CITY OF CLEVELAND, OHIO DEPARTMENT OF FINANCE DIVISION OF PURCHASES AND SUPPLIES 30-16 INVITATION TO BID RIOT CONTROL GEAR, BATONS, &ACCESSORIESCity of Cleveland Clerk of Council ORDINANCE NO. 880-14 ase Las By Mayor Jackson and Counc! Member Key. An emergency ardnance autverizing the Mayor to entr Into agreement with the Cleveland 2016 Host emits, Ine to hold the 2016 Republican National Convention in Cleveland ard suthorizing valous tiectors to accept grants and gift, sue permits, enter into contrac, and perform various taeke necestary to support the Convention in Caveland in 206, WHEREAS, the Cy of Clvesnd (CA) hes been eoleced to hold the 2016 Repucan National Convention (he "Convenor ara WHEREAS, the Convention wil tract thousands of dogats, vrs and news modi othe Cy ai showcase the yon 3 atonal and word stage end WHEREAS, ha Cleveland 2016 Host Commies, Inc, (he Host Commitee") deses to secure andthe Cy daskos ‘a proud cali facies and senens and to underiake cain ebigalons elated to eondving he Cannon P ‘Govlans an WHEREAS, the Cly recognizes the competing need for secuty and oer assental Cly senices dng the Convento provide s sal, secre, len and postive ervrnment fr those tending the convention and eter ‘rete Clevsland ding tha event and WHEREAS, the Cay supports and endoras the efor fe Host Commitee, fs paras and regional ofc to ‘romote the local econary, encourage commerce snd ecenam developmen! and pome,the, pov ‘Sehevemant neu conmmurty an WHEREAS, this Counc supported the fos of Mayor Jackson and he Hott Comite to bing the Convention © Cleveland though he unanimous adoption of Ratolgion No. 28-14, adopted cn Faby 24, 20: and WHEREAS, whe Convention provides an cpporunty for Cleveland to exbich parnertips and regions! {otsbration Beneling ur Cy andthe region into tbe has and wil Generate mons of dolar of Scorn Impact tor he ty ade surounng exon nd. \WMEREAS, mis oninanceconstiulas an onergancy mossue proving for the ual day operation af a munca! ‘partment snd consttuss an emergency measure proving othe mein pcervton of he Ruble pee, Proper, heath and salty in atthe tnaly subateslon and rng ofthe. necessary agreement end Enron to suppor the Carentan se egueed To seeomplen te Cys goal of Brnging the 20%6 Reputcan Natonal Gonvenion to Cleveland nom, heer, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF CLEVELAND: Section 1. That, rottstanding any Code provision or adrance to the convoy, the Mayors auhoraed ta eer [no one or mere egramente wih te Host Conte fold the Comvenon in Clavelang, which shat nlite the ‘otowing provers: (2) Tat Ciy-onned acti, ncucng Pubic Hal te pubte areas of Cy Hal, owns Stadium, Valo ask, Mal A,B & C he Chy-owned lketont parking fe, Publ Seusr, andthe Norh Coast Warns, may ‘berate avait tothe Host Commitee ss needoa's a vende for Convanton rd sll, sb kd contbuen on lems sczapate tothe Drecor of Puble Worta er such ohne dtecor having tmanegerantresponsbity forte iy, (0) That ne Gateway East Parking Garage may be lemzcarly dosed and converted to 8 media work pace tthe cost of th Hos! Corimfie ard Wisard Pak Garage may be made avaleia fr the paring 0 Vesicle as part of Ie Carvenan, inausing 9 payment ote Cy inthe projected amount ot pig Fesonoe during he paid Dal the garage e owed 3 fo forthe paring of wees a Gtenined Oy the Doctor of Francs Saced en pas porting rvenve fgures and he requements ef the Coys paling facies bonds iy Hel Room 26 + 601 Lakeie Avene + Clive hio 4414 (216) 664-2840 + Fas (16) 664-3897 ‘wercevdndcgoul ng(6) That the Cay wil expete the rvow and spprovsl process for al Hoanses, ports, apxovals, eviews, Voviances and Inspecons requred by the laws of the Ciy a= nodded forte Convention ar eed settee (That the Cy wil prove al eco, vate col and rested pote serces as require by the Convention securty and wats cont lan auhorod by Secon 2 te oencs and ae drags ‘he Dieter of ube Saye {e) Tat the Cy il coordinate with the Host Commites‘on the implemeniafon of comprehensive