MMINTERVIEWQUESTIONS:31/3/2006

1.TELLMEABOUTYOURSELF

ASAP:
2.EXPLAINASAPROADMAP?
3.WHATISBUSINESSBLUEPRINT?
ASAPisaclearlydefiedimplementationstrategythatensurescustomersaquick&predictableimplementation,regardlessofsizeor
complexityofenvironment.
ThecomponentsthatmakeupASAPare
1.Methodology:TheASAProadmapdefinedthephasesofimplementationprocess&supportsthesewithacomprehensiveproject
plan.
2.Tools:SupportedbyacomprehensivesetofbothPCbased&R/3residenttools.
3.Service:Hotline,Consulting,Training,Projectreviews,SAPNet.
4.ProjectrelatedknowledgelikeProjectManagement,ChangeManagement,RiskAnalysis&Reviewprograms.
Themethodologyconsistsof5phases
1.ProjectPreparation:Providesinitialplanning&preparationforR/3project
2.BusinessBlueprint:Detaileddocumentationoftheresultsgatheredduringrequirementsworkshops.Onthisbasis,youachievea
commonunderstandingofhowthecompanyintendstoruntheirbusinesswithintheR/3system.
3.Realization:Implementallthebusiness&processrequirementsbasedonbusinessblueprint.Youconfiguresystemin2work
packages,Baseline,&Finalconfiguration.
4.Finalpreparation:CompleteTesting,Endusertraining,systemManagement,&cutoveractivitiestofinalizeyourreadinesstogo
live.Aftercompletionofthisphase,youwillbereadytorunyourbusinessinyourR/3system.
5.Golive&Support:Transitionfromaprojectoriented,preproductionenvironmenttosuccessful&liveproductionoperation.
6.ContinuousImprovement:Provideongoingsupport&assistanceforpostgolive.Itcoverssolutionsforthoseactivitieswhichare
standardinaproductiveenvironment:Businesschanges,technologychanges,orchangeintheusercommunity.

ENTERPRISESSTRUCTURE:
3.5.EXPLAINOVERALLSAPENTERPRISESTRUCTURE?
CLIENT
COMPANYCODE
PLANT
SALESORG
DIVISION
STORAGELOC

4.EXPLAINMMENTERPRISESTRUCTUREELEMENTS?
CLIENT
COMPANYCODE
PLANT
SLOC
P.ORG.
PGROUP

5.WHATARETHEDIFFERENTTYPEOFPURCHASEORGANIZATION?
PlantspecificPurchaseorganization
CrossPlantPurchaseorganization
CrossCompanyCodePurchaseorganization
StandardPurchaseOrganization
ReferencePurchaseOrganization

6.WHYWEMUSTASSIGNPLANTWITHCOMPNAYCODE?
Tomaintainthevaluationprocessandaplantisasiteoperatingasaproductionfacilityoranindividual/groupofstorageareasclose
togetherforacompany.Aplantcanonlybelongtoonlyonecompanycode.

7.WHATISREFERENCEPURCHASEORGANIZATION?
AcentralPORGcanexistsidebysidewithlocalpurchaseorganization,thelocalpurchasedepartmentcanusecontractsorconditions
createdbycentralpurchaseorganization.
Youcanassignseveralpurchasingorganizationstoonereferencepurchasingorganization,buteachindividualpurchasingorganization
shouldbeassignedtojustonereferencepurchasingorganization.

8.WHEREWEASSIGNPURCHASINGGROUP?
NowhereitisnotanunitintheOrganizationalstructure

9.WHATLEVELTHESTORAGELOCATIONMAINTAINED?
StorageLocationismaintainedatPlantlevel.

MATERIALMASTER:
10.HOWTOCHANGEMATERIALTYPE?
UsingTcode
MMAM
wecanchangematerialtype
CannotbechangedifstockexistsorPO,Reservation,PR,Contracts&Iftheaccountingtypediffers.
Initiallystockhastobecleared,bymovingallthematerialtoaspecialstock.

11.ISITPOSSIBLETOCHANGEVALUATIONCLASS?WHATISTHEIMPACT?
Yes,
Ifvaluatedstocksalreadyexist,youcanchangethevaluationclassonlyasfollows:
a)Postthestocksofthematerialtoaninterimaccount.
b)Changethevaluationclassinthematerialmasterrecord.
c)Postthestocksofthematerialbacktotheiroriginalaccount.
Ifopenpurchaseordersalreadyexist,youcanonlychangethevaluationclassifyoufirstflagthecorrespondingpurchaseorderitemsfor
deletion.
Ifproductionordersexistforwhichagoodsmovementhasalreadytakenplace,youcanonlychangethevaluationclassifyoufirstset
thestatusoftheproductionordersto
Deleted
.

12.ISITPOSSIBLETOCHANGEPRICECONTROL?WHATISTHEIMPACT?
Changingthematerialvaluationpricedoesnotinvolvematerialmaster,itisanaccountingtransactioninwhich
thetotalstockofthe
plantisrevaluated.
InpricecontrolS,iftheMAPwhichreflectthedevelopmentofthedeliveredprice,differstoogreatlyfromthestandardprice.
InpricecontrolV,thesystemmodifiesthecurrentvaluationpricetosuitthedeliveredprice,youonlyneedtochangetheprice
manually,ifthereisnomovementofgoodsforalongerperiodoftime.
MR21CHANGEMATERIALPRICE

13.TELLABOUTPURCHASINGVALUEKEYS?
Keythatdeterminesreminderintervalsandtolerances.Thereminderintervalsarespecifiedindays,thesystemautomaticallycreates
theremainderorurgingletters.

14.EXPLAINCROSSPLANTSPECIFICMATERIALSTATUS&PLANTSPECIFIC
MATERIALSTATUS?
Thecrossplantmaterialstatusrestrictstheusabilityofthematerialforallplants,thatis,itdefineswhetherawarningorerror
messageisdisplayedifyouincludethematerialinaparticularfunction.
Thematerialstatusisdefinedinthematerialmasterrecordanddependsonthematerialconcerned.Thematerialstatuscanbe
assignedatclientlevelattheindividualplantlevel.
PlantSpecificmaterialstatuscanbesetatinPurchasingview&sourcelist,ifblockingindicatorset,thematerialcannotbe
procuredexternally.

