A

Project Report
On
Medical Store Management System
AMPICS LIBRARY

Submitted By:-

Guided By:-

Karishma V.Patel
(11032211163)

Mrs. Asha K. Patel

Kiran D. Patel
(11032211168)

Group No:C6

Submitted To:Acharya Motibhai Patel Institute Of Computer Studies

( Constituent Of Ganpat University )
Ganpat Vidhyanagar 384012
( 2013 2014 )
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Project Title:-

Medical Store Management System

Organization:-

Matru Medical Store, Mehsana

Objective:-

The main objective of the system is to maintain

stock and also sales and purchase records.

Front End Tool:-

Microsoft Visual Studio 2010 ( Vb.net 4.0 )

Back End Tool:-

Microsoft SQL Server Express Edition 2008

Application Type:-

Windows Application

Internal Guide:-

Mrs. Asha K. Patel

Co - ordinator :-

Mrs. Asha K. Patel

External Guide:-

Mr. Ashishbhai S. Patel

Developed By:-

Karishma V. Patel (11032211163)

Kiran D. Patel (11032211168)

Group No:-

C6
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Matru Medical Store has been established in 14 June 2004.

The owner of this medical store is Mr. Ashishbhai Patel.
It sales different types of medicines like Supradyn,Gynonys,Folial,
Sevista,Trapic, and many other.

Dealers supply medicine and customers purchase this new medicine

from medical store.

Company Name :- Matru Medical Store

Address

:- Parvati Complex,
Deri Road, Mehsana

Mobile No

:- 9428386850

Pincode No

:- 384002

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This is totally manually system.

The manually system required more time for processing.

Stock calculation is done manually.

All the transactions are recorded manually on paper or register.
Searching of information is difficult.
Present system is tedious and not user friendly.

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New system decrease the chances of error.

The new system required less time for completion of any work.
This system is used to maintain the information such as stock,
purchase,sales etc.
Reduce the time.
We can search the information very fast.
Easy to generate bill in new system.
Workload and manpower is reduced.
Report generating is very fast.

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Processor :- CORE i3 & above

Hard disk :- 40GB

RAM

:- 512MB

Operating System :- Windows 7

Framework

:- .Net Framework 4.0(Vb.net)

Database

:- Microsoft SQL Server Express Edition 2008

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STOCK UPDATE
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0.0
Request for order
info
Response of order
info

Medical
Store
Management
System

Stock info

Purchase order
info
Purchase info

Inquiry for stock info

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User id &
password
ADMIN

Login response

1.0
Login

Check user id &

password
LOGIN_MST

Verify Login
User
info

Purchase,
Supplier info
SUPPLIER

Purchase info
2.0
Purchase

PURCHASE_MST

Supplier info
SUPPLIER_MST

Invoice Info
Purchase
info
Update Stock
Inquiry for stock
Stock Verified info

3.0
Stock

STOCK_DETAIL

Stock inquiry
Stock Verified info
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Stock info
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Update stock

Customer info
Item info
CUSTOMER

4.0
Sales

STOCK_DETAIL

CUSTOMER_MST

Sales info
SALES_MST

Payment Info
Sales
info

ADMIN

Generate report
info

5.0
Report

Report info

Generate
Bill report

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Inquiry for
Stock info
ADMIN

Verify stock info

2.1
Check
Quantity
Stock
info

Req. for supplier info

Get supplier info

Availability of stock
Get verify stock info

Req. purchase order

Delivery item &

Payment info

2.2
Identify
Supplier
Supplier
info
2.3
Decide
Quantity
Item
info
2.4
Purchase
Return
Order

Stock info
STOCK_DETAIL

Verified info

Supplier info
SUPPLIER_MST

Verified info

Availability of stock
STOCK_DETAIL

View stock info

Update stock
Purchase Order
Require info

SUPPLIER _MST

Purchase info
Purchase info

PUR_RE_MST
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Req.for
Order info
CUSTOMER
Verify order info

4.1
Place
order

Order info
STOCK_DETAIL

Verify order info

Stock verified info

Order item info
Customer detail

Update stock
info
SALES_MST

4.2
Selling
Customer detail
CUSTOMER_MST

Sales info
Bill info
Get bill info

4.3
Billing

BILL_DETAIL

Bill detail

Payment info

Sales pay
info

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Return item & bill

info
CUSTOMER

Return item info

4.4
Sales
return

Return item info

Bill info
Verify detail

SAL_RE _ MST

BILL_DETAIL

Match invoice
SALES_ MST

Update stock
Generate report info
ADMIN

4.5
Report

STOCK _DETAIL

Report info
Report

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Password

Username

Generate

1
ADMIN

BILL

Bill_No

C_Id

Manage

C_Name

City

C_Id

Manage

CUSTOMER

Manage

Get

1
M
SUPPLIER

City

S_Id
S_Name

Supply

M
ITEM

Item_No

Purchase

Item_Name

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LOGIN_MST
Table name :- Login_Mst
Description :- To store Login Information of Admin

Field Name

DataType

Size

Constraints

Description

Username

nvarchar

20

Primary key

User name

Password

nvarchar

20

Not null

Password

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ITEM_MST
Table name :- Item_Mst
Description :- To store item Information
Field Name