technology and telecanmuicatens senses plan forthe Convention an provide secees a eterno appropiate by the Decors of Pubic Selly and Finance, at sppiabis othe dle a hak respecte Sepanments: (0 That, nothstanding any Code proven o:ecnancet he contrary, the Cy may issue the necessary Berit reqies forthe hanging dla of banners and or egnage ated othe Convention on CN fights-tway and Cly-ouned propery and to axpedte the review and perm apron process Tor comprehensive generl signage plan fr the temporary ply of graye in supper tthe Convorion within the Central Business Dis end te rao routes he City, accordance wih 9 lon proposes ‘bythe Hos Commitee and approved by tne Greco of Copa Projets {@) That ne cay wil coordinate withthe Host Commitee the raking of any pub improvements ly to ‘pact the Convention and father agaes ig nepaiste complet guarantees on Gy carson press {0 nse compotion pr tothe sat one Gonwenon, (2) That, support of he economic devetpment and promotion opportuies for Cleveland associates th the Conve, the Cy ages To contibue an smount na to exceed $2,500000 ts th, Heat emi st suc tine and on euch ame Soe occepato fo the Director of Econoe Developer That the Host Commies agrees to secure all necessary paris and consents and pay the Cy fandare paring fees a5 requ othe Convention snd led scion © That the Host Commitee apres to erturse the Cty fr reasonable, anipted ces urvlated tothe Brovision othe i's standard uncial sroxe ana not covered by grant, ite cter sours of unde Sccopted under Wis ecnance an (1) That te Ciy vat work in parneship withthe Host Commits ina of ie ates related tothe {Cenverion, inckesng the region of Convenon related sere fo insure constancy i tes sed ‘Suan 2, The, notwithstanding any Code provcon or erence tothe contrary, the Dacor of Pulse Saati ‘suhorzed to deveop nd implemen Convention sect sn Yate cntl pani Soneutston wh feel mats land cther oral law enforcement agencies and content lh atonal eecuy reauremert, luca tie esgnstin of one or more eecury Zones ald tothe Convention ana development ane Implementation of rae Plan that iniolves the losing of svete and terug of tac to accommodate be csenee tats ture and “etic lated to the conwertion. The Dieta i father unorzd eee no agteements wth federal, site ood ‘tere nw enforcement agencies as naedes to mpema he lan, Salona. Tat the Director of Puble Safety f authorizes to apply fo and ascept 3 National Special Security Events (NSE) grant or rans end ass rom oer fel, ste and oral grening agences fr Ie purpose of develong ad tplementing the secur and vate corel pan for he Canvanfon The Doct tahoe arena se ot Dapors and exeeue all documents necessary to feaive the funds senopted under is erdnmnee, ah pan aotaptnce ofthe us by the Diet, they shale appropriated forthe purposes et fo nga gesmenk ‘Secon 4. That the Oecis of Pubic Werks, Pube Ssfety, Copia Projects, ond Finance, es applicable tothe ties of har respective depanmens, are auhored o ampoy by eanvat or conracte ane mor consults ot ‘ther professionals or one or moro ms ol conevtani er aur grfesiona,Incdny irauanoe,caneasene, cesta forthe purpose of supplementing the requty employed staf of the several caparmanta ofthe Cy of ‘toveand in order'o provide professional services recess to prepare or and had the Carton, The seeeion ‘ofth professionel constr shal be made by te Bora of Cora on the norton of the apropiate econ, agents‘Seton 5. That, under Section 167 of he Chava of he Cy of Clevlan, this Coun determin Jo make he Buble inprovemenl af constting improvement inthe igh aye and on puble propa nth ly necaesoy {o prepare or and hold the Convention for the Dopatmers of Pubte Werks, Publ Sally and Copal Propet, ‘ne or mare canrais dy let tot vet Yesponsbl ero bidders ater campelive bing on Ut Pais or ‘he improvement Seatin &. That the Directors of Puble Works, Puble Safety, nd Capt Projects, appicebe oth cuts of hale poze dapatmeni, oe atorzed Io enter noone ot tore corre fhe making