14.WHATARETHEMATERIALTYPESYOUWORKED?
DIENservices,FERTfinishedproduct,HALBsemifinished,HAWATradinggoods,ROHrawmaterial,
UNBWnonvaluatedmaterial,VERPpackaging,NLAGnonstockmaterial,HIBEConsumables\Labchemicals

16.WHATABOUTCONFIGURATIONOFMATERIALTYPES?
Amaterialtypeisspecifiedforeachmaterial.Thematerialtypeispartofgeneraldata.
Materialtypedeterminestheviews,typeofInventorymanagement(qty/valuebased)onavaluationareabasic,specifiesthatcanbe
includedinBOMornot,canconfigurepricecontrolasanoptionalvalue,
Thesystemassignsthestocka/candconsumptiona/cbasesonthevaluationclass.AccountCategoryReferenceassignsthepermitted
valuationclassestothematerialtype.

17.WHATARETHEVIEWSYOUWORKEDINMATERIALMASTER?
BasicData,Classification,Purchasing,MRP,GeneralPlant/Storage,Accounting

18.ISTHEREANYSALESVIEWFORROH?ISTHEREANYPURCHASEVIEW
FORFERT?ITSNEEDED?WHATISALTERNATIVESOLUTION?
No,salesviewforROH,Yes,thereispurchasingvieworFERT,yesitisneedful,sometimesweneedtobuyfinishedproducts,orthe
endproductofourcompanyisafinishedproduct.

19.WHATARETHEDIFFERENCEBETWEENBYPRODUCT&COPRODUCT?
WHEREWEMENTIONEDTHESEPRODUCTS?
BYPRODUCTislikescrapwhichisabyproductofarawmaterialwhenusedforproducingcomponents,
COPRODUCTistwoproductsasthesameoperation.

20.WHATISTHEDIFF.BETWEENVALUATEDSTOCK&NONVALUATED
STOCK?
21.WHATARETHEDIFFERENCEBETWEENVALUATEDSTOCKANDNON
VALUATEDSTOCK?

Youmanagelowvalueadvertisingorofficematerialsinawarehouse,andcangetanuptodatereportonstocklevelsatanytime.
Stockrecordsarekeptonaquantitybasis,butthevalueispostedtoaconsumptiona/catthetimeofGR.UNBW
YoucannotpostaGRofnonvaluatedmaterialdirectintoconsumption.Youhavetopostthegoodsintothewarehousefirstandthen
enterthegoodsissue.AlsoincludeReturnabletransportpackaging,whichismaintainedasaspecialstock.
Generallyallthematerialarevaluatedwithqty/valueupdate.ExceptNLAGnonvalue/stockmaterial,directposttoconsumptiona/c.

22.HOWTOCHANGESTOCKTONONSTOCKITEM?
Baseduponthematerialtype

23.WHATARETHEALTERNATIVEUOMINMM?
TheBUMmaybeeach,butthepurchasedept.procurematerialinpairs,thenwehavetohavetomaintainAUOMthatis
1PAIR=2Each
enteredinBasicdataview1,additionaldata.

24.WHATLEVELTHEMATERIALSAREMAINTAINED?
Thematerialismaintainedatclientlevel.

25.WHATARETHEVIEWS&FIELDSAVAILABLEINMATERIALMASTER?
BasicData1:Text,BasicUOM,MaterialGroup,OldMaterialNo.,XPlantMaterialstatus,Dimensions(weight,volume,size),
Packagingmaterialdata,ConfigurationManagement.
BasicData2:BasicMaterial,DesignDrawing(Nolinkindi,Doc,Doctype,page),CADindicator
Classification:Class,std.Classindicator,statusofclass,characteristics&value
Purchasing:BasicUOM,OrderUnit,PGroup,MGroup,PlantspecificMaterialstatus,PurchaseValueKey,AutoPOindi.,
BatchManagementindi,GRprocessingtime,Quotaarrangementusage,JITscheduleindicator
PurchaseOrdertext:Text
MRP1:MRPgroup,MRPtype,ABCindicator,Reorderpoint,MRPcontroller,Lotsize,Min/Maxlotsize,
MRP2:ProcurementType,Quotaarrangementusage,JITdel.Schedule,GRprocessingtime,Plnddeliverytime,Schedule
Marginkey,Safetystock,Minsafetystock
MRP3:Forecasting(Periodindi.,Fiscalyearvariant),Planningdata(strategygroup,planningmaterial,planningplant)
Availabilitycheck,
MRP4:storagelocationMRP,BOMexplosion,Repetitivemanufacturing
Plant/sloc1:Unitofissue,storagebin,batchmanagementindi.,shelflifedata.
Plant/sloc2:weight\volume
Accounting1:ValuationCategory,Valuationclass,Pricecontrol,Priceunit,Previousperiod/yearbutton,stdcostestibutton
Accounting2:Taxdata,LIFOindicatior

26.CANWECHANGETHEINDUSTRYSECTOR?
NO

27.HAVEYOUCREATEDMATERIALTYPES?
NO.

28.HOWTOEXTENDMATERIALMASTERTOANOTHERPLANT?
MM01
Usingthiswecanextendmaterialmasterbytypingtheanotherplantandsystemwilldisplaythemessagethatmaterialalready
existwillbeextendedandMRPtype&ValuationClass,pricecontrol,price

29.WHATISTHEUSAGEOFKMAT&VARIANTCONFIGURATION?
KMATisaconfigurablematerial.
Firstcreateclass&characteristics(eg.Window/windowlessenvelopewithvarioussizes)andthemcreatematerialinmaterialmaster
basicdata2view,materialisconfigurableisselected,inpurchasebatchindicatorisselected,andthencreateconfigurationprofile.
Classtype300.

LESSIMPORTANTINMATERIALMASTER:
30.CHANGINGBASEUOMPOSSIBLE?
YES,ButifnostockandnoPRorPOexists,nostockincurrentorpreviousperiods,clearstockusing561movementtype.

