West Virginia Municipal League

Community by Design:

Innovation & Transformation

Stonewall Resort
Roanoke, WV

August 2-5, 2016

47th Annual Conference

Dear Prospective Exhibitor

We are pleased to extend a special invitation to you and your associates to exhibit during our 47th Annual
Conference. Through the hard work and leadership of the advisory committee and our host city of Roanoke,
we have developed a dynamic program of accessible information that draws upon the common themes of
municipal government.
An exhibit at the 2016 WVML Annual Conference will bring your company face-to-face with the states most
distinguished and influential municipal government leaders. More than 250 mayors, councilmembers, city
managers, clerks and recorders and key department heads will be on hand representing cities across the
state. We look forward to seeing you there.

2016 Expo Maximizes Your Marketing Opportunity

Pre-conference publicity in WVML publications

Exhibit floor time with prospective customers during the welcome
reception, networking breaks and delegate luncheons
Added visibility when you sponsor a prize drawing on the exhibit floor
Network with attendees of the WVML Conference
First in, first reserved

Improve Your Connections...

Join the WVML Associate Member Program
Corporations and organizations can better connect to the local government market by joining the WVMLs
Associate Member Program. You will receive a discount on rental of booths at the Annual Conference,
as well as enjoying other benefits year-round depending on the level of membership selected. For rate
information and an Associate Membership application, call 1-800-344-7702 or write: WVML, 2020 Kanawha
Blvd., East, Charleston, WV 25311.

ADMISSION
The registration fee for one booth space is $500.00 for members or $850.00 for
non-members. The rate is payable in advance and is non-refundable if not cancelled
within 7 days of the setup date. The registration fee includes skirted table(s) and
table cloth; listing in program; (1) lunch ticket and (1) reception ticket for Tuesday;
(1) breakfast ticket and (1) break ticket for Wednesday. Additional attendee tickets
can be purchased for $100 per person. Please indicate the number of additional
sets of tickets you will need on the registration form. If more than one person per
booth, purchase of additional tickets will be strictly enforced. To reserve your Exhibit
Space, complete the enclosed exhibit space application and fax or mail to WVML,
2020 Kanawha Blvd., East, Charleston, WV 25311; FAX 304-342-5586. Please
Note: Specific charges may be assessed by the conference facility. If applicable,
these charges are not covered by the exhibitors registration fee.

DATES AND LOCATION

LOCATION: Stonewall Resort

Roanoke, WV
SHOW DAYS:

AUGUST 3, 2016, 12:00 Noon - 8:00 PM

(must be set up by 12:00 noon for lunch w/exhibitors)

AUGUST 4, 2016, 7:30 AM - 2:15

(Tear down must be complete by 2:45 p.m.)

ACCOMMODATIONS:
RESERVATIONS: 304-269-7400

Rooms reserved under: WV Municipal League
ROOM RATE:
$150 Per night for Queen/King

COMPANY LOGO:
You may submit your company logo to be used in the conference program by emailing
same in a file format which allows sizing. Send to: dprice@wvml.org.

WV Municipal League 47th Annual Conference

Stonewall Resort, Roanoke, WV
August 2-5, 2016
Tentative Agenda

Tuesday, August 2, 2016

6:00 p.m. 8:00 p.m.
8:00 p.m.

Committee Meetings: Bylaws; Policy; Resolutions; Credentials

Nominating

Wednesday, August 3, 2016

8:00 a.m. - 5:00 p.m.
7:30 a.m.
8:00 a.m.
9:00 a.m. - 10:00 a.m.
10:00 - 11:00 a.m.
11:00 a.m. - 12:00 Noon
12:00 Noon
1:00 p.m. - 5:00 p.m.
1:00 p.m. - 1:45 p.m.
1:45 p.m. 2:30 p.m.
2:30 p.m. 3:15 p.m.
3:00 p.m. - 4:00 p.m.
5:30 p.m. 8:00 p.m.
6:30 p.m. - 8:00 p.m.

Registration Open-Exhibitors may set up throughout the day

Golf Registration at Golf Course
Shotgun Start- WVML Memorial Golf Tournament
WV Municipal Clerk/Recorder=s Annual Meeting
Consolidated Public Retirement Board Preview for Employers
Local Government Perspective-Mayor Andy McKenzie
Lunch - Visit with Exhibitor=s
WV Municipal Attorney=s Association Meeting
Importance of GIS to municipalities
TBA
TBA
WV City Management Association Meeting
Board of Director=s Photo-Private Reception
Welcome Reception with Exhibitors

Thursday, August 4, 2016

7:30 a.m. - 8:45 a.m.
7:30 a.m. - 5:00 p.m.
7:30 a.m. 2:15 p.m.
8:45 a.m. - 10:00 a.m.

Continental Breakfast with Exhibitors

Registration Open
Exhibitor=s Open
Visit and speak with Businesses who support Municipalities and the League
Opening Session
Presiding: Mayor Andy McKenzie, President
Invocation: Clerk Janice Jones
Pledge
Keynote: Dr. Robert O. Rupp
Professor of History and Political Science, WV Wesleyan College
Political Outlook

10:00 a.m. 10:30 a.m.