of he pul provers Suho‘aed by Sesion Sof his otirance withthe lowes response dere idee ater campalove dng on 9 Unt bass forthe improvernent, proves; however, at ch spare tae and each dine component prt the improvement may be ested aes coparsta provement, and each, or any camino, of he rade or components ‘ay bo tbe subject of a sopra contact ona unt bes ‘Sion 7, ‘Tet the Dir of Puble Works, Pubic Solely, Capital Prjct, and Finance, 6s spplicabie to the ‘ues of inl respecive depart, ae aularied o make one or more wren standard eoracts an wren Tequrement contacs unde’ We Chater and the Coded Orsmances of Clevelans, Oho, 1978, tha period ns 10 be selermined bythe appropriate rector, forthe purchase or renal of he necessary es of ‘Squbmort,cupalee, and oervess, ncudng nuance poten, noceesr fo prepare or and host he Cenveten, 1065 purchased cr procure by the Conmisione of Purchases and Supplies on aunt bast for fhe lapprctete department Bus shal be tken ins manner tat permis on award o be mage for al ns a 8g correct or by seporate conta! or esc or any combunaton of thems ase Board ot Con dling ‘Section 8, That the costs of any requirement contact auheraed by Sactn 7 of ts axsnance shal bo charged "atthe proper spropiton aocants and the Dror of Finan eal caty te mount of tbe tl pure {procurement whieh purchase or procurement, togetor wit alist puchases a srocuemerts shal be made on fdr of he Convresiner of Purchases and Sup under requslonsgaiel he cana contacts cere fythe Orector of Finance, ‘Seclon 9. That under Secon 108) ofthe Chara, any pucheseeautborzed by thie ornance may be made {trough cooperative agreamants wih chor governmetal agencies. The Orectors of Pb Wks, ube Say, ‘nd Cape! Project, 20 appabe to tho dati of ho raspoctes daparment, ray ign al ocirnens et aes ‘azeseary to mae tho purchases, and may ent i one ete carats WA the ventas salociog so sk Section 10. That he Directors of Puble Works, Puble Safety, and Caps Projects, es appeabla to te dues of ‘har respective deparmons, ao auherze to spt ahd payor permit, ioenses. or oer auhorestions an fs requed by any reqlting eniy or oer puble suhory to implement the erance nluang Those flag 1 ‘onstuton of ary mprovererts Seaton 11 That noblstanding any Code proton or ordinance to he contrary, the Pubic Werks, Publ Sey, na Copll Projets, as appleabe to the cues of har rospechve Garrtments, are ulbrized fo issue pute Suheing permis, ermonctatlon pers, tomperary use pars, parade permis and Business aobeet end Speratons permite oun be a pa staring one marth bles the ext day of ho Convention unl ona week ae {ho completion ofthe Convern, subject o veotenals in, pace, and manner requatone promulgated By te Sppreptate rector nd approved by the Boers of Carr o Ue the rgtte-csay end pule property, 12S Spprepate access and operon of allacted businesses sor opreac pl sft, persons: propery, Bd ‘setomodate the nee of person parieipatng nthe gang ora persns a partpaing te sahereg, in accordance wih he seculy pian promugatos under Secon 3 of the ocnance, The perm esued nde ‘con ray exc pub esombie Inca soos define in he fegatone ands reqie nthe Convention cary and trate cen! pln and prob moval sn ebjece delved nthe rogue h ceri aes a rod ithe rogulions Seton 12. That, notwithstanding ony Code provisions or csinancos to te ont, te various City decors are shorted to deveop and implement pees an procieos fr careatsatng apolaions lot and expedng review Sand tsance of iy tones, arms, approval, alews and nspostons a reired by the lam of te Cy es esd forthe Convention an rltcd alias and tolasue& comprehensive convention petit tat nerporte varus Cy ports forthe Corverin, Ina voiew nd approval of 2 comprehensive signage pan in tha Canta Business District andthe major ruts i the ly as proposes byt Host Goria, afm sccupabl othe Director of Lew.