check we issued only form ICICI.
Individual payment
:When we run APP, it will issue one check only for all the bills due some parties ask us
to issue separate check for each bill. Select individual payment check box.
Separate check will be issued for each bill.
Select save button or Ctrl+S
END USER AREA
Purchase invoice posting (F-43)
Document date
:Todays date
Type
Company code
:KR
:AML
Posting key
:31
Account no.
:4200001
Enter
Give the amount
Business area
:9999
:AMLH
Text
Posting key
:40
Account no.
Enter
Amount
Business area
:*
:AMLH
Text
:+
91
Enter
Select AML
Double click on ranking order folder
Select new entries button
Payment method
:B
Currency
:INR
Bank order
:1
House bank
:SBI
Save
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
House bank
:SBI
Payment method
:B
Currency
:INR
Account ID
:SBI1
Business area
:AMLH
save
Double click available amounts folder
Select new entries button
House bank
:SBI
Account ID
:SBI1
Days
:999
Currency
:INR
:Todays date
:AML1
:AML
:B
:If we make the payment within 10 days we get 2% cash discount (Dues within 30
days)
Purchase today
:07.11.2008
92
:07.11.2008
:AML2 30 days credit 07-12-2008
: It asks next Posting date :14.11.2008
APP run2
Next payable date
Next posting date
:14.11.2008
:14.11.2008
:14.11.2008
Vendor from
Vendor to
Save
:4200001
:4300000
21.11.2008
:100001
Payment block
Enter
To change bank for second bill
Double click on document no.
:100004
:B
House bank
:SBI
Account ID
:SBI1
Enter
Save
Select bank arrow two times
We get a message payment proposal has been edited
Select payment run button
Enter
Go on press enter .
It we get the message payment run has been carried out.
To take check printing:
Select printout / data medium tab for the program RFFOUS_C
Give the variant
:A1
93
:07.11.2008
Identification feature
:AML1
:AML
Payment method
Business area
:B
:AMLH
House bank
:SBI
Account id
:SBI1
:2
:LP01
:LP01
:0
Save
Select back arrow
Save once again
Select bank arrow
Select print out button
Select start immediately check box
For job name in place of question of mark Give variant A1
A1
Company code :AML
Business area
:AMLH
Bank
:SBI
Account ID
:SBI1
Check lot no.
:2
Parameters are saved in the variant in place of question mark A1
Press enter
Enter once again
To view check printing
From the menu select system Services output control
Select execute button
Select spool no.check box for check
Select display contents (F6)
94
:4200001
:AML
:9999
:Todays date
Type
Company code
Posting key
Account
:4200001
Enter
Give the amount
Business area
:1000
:AMLH
Text
Posting key
:500
Account no.
Enter
Amount
Business area
:*
:AMLH
95
Text
:+
Sub ledger
|
General Ledger
|
|
|
Reconciliation Account
Or
Control Account
BASIC SETTINGS FOR ACCOUNTS RECEIVABLE:
1.Creation Of Customer Account Groups
A)FI Customers
Asset Sale/Scrap Sale/RM Sale
Parties
B)SD CUSTOMERS
"Current Assets,Loans&Advances"
B)Sales Account
5.Creation Of Customer Master
6. Document Types And No.Ranges
Sales
OBA7
96
DR
DZ
DA
7.Posting Keys
Customer Invoice
Customer Payment
Customer Document For
Transfers/Reversals
01
Customer Debit
15
Customer Credit
: AML2
Name
97
No. range
:23
From no.
:6600001
To no.
:6700000.
Enter
Select interval button once again
No.range
:24
From no.
:6700001
To no.
:6800000
: AML1
Enter
For AML1
For AML2
Save
Press enter to save in your request
Define tolerance group for Customer
Path :SPRO-Financial accounting-Account receivable and account payable-Business truncations-incoming
payments-manual incoming payments-Define tolerances(Customers)
Select new entries button
Company code
:AML
Tolerance group
Description
Save
Press enter save in your request
: Blank
:Tolerance group for AML
:200110
Company code
:AML
: AML
Enter
Change short text and GL account long text to Sundry Debtors
Select control data tab
Change reconciliation account for account type to customers
98
:G067
Save
GL account no
:300000
Company code
:AML
:AML
Enter
Select type/description tab
Change the account group to sales/.
Change short text and GL account loge text to sales account
Other fields are common
Select save button or Ctrl+S
Creation of customer master
Path: Accounting- Financial accounting Accounts receivables-Master records-Maintain Centrally-Create
(Tr.Code is XD01)
Account group
Company code
:AML
Enter
Title :
: select Company
Name
Country
: IN for India
:4200001
Sort key
Save
:18
:AML
99
:18
Year
:2008
Form no.
:400001
To no.
:500000
:14
::AML
:14
Year
:2008
From no.
:500001
To no.
:600000
:16
:AML
:16
Year
:2008
Form no.
:600001
To no.
:700000
:Todays date
100
Type
:DR
Company code
:AML
Posting key
Account
: select 6600001
Enter
Give the amount
:500000
Business area
: AMLH
Text
Posting key
:50
Account
Enter
Account
:*
Business area
:AMLH
Text
:+
2.How To View Customer Account TransactionsPath : Accunting Financial accounting Accounts receivable- Account-Display / Change line items (Tr.code is
FBL5N)
Give the customer account no. :6600001
Company code
:AML
GL
101
To customer
customer
To Bank
GL
: DZ (customer payment )
Incoming Payment :
Path :Accounting Financial accounting Accounts receivable- Document entry- Incoming payments
(Tr.Codes is F-28)
Give the document date
: Todays date
Type
Company code
: DZ Customer payment
: AML
Clearing text
: Incoming payment
Business area
:AMLH
Amount
:496000
Text
: Incoming payment
: Select 6600001
Account type
: Select K (Vendors)
:AML
Account
:4200001
:6600001
Company code
:AML
Advance from
102
Debtors
(Current
Asset)
Customers
(Current Liabilities)
Receipt Sale
A
(Advance)
/\
Sundry debtors Advance from customers
Special GL Indicator
Creation of GL master advance from customer current liabilities & provisions (FS00)
Give the GL account no.:100502
Company code
:AML
:AML
:AML
Enter
Reconciliation account
Special GL account
:200110
:100502
103
Path :Accounting- Financial accounting Accounts receivable-Document entry-Down payment Down payment
(Tr.code is F-29)
Give the document date
:Todays date
Type
:DZ
Company code
:AML
Customer account
:6600001
:A
Bank account
Business area
:AMLH
Amount
:12000
Text
Enter
Amount
:*
Business area
:AMLH
Text
:+
:AML
Posting key
:01
Account
:6600001
Enter
Amount
Business area
:12000
:AMLH
Text
Posting key
:50
Account no.