31.WHATABOUTNUMBERRANGEFORMATERIALMASTER?
NumberRangeisbasedonMaterialType,MaterialNo.canbe18characters

32.WHATISTHEUSAGEOFHERS?
HERSManufacturerParts

33.WHYMATERIALGROUPSNEEDED?
Grouptogetherofmaterialwithsamecharacteristics

34.HOWTOCREATESTORAGELOCATIONAUTO?
Defaultdatacanbesetfortheorganizationlevellikeplant,sloc

35.HOWTODELETETHEMATERIAL?
MM06FLAGMATERIALFORDELETIONMM16SCHEDULEFORDELETION

36.TELLMEABOUTPRODUCTHIERARCHY?WHEREWEASSIGNED?
WETTCOMPETITIVEMATERIAL.
Itisusedforanalysesandpricedetermination.
Theproducthierarchyonthe
BasicData
screenisusedtodepictthecompetitivematerialsofcompetitor1inrelationtothoseof
competitor2.Here,yourowncompanyanditsmaterialsarealsoregardedasacompetitorandascompetitivematerialsrespectively.You
canusethisrepresentationasabasisformarketanalyses.

VENDORMASTER&PARTNERFUNCTIONS:
37.TELLMEABOUTCONFIGURATIONABOUTVENDORMASTER?
Inaccounting,thevendorisregardedasthecompanyscreditingbusinesspartner.Thevendormasterrecordisthereforemaintainedby
accounting&purchasing.
Eachuserdepartmentcanmaintainbothergeneraldata&Purchasing&Accountingspecificdatacentrallyordecentrally.Inaddition,
Purchasingoftenmaintainsdataatcorporategrouplevel.

38.CANWEMAINTAINVENDORATPLANTLEVEL?
NO

39.WHATISONETIMEVENDOR?
Youcanuseonetimemasterrecordtocoveranumberofvendors.Younormallyuseonetimemasterrecordsforonetimevendors.

40.EXPLAINPARTNERFUNCTIONS?
Thevendorcanhavevariousfunctionsinitsinteractionwithyourcompany.Foreg.Duringtheprocurementtransactionthevendoris
theorderrecipient,thenthesupplierofgoods,theinvoicingparty,andfinally,thepayee.
Bymaintainingpartnerrolesinthevendormasterrecord,youcandistributeoneormoreoftheserolesamongdifferentvendormaster
records.

41.WHATAREVIEWS&FIELDSINVENDORMASTER?
ViewsareGeneraldata,Purchasingdata,Accountingdata.
GENERALDATAAddress,
ControlTaxinformation,referencedata
Paymenttransactionscountry,bankkey,a/c,alternatepayee
COMPANYCODEDATAAccountinginfoRec.a/c,cashmanagementgroup,Interestcalculation,withholdingtax
PaymenttransactionsPaymentterms,Tole.group,chkdoubleinv.,paymentmethods,paymentblock
CorrespondenceDunningProcedure,
Withholdingtax
PURCHASINGORGANIZATIONDATAPurchasingdataOrdercurrency,termsofpayment,incoterms,min,ordervalue,vendor
schemagroup,IndicatorsforGRbasedInv.Verify,AutoPO,
AutoERS,ABCindicator,Pgroup,Planneddeliverytime
PartnerfunctionslikeOrderingadd,vendor,invoicepresentedby,employeeresponsible

42.WHATLEVELVENDORMASTERMAINTAINED?
Companycodelevel&Purchaseorganizationlevel

LESSIMPORTANTINVENDORMASTER:
43.WHATISTHEDIFFERENCEBETWEENMK01&XK01?
MK01VendoratPurchaseOrganizationlevel,XK01Vendorcentrally

44.WHATISCHECKDOUBLEINVOICE?
IfyouhavesettheDuplicateinvoicecheckIndicatorinaparticularvendormasterrecord,whenyouenteraninvoiceforthisvendor
andthereisanentryinthefieldreference,theR/3systemalwayschecksifthereisalreadyaninvoicecontainingthesamedatasthat
justentered.
Thefollowingdataischecked:COMPANYCODE,VENDOR,REFERRENCE,DOCU.DATE,AMOUNT&CURRENCY.

45.WHATISVSR?
Dividedatotalvendorproductrangeaccordingtoavarietyofcriteria.

The
vendor
sub
rangestowhichyouwishtoassignamaterialintheinforecordmustbealreadybestoredinthe
vendor
master.

PURCHASEINFORECORD:
46.EXPLAINPIR?WHATISTHEPROBLEMIFWEDONTCREATEPIR?
ME11
ServesasasourceofInformationforPurchasing.ThePIRcontainsinformationonaspecificmaterialandavendorsupplying
thematerial.
ThePIRquicklydetermines,whichmaterialshavebeenpreviouslysuppliedbyaspecificvendorandwhichvendorsuppliedaspecific
material.
ThePIRcontainsprice,conditions,no.oflastpurchaseorder,tolerancelimitsforoverdeliverorunderdelivery,planneddeliverytime,
vendorevaluationdata,anindicatorshowingwhetherregularvendor,theVSRtowhichtomaterialbelong,theavailabilityperiod
duringwhichthevendorcansupplythematerial.

47.WHATARETHEDIFFERENTTYPESOFPIR?
Procurementtypesstandard,subcontracting,pipeline&consignment

48.WHATAREVIEWS&IMPORTANTFIELDSINPIR?
Generaldatareminderdays1,2,3,subrange,orderunit,regularvendorindi.,
PurchaseOrgdataplnd.Delytime,Pgroup,stdqty,minqty,rem.Shelflife,under/overdeliverytolerance,
GRbasedIV,NOERS,Maxqty,NetPrice,Effectiveprice,validto,conversion,incoterms,
TextsInforecordtext,Purchaseordertext