DataType

Size

Constraint

Description

Item_No

numeric

Primary Key

Item no

Item_ Name

numeric

10

Not Null

Item Name

M_Date

date/time

Not Null

Manufacturing
date

Exp_Date

date/time

Not Null

Expired date

Rate

numeric

Not Null

Item rate

Quantity

numeric

Not Null

Quantity
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SUPPLIER_MST
Table name :- Supplier_Mst
Description :- To store Supplier Information
Field Name

Data Type

Size

Constraint

Description

Sup_Id

numeric

Primary Key

Supplier Id

Sup_Name

nvarchar

20

Not null

Supplier Name

Address

nvarchar

20

Not null

Address

City

nvarchar

20

Not null

City

State

nvarchar

20

Not null

State

Mobile_No

numeric

10

Not null

Mobile Number
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CUSTOMER_MST
Table name :- Cust_Mst
Description :- To store Customer Information
Field Name

Data Type

Size

Constraint

Description

C_Id

numeric

Primary Key

Customer Id

C_Name

nvarchar

20

Not null

Customer Name

Mobile_No

numeric

10

Not null

Mobile Number

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PURCHASE_MST
Table name :- Pur_Mst
Description :- To store Purchase Information
Field Name

Data Type

Size

Constraints

Description

P_Id

numeric

Primary Key

Purchase Id

Sup_Id

numeric

Foreign key

Supplier Id

Item_No

numeric

Foreign key

Item No

Quantity

numeric

Not null

Quantity

P_Date

Date

Not null

Purchase Date

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PURCHASE_RETURN_MST
Table name :- Pur_Re_Mst
Description :- To store Purchase Return
Field _Name

DataType

Size

Constraints

Description

Pr_Id

numeric

Primary key

Purchase Return Id

P_Id

numeric

Foreign key

Purchase Id

Sup_Id

numeric

Foreign key

Supplier id

Pr_Date

Date

Not null

Date

Quantity

numeric

Not null

Quantity

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SALES_MST
Table name :- Sales_Mst
Description :- To store Sales Information
Field Name

DataType

Size

Constraints

Description

S_Id

numeric

Primary Key

Sales No

C_ Id

numeric

Foreign key

Customer Id

Item_No

numeric

Foreign key

Item No

S_Date

Date

Not null

Sales date

Quantity

numeric

Not null

Quantity

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SALES_RETURN_MST
Table name :- Sales_Re_Mst
Description :- To store Sales Return Information
Field Name

DataType

Size

Constraints

Description

Sr_Id

numeric

Primary key

Sales return No

S_Id

numeric

Foreign key

Sales Id

C_Id

numeric

Foreign key

Customer no

Sr_Date

Date

Not null

Sales return date

Quantity

numeric

Not null

Quantity

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STOCK_DETATL
Table name :- Stock_Detail
Description :- To store Stock Information
Field Name

DataType

Item_No

numeric

Qty_On_ Hand

numeric

Size

Constraint

Description

Foreign Key

Item no

Not Null

Quantity on Hand

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BILL_DETAIL
Table name :- Bill_Detail
Description :- To store Bill Information detail
Field Name

Data Type

Size

Constraints

Description

Bill_No

numeric

Primary Key

Bill No

C_Id

numeric

Foreign Key

Customer Id

S_Id

numeric

Foreign Key

Sales Id

B_Date

date

Not null

Bill Date

Item_No

numeric

Foreign key

Item No

Net_Amount

numeric

Not null

Net Amount
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Login Process :This process checks the username and password for
the authentication . Only admin can able to access
the application.
Purchase Process :Supplier gives information about purchase item
information.

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Stock Process :Stock give information about which current stock is

available.

Sales Process :The customer gives the order for item. The order
information is stored into sales master and payment
detail is given to the customer.

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Step:1. If login is successful then go to next step otherwise it take

username and password again.
Step:2. Admin Checks the stock, if it does not available then item
is purchase in purchase process and stock is updated.
Step:3. If stock is already available then items are sold and stock
is updated. Also bill is generated .
Step:4. Admin checks the purchased items, if any problem is there
then item is return and stock is updated.
Step:5. Customer checks the saled items, if it is not proper then
item is returned and stock is updated.
Step:6. Exit

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The testing is the process to check the program and find the errors.

There are basic three type of testing

1) code testing
2) Specification testing
3) Unit testing

1> Code testing

The code testing strategy examines the login of the
program. To follow this testing method, the analyst
develops test cases that result in executing every
instruction in the program.
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2> Specification Testing::The specification stating with the program should

do and how it should perform under various
condition by Examining the result the analyst can
determine Whether the program according to its
specified requirements.
:The analyst must perform both unit testing and
system testing.

3> Unit Testing:In this testing each and every program is tested
individually using record to see whether that
program produced satisfactory outputs and
validation also.
Example: If input value is numeric and user giving character
then proper message will display in message box.
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After the system is implemented and conversion is

complete, user usually conduct a review of the system.

The new system needs less man power and provides

information on time.

Saves data entry duplication work.

It also provide the locking system and password

protection so it is reliable.
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There are the future enhancements we are going to do in our

system. And may be some other kind future changes will be
possible in our system also.

Customer will give order from any place.

Customer will pay payment through credit card.

We convert this window application to web application.

Next version will also resolve any error or mistake remained

unsolved in this version.

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Visual Basic 6 Programming (Black Book)

Online Resources

Website Referred
::::-

www.google.com
www.codeproject.com
www.freevbcode.com
www.vbsources.com
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