Enter
Amount enter
:*
Business area
:AMLH
Text
:+
104
:AML
:Todays date
Type
Company code
:DA
:AML
Customer account
:6600001
Text
:12000
Save
Go and see the customer account transactions (FBL5N)
Give the customer account no. :6600001
Company code
:AML
:6600001
Company code
:AML
:12000
:12000
105
Save
Go and see the customer account transactions FBL5N
Give the customer account no. :6600001
Company code
:AML
Select cleared items radio button
Select normal items check box
Execute
BILL DISCOUNTING
Fund based limits
(Money will be given physically
by the bank)
1. Cash credit
2. Packing credit
3.Bank overdraft
4.Bill discounting
Bill discounting mechanism
AML
Liability to AML
Contingent liabilities
Liability is uncertain
Year end:
106
Normal Accounting
A) Incase of sales
Customer A/c
Dr
To Sales
B) Bill of exchange payment
- No entry C) Bill discounting
Bank current A/c Dr
To Bank bill discounting
D) Report view customer wise /BIllwise
due date wise/Bankwise out standings
available in SAP
E) Reverse contingent liability
Bank bill discounting Dr
To Customer
SAP Accounting
Customer A/c Dr
(Sundry debtors)
To Sales
Customer special GL (W) Dr
(Sundry debtors bill of exchange)
To customer a/c with clearing
(Sundry debtors)
Bank current A/c Dr
To Interest A/c
To Bank Bill discounting
Debit
} Net Zero
Credit
Or
Dont plot sundry debtors bill of exchange and bank discounting in balance sheet-It is required only for notes to accounts.
Customer A/c
Normal items
A) 100000
E)100000
300000
C)100000
---------400000
Special GL
B)100000
E)100000
300000
SBI
5000000
3000000
------------2000000
=======
1000000
----------1000000
1000000
----------2000000
======
IDBI
2000000
2000000
-----------0
Creation of 2 GL masters
Sundry debtors (Bill exchange under current assets, loans & advances.
SBI bill discounting
Secured loans
107
:AML
:AML
Enter
Change short text to sundry debtors Bill of Exchange
Change GL account long text to sundry debtors (Bill of exchange)
Other fields are common
Select save button or Ctrl+S
GL account no.
:100302
Company code
:AML
:AML
Change short text and GL account long text to SBI bill discounting
Select control data tab
Select open item management check box
Select create /bank /interest tab
Select post automatically only check box
Save
Link between sundry debtors and sundry debtors bill of exchange
Path:SPRO-Financial account-Bank account Business transactions-Bill of exchange transactions-Bill of
Exchange receivable-Post bill of change receivable-Define alternative reconcile Actual for Bills/Exchange
receivable (Tr code is OBYN)
Double click on special GL indicator
:AML
Enter
Reconciliation account
:200110
Special GL account
Save
Save in your request
Link for Bank current account, Sundry debtors Account and bank bill discounting account
Path: up to the bill of exchange receivable at bank-Define bank sub accounts(Tr code is OBYK)
Select new entries button
Chart of accounts
:AML
108
Bank account
:W
:Todays date
Type
:DR
Company code
:AML
:01
Account no.
:6600001
Enter
Amount
:100000
Business area
:AMLH
Payment terms
Text
Posting key
:50
Account
Enter
Ignore the warning message press enter
Amount
:*
Business area
:AMLH
Text
:+
:Todays date
Type
:DZ
Company code
:AML
Posting key
Account no.
:6600001
Special GL indictor
:W
Enter
Amount
Business area
Text
:100000
:AMLH
:Bill of exchange payment
109
Due on
Placement usage
:select discounting
Domicile
:SBI
:100000
:Todays date
Type
:DA
Company code
:AML
Bank account
Business area
:AMLH
Amount
:95000
Text
Posting key
:40
Account no.
Enter
Amount
Business area
:500000
:AMLH
Text
:+
:500003
:AML
GL account
Company code
:AML
Special GL indicator
:W
Usage
:select D (Discounting)
110
:13.12.2008
:DA
:200111 (Sundry debtors bill of exchange)
:Select discounting
:31.12.2008
:6600001
or
+
+
+
or
++
++
-
111
For West
For North
For South
:9 levels
:4 levels
:10 days
:3 days
Eg:
1st Letter
2nd Letter
3rd Letter
4th Letter
Sale on 17.11.2008 after
after
after
after
Payment terms 0001
20.11.2008
30.11.2008
10.12.2008
20.12.2008
Payable immediately
Dunning charges: For sending the letter we can collect dunning charges form the customer.
It can be level based / amount
Based
It can be fixed percentage amount
It will be shown only in the letter
It will not be posted the accounts
Define dunning areas:
Path :SPRO-Financial accounting-Accounts receivable and account payable-Business transactions
Dunning Basic settings for dunning Define dunning areas.
Select new entries button
Company code
:AML
Area
:Blank
Text
save
Ignore the warning message press enter
Press enter to save in your request
Define dunning procedures:
Path :Up to dunning the path is same Dunning procedures-Define procedures (Tr code is FBMP)
Select new procedure button
Dunning procedure :AML
Name
112
:4
:3 days
Interest indicator
:AML
:INR
Enter
Company code
:AML
0001
:0001
113
:660001
Company code
:AML
Enter
Select company code date button
Select correspondence tab
Dunning procedure
:select AML
Save
END USER AREA
Sale invoice posting (F-22)
Give the document date & posting date :10.11.2008
Type
Company code
:DR
:AML
Posting key
:01
Account
:6600001
Enter
Amount
Business area
:1111
:AMLH
Text
Posting key
:50
Account no.
Enter
Amount
Business area
Text
:*
:AMLH
:+
Dunning run
Path: Accounting Financial accounting-Accounts receivable Periodic processing-Dunning-(Tr code F150)
114
Run on
:Todays date
Identification
:AML1
:Todays date
Documents posted up to
:Today date
Company code
:AML
Customer
:6700000
Save
Select back arrow
Select schedule button
Select start immediately check box
Output devise
:LP01
:AML
Execute (F8)
Keep the cursor on 1111
Select display dunning notice button
Keep the cursor on the document no.
Select print preview button
Go and see the customer master (XD02)
Customer
Company code
:AML
Enter
Its updates automatically
Last dunned date
:6600001
115
SALES TAX
VAT means valued added tax or LST Local Sales Tax
CST mans Central Sales Tax
Purchase
Input tax
1
Local
purchases
VAT/CST
Purchase
Basic
100
Excise 8% 8
VAT 4%
4.32(B+E)
--------Bill amount 112.32 110.16
====== =====
3
Local
Sales
4
Outside
State sales
CST purchase
VAT /L
CST sales
100
8
2.16(CST2%)
--------
200
200
20
20
27.50(VAT12.5%)
4.4(CST2%)
----------------247.50
224.40
=====
======
116
Procedure :H Tax
Description :Sales tax India
Save
Press enter to save in your request
Select H Tax
Double click control data folder
Select new entries data folder
Select new entries button
Step
Co
C Type
Description
From
To
10
Select BASB
Base amount
20
MWVS
Input tax
30
MWAS
Output tax
Account key
10
10
10
10
Save
Assign country to calculation procedure
Up to basic settings the path is same Assign country to calculation procedure
Select position button
Give the country
Enter
For country IN assign procedure H tax
Save
Press enter to save in your request
Enter
Give the tax code
:Vo
Enter
Description
Tax type
Enter
Input tax, tax percent rate 0
Keep the cursor on ouput tax, tax percent rate
Select deactivate line (F5) button
Save
Tax code
:V1
Enter
117
Description
Tax type
Enter
Input tax, tax % rate 4
Keep the cursor out put tax, tax percent rate
Select deactivate line button
Save
Tax code
:A0
Enter
Description
Tax type
Enter
Output tax, tax percent rate 0
Keep the cursor our input tax, tax percent rate
Select deactivate line button
Save
Tax code
:A1
Enter
Description
Tax type
Enter
Output tax, tax percent rate 12.5%
Keep the cursor on input tax, tax percent rate
Select deactivate line button
Save
Assign tax codes for non-taxable transactions
Path :Up to tax on sales/purchases the path is same Posting-Assign tax codes for non-taxable transactions
(Tr code is OBCL)
Select position button
Give your company code
:AML
Enter
For AML select input tax V0
Out put tax Vo
Save
Press enter save in your request
Creation of GL master FS00
1. VAT receivable
2. VAT payable
Current assets,
Loans & Advances
Current liability
Tr code is FS00
Give the GL account no.