Break with Exhibitors

10:30 a.m. 11:30 a.m.

Follow the Leader: A Team Building Exercise for Municipal Officials

City Clerk: Amber Miller-Viars, Logan

11:30 a.m. - 12:15 p.m.

State Economic Outlook/What Local Govt. Needs to Do

Brian Lego, Research Assistant Professor-Economic Forecasting
WV University, Bureau of Business and Economic Research

12:15 p.m. - 2:15 p.m.

Lunch
Speaker: Rick Lewis, Break a Rule Presentations and Training

2:15 p.m. - 3:00 p.m.

Battling Addiction- Mayor Steve Williams-Panel

Legislative Review- Lisa Dooley and Tim Stranko

3:00 p.m. - 3:45 p.m.

Legal Forum-Paul Ellis, Rosemary Humway-Warmuth, Tim Stranko

Ethics/Open Meetings

3:00 p.m. 3:45 p.m.

Awards Presentation

5:30 p.m.

Host City Night Out-Outdoor Reception

Friday, August 5, 2016

6:45 a.m.

Linda Tucker Clerk/Recorder=s Fun Walk-Meet in the Lobby at WVML

Registration

8:00 a.m. - 9:00 a.m.

Breakfast Buffet

9:00 a.m. 10:30 a.m.

Closing Event Annual Business Meeting/Election of Officers & Board

All members should attend. Election of Board, Officers, Resolutions for legislative
changes presented with the Annual Report of the League

9:00 a.m. - 2:00 p.m.

Newly Appointed Municipal Judge Mandatory Training

Instructor: Floyd M. (Kin) Sayre, III, Bowles Rice, LLP
This training may also be counted towards the mandatory continuing
education required annually for all Municipal Judges

10:30 a.m. - 11:30 a.m.

2016-2017 Board of Director=s Meeting

WV M unicipal League
SPO NSOR
REGISTRATION
Stonewall Resort

Roanoke, WV
August 2-5, 2016
Return on or before July 15, 2016
1-800-344-7702
Fax: 304-342-5586
Contact Person:_______________________________________________________________
Company Name:_____________________________________________________________________
Mailing Address:
City:

State:

Telephone:

.Zip:

Email:

Please indicate proper printing of your company name, contact name, and address as you would like to
have it appear in our Conference Program & Agenda. You may submit your company logo o r a d by
emailing same in a file format which allows sizing, to: dprice@wvml.org. Please indicate your desire to
have your logo published in our program. Sponsor is responsible for delivering any signs or banners for
display. Contact the League Office for details.
PRINT LOGO IN PROGRAM? ___YES; ___NO
Make check payable to:
WV Municipal League
2200 Kanawha Blvd East
Charleston, WV 25311

LEVEL

Platinum

GIFT OF SPONSORSHIP
$10,000 & above

SPONSOR LEVEL BENEFIT

DETAILS
Private Reception with WVML Board
Opportunity to present your services to Board
4 Conference Registration Fees
Display table at the Reception Hall
4 person Golf team
Full page ad-Conference Program (you supply ad)
Private Reception with WVML Board
Display table at the Reception Hall
4 Person Golf Team
Full page ad-Conference Program (you supply ad)
2 Conference Registrations

Gold

$5,000 up to $10,000

Silver

$2,500 up to 4,999

1 Conference Registration Fee

2 Golf registrations
Half page ad-Conference Program (you supply ad)

Friends of the League

$500 up to $2,499

Program Recognition (With company logo)

Attention: Kathy Burton- Conference Sales

WVML Tax ID - 550521015

APPLICATION FOR EXHIBIT SPACE

Deadline Date: July 15, 2016

West Virginia Municipal League

Stonewall Resort, Roanoke, WV
August 2-5, 2016
This form must be returned for exhibit space registration to be complete.
CONFERENCE EXHIBIT ATTENDEE(S):
Company Name
Exhibit Attendee(s)
Tel

Title(s)
Fax

Email

State

Zip

Address
City
County

Website

Products or Services to be featured:

Exhibit Space Rates:

The rate for one booth space is $500.00 for members or $850.00 for non-members. The rate is payable in
advance and is non-refundable if not cancelled within 7 days of the setup date. The registration fee
includes skirted table(s) and table cloth; listing in program; one (1) lunch ticket and (1) reception for
Tuesday; one (1) breakfast and one (1) break ticket for Wednesday. Additional attendee tickets can be
purchased for $100 per person. Please indicate the number of additional sets of tickets below. If more than
one person per booth, purchase of additional tickets will be strictly enforced.
Number of booths requested:
Number of additional sets of tickets required:

Total Cost: $

I accept the terms and conditions of applying for the exhibit booth space as outlined and included in the application package.