49.WHATLEVELPIRMAINTAINED?
ORGANIZATINLEVELSPORGPLANT

SOURCELIST:
50.EXPLAINSOURCELIST?WHATISTHEPROBLEMIFWEDONTCREATE
SOURCELIST?
Thesourcelistcontainstheallowed,preferredand/orblockedsourcesofsupplyforamaterialinaplantthatarevaliedwihinacertain
period.Eachsourceisdefinedinthesourcelistbyasourcerecord.
Sourcesareadministeredusingsourcelistsandquotaarrangements.
Sourcelistrecordsandquotaarrangementsareusedinsourcedetermination
Buyersarenotallowedtobuyfromtheblockedsources.
TheMRPindicatorinthesourceliststipulateshowthesourcedefinedinasourcelistrecordistakenintoaccountinmaterialsplanning.
Thepurposeofsourcedeterminationistomakeitpossibleforapurchaserequisitiontobeassignedtoasourceautomatically.
Ifasourcelistrequirementexists,amaterialmaynotbeprocuredfromothersourcesotherthanthoseincludedinthesourcelist.
Canbemaintainedmanually,fromOutlineagreement,fromPIR,Automaticgeneration

51.WHATAREVIEWS&IMPORTANTFIELDSINSOURCELIST?
Material,Plant,Validfrom,To,Vendor,Porg,OrderUnit,Agreement,Fixindicatior,Blkindicator

52.WHATLEVELSOURCELISTMAINTAINED?
Plantlevel

QUOTAARRANGEMENT:
53.EXPLAINABOUTQ/A?
Ifacertainmaterialistobeprocuredalternatelyfromdifferentsourcesofsupply,theseindividualsourcescanbeassignedquotas.The
quotaindicatethepercentagesofatotalrequirementthataretobeprocuredfromeachofthevarioussourcesoveraperiod.
Quotaarrangementusageindicatormustbesetinthematerialmasterrecord.
Inplanningrunwecanchoosetoallocateentireqtyofquotatoasinglesource,orsplitamongthesourcesandforthissplittingquota
indicatorhastobeset.

54.WHATISTHEFORMULAFORQ/A?
Quotarating=(quotaallocatedqty+quotabaseqty)/quota
Youcaninstructthesystemtocalculatethequotabaseqtyforanewsourcewithintheexistingquotaarrangement.

55.WHATLEVELQ/AMAINTAINED?
Pantlevel

57.WHYSYSTEMFINDSVENDORWITHLOWQUOTARATING?
Thesourcewiththelowestquotaratingrepresentstheeffectivesource,eveninthecaseofaquotaratingofzero.Ifmorethatonsource
hasaquotaratingofzero,theonewiththehighestquotaistheeffectivesource.

OUTLINEAGREEMENTS:
58.EXPLAINABOUTOUTLINEAGREEMENT&SUBDIVISIONS?
Outlineagreementisalongertermpurchaseagreementwithavendorconcerningthesupplyofmaterialsortheperformanceofservices
accordingtopredeterminedconditions.Thesearevalidforacertainperiodoftimeandcoverapredefinedtotalpurchasequantityor
value.
Anoutlineagreementcanbeacontractoraschedulingagreement.
Therearetwotypesofcontracts:QtycontractandValuecontract
Theitemsofacontractcanrelatetoasingleplantoralltheplantscoveredbyapurchasingorganization(centrallyagreedcontract)
DistributedcontractsarecentrallyagreedcontactsthataremadeavailabletootherR/3systemsforthepurposeofissuingreleaseorders
againstthem.
CancreatewithreferencetoPR,RFQoranotherO/A

59.WHATLEVELO/AMAINTAINED?
PurchaseOrganization

60.WHATARETHEDIFFERENCEBETWEENCONTRACT&S/AGREEMENT?
CONTRACT
SCHEDULINGAGREEMENT
Onlycontainsoverallqtyorvaluecontainsspecificqty&deliverydate
ThereisnocontractforSTOSTOS/Aisavailable(ME37)
WecantcreatebyreferringS/ACancreatebyrefereeingcentrallyagreedcontract
ThereisdistributedorcentrallyagreedcontractNotavailable
CancreateforMaterialUnknownNotavailable
NoitemcategoriesavailableItemcategoriesavailable
IthascontractreleaseorderWegenerateS/Arelease

ME31K,
ME31L,
toreleaseME35K
ME37STOS/A,ME38Maintaindeliveryschedule,ME35LRelease

CONTRACT:
61.EXPLAINABOUTCONTRACTS&TYPES?
Acontractisalongertermagreementwithavendortosupplymaterialforacertainperiodoftime.
Individualdeliveryqty&datesarespecifiedsubsequentlyincontractreleaseorderissuedagainstthecontract.
Twotypes:Qtycontract:MK,Valuecontract:WK
Ifthereisasourcelistrequirementfortheplantfirstwecreatecontract&thensourcelist,otherwisewecantcreatecontactreleaseordr.

62.WHATARETHEIMPORTANTFIELDSINCONTRACTS?
Vendor,Agreementtype,Porg,Pgroup,Itemcategory,a/cassignmentcategory,validitystart&enddate,termsofdelivery&payment,
Material,shorttext,Targetqty,netprice

63.WHATLEVELCONTRACTMAINTAINED?
PurchaseOrganization

SHEDULINGAGREEMENT:
63.EXPLAINABOUTS/A?
Contractsonlycontainsoveralltargetqtyoroverallvalue.ButinS/Acontainsspecificorderqtys&deliverydates.

64.WHATARETHEIMPORTANTFIELDSINS/A?
InitialscreenVendor,agreementtype,(LPA,LU),Porg,Pgroup,plant
ItemoverviewscreenMaterialno,plant,targetqty,netprice,conditions.

65.WHATLEVELS/AMAINTAINED?
PurchaseOrganizationlevel.
TocreatedeliveryscheduleME38
InitialscreenenterS/Ano.andselectitemandselectdeliveryschedulebutton,nowenterdeliverydate,scheduledqtyandsaveit.
ThengeneratetheS/AreleaseusingME84
WesendtothevendorS/AreleaseintheformofforecastdeliveryschedulebasedonpreviousS/A
Thenthevendorsendmaterialtous.

PURCHASING:
66.EXPLAINPURCHASINGPROCESS?
Organizationlevels:CLIENT
COMPANYCODE
PLANT
SLOC
PORGPGROUP
PROCESS:Determinationorrequirements,Sourcedetermination,Vendorselection,POprocessing,POMonitoring,Goodsreceipt,
Invoiceverification,PaymentProcessing.
TwotypesofpurchasingdocumentsExternalRFQ,PO,Quotation,Contract,SA
InternalPR
AccountassignmentonlypossibleforPR,PO,outlineagreement,notforRFQ

67.HOWTOPRINTPO?
ME9F
TOPRINTPOorusingprintimmediateoption.