Company code
:200155
:AML
118
Company code
:AML
Enter
Change short and GL long text to VAT receivable
Select create / Bank /Interest tab
Field status group change to G041 (Tax office clearing accounts)
Save
One more account
Give the GL account no.100505
Company code
:AML
:200155
Company code
:AML
Enter
Select type/Description tab
Change account group to current liability and provisions
Change short text and GL account long text to VAT payable
Save
Give the GL account no.:200120
Company code
:AML
300000
Company code
AML
Sales A/c
:select *
119
100
4
----104
===
SD module:
Sales order Customer no. 9876
Material
Qty
Rate
Tax code
FG1
1Kg
200
A1 (12.5%) output tax
Tax procedure
Base amount
200 sales account
Output tax on base amount 25 MWS -100505 VAT payable
At 12.5%
----Customer debit 225
===
In FI for sales:
Customer account Dr 225
To sales
200
To VAT payable
25
Save
Sales invoice posting Tr code is F-22
Give the document date :Todays date
Company code
Posting key
Account
:AML
:01 customer debit
:6600001
120
Enter
Give the amount
:225
Posting key
:50
Account no.
Enter
Amount
:*
Tax code
:Select A1
Business area
:AMLH
Text
:+
:AMLH
Text
:+
Save
ASSET ACCOUNTING
Bad debits:
1. Creation of GL Master :Provision for bad debts reconciliation A/c No.200112
2. Link between sundry debtors and provision for bad debts :OBXY
E
/\
200110
3. Sales invoice posting
121
F-30
Provision for bad debt
Sundry debtors
F-30
Provision for bad debt
|
| Only for information
|
Depreciation methods;
Straight Line Method depreciation method (SLM)
Written down value depreciation method (WDV)
Depreciation keys
5% SLM Rate
5% WDV Rate
Rate +Method
Transaction types
100
External acquisition
110
In-house production \
210
Retirement with revenue
Asset debit
The debit can be use of External acquisition (Outside purchase) /In house production/Inter unit transfer/Inter company
purchase.
With transaction type we will come to know because of what it is debited.
Posting keys:
70 Asset Debit
75 Asset Credit
Asset accounting is based on 4 rules:
1. Sub asset master is to be created with reference to main asset master.
2. Main asset master is to be created with reference to asset class
3. Account determination is specified in asset class
4. For account determination we assign GL accounts based on the nature of transaction.
Purchase
200000 P & M
200000 P& M
Profit on asset
sale
Account
determination
Asset class
1.Land
2.Building
Free hold
Lease hold
Factory
Non factory
Machine no.1
15.05.2003
Dept A
Main asset
master
Sub asset
master
Motor
122
3. Plant &
Machinery
Loss on asset
Sale
Loss due to
scrapping
Depreciation
Accumulation
depreciation
Machine no.2
Dept B
Dept C
4. Furniture &
Fixtures
5. Vehicles
6. Capital work in
progress
20.11.2008
Furniture &
Fixtures
Heavy , Others
General
Expansion 1
Expansion 2
1-0
1-1
1-2
SL
To Bank GL
Save
CUSTOMIZATION
:AML
Enter
Ignore the message press enter
Select create request button
Short depreciation :Asset customization for AML
Enter
Press enter once again to save in your request
We get a message chart of depreciation ODE copy to AML
Enter
123
:AML
Enter
Change the description to Chart of Depreciation for AML
Press enter to save in your request
Select back arrow
Double click copy /delete depreciation areas
Give the Chart of Depreciation :AML
Enter
Select areas 3,10,15,20,31,32,41 &51
From the menu select Edit Delete
Save
Ignore the warning message press enter
Press enter to save in your request
Assign Chart of Depreciation to Company code
Path :Up to organization structure the path is same Assign Chart of Depreciation to company code (Tr code is
OAOB)
Select position button
Give the company code :AML
Enter
For company code AML Chart of Depreciation AML
Save
Press enter to save in your request
Description
Land
Building
Plant & Machinery
Furniture & Fixtures
Vehicles
Capital work in progress
Save
Press enter to save in your request
Create screen layout rule
Same path
124
1000
1100
2000
2100
2500
3000
:Land
:Buildings
:Vehicle
:100000
Enter
Select interval button once again
No.range
:02
From no.
:100001
To no.
:200000
Enter
Select interval button
No.range
:03
From no.
:200001
To no.
:300000
Enter
Select interval button
125
No.range
:04
From no.
:300001
To no.
:400000
Enter
Select interval button
No.range
:05
From no.
:400001
To no.
:500000
Enter
Select interval button
No.rage
:06
From no.
:500001
To no.
:600000
:AML1000
Description
:AML1100
Description
:Factory Buildings
Short text
: Factory Buildings
:AML2
:02
126
Asset class
:AML2000
Description
: Dept A
Short text
: Dept A
:AML3
:03
:AML3000
Description
Short text
:AML4
:04
:AML3100
Description
Short text
:AML5
Number rage
:05
:AML4000
Description
Short text
:AML6
Number rage
:06
127
Inventory means fixed inventory, whatever assets we create they will be included in fixed assets inventory.
As per companies auditors report order (CARO) the auditor will state whether fixed assets have been physically
verified by management or not.
Incase of big companies physical verification in a phased manner
When we create an asset master There is a field called last verification date
Asset nos
Last verification date
1
31.03.2008
2
31.03.2007
3
31.03.2008
4
31.03.2008
5
31.03.2007
In the report we give the report date From 01.04.2007 to 31.03.2008 we get the list of asset verified during the year
1
2
3
4
31.03.2008
31.03.2008
31.03.2008
31.03.2008
Debit to
CWIP
Fright AMT
15/11/2008
Settle from Capital Work In Progress to machine no.10 line item wise
Commissioning charges 22/11/2008
Determine areas in the asset class
Path :SPRO-Financial accounting Asset accounting-Valuation Determine depreciation areas in the asset class
(Tr.Code is OAYZ)
Give the chat of depreciation
:AML
Enter
Select position button
Asset class :AML1000 (Free hold land)
Enter
Select AML1000 (Free hold land)
Double click depreciation areas folder
Deselect deactivation check box for area 01 Book depreciation
Layout
128
Factory building
Dept A
Furniture & Fixtures
Vehicles & other
Capital work in progress
Deselect deactivation check box for area 01 for land there is no depreciation
In asset master creation-Capitalization date required Land purchase details registration date
Depreciation key(Rate)
0%
For area 01- Select 2000 Depreciation on asset sub number level
Asset no.
1
1
-
Machine 10
Motor
Sub.no.
0
1
10/08/2005
22/11/2008
2
3.
4.
5.
6.
GL Account No.
200000
Land
200005
Buildings
200010
Plant & Machinery
200015
Furniture & Fixtures
200020
Vehicles
200025
Capital work in progress
100200
Accumulate depreciationBuilding
100205
Accumulated depreciation
Plant & Machinery
100210
Accumulated depreciation
Furniture & Fixtures
100215 Accumulated
depreciation Vehicles
9.
10
Account No.to
copy
200110 Sundry
debtors
200000 Land
Parameters to Maintain
-Account group Fixed assets
-200000-20009
-Change the account group Fixed Assets
-Sort key -018 Asset number Reconciliation
A/c for account type Asset
-Field status group 067 Reconciliation
accounts.