‘Seaton 12. That the ira of Pile Works, Pubic Safety, Copal Projets, and Finance as appleable tot Sues ot rospacive deparimans, re authorizes to mp for snd accep ny iter sane mn peo ate nies forthe purpose of ets this oinance. The appropiate dea har ahoraed fo fs ah papers fan execute a documents necessary fo reel he funceszzapod unde this orsnance, and upon acceptance ot (he fnds by te appropiate rector fey sha be approrsied fer the purposes stern in is nance. Sesion 14._ That the Directors of Puc Works, Pubke Sete, and Capt! Projects, at applcabe to the dus of Ihe respective departments, are auhorzed lo spy and pay fr parm, lange, rote auhorations renaed by ny regulatory agency oF pute aurly 9 perm petnance of he work autora ty te ordnanos and ae ‘needed 'o acommadate the Cones ‘Seton 15. Tht, ntvinstansing any Code provslons ox erdnancos to the conrry, the Decor af Pet Cotas ‘auhorze to ent info one of more aprons wih he Host Care forthe use of aor and kelent property Under the Direct's management, nausig the Bulk Laksron Arpon paring sre, a3 needed for Convention Tested actvits on ore scape he Okector Seaton 16, That th Dict of Pubic Utes is authrzed to ener ino one or more agreements wth the Host Comantee to rove villy services to the Convention and related setuitos i seoréance wh th standard toms land candlions ofthe Cay ues ‘Seton 47. Thal the Directors of Puble Works, Puc Safely, and Capt! Projets, 28 appcabe tothe cas of ‘ter reapeciva daparmeni, are auhorze to enter fo ont or mae catace wih he odor) goverment ie Sate of Ohio, the Grestar Cleveland Raploal Tari Authary, Cuyaroga County. he. Geewsy Gevsonne Corporation, the Cleveland Cuyahoga County Port Autry, Cavalre Operating Company, LLG, Cleveland dar Baseball Company Lmtd Parnochip, snd any lhar any bnelves inthe Convention procees ae nested ‘fects the purposes of his ordnance, Sign 18. Tata agreements autorzod by this erinanee shall be approved by the Decor of Lave ad contin ‘tah fas and condone as necssay to protect he pub inaes consort we puposes ois canes econ 18, That the cot of ry expend need wider his oreance cucng al contacts, hal be pt om tna Nacto ‘S863, fom the fund or funds to niche crested any grat uncer ge Teceved Ue is ordnance, tam the fnd or une to whch are creed the rceseds of any eueig or Rue bond esvs thal odes thse purposes nd rom ay oer nd tht re spread fr Ps poe 2 Stine by he Oo Solin 20. That is ordinance le decredto be an emergency measure and, proved it ecives the afore ‘le f wortirés ofall he mombors ected Yo Counc, shal tke ect ane ba i force mmedkatey upon Ts passage and approval by the Mayor eerie it shal ake ect and bein fees fam end ser ‘ate! paid ‘towed by ter Psood uly 18,2046 acta Jay 18, 2044, Patricia J. Britt, City Clerk, Clerk of Council, do hereby cértify that the foregoing isa true and correct copy of Ordinance No. 880-14, passed by the Council ofthe Cty of Cleveland on July 16 201.INVITATION TO BID AND FORMAL BID PACKAGE TABLE OF CONTENTS ems. PAGE NUMBER ‘Authorizing Ordinance, Bidders Check List Instructions to Bid ‘Roguired Document & Form Federal Tax ID -W29 Fam . Bidder Aidt ‘Vendor Information Shect Bid Bond, Items. Page 2 Item 4-Pages 1 of7 Item 5 -Pages 1 of 4 Bld Fort nen 7 Bld Schedule of tems: Price Sheets... 7 Part B- General — Pages 1 of 10. ‘Specifications/Descriptions of Products andlor Services- Supplemental Sections... Northern ireland Form Prevailing Wage, Davis Beacon, or Living Wage Schedules... applicable). Fannie M, Lewis Chapter 188... (Wf applicable) = of Equal Opportunity Not Office of Equal Opportunity Clause (00 Participation Form (O&O Schedules Checklist EO Schedules 18 ennennnnn CITY OF CLEVELAND Department of Finance Division of Purchases and Supplies ‘ity Hall Room Cleveland, Ohio 44114 ‘216-864-2620City of Cleveland ‘SHARON DUMAS “ian vite BIDDER'S CHECK LIST ‘ne Co Can ure at on bs aubted mit como win carta legal our be carted al afl ‘Th acl & proved io ncaa orang mio Your bd Se womans gure sat ts CHECK WHEN COMPLETED A. BidiSchedule of toms 1." Is fare) te bid pagets) completed as required and signed in the upper right-hand corner? 