69.WHATAREDIFFERENTITEMCATEGORIES&ACCOUNTASSINMENT
CATEGORIESINPURCHASING?
ITEMCATEGORIES:10:Standard,BLimit,KConsignment,LSubcontract,SThirdparty,TText,UStocktransport,
DServices,MMaterialUnknown,WMaterialGroup
AACATEGORIES:18:AAsset,KCostcenter,FOrder,PProject,UUnknown

70.WHATISAUTOPO&TYPES?
YoucanhavePOgeneratedautomaticallyfromPRtowhichasourcehasbeenassigned.
AutoPOindicatorhastobeserforthematerialandvendor.
YoucannotgenerateRFQsorSAsdeliveryschedulesusingthisfunction.

CONSIGNMENT:
71.EXPLAINCONSIGNMENTPROCESS?
Consignmentstockisstoredincompany,butitisthepropertyofvendor.Consignmentstockismanagedunderthesameno.of
companystock.KONS
Theconsignmentstockisvaluatedonlywhenthematerialiswithdrawn.Consignmentstockisallocatedtooneof3types.
1.Unrestrictedusestock2.QIstock3.Blockedstock
Withdrawofmaterialfromconsignmentstockisonlypossibletoallocateunrestricteduse(readyforuse)
Wecanmaketransferpostingbetweenthe3stocktypesafterGR.
InMaterialMasterMRp2viewthereisfieldspecialprocurement,wehavetoenter10forconsignmnet

72.WHATISTHEFINALPROCESSINCONSIGNMENT?
Thefinalstepinconsignmentissettlingconsignmentliabilitiesin
MRKO

73.WHATAREA/CDOC.CREATEDINCONSIGNMENT?
Consignmenta/cDr.toLiabilitiesfromconsignmentstoreCr.For201K
Whensettlingconsignmentliabilitiesthea/cdocscreatedare
LiabilitiesfromConsignmentStoresa/cDr.Tovendora/cCr.

74.WHENCONSIGNMENTSTOCKVALUATED?ATGRVALUATED?
ConsignmentstockisvaluatedatGI

SUBCONTRACTING:
75.EXPLAINSUBCONTRACTINGPROCESS?
InSubcontractingprocessthevendorreceivesthematerialfromthecompany&theyproducestheendproducts

76.HOWTOMONITORINGTHES/C?
ME20REPORTTOMONITORMATERIALSPROVIDEDTOVENDOR
ThereportcontainsthecomponentsinthesubcontractorderandlistedsubcontractPONO.,theQtyofcomponentrequiredatcertain
data.

77.HOWSCRAPHANDLEDINS/C?
AnywastegeneratedduringSubcontractcanbemaintainedascomponentwithNegativeqtyinBOM
Forscrapping
553MT
isused.

78.WHATAREA/CDOC.CREATEDINS/C?

79.WHATISS/CSUBSEQUENTADJUSTMENT?
MB04SUBCONTRACTSUBSEQUENTADJUSTMENT
IfvendorinformstocompanyafterGRagreaterorsmallerqtyactuallyconsumedthanplanned
IfmoreqtyconsumedenterpositiveqtyelseNegativeqty(for543,545Manualinputnotallowed)
Ifacomponentisenteredforbyproduct,wecanuseMovementType
545
forGRfrombyproductsfromsubcontract.

80.HOWTORETURNMATL.TOVENDORIFREJECTED?
122returndeliverytovendor

RELEASEPROCEDURE:
81.EXPLAINRELEASEPROCEDUREPRPRORPO?
ReleaseproceduredefinestheapprovalprocessforPR&otherExternalPurchasingdocuments.
Theobjectiveistouseanonlineapprovalsystem.

82.EXPLAINPRWITHOUTCLASSIFICATIONINR/P?
Itemlevelonlypossible.

83.HOWMANYRELEASECODESAREPOSSIBLE?
Maxof8releasecodespossible.

84.CANWECHANGEVALUEOFR/P&WHATEFFECTSAFTERCHANGED?
WHEREWECANSET?
Yes,wechangeinSPRO,furtherdocumentssubjecttoreleasestrategywillbegetaffectedbynewvalues.

84.WHYPRWITHOUTCLASSIFICATIONAVAILABLE?
PRisaninternaldocument,InasinglePRwecanhavemanyvendorsandmaterials,andwithwithoutclassificationwecanreleaseat
itemlevelaswellasheaderlevel.

86.CONVERTTOWITHCLASS.TOWITHOUTCLASS.&REVESALPOSSIBLE?
HOW?
ExternalDocumentsaresubjecttoreleasewithclassificationonly,PRwecancreatewithoutclassificationorwithclassificationandin
releasegroupwecanselecttheoverallreleaseandiffuturewecanalterthese.

87.TELLMEABOUTWORKFLOWUSEDINR/P?
Workflowisusedtoassignusersordepartmentstothereleasecode

88.WHATISCOMMUNICATIONSTRUCTUREINR/P?
CommunicationStructuresaretablesusedtocreatetheclasseswithcharacteristicsinReleaseProcedures,wecan
CEKKOforPO,RFQ,Contract,SA,CEBANforPR(fieldslikePlantWERKS,NetordervalueGNETW)

89.CANWEAPPLYWITHOUTCLASSIFICATIONTOPO?
NO

PRICINGPROCEDURE:
90.EXPLAINPROCESSOFPRICINGPROCEDURE?
Pricingproceduredetermineshowthesystemcalculatestheeffectivepriceinapurchaseorder
ItisalsousedinPR/RFQ,Contract,SA

91.WHATISCONDITIONTABLE?CANWECREATETHESETABLES?
Aconditiontableconsistsofconditionkeys&datapart.Thedatapartcontainsano.thatreferencesarecordinanothertable.
InSAPstd.SystemTABLE017hasconditionkeys,vendor,Material.