-Do -
-Do-
-Do -
-Do-
-Do -
-Do-
-Do -
-Do-Do -Do-
100200
Depreciation
-Buildings
-Do-
-Do -Do-
-Do-
-Do-
129
11.
12
-Do-
13
14
-Do-Do-
15
300100 Exchange
gain
:AML
:AML
:AML10000 Land
:300102
:300103
:400302
Press enter
Select save button
Ignore the warning message press enter
Press enter to save in your request
Double click on account determination folder
Select account determination
:AML11000 Buildings
:400303
:300102
:300103
:400302
Save
130
:300102
:300103
:400302
:400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination
:400303
:300102
: 300103
:400302
save
Ignore the message press enter
Double click on depreciation folder
Accumulated depreciation account for ordinary depreciation 100210
Expense for ordinary deprecation
:400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination
:200020
:400303
:300102
:300103
131
:400302
Save
Ignore the message press enter
Double click on depreciation folder
Accumulate depreciation for ordinary depreciation
:100215
:400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination
:200025
:400303
:300102
:300103
:400302
:04
Year
:2008
From no.
:700001
To no.
:800000
When we select external check box, we have to give what should be the document number at the time of posting.
There is an exception for deprecation postings also we have to select external check box
In normal postings we are posting are document at a time.
132
Incase of deprecation / when we run depreciation number of documents will be generated at a time based on account
determination
04-2008 -700001 -800000 Select external check box
AML 10000 Land
AML11000 Buildings
Depreciation account
AML20000 Plant & Machinery Assessment for
AML30000 Furniture & Fixtures Account determination
AML31000 Vehicles
AML40000 Capital work in Progress
When we run depreciation 4 documents will be generated automatically every month.
700001 Depreciation DR
To Acc Dep Buildings
700002 Depreciation DR
To Acc. Dep-Plant & Machinery
700003 Depreciation DR
To Acc Dep Furniture & Fixtures
700004 Depreciation DR
To Acc Dep -Vehicles
Specify intervals and posting rules:
Same path (next step) (Tr code is OAYR)
Select company code
AML
:AML
133
Path :SPRO-Financial accounting-Asset accounting-Master data-Screen layout-Define screen layout for asset
master data
Double click on define screen layout for asset master data
Select layout
:AML1 Land
134
First steps will be assigned in 5th step and 5th step will be assigned in Asset master.
1. Define base methods:
Path :SPRO Financial accounting-Asset accounting-Depreciation Valuation methods Depreciation keyCalculation methods Define base methods
Base method :0014 Ordinary :Explicit percentage (after end of life)
A) Ordinary deprecation
B) Explicit percentage creation percentages rate given in Companies Act Schedule XIV
C) After end of line If the next box value becomes zero no depreciation should be calculated.
Define declining balance methods
Same path
Give the Char of Depreciation AML
Enter
Note down decimal balance 001
002
Decimal factor 2
Max percentage 20
Beginning years :Wear and tear will be less
Acquisition value
100000
Rate of depreciation
5%
First year
5
Second year
5
Third year
5
Fourth year
5
--20
First 4 years :100000*5% *98% (2% discount as per companies act)
5th year onwards :100000*5%
Define multi level methods: (Tr code is AFAMS)
same path
select new entries button
multilevel method
:A
Description
:5% SLM
Validity star
Save
Press enter to save in your request
Double click on levels folder
Select new entries button
Acquisition year
:9999
Year
:999
Periods
:12
Base value
Percentage
:5
Save
Acquisition year
:9999
135
We have given say any year 2008- This rate is applicable for the assets purchased in the year 2008 Next year also we
are purchasing an asset having 5% rate-we have to create acquisition year once again in the next year.
When we give 9999 purchase can be in the year
2. Years 999
A) 5% SLM rate 20 years (100/5)
B) 5% WDV rate
?
C) 1% SLM rate 100 years (100/1)
D) 1% WDV rate
?
999 max no. of year
In base method once the net book value becomes zero Dot calculate depreciation .
In some countries.
First 5 years
Next 5 years
Next 5 years
5%
10%
15%
3. Periods 12 months
4. Base value 01 Acquisition value in case of SLM
24 Net book value incase of WDV
5. Percent 5 rate of depreciation
6. Reduction 1
Acquisition vale
100000
1% Scrap value
1000
-----99000
Dep 5% only on 99000
7. Remine life
Percentage method
India
136
:006
Description
Acquisition year
Add year
:Select 01
Retirement year
Transfer year
:01
:AML1
Description
Phase
Base method
:0014
:001
:006
Multilevel method
:A1
Class
Save
Select back arrow 4 times
Select depreciation key :AML1
Select activate button
Save
Select new entries button
Depreciation key
:AML2
Depreciation
137
Phase
Base method
:0014
:A2
Class
Save
Select back arrow four times
Select depreciation key AML2
Select activate button
Save
Select first page control page up button
Select depreciation key :0000(no depreciation no interest )
Select activate button
Save
FI END USER AREA:
Create of main asset master:
Path :Accounting-Financial accounting-Fixed assets-Asset Crete Asset (The Transaction code is AS01)
Asset class
Company code
Enter
Give the description
:Machine no.1
Capitalized on
:18.04.2008
:AMLH
:Select AML1
Useful life
:15 years
Period
:6 months
Eg. 01/05/2008)
save
Creation of sub asset master
Path :Up to fixed assets the path is same-Asset-Create-Sub number Asset(The transaction code is AS11)
Asset
:200001
138
Description
:Motor
Capitalized on :29.11.2008
Select time dependent tab
Select deprecation area tab
Change the depreciation key AML2
Useful life
Period
:15 years
:01
Ordinary depreciation:29.11.2008
Save
Main asset purchase posting:
Path :Accounting-Financial accounting-Fixed asset Posting-Acquisition-External acquisition -With vendor
(Transaction code is F-90)
Give the document date and posting date
:18.04.2008
Type
Company code
:AML
Posting key
Account
:4200001
Enter
Ignore the warning message press enter
Amount
:500000
Business area
:AMLH
Text
Posing key
Account
Transaction type
Enter
1st Rule:
Sub asset master with reference to main asset master
200001-1 with reference to 200001
2nd Rule
Main asset with reference to asset also 200001 with reference to AML2000 Dept A
3rd Rule
Account determination is specified in asset class
AML200000 Plant & Machinery specified in AML2000 Dept A
4th Rule
For account determination we assign accounts based on the nature of transaction
For AML2000-Incase of acquisition-2000010 Plant & Machinery
Amount enter
:*
Text
:+
From the menu select document Simulate and save
Sub asset purchase posting (F-90)
Give the document date
:Todays date
139
Type
Company code
:KR
:AML
Posting key
:31
Account no.
:4200001
Enter
Amount
Business area
:100000
:AMLH
Text
Posting key
:70
Account
Transaction type
:100
Enter
(Applicable 1st rule)
Amount
:*
Text
:+
:AML
Asset no.
:200001
Sub No.
:0
Fiscal year
:2008
Enter
Select Display depreciation calculation button
Select period information button
Select back arrow
Select compression tab
Change the asset to 200001
Sub no.