2 Areal prices (whether Unt, or Gross and extensions) clearly and accurately presented?” 5. lethe delvery time stated? isthe payment discount given? 8. Bld Bond 41 Isthe bond made out inthe names of and signed by both te principal and surety? 2. lethe bond amount suffeent er the amount ofthe bia? 3. Iethere a power of attorney attached tthe bond? (©. Bld Check (f submitted in leu of Bid Bond) 1. athe checkin an amount eufient forthe amount of the bid? 2. Isthe check ether property certified ora cashier's check? 3. isthe Check made payable to: THE CITY OF CLEVELAND? . Bid Form (not tobe confused with the Bid Bond) 4 al he cid ntematon van? 2. lathe frm signed? Affidavit 1. Does the affidavit contain altho information required ON BOTH SIDES? 2. Isitpropery Signed? st propery notarized by a Notary Public? F. Contract Compllance Certifications For Bid Consideration 1.” De you nave a contract compliance certification number or a minontyifemale business enterprise carticaion number? If you do not have necessary certiicaton numbers, contact the Office ofthe Director of Eaual Opportunity for futher information (Phone 276I564-4152), 2. Ie your contact compliance certification number, statement of deemed compliance, or an application for cetiicaton eluded inthe bid? 3. ityouare a mnortyfemale business enterprise, do you include your MBEIFBE certification eumber, of 2 Completed appieaton therefore, in adcton tothe certfication requrements listed paragraph 2 above? 4 Have you completed the CONTRACT EMPLOYMENT REPORT (tem 12, Page 1 ~ Schedule 1) which ‘must be submitted with your bid? G. Bid Envelope 1. Isthe envelope identified with the core tte of he bid and the due date? 2. Isthe envelope securely sealed? H. Performance Bond 1. Wilyou be abe to fumih the roquted Performance Bond referred to in paragraph A.25 of INSTRUCTIONS TO BIDDERS, and in paragraph 6-8 of General Concitons? 2. Notice: A certfed o cashier's check fe net acceptable in liu ofa Performance Bond! ITEM 2-PAGE1L Federal Tax 0 Form 1 Isalthe requied information given? = 2. tsthe form sgnes? Norther Irland Fair Employment Practices Disclosure 1 teal the required information given? 2. le the form signed? Project Pan 1 sal the required information given? Contractor Qualifications from Part 1 of tom 8 41 al he roquired information given? Please Note: 1. cause of he large varity of commodities, services and improvements required by the Cty, additonal information soften requested ina format not sted above. In such a case, please reviow your bie Carefully to verily that you have accurately and completely supplied all such data. Should you have any questions, pleaes cal the Divsion af Purchases ané Supplies (218/664-2620) fr clarieations. 2. Allplan and specications must be etumed with the bid, TEM 2-PAGE2aa a2 As INSTRUCTIONS TO BIDDERS INVITATION TO BID Sealed bids endorsed as designated in the “Tite of Bid" section of the bid sheet(s) will be received at the Office of the Commissioner of Purchases and Supplies, Room 128, Cleveland City Hall, Cleveland, Ohio 44114, until 12:00, ‘lock noon, offcial time, on the date indicated in the “Bid Opening” section of Page 1 of the bid page(s) and thereafter wil be publicly opened and reed in Room 128, FORM OF BID (BID FORM) a, Every bid must be made upon the blank form of bid attached hereto, B. Each bid must be clearly signed withthe full name and address of every person, firm oF corporation intersted in such bid, followed by the date of Such signing in the space provided at the bottom of the bid form. If more than one person, fim or corporation has an interest in such bd, then the full name and address of each person, fim or corporation must be clearly signed on said bid. If the bidder is @ partnership, the frm name and ‘address, as well as the name and address of each individual partner must be aiven. Ifthe bidder is a corporation, the name of the corporation, the name and tile of the officer duly authorize to sign for the