92.TELLMETHESTRUCTUREPRICINGPROCEDURE?
ConditionTypeitrepresentsthepricefactorsinthesystem.Thevariousconditiontypesarediscount,%ondisc.Customduty.
Inconditiontypewespecifythatthepricefactoriscalculatedasabsoluteor%onqty.
ConditionTableAconditiontableconsistsofconditionkeys&datapart.Thedatapartcontainsano.thatreferencesarecordin
Anothertable.
AccessSequenceItisasearchstrategybymeansthesystemsearchesforvalidrecordsinvariousconditiontables.
Itconsistsofoneormoreaccesses.
Someconditionshavenoconditiontablesandnoaccesssequenceeg.Headerdisc.Enteredmanually7
supplement
CalculationSchemaItgroupstogetherallconditiontypes,thatisusedtocalculatetheprice

WecandefinevarietyofcalculationschemasforP.Orgorvendors
RM0000TodeterminethepurchasepriceinPur.Doc.

93.WHATISALTERNATIVEACCESSSEQUENCE?
94.WHATISTIMEDEPENDENT&TIMEINDEPENDENTCONDITIONS?
3kindsofprice
1.GrossPricewithoutanydiscount&surchargesintoa/c
2.NetPriceWithanydiscount&surchargesintoa/c
3.EffectivepriceAfterdeductionoftax,discounts,deliverycost,Miscellaneousprovisions
Thereare2kindsofcondiditons
TimedependentConditionsValidityperiod&scalesarespecifiedintheseconditions.Nosubtotals(Netprice,Effectiveprice)are
created.ConditionsinInforecord&contractarealwaystimedependent.
Supplementaryconditionsaretimedependent.
SAPrecommendstimedependentconditions.
ForQuotations&S/Ausingdoc.Typewecanmaintain
TimeindependentConditionsNovalidityperiod&scales.TheconditionsinPOarealwaystimeindependent.
SubtotalsarecreatedinTimeindependentconditions.

95.HOWPOPICKSUPPRICING?
Basedontheconditiontypethesystemsearchestheconditiontableasthruaccesssequenceitfindsthesequenceandcalculatesprice
usingthedefinedcalculationschema.

96.WHATAREHEADERLEVEL&ITELLEVELCONDITIONS?
Headerlevelconditionsareapplicableforitems,anditemlevelconditionsareapplicableforthatparticularitem.

LESSIMPORTANTINPRICINGPROCEDURE:
97.WHATISACCRUALS&NUETRALS?
98.WHATISCONDITIONGROUP?
99.WHATISTAXPROCEDUREVSPRICINGPROCEDURE?

AUOMATICACCOUNTDETERMINATION:
100.EXPLAINTHEPROCESSOFAAD?
ThesystemshouldautomaticallydeterminetherelevantG/La/cforeachtransactioninMM
BSXInventoryPosting
WRXGR/IRclearinga/c
PRDPricedifference
WecanconfigureautomaticpostingtotheMMareassuchasInventoryManagement&InvoiceVerification
InfluencingfactorsofAutomaticpostings
1.Organizationlevelie.Chartofa/c&Valgroupingcode
2.Chartofa/c
3.Materialtype&ValuationClass
4.BasedonMovementtype
5.AGAccountGroupingorAccountModifier
PostingKeysareIndependentfromchartofa/c.
Wemustassignchartofa/ctoeachcompanycode
WemustconfigureAADforeachchartofa/c
Valuationgroupingcodeismaintainedatchartofa/clevel.
Firstactivate
ValuationGroupingcode
(valuationmodifier)
Define
valuationlevel

Valuationclass
isakeyfora/cdetermination.ItdeterminestheG/La/cformaterialtypes.
Amaterialtypemayhaveseveralvaluationclasses&viceversa.
Thelinkbetweenmaterialtype&valuationclassis
Accountcategoryreference
IfmaterialsubjecttosplitvaluationR/3determinesvaluationclassforthevaluationtype
ValuationString
containsTransaction/Eventkeys.WecantassigntheminR/3
FirstvaluestringtriggeredbasedonMaterialType,transaction,POtype,SpecialStock,a/cassignmentcategoryforMovementtype.
AccountGrouping/a/cmodifier/GeneralModifier
Weassigna/cgroupingtoeachmovementtypeinOMWN
Wecanchangea/cgroupingdependsonMovementtype&specialstockindicatorinIM
WecantchangeforInvoiceverification.
Basedonthea/cassignmentcategory,thesystemsproposesthea/cusingtransactionkeyGBB&a/cgrouping.
EXPLAINSIMULATIONBASEDONMATERIAL,PLANT,TRANSACTION
Valuationlevelmustbeplantlevel.
A/ccategoryreferenceusedtosimplifytheassignmentofValuationclasstoMaterialtype
ItisabridgebetweenMaterialtype&Valuationclass
ValuationClassDeterminestheG/La/cforMaterialtypebasedontransaction
PRDhasbothdr.andcr.G/La/cs
WRXhasonea/cno.
EXPLAINA/CGROUPINGWITHMOVEMENTTYPE201
A/cassignmentcategory:Kcostcenter
ItemcategoryinPO:std
ValuestringdeterminestheTransactioneventkeyspossibleforgivenMovementtype.
SystemfindsG/La/cbasedon
1.Chartofa./c
2.Valuationgroupingcode
3.Transactioneventkey
4.AccountModifier(a/cgroupingcode)
5.Valuationclassisagroupofmaterialwithsamea/cdetermination

101.EXPLAINAADWITHGR&WHATAREA/CDOCUMENTSCREATED
WHENGR&IV?
300000InventoryRawMateriala/cDr.
191100Goodsreceipt/Invoicereceipta/cCr.
191100GR/IRa/cDr.
Vendora/cCr.

101.WHATISACCOUNTMODIFIER?
Keywhichhasadifferentmeaningdependingontheprocedure.Itisusedtodifferentiateaccountdetermination.
ThekeysmeaningispredefinedintheSAPsystemandcannotbechanged.
Eachmovementisassignedaaccountgrouping
OMWN

102.WHATISMANUALA/CASSIGNMENT?
Foreachitemtobepostedtoaconsumptionaccount,youneedtheaccountassignmentcategoryandtheaccount
assignmentdate(forexample,thenumberofthecostcentertobecharged)
Ifnomaterialmasterexistyouneedamaterialdesc.,materialgroup&accountassignment
Ifmaterialexistanditrefersaparticulardept.youneedmanuala/cassignment.