:1
Enter
Select planned values tab
Change the fiscal year to 2009
Enter
Select display depreciation calculation button
2nd Report
Report to view for all assets for particular period
Path :Accounting-Financial accounting Fixed assets Information system Reports on asset accounting
Asset balances Balance lists Once again asset balances By business area (Tr code is S_ALR_87011965
Press all selections button (Shift +F7)
140
:31.12.2008
Execute
Double click on Dept A
Double click on Machine no.1
Select back arrow 3 times
Change the report date to 30.04.2008
Execute
Double click on Dept A
Depreciation run:
Path :Accounting Financial accounting Fixed assets -period processing depreciation run Execute (Tr code
is AFAB)
Give the company code
:AML
Fiscal year
:2008
Posting period
:1
141
Company code
:AML
Fiscal year
:2008
Before Dep run for May 2008 and after Dep run for April 2008 we have commissioned an asset with back date 200002-0
Machine no.2 25.04.2008
Posted period 2
1. select planned posting run radio button posting as per plan (earlier we have selected monthly posting)
For 200001-0 from 1st May 2008 to 31st May 2008
For 200002-0 for 25th April 2008 to 31st May 2008
Report run:
Before run for May
Posting period
Select report run
System checks which assets are commissioned in April and not posted depreciation.
200002-0 from 25th April 2008 to 30th April 2008
Once it is completed
Posting period 2
Select planned posting run
200001-0 From 1st May 2008 to 31st May 2008
200002-0 from 1st May 2008 to 31st May 2008
Repeat run is possible only after planned posting run
We have run depreciation up to October 2008 -now we have commissioned an asset with April date repeat run is
possible only for last planned posting run-In this example only for October.
Restart
Rare cases server is down during processing time system gives message restart.
Unplanned posting run:
Posting run not as per plan,
We have run for April
We want to run May to November Dep. At a time.
Posting period
8
Select unplanned posting run
Depreciation will be posted from May to no.at at time.
Asset sales :
200001-0 Machine no.1
Acquisition value
Acquisition depreciation
Net book value 30.04.2008
Asset sales on 01.05.2008
Profit on asset sale
500000
890
--------499110
501000
---------1890
1to check fields status for field status group G052 use the Tr code is OBC4
Select field status variant
:AML
Double click on filed status groups folder
Double click on field status group G052
Accounts for fixed assets retirement
Double click on Asset accounting
Asset retirement make it required entry field
Save
142
:DR
Company code
:AML
Posting key
:01
Account no.
:6600001
Enter
Ignore the message press enter
Give the amount
:501000
Business area
:AMLH
Text
:Asses sale
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
:200001
:0
:210 comes by default
(210 stand for retirement with revenue)
Customer
Account Dep P & M 200001-0
Asset Sale
Plant & Machinery 2000001-0
Profit on asset sale
Customer
P&M
501000
890
501000
500000
1890
501000
501000
20.05.2008
501000
1500
143
2000001-0
Net book value 19.05.2008
40 Asset sale
501000
50 Asset sale
501000
75 Plant & Machinery 500000
2000001-0
50 Profit on asset sale 2500
Depreciation A/c
3014 890
DR
2015
3115 610
DR
(Dep up to 19/05/2008)
ASSET TRANSFER
---------4985000
501000
---------25000
When we transfer an asset from one unit to another unit with the company code we have to transfer at cost
HYD
BGL
200001-0
Capitalization date 20/04/2008
To transfer asset on 01.05.2008 to BGL
To transfer acquisition value
To transfer accumulated depreciation from the date of receipt (From 01/08) depreciation will be calculated in Bangalore
unit
1st Method
Two step procedure
A) Creation of asset master in BGL (AS01)
B) Transfer values
2d Method
one step procedure
Creation of asset master and transfer values
Path: Accounting Financial accounting Fixed assets Posting Transfer Transfer with in company code
(ABUMN)
Give your company code
:AML
Ente
Give the asset no.
Posting date
:01.05.2008
| Todays date
:01.05.2008
Text
:Asset Transfer
:Machine no.1
Asset class
:AML2000 Dept A
:AML1
Useful life
:20 years
Period
:5 months
144
:2008
Enter
1) When we want to transfer no. of assets at a time go for two step procedure
2) When the asset has to be created in the receiving unit as a sub asset goes for two step procedure.
Asset scrapping
200000-1 Motor in Hyderabad unit 29.11.2008
This cant be sold transferred /used we can scrap the asset
Scrap asset on 01.01.2009
It calculates depreciation up to 31.12.2008
The net book value will be charged to P & L Account
Impairment of assets (AS28)
If the expected relation of the asset is less than net book value and future cash flows are negative, we have to impair the
asset for the difference.
To check motor value as on 31.12.2008 (Tr code is S_ALR_87011965)
Press all selections button
Give the company code :AML
Business area
:AMLH
Report date
:31.12.2008
145
REPORTS:
Step 1.How to create a folder?
Keep the cursor and favorites from the menu select Favorites Insert folder
Give the folder name FI reports
Enter
Step 2. How to attach the report to folder ?
Keep the cursor on FI reports folder from the menu select Favorites Insert truncation tr code is
(S_ALR_87011965)
Double click on asset balances report
Step 3. How to attach the report on desktop?
Go to report Asset balances on right top select generates a short cut button
System description
:ECC6
Enter
Select OK button
Close SAP
Icon desktop
Double click on asset balances Icon
Give the password
:oracle (SAP password)
Step 4: How to create variant?
Go to asset balances report
Give the company code :AML
Report date
:30.11.2008
:30.11.2008.
Save
Now close SAP
Double click on asset balances Icon on desktop
Give the password
:oracle
Enter
Select get variant button (Select asset balances S_ALR_87011965)
Execute
Select
:AML
146
Path :Accounting Financial accounting General ledger Information system General ledger reports
Master data Chart of account- Chart of account (S_ALR_87012326)
Give your chart of accounts
Execute
:AML
TRAIL BALANCE
Path: Up to general ledger report the path is same -Account balances Korea-Trail Balance (Tr code is
(S_ALR_87012310)
Country
:Korea
Trail balance
:South Korea
:AML
147
:AML
:AML
:AML
Summarization level
:0
:AML
Vendor ledger:
148
Path :Open and cleared up to vendors: Item the path is same List of vendor line item (S_ALR_87012103)
Give the company code :AML
Execute
Depreciation fore cost
Path :Accounting Financial accounting Fixed Assets Information system -Reports are asset
accounting Depreciation fore cost-Depreciation on Capitalized Assets (Depreciation simulation)
(S_ALR_87012936)
Give the company code :AML
Report date
Execute
:31.03.2009
DATA TAKEOVER
Master uploading
Balance uploading
Master uploading:
GS Master
Vendor masters
Customer masters
Asset masters
Material master :MM01
:FS00
:XK01
:XD01
:AS01
149
GL
Accoun
t no.
Comp
any
code
Accou
nt
Group
100001
AML
200125
P&
L
State
ment
A/c
Balanc
e
Sheet
A/c
Short
Text
Long Text
Acco
unt
curre
ncy
Line
item
displa
y
Sor
t
key
Field
status
group
INR
Only
Balance
in local
currenc
y
X
SCPL
PREF
Share
cap.
PREF
Share Cap.