corporation, the Business address of such officer and the name of the state in which the corporation is incorporated must be given, ‘c. _The bidder shall insert the amount of the bid bond, certified check or cashiers check in the space provided inthe bid form. 4. The bidder agrees to be bound by his bid from the time the bid is ‘Submitted untl the earlier of the date stipulated by such bidder or the fourth regular meeting of the Board of Control after the bid submission date unless such time le extended by agreement between the bidder and the Board, BIDDERS AFFIDAVIT Each bidder shall submit with is bid an affidavit stating that neither it nor its ‘agents, nor any other party for it has paid or agreed to pay, directly or indirectly, Sry person. fim or corporation any money or valuable consideration for ‘saistance in procuring or attempting fo procure the contract herein referred to, {and further stating that no such money or reward will be hereafter paid. This ‘affidavit must be on the form which ig hereto attached. BID BOND: CERTIFIED OR CASHIER'S CHECK Each bid shall be accompanied by a bid bond signed by a surely company authorized to do business In Ohio, or by a cashier's check or certified check on 3 Solvent bank, which bond or check shall be inthe sum of five percent (5%) ofthe ‘amount ofthe bid, except that with bids for purchase contracts notin excess of Fifty Thousand Dollars ($50,000). Said bond or check shall be given as security that ithe bi s accepted a contract wil be entered ito and the performance of t propery secured,AS ar As DISPOSITION OF BID BOND, CERTIFIED OR CASHIER'S CHECK ‘a. When the bid is accepted, the bid bond, certited or cashier's check wil be retumed after the contract has been signed and the performance bond, if Tequired, has been submited to, and approved by, the City. b. Ifthe successful bidder fails to enter into @ contract, the bid bond, certified or cashier's check shall be forfeited and the principal amount of the bid bond shall be paid to the City, or the check shall be surrendered to the City as the agreed amount of bquidated damages. ‘e. The bid bond, certified or cashier's check of the next lowest and best bidder wil be retained until the lowest and best bidder has signed and ‘secured the performance ofits contract._If such lowest and best bidder fais to do so, the security of the nxt lowest and best bidder shall ‘continue tobe retained untl it propery secures the contract awarded it. If Such next lowest and best bidder defaults, the principal amount ofits bid bond, of check shall also be forfeited to the Cty as liquidated damages. d. When a bi i rejected, the bid bond or check will be released or returned, respectively to the bidder. EXPLANATIONS WRITTEN OR ORAL Any bidder finding a discrepancy or omission in the specifications or having any doubt ae to ther meaning, shall immediately notfy the Commissioner of Purchases and Supplies, in writing. The Commissioner will respond by sending \wren notices or instructions to all bidders. The City will not be responsible for ‘any ofa instructions, PRICE BIDS AND DISCOUNTS a. Unit Prices, In the Schedule of Items the bidder must give the unit price stated in figures of every item bid, in the space so provided b. Trade Discounts When the bidder offers a trade discount, the amount of such discount shall be stated on the Schedule of tems bid 6 Catalog Pricing ‘Where the bidder submis its quotation by fling its catalog price list and siscount, such documents shall be part of the bid and must be separately signed by the same person and inthe same manner as on the bid form, BIDDER’S DESCRIPTION OF ITEMS ‘a. Each bidder shall, in is bi, describe completely the goods or services it ‘proposes to furnish in response to and under the terms ofthe bid b. The Commissioner of Purchases and Supplies may requite a bidder to furnish additional information andlor specifications concerning items to be purchased under the terms ofthe bid. (MANUFACTURER'S