103.WHATISVALUATIONLEVEL?
ValuationlevelcanbeCompanycodeorPlant,SAPrecommendsPlantlevelvaluation

SPLITVALUATION:
104.EXPLAINTHEPROCESSOFSPLITVALUATION?

Ifamaterialissubjecttosplitvaluation,youcanvaluatepartialstockofthismaterialatdifferentpricesandmanagethemusingseparate
accounts.
Ifamaterialissplitvaluated,youcanmentioninPO,whichvaluationtypeyoucanenterforamaterialisdeterminedbyvaluation
category
ThevaluationcategoryisdefinedintheMaterialmasterofamaterial.Itdetermineswhetherthematerialissubjectosplitvaluation.
Thespecifiedmaterialtypealsoshouldbemaintainedinthematerialmaster.

106.WHATISTHEDIFF.BETWEENBATCHMANAGEMNT&USINGVALUATION
CATEGORYX?
ReasonforBatchManagement1.Defecttracking,Callbackactivitiesusedforhazardousmaterials,chemicals&pharma.
Batchlevels1.Plant2.Material3.ClientSAPrecommendsplantlevelinSPRO
WecanusesplitvaluationforbatchesifvaluebasedIM,TheBatchNo.isValuationtype.
ValuationcategoryxisusedforBatchManagement,andTheBatchNo.itselfistheValuationtype.

107.WHYMAPUSEDINSPLITVALUATION?
MovingAveragePriceisusedbecause,isamaterialiscreatedusingsplitvaluation,itindicatesthattheprocurementissubjecttochange
oftenandthestockshouldbevaluatedaccordingly.

INVENTORYMANAGEMENT:
108.WHATARESPECIALSTOCKSINIM?
StocktypeinIM
1.UnrestrictedUsestock
2.QualityInspection
3.Blockedstock
4.GRblockedstock
SpecialstockisIM
1.KConsignment
2.USubcontractingstock
3.ESalesOrderstock
4.QProjectstock
5.MRTP

109.WHATAREMOVEMENTTYPESYOUKNOW?
Whenweentergoodsmovementinthesystem,wemustenterMTtodifferentiatevariousgoodsmovement.Itisa3digitkey.
Movementtypecontrolsa/cdetermination,fieldselection.

110.HAVEYOUCREATEDANYMOVEMENTTYPE?
NO

111.WHATARETHEA/CDOCWHENWEUSE101,561,501?
101GoodReceiptInventoryRawMaterial&GR/IRclearinga/c
561ReceiptperInitialentryofstockbalancesintoUnrestricteduse.InventoryRawMaterial&Inventorytaking
501GRwithoutPOInventoryRawmaterial&Rawmaterialconsumeda/c

112.EXPLAININDEPTHABOUTTRANSFERPOSTING&STOCKTRANSFER
WITHINPLANTANDSTORAGELOCATIONS?
STObetweenplantsandstoragelocationby1step&2step
1stepmovementtype301
2stepmovementtype303&305
Reservationonlypossiblewith1step.
TransferPostingwithSDGIwithMT351transferpostingtostockintransitfromUnrestricteduse.

113.WHATISGR/IRDOCUMENTTYPES?
Bywhatmeansgoodsisreceived1.PO,Others,Reservation,Inbounddelivery,Outbounddelivery
Ifyouplanpick,pack,Transport,youcanpostgoodsmovementvia.Shippingapplicationcomponent,Thesystemtakesintoaccount
allthepointsthatareinvolvedinshipping.TocreateadeliveryviashippingVL01NtocreateOutbounddeliveryforaPO

Inbounddelivery

PHYSICALINVENTORY:
114.HOWPHYSICALINVENTORYCARRIEDOUTINCOMPANIES?
PhysicalInventoryiscarriedoutbymeansofcomparingtheactualphysicalstockwiththatofthesystemstock.

115.EXPLAINTHEPROCESSOFPI?
RegardlessofthePhysicalinventorymethod,theprocessofphysicalinventorycanbedividedinto3phases:
1.PhysicalInventoryPreparation

Createaphysicalinventorydocument.
MI01
BlockMaterialsforPosting
Printanddistributethephysicalinventorydocument,
2.PhysicalInventoryCount

CountingStocks
MI04
Enteringtheresultofthecountonthephysicalinventorydocumentprintout
3.PhysicalInventoryAnalysis

Enteringtheresultofthecountintothesystem
MI07

Initiatingarecount,ifnecessary
MI11

116.WHATARETHE4PIPROCEDURES?
Periodic,Continuous,Sampling,Cyclecounting

117.WHATAREMOVEMENTTYPESINVOLVEDINPI?
701InventorydifferencesinUnrestrictedstock
703InventorydifferencesinQIstock
707InventorydifferencesinBlockedstock

118.WHATARETHEA/CDOCCREATEDWHENWEUSEPI?
Ifcountedqty<systembalance
ExpensesfromPIa/cdr.
Stocka/ccr.
Ifcountedqty>systemquantity
Stocka/cDr.
IncomefromPIa/ccr.

119.HOWTOBLOCKMATL.FORPOSTINGINPI?
Theblockingofmaterialiscarriedoutbyselectingblockcheckboxin
MI01
Theblockisautomaticallycancelledwhendifferenceisposted.

STOCKTRANSPORTORDER:
120.EXPLAINTHEPROCESSINSTO?
Inthecompanystocktransferbetweenplantsusing2stepprocedure
However,withinplantusing1stepprocedure,becausetheslocsarelocatedwithinthesamebuilding.

121.WHATISTHEDIFF.BETWEENNB&UB?
NBforstandardpurchasingdocumentsandUBonlyforstocktransportorder,novendorandnoIVonlysupply&receivingplant.