Exhibitor Signature:

Date:

Company:

Telephone:

EXHIBITOR SERVICE REQUEST FORM

This form must be completed by each exhibitor and forwarded IMMEDIATELY to the Conference
Exhibit Planner at the following address in order for exhibit space registration to be complete:
Conference Name: WVML 2016 Annual Conference Exhibit Planner: Kathy Burton, Admin. Assist.
Address:
2020 Kanawha Blvd., East
Phone: 304-342-5564/1-800-344-7702

Charleston, WV 25311
FAX: 304-342-5586
Exhibitor Setup Date/Time:___________________________________________________________
Facility Conference Coordinator Name/Phone: ___________________________________________
UTILITY REQUIREMENTS
Electricity
Number of Sources: ______________
Source Requirements:
#1_____volts______amps______watts
#2_____volts______amps______watts
#3_____volts______amps______watts
#4_____volts______amps______watts
#5_____volts______amps______watts

Water
Number of Sources:_________
Source Requirements:
#1_______________________
#2_______________________
#3_______________________
#4_______________________
#5_______________________

Telephone Lines
Number of Sources:__________
Source Requirements:
#1________________________
#2________________________
#3________________________
#4________________________
#5________________________

Please describe in detail the type of equipment you will be exhibiting and your special requirements
with regard to utility needs (i.e. male/female plug; separate special duplex; single phase; three phase,
etc.)_____________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Please Note: Specific charges may be assessed by the conference facility. If applicable,
these charges are not covered by the exhibitors registration fee.

Exhibitor/Vendor Name:_____________________________________________________________
On-site Contact Person(s):__________________________________________________________
Signature:_______________________ Phone:__________________
Date:_________________________

For Office Use Only

Booth Number:_______________________(assigned by Conference staff)

ADDITIONAL EXHIBITOR INFORMATION

RECEIVING/RETURNING EXHIBIT MATERIALS
The conference facility has limited storage space and should be contacted directly for storage and shipping information. They should NOT be scheduled for arrival at the conference facility until the day of setup. Small boxed
items should be noted HOLD FOR: Convention Name/Individual; Company Name and Date of Arrival. THE
RETURN OF ALL EXHIBITS AT THE CONCLUSION OF THE CONFERENCE IS THE SOLE RESPONSIBILITY OF THE EXHIBITOR. SHIPPING ARRANGEMENTS FOR PICKUP OF RETURNABLE ITEMS WILL NOT BE MADE BY THE CONFERENCE FACILITY.
LOADING & UNLOADING
This is the sole responsibility of the exhibitor and/or his trucking company and NOT the responsibility of the conference facility; conference facility staff can NOT load and unload exhibits. If mechanical equipment is required,
arrangements should be made fourteen (14) days prior with the Coordinator from the conference facility by each
exhibitor; additional fee(s) may be assessed as deemed necessary by the Director of the conference facility to the
conference or exhibitora credit card number will be required.
UTILITY REQUIREMENTS
Electrical hookups are usually no problem, but are to be stipulated on service request form. Drains for water are
NOT available to exhibitors. Special telephone and computer hookups may not always be available at conference sites, so be specific when completing the INFORMATION/SERVICE REQUEST FORM so the WVML
conference planner can communicate in advance with the conference facility to determine if needed connections
can be arranged. Additional fees may be assessed for electrical/telephone needs which require any special wiring
by conference facility electricians and the exhibitor will be responsible for this cost.
FIRE AND SAFETY
All state and local rules of fire and safety are expected to be observed by each exhibitor.
EXHIBITOR INFORMATION/SERVICE REQUEST FORM
It is imperative that the Exhibitor Information/Service Request forms be completed in their entirety and sent to
the conference office as soon as possible to facilitate a successful exhibition by each company/vendor involved.
We look forward to having you be a part of our annual conference and hope that you will consider coming back
year after year.
CONTACT INFORMATION FOR STONEWALL DELIVERIES:
Stonewall Resort
940 Resort Drive
Roanoke, WV 26447
Attn: Kelli Trumbull
Phone: 304-269-7400
Name of Group: WV Municipal League
Date of event: August 2-5, 2016

WV MUNICIPAL LEAGUE
2016 MEMORIAL GOLF TOURNAMENT

WVML
The WV Municipal League Memorial Golf Tournament will be held in conjunction with the Annual Conference
August 3, 2016 at the Arnold Palmer Signature Course in Stonewall Resort.
Several prizes will be awarded including: The CURTIS M. UHL Memorial Award and The M. MURRILL
RALSTEN Memorial Award.
Registration begins at 7:30 a.m. and the Tournament tee times will begin at 8:00 a.m. August 3, 2016. The entry price
per person will be $100.00. This price covers players Lunch, Green Fees and Cart.
Tee times will be emailed and posted at registration. Therefore, you must provide email addresses below.
Names of Foursome:
Captain
Name:

Name:

Address:

Address:

Phone:
Email:

Phone:
Email:

Name:

Name:

Address:

Address:

Phone:
Email:

Phone:
Email:
Make check payable and return to:
WVML Golf
2020 Kanawha Blvd., E.
Charleston, WV 25311
Please send your entry and fee by July 15, 2016

WV MUNICIPAL LEAGUE

2020 KANAWHA BLVD., EAST

CHARLESTON, WV 25311
1-800-344-7702
ADDRESS SERVICE REQUESTED

2016 ANNUAL CONFERENCE INFORMATION

Non-Profit Org.
US Postage
PAID
Permit No. 1041
Chas. WV 25311