001
G001
AML
CAST
Inventory
Stores
Inventory
Stores
INR
001
G001
300005
AML
SALE
400101
AML
PRSN
Sales
trading
Wages
account
Sales
Trading
Wages
account
INR
001
G001
INR
001
G001
File name
:AML Text
Data type
length
:C
150
Length
:10
:C
:4
:C
Length
:4
Copy component XPLACCT That is P & L statement account in excel component column
Data type
Length
:C
:1
Copy component XBILK that is I Balance Sheet A/c in excel component column
Data type
Length
:C
:1
:C
:20
:C
:50
:C
:5
Copy XSALH that is only balance in local currency in excel component column
Data type
Length
:C
:1
:copy component XKRES that is line item display in excel component column
Data type
:C
Length
:1
Sort key: copy component ZUAWA that is sort key in excel component column
Data type
:C
Length
:3
Copy component FSTAG that is field status group in excel component
151
Data type
:C
Length
:4
Save the file an ex file, file AML
Up loading of master in SAP (Tr code is LSMW)
Note: LSMW used for create No. of GL accounts at a time.
Ignore the message press enter
Project
:AML
Subproject
:FI
Object
:GLMaster
:AML Project
Enter
Sub project description FI Area
Enter
Object name
Enter
Select continue button (F8)
Select double click Display click change button (Shift +F7)
Select execute button
Select batch in put recording radio button
From the menu select Goto recording Overview
Select create recording button (Ctrl +F1)
Give the recording name
:AMLGL
Description
Enter
FS00
Give the GL Account
Company code
:100305
:AML
:001
Posting date
Save
Keep the cursor on FS00
152
:AMLGL
:AMLSTR
Description
:AML GL Structure
153
:AML text
Name
154
BALANCES UP LOADING
Company going live in SAP from 1st December 2008 unloads take balances as on 30th November 2008 and
enter in SAP P & L Account balances as well as Balance Sheet Account balances.
Company going live in SAP from 1st April 2008 on wards, - Take Balance Sheet account balances as on
31.03.2008 in SAP dont enter all the transactions
Reasons:
1. In normal accounting all vendors, Customers, Assets are part of General Ledger where as in SAP we have
sub ledger concept.
2. In normal accounting for vendors/ customers Purchases /Sales transactions and advances will be entered
in one account where as in SAP we have normal items and special GL Item.
3. In normal accounting for Fixed Assets- We have account wise acquisition value and accumulated
depreciation where as in SAP for Fixed Assets, we have each sub asset wise acquisition value and
accumulated depreciation.
4. In normal accounting depreciation in a provisional figure where as in SAP it is actually calculated figure.
5. In normal accounting raw material consumption is a derived figure.
Opening stock +Purchases Closing stock whereas in SAP we maintain each material wise quantity, rate
and amount and raw material consumption is actually calculated figure.
6. In normal accounting we will not pass production entries and delivery entries where as in SAP, system pass
production entries and delivery entries with production cost.
Procedure
1) We should enter day to day date in SAP production client till balances are up loaded and tallied.
2) Incase of Vendors /Customers we have to prepare a statement showing only open items which should match
with trail balance figure.
3) Incase of Assets, prepare a statement showing each asset wise acquisition value and accumulated depreciation
which should match with trail balance figure.
155
4) Incase of materials, prepare as a statement showing Material wise, Quantity , Rate and Amount which should
match with Trail Balance figure.
5) We have to create 5 dummy accounts under any account group.
A) GL Clearing
B) Vendor clearing
C) Customer clearing
D) Asset clearing
E) Stock taking
F)
6) After uploading balances, if the above 5 clearing accounts become zero, Then our date takeover is correct
Trail Balance (For opening balances)
Debit
Equity share capital
Party A/c
Accumulated Dep. P & M Machine no.40
Sales
P & M Machine no.40
Party X
Inventory RM
Cash account
RM Consumption
Credit
500000
100000
300000
400000
500000
200000
100000
150000
350000
--------1300000
=======
1.
2.
3.
4.
5.
---------1300000.
=======
GL clearing A/c
Vendor clearing A/c
Customer clearing A/c
Asset clearing A/c
Stock taking A/c
1300000
500000
100000
300000
400000
Prepare a statement showing each vendor wise bill wise open item and
advances which showed match with trail balance .
Party A
Bill no.1400000 Cr
Bill no.250000 Cr
Bill no.330000 Cr
Advance
20000Dr
100000 Cr
156
Prepare a statement showing each customer wise bill wise open items and advances which should match
with trail balances
Bill no.1
Bill No.2
Advance
Party X
50000 Dr
1800000 Dr
30000 Cr 200000 Cr
4 (B)
5(A)
To make fixed assets P & M GL account and accumulated depreciation plant & Machinery GL Account
as non-reconciliation accounts and pass. F-02
300000
200000
To take over acquisition value and accumulated depreciation for asset 2000004-0
It will not updated our GL Accounts since account for account type Assets.
Path :SPRO-Financial accounting Asset Accounting Asset data transfer manual online transfer
Create/Change /Display legacy asset (The Tr code is AS92)
Double click on change legacy asset
Give the asset no.
:200004
Sub number
:0
Company code
:AML
Select takeover values button
Ignore the warning message press enter
157
To make fixed assets P & M A/c and accumulated depreciation P & M account as reconciliation
accounts.
Path :SPRO-Financial accounting Asset accounting Preparing for production start up-Production start
up-Set or reset reconciliation accounts (Tr code is OAMK)
Select company code
:AML
Double click on change control of reconciliation account folder
From the menu select Edit selections select all
Select set reconciliation indicators for all accounts button
Save
Press enter to save in your request
6 (A) To propose a statement showing each material match with trail balance.
Material
RM1
RM2
RM3
Qty
2000
7000
2500
Rate
20
5
10
Amount
40000
35000
25000
--------100000
======
20
5
10
Qty
2000 Kgs
7000 Kgs
25000 Kgs
:2009
158
Execute
Ignore the warning message press enter
One time exercise for each year
Path :Accounting -Financial accounting Fixed assets Periodic processing year end closing Undo-Entire
company code (Tr code is 0AAQ)
Select position button
Give the company code
Enter
:AML
:AML
:AML
:2009
159
Company code
:AML
:2009
:2008
:2009
1, 2009-1,2009
|
April 2008-March 2009 |
Mandatory
160
Optional
Path :Up to document the path is same Posting periods Open and close posting periods
Select position button
Posting period variant
:AML
Enter
For AML
From period 1 is 1 (April )
Year
To period
:2009
:1
Year
From period
:2009
:2
Period
:12
Year
:2008
To period
March to March
:12
Year
:2008
:2008
:2008
:28.03.2009
Type
:SA
Company code
:AML
Posting key
:40
Account no.
Enter
161
:500000
Business area
:AMLH
Text
:Salaries provision
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:AMLH
Text
:+
BANK RECONCILIATION
Check Deposit
|
-------------------|
|
Manual
Electronic
Bank statement
|
-----------------|
|
Manual Electronic
162
Open item
Open item
Open item
If we have 100 Bank current accounts instead of assigning accounts 100 times we assign only one time using masking.
1. Main bank account
+++++++++0
2. check issue account
+++++++++1
3. check deposit a/c
+++++++++2
4.clearing account
+++++++++3
Always main bank account balance and bank statement balance will be same.
Flow:
Sales:
1. Sales invoice posting F-22
Customer A/c Dr
To Sales
2. Check deposit
A) Bank key
B) Bank account
C) Pay slip no.
D) Transaction type
E) Customer
F) Bill no.
G) Amount and Save
100000
100000
100000
100000
200000
200000
163
200000
200000
5000
10000 7 B) 20000
8) 500
8)
7 B) 20000
500
DR
3 B) 100000 Cr
20000
:AML
Enter
Change short text and GL Account long text to IDBI main bank
Save
GL A/c No.
Company code
:200131
:AML
:AML
Enter
Change short text and GL A/c long text to IDBI check issue
Select control data tabs
164
:200132
:AML
:200131
:AML
Enter
Select type/description tab
Change short text and GL A/c long text to IDBI check deposit
Save
GL A/c No.