122.WHATARETHEMOVEMENTTYPESINVOLVED&WHENWEENTERED?
1stepMT301
2stepMT303,305anydamagepostusing305andscrapusingMT551MB1S
STOwithoutSDdeliverycreatedoc.WithME27/ME21NandpostPIwith351andGRwith101
STOwithSDsinglestepMT641,MT647

123.WHATARETHEA/CDOCCREATEDINSTO?
Accountingdocumentcreatesonlyfor301,303andnotfor305
A/ccreatedin301areInventoryrawmaterialdr.&cr.

INVOICEVERIFICATION:
124.WHATARETHEDIFFERENCEBETWEENLOGICALIV&CONVENTIONAL
IV?
TheinvoicedataisbasedonthePurchaseOrdersforstockorNonstockmaterialsrequestedandshippedtoyourcompany.Youwantto
reviewtheinformationsentbythevendor
ThemaintaskofIVprocedureistocompletetheprocedureofMaterialProcurementbypostingvendorInvoicesandtopasson
informationconcerningtheinvoicetoFAandsubsequentapplication.
Inconventionalinvoiceverification1.ParkingInvoices&2.PostingdirectlytomaterialorG/La/cispossible
InLIV1.Distributedsystems,2.unlimitedmultipleselection3.postinginbackground4.invoicereduction5.InvoicesforBPO
6.Installmentconditions7.Crosscompanycodepostingarepossible.

125.WHATARETHEA/CDOCCREATEDINIV?
GR/IRclearinga/cDr.ToVendora/cCr.

126.WHATARETHEDIFFERENCEBETWEENCREDITMEMO&INVOICE?
Youusuallyreceivecreditmemosfromvendorifyouwereovercharged.
AcreditmemocanbeenteredwithreferencetoaPOorGR
Youmustpostthecreditmemoasasubsequentdebit/credit.
ThetotalquantityinvoicedforPOitemremainsthesame,thetotalvalueinvoicedisreduced.
Thesystempostscreditmemotothesamea/c,butwith+,signs.

127.WHATWEHAVETODOIFGRQTY&IVQTYMISSMATCHEDOR
REVERSAL&WHATARETHEA/CDOCCREATEDINGR/IRCLEARING?
WecanpostinvoiceonlytotheGRqty
Thesystemcredits/debitsthestocka/casaresultofyourclearingtheGR/IRa/c.ForamaterialwithMAPthesystemcr/dtthestocka/c
onlyifthereissufficientstockcoverageotherwise,itmakesthepostingtoapricedifferencea.c
**youcannotreversethisdocuments.

127.WHATARETHEDIFF.TYPEOFVARIANCESINIV?
QuantityvariancesDeliveredqtyalreadyinvoicedwithinv.Qty
PricevarianceComparesPOpricewiththeInvoiceprice
POQtyPricevariances:GRbeforeIR,
DatevarianceComparespladneddeliverydatetotheInvoiceentrydate.[schedulevariance)

MMTABLES:
128.TELLMEABOUTSOMEOFMMTABLES&FIELDS?
MARAGeneralmaterialdata
MATNRMaterialNoMTARTMaterialTypeMATKLMaterialgroupMEINSBaseUOM
MARCPlantdataformaterial
WERKSPlantMATNRMaterialNo.MMSTAPlantspecificMaterialstatusEKGRPPgroup
MARDStoragelocationdataformaterial
MATNRMaterialNO.WERKSPlantLGORTstoragelocationLABSTUnrestricteduseqty
INSMEqualityinspectionstockSPEMEBlcokedstockqty
LFB1VendorMastercompanycodedata
LIFNRVendorNo.BURKSCompanycodeZTERMTermsofpayment
CEBANPRReleaseStrategyCEKKOPOReleasestrategy
EKGRPPurchasinggroupLIFNRVendorNo.
MATNRMaterialNo.EKORGPurchaseOrganization
WERKSPlantEKGRPPurchasinggroup
MATKLMaterialgroupWERKSPlant
EKORGPOrganizationMATKLMaterialGroup
GWSRTTotalvalueofitemGNETWTotalnetordervalue

SYSTEMLANDSCAPE:
130.EXPLAINSYSTEMLANDSCAPEOFYOURCOMPANY?
131.WHEREYOUCREATENUMBERRANGE&REL.PROCEDURE?
132.HOWTOTRANSPORTTHEDATA?
132.CANWEUSETHEREQUESTNOFROMQISERVERTOPRODUCTION
SERVERTHATALREADYUSED?

BUSINESSPROCESS:
133.EXPLAINTHEBUSINESSPROCESS?

CIN:
134.EXPLAINABOUTCIN,CENVAT,VAT&ETC?
CINisanaddoncomponentforSAP
ItfeaturesIndiaspecificrequirements
1.Excise2.CENVAT3.salestax4.OCTROI5.TAXTDS
CINintegratedwithFI,MM,SD
InMMwecanpost
1.Thevendorsexciseinvoice
2.Specialproceduresforsubcontract
3.Creationofexciseregisters
4.Materialvaluatedbasedonvendorsexciseinvoice
Process
POME27N
ExciseInvoicecaptureJLIEX_C
MIGO
Verify&postExciseInvoiceJ1IEX_P
MIRO(withexcise&STax)

BATCHMANAGEMENT:
135.EXPLAINBATCHMANAGEMENT?
ThereasonforBatchManagementare1.Defecttracking,2.Callbackactivitiesusedforhazardousmaterials,chemicals&pharma.
Batchlevels:1.Plant2.Material3.Client
SAPrecommendsplantlevelinSPRO
Wehavetosetcharacteristicsie.Propertiesclasstype:022atplantlevel,023atclientlevel
WecanusesplitvaluationforbatchesifthevaluebasedIM.
TheBatchNo.isvaluationtype
Toindicatewhetherabatchisusableornot
Incustomizingwecanactivatebatchstatusmanagement
LevelAUTO
client(or)Material
MANUAL
Plant(selected)
StatusUnrestrictedcanbeused&Restrictedcannotbeused.
SLED=Totalshelflife+ProductionDateinGR
IfnodatainMaterialMasterwehavetoenteratGR.

NONIMPORTANTINMM:
VENDOREVALUATION:
136.EXPLAINABOUTVENDOREVALUATIONPROCESS?

EXTERNALSEVICEMASTER
137.EXPLAINABOUTEXTERNALSEVICEMASTER?