Company code
:400304
:AML
Enter
Change GL A/c short text and GL A/c long text to Bank charges
Save
Define House Bank (FI12)
Give the company code :AML
Enter
Select new entries button
House bank
Bank country
:IDBI
:IN
Bank key
:AMLIDBI1
Save
Give the name IDBI bank limited
Street
City
:Hyderabad
Bank branch
:Main branch
Enter
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
Account ID
:IDBI1
Description
:AMLIDBI1234
Currency
:INR
GL A/c No.
Save
165
:IDBI
Account ID
:IDBI1
:1
Check no.
:100001
To no.
:100100
:IDBI bank
Purchase date
:Todays date
:AML
Enter
Select new entries button
Accounts symbol
:AMLA
Text
:Main Bank
Accounts symbol
:AMLB
Text
:check issue
Accounts symbol
:AMLC
Text
:Check deposit
Accounts symbol
:AMLD
Text
:Bank charges
save
press enter to save in your request
double click on assign accounts to account symbol folder
select new entries button
accounts symbol
:AMLA
Account symbol
Currency
GL A/c
AMLA
INR
AMLB
INR
AMLC
INR
AMLD
INR
Save
Double click create keys for posting rules folder
Select new entries button
Posing rule
Text
166
AML1
AML2
AML3
AML4
Save
DZ
Posting rule
Posting area
Debit posting key
Account symbol
Document type
Posting type
:AML1
:select 2 sub ledger accounting
:40
:AMLC (check deposit)
:DZ
:select 8 sub ledger a/c
Notes:
AML2
167
:AML1
+/-
:+
Posting rule
:AML1
Text
Transaction
:AML1
+/-
Posting rule
:AML1
Text
Offset
3
20
37
52
Length
16
4
10
Save
Select create request button
short description
:Work Bench request for AML
Enter
press enter to save in your request
kept the customer on AML1
168
Posting rule
AML2
AML2
+
-
AML2
AML2
AML3
AML3
AML3
AML3
AML4
AML4
AML4
AML4
Interpretation
algorithm
011 (Outgoing
check :Check no.
different from
payment doc.no.
11
Save
Press enter to save in your request
011- Check no. different from payment doc.no. purchases
200000
200000
F-53
200000
200000
FCH5
:AML2
169
Text
Check deposit
Check deposit
clearing in bank
reversal
Check issue
clearing in Bank
Check issue
clearing in bank
(Reversal)
Bank charges
direct debit by
bank
Bank charges
direct debit by
bank (reversal)
Name
Enter
From the possible fields column double click on reference doc .number (selection)
Enter
4the column (20+16) :36
From the possible field column double click on bank reference
Enter
From the possible fields column double click on business area
Enter (53+13+4):67
Save
Press enter to save in your work bench request
Keep the cursor on AML2
To make text field optional field for field status groups G001 and G005 (Tr code is OBC4)
Select field status variant
:AML
Double click on field status group folder
Double click on G001
Double click on general data
Text make it optional entry field
Save
Press enter to save in your request
Double click on G005
Double click on General data
Text make it optional entry field
Save
SALES
Sales invoice posting (F-22)
Give the document date
:Todays date
Type
:DR
Company code
:AML
Posting key
:01
:2345
Account
:6600001
Enter
Amount
:100000
Business area
:AMLH
Text
Posting key
:50
Account no.
Enter
170
Amount
:*
Business area
:AMLH
Text
:+
:select AML1
Enter
Bank key
:AMLIDBI1
Bank account
;AMLIDBI1234
Currency
:INR
Group
Transaction
Posting date
:Todays date
Value date
:Todays date
Currency
:INR
Enter
Amount
:100000
Reference no.
Business area
:AMLH
Customer no.
:6600001
171
:select AML2
Enter
Bank key
:AMLIDBI1
Bank account
:AMLIDBI1234
Currency
:INR
:1
Statement date
:Todays date
Opening balance
:0
Closing balance
:100000
Posting date
:Todays date
Enter
Ignore the warning message press enter
Transaction
Value date
:Todays date
Amount
:100000
Business area
:AMLH
:IDBI IDBI1
:200132
:AML
Purchases
F-43
:Todays date
172
Type
:KR
Company code
:AML
Posting key
:31
Account no.
:4200001
Enter
Give the amount
:20000
Business area
:AMLH
Text
Posting key
:40
Account no.
:200120 Inventory RM
Enter
Amount
:*
Business area
:AMLH
Text
:+
:Todays date
Type
:KZ
Company code
:AML
Clearing text
:Outgoing payment
Business area
:AMLH
Amount
:20000
Text
:Outgoing payment
:20000
:todays date
Enter
173
Transaction
Value date
:todays date
Amount
Bank reference
Business area
:AMLH
Enter
Select save button , save once again
From the menu select System Service Batch input Sessions
Select session name
:IDBI-IDBI
:79500
Posting date
:Todays date
Enter
Transaction
Value date
:Todays date
Amount
:500-
Business area
:AMLH
174
CASH JOURNAL
1) To view daily cash and ban opening balances, Receipts , Payments and closing balance
2) GL Cash account accepts negative cash balance Cash Journal will not accept negative cash balance
3) For petty cash purpose
1. Creation of GL master Petty cash account Current assets-Loans & Advances (FS00)
Give the GL A/c No.
:200101
Company code
:AML
:200100
:AML
Enter
Change short text and GL a/c long text to Petty Cash A/c
Select create /bank /interest tab
Select post automatically only check box
Save
Define number rage intervals for cash journal documents
Path :SPRO-Financial accounting bank accounting Business transactions-Cash journal Define number range
intervals for Cash journal Documents (FBCJC1)
Give the company code
:AML
:01
From no.
:500001
To no.
:600000
175
:AML
:0001
GL A/c No.
:200101
Currency
:INR
:SA
:KZ
:KZ
:DZ
Save
Press enter to save in your request
Create ,Change delete business truncations (FBCJC2)
Same path
Select new entries button
Company code
:AML
:select R Revenue
G/L A/c
:300000
:Revenue
:AML
:select E Expenses
GL A/c No.
:AML
:RFCASH00
Correspondence
Save
Press enter to save in your request
176
:AML
Cash journal
:0001
Enter
Select cash receipts tab
Business transaction
:select Revenue
Amount
:5000
Business area
:AMLH
G/L A/c
Text
:Cash sales
Save
Select post button
Select print cash journal button
Ignore the message press enter
177
Individual
10% on 2% contract value in the whole year
exceed 10 Lakhs other wise NIL
3% on Basic +Surcharge
(Note :contract value in the whole year
exceeds 1 core other wise NIL)
4. TDS is to be deducted at the time of invoice posting or advance payment posting whichever is earlier
5. If each contract value is less than 20000 and all contract value in the whole year is less than 50000 No TDS is
to be deducted.
6. To create only one code for invoice postings and one code for advance postings (Max codes can be created 99)
7. If the contractor does not have taxable income he for lower rate of deduction or NIL rate of deduction . Company
has to deduct at lower rate or Nil rate Exemption certificate will be given by Income Tax Dept for each year.
8. In the bill amount includes material cost and conversion charges (composite contacts) To deduct TDS only
conversion charges.
9. TDS deducted should be deposited within 7 days from the month end incase of year end credits TDS to deposit
within 2 months from the year end.
If 7th day comes on public holiday choice to make the payment day before or after.
10. Issue TDS certificate in form 16A to the contractor It can be a monthly certificate or consolidated certificate for
the whole year.
11. File quarterly return in form 26Q earlier annual return Form 26
12. Permanent Account Number (PAN) will be allotted at company code level where as Tax Deduction at Source
(TDS No./TAN can be obtained at company code level/Business area level/Business places level.
Maintain calendar
Path :SPRO-SAP Net weaver General settings Maintain calendar
Select public holidays radio button
Select change button
Select create button
Select with fixed date radio button
Select create button
Day
:1
Month
178
:A1
:A2
Description
Holiday calendar ID
:A1
:IN
:IN
Description
:India
179
Company code
:AML
Section code
:AMLF
Name
Save
Give the name
:AML
Section code
:AMLF
Factory calendar ID
:A2
Rule
Save
Press enter to save in your request
:J_1BBRANCV
:AML
Enter
Select new entries button
Business place
Description
:AMLF
:AML Hyderabad factory
Save
Give the name
:V_seccode
:AML
Enter
For section code
:AMLF
Business place
:AMF
Save
Press enter to save in your request
Define withholding tax type for Invoice posing:
180
Path: Up to Extended with holding tax the path is same Calculation With holding tax type Define with
holding tax type for invoice posing
Give the country key
:IN
Enter
Select new entries button
With holding tax type
Description
:D1
:section sec 194C contractors Invoice posting
:IN
Enter
Select new entries button
With holding tax type
Description
:DA
:Sec 194 C contractors Advance posting
20.11.2008
100000
97734
Dr
Dr
97734
2266 auto debit
181
100000
:IN
Enter
Select new entries button
With holding tax type
:D1
:D1
Description
:section 194 C
:100
:2.266%
Posing indicator
Save
Press enter to save in your request
Select back arrow
Select with holding tax type :D1
Select copy as button
Change with holding tax type
:D1 to DA
Enter
Select new entries button
With holding tax type
:D1
Recipient type
:CO
Text
:company
One more
With holding tax type
:DA
Recipient type
:CO
Text
:Company
182
Save
Press enter to save in your request
:AML
:D1
Recipient type
:CO
:01.04.2008
:31.03.2009
Save
Press enter to save in your request
Select back arrow
Select company code AML with tax type D1
Select copy as button
Change the With holding tax type to DA
Enter & Save
Activate extended withholding tax :
Same path
Select position button
Give the company code
:AML
Enter
For company code AML select extended with holding tax check box
Save
Ignore the warning message press enter
Press enter to save in your request
Combined with holding tax code
Path : up to Extend with holding tax the path is same Calculation India surcharges Maintain surcharge
rates (Surcharges combined with basic withholding tax codes)
183
:AML
:D1
Recipient type
:CO
Surcharge rate
:10
Company code
:AML
:DA
Recipient type
:CO
Surcharge
:10
Save
Press enter to save in your request
Creation of 2 GL masters (FS00)
1. Conversion charges under manufacturing group
2. TDS on contractors under Current Liabilities & Provision group
FS00
Give the GL A/c No.
Company code
:400200
:AML
Enter
Change the A/c group to manufacturing expenses
Change short text and GL A/c long text to Conversion changes
Save
One more
Give the GL Account no.
Company code
:100510
:AML
:AML
Enter
Change short text and GL account long text to TDS on Contractors
Save
Assignment of accounts for Automatic postings:
Path :Up to Extended with holding tax the path is same Posting Accounts for withholding tax Define
accounts for withholding tax to paid over
Give the Chart of Accounts :AML
Enter
Select with holding tax code check box
184
:D1
:D1
Account
:100510
:DA
:DA
Account
:100510
Save
Press enter to save in your request
CO
OT
CO
CO
TO
1000
2000
3000
4000
5000
(Company)
(Individual)
CO
CO
CO
Company (CO)
1000
3000
4000
:AML
:SA
Save
Press enter to save in your request
185
:AML
Section code
:AMLF
:194C
Number group
:08
Save
Press enter to save in your request
Assign number ranges to Number groups: ( Tr code is J1INO)
Same path
Select new entries button
Internal number range group :08
Internal challan
:08
Save
Maintain number ranges:(Tr code is J1INUMBER)
Same path
Select maintain groups button
Select group without tax having 08 check box
From the menu select Interval Maintain
Give the company code :AML
Enter
Select interval button
Year
:2008
From no.
:1
To number
:100000
:J_1IEWTNUMGR
:AML
Business place
:AMLF
Save
186
:J_1IEWTNUMGR_1
:AML
Selection code
:AMLF
Official withholding
Number group
Save
Press enter to save in your request
Maintain number groups and SAP script forms
Path :Up to Extend with holding tax the path is same Postings India Withholding tax certificates for Vendors
and Customers Maintain number groups as SAP script forms
Select new entries button
Company code
:AML
Section code
:AMLF
:194C
Form
:J_11EWT_CERT
No group
:09
Save
Press enter to save in your request
Assign number ranges to number groups
Same path
Select new entries button
Number group
:09
Internal number range :09
Save
Press enter to save in your request
Maintain number ranges
Sam path
Select maintain groups button
Select group without text having 09 check box
From the menu select interval maintain
Company code
:AML
Enter
Select interval button
Year
From number
To number
:2008
:100001
:200000
187
:4200001
:AML
:D1
:D1
:CO
:DA
:DA
:CO
:AP4C12345C
:Todays date
Type
Company code
:KR
:AML
Posting key
:31
Account no.
:4200001
Enter
Give the amount
:100000
Business area
:AMLH
:select AMLF
Enter
Text
Posting key
:40
Account
188
Enter
Conversion charges
Option 1
If the bill value is less than
20000 and whole year contract
value is less than 50000
No TDS
Option 2
If the value consists of
material 30000 and conversion
charges 70000
A) For D1 with holding tax
base amount enter 70000
TDS will be deducted on
70000
B) Remove DA
Remove D1 and DA
Option 3
If the bill amount is only for
conversion charges
A) Remove DA
:AML
Fiscal year
Business plane/ Second code
:2008
:AMLF
Posting date
:01.01.2009 to 31.01.2009
Section
:194 C
Recipient type
:CO
Document date
:07.02.2009
Posting date
Bank account
:07.02.2009
:200105 SBI CA
Execute (F8)
Enter
Business area
:AMLH
Text
Double click on all open items (by default one rupee can not see in SAP zero)
Select document overview button
Double click on the line item
SBI current A/c with one rupee
Amount
:*
Save
Select clearing document button
Select back arrow
189
:AML
Fiscal year
:2008
(Once we select challan clearing number, Internal challan number and internal challan date will be update automatically)
Base challan no .
:789
:07.02.2009
Bank key
:select SBI
Execute
Print TDS Certificate
Path :Up to extend with holding tax the path is same Certificates Print (J1INCERT)
Company code
;AML
Fiscal year
Business area /Section code
:2008
:AMLF
Section
Posting dates
:194C
:01.04.2008 to 31.03.2009
:01.05.2008 to 30.04.2009
:30.04.2009
Signatory
:Mr X
Designation
:Manager
Place of printing
:Hyderabad
Execute
Select print button
Output device
:LP01
190
:2008
:AMLF
:select second quarter
:123
Quarterly return not working in pirated softwares patches updated in genuine SAP software
Advance posting:
1. Advance payment posting F-48
15.12.2008 50000 1133 TDS to deposit before 07.01.2009
2. Conversion charges posting F-43
02.01.2009
200000
4532
3.
191
4532-1133=3399