NAME ‘2. Theuse of a manufacturer's ora trade name in the specifications is solely for the purpose of designating a standard of quality and type and for no ‘ther purpose. b. Every bidder ehall state in its Schedule of Items bid the manufacturer's ‘and the trade name, if any, of each item they propose to furnish.AAO. SAMPLES If the commissioner of Purchases and Supplies requests, a bidder shall provide ‘samples ofthe items it proposes to furnish awarded @ contract pursuant to its bia. ‘Act TIME OF DELIVERY Bidder must state in its bi the time, in calendar days, within which it wil deliver the item(s) bid unless stated diferenty inthe specifications A12 PAYMENT DISCOUNT WHEN USED TO DETERMINE LOWEST AND BEST BID 8. _Inddetermining the lowest and best bid, the City will consider all bids on a basis ofthe net price to be paid after deduction of the discount specified; ‘except that if the terms of payment specified by the bidder require payment in less than thity ($0) days from the date of the invoice, the fiscount offered vll not be deducted from the price stated inthe bid to {determine the lowest and best bidder, and the bid willbe considered only fon the basis of the unit price actually named in the bid, But if, ‘otithstanding the provisions of this paragraph such bid is determined to 'be the lowest and best bid, the City reserves the right to accept the terms ‘named inthe bid i such terms are to the advantage of the City as a basis for payment of invoices only, but not in ary case as a basis for determining the lowest and best bidder. b. The City will take a discount of two percent (2%) on payments made within thity (20) days from receipt of articles, commodities, materials, supplies, equipment or services, unless the bidder indicates otherwise on the space provided on the Schedule of ems bid. PARAGRAPHS A413 THROUGH A-1§ APPLY ONLY IF THE “REQUIREMENT CONTRACT" BLOCK IS CHECKED ON PAGE 1 OF THE SCHEDULE OF ITEMS AND ON THE BID FORM. AAS REQUIREMENT CONTRACT DEFINED a. Arrequirement contract is @ contract under which the contractor has a duty to provide the Citys requirements during the contract term for all farticles, commodities, supplies, materials, equipment andlor services set forth in the bid and required by the City’s authorized users of the items ‘approved for contract b. A contract awarded under this bid will be termed a requirement contract Ald PURCHASES UNDER A REQUIREMENT CONTRACT &. Under a requirement contract, a contractor shall supply all the City’s requirements during the term for the articles, commodities, supplies, materials, services or equipment set forth in the /nvitaion to Bid. See (GENERAL CONDITIONS, Section 6-24, Duration of Contract. b. Ifthe Schedulo of items in the Invitation to Bid is marked “requirement ‘contrac. then all quantities stated in the Schedule of items are the City's ‘good-faith estimates only. The City shall place each order under thecontrac, whether singly or cumulatively more or less than the estimated {Quantities set forth in the Schedule of lems, by @ Delivery Order against the contract and separately certified, AAS LIMITATION OF PERIOD OF CONTRACT Hf the proposed duration of the contract would deprive the City of the best available market price, the bidder may offer an siternste bid as to duration of the Contract, seting forth in the bid the longest period of time it can furish and ‘oliver the proportionate amount of items atthe fim price set forth in the bid. No ‘other provision of the Invitation to Bid shall be subject to an alternate bd unless specially requested. AAG BID DISCOUNTS - APPLICABLE TO BIDS FOR GOODS AND SERVICES PURCHASE CONTRACTS AND PUBLIC IMPROVEMENT CONTRACTS IN EXCESS OF TEN THOUSAND DOLLARS ($50,000). ‘a. Bid Discounts under Sections 187.03 and 187.08. i the bid of any prime ‘contractor thats # CSB, MBE, FBE or @ CSB, MBE or FBE joint venture is no more than five percent (5%) higher than the lowest actual bid fora contract that ig not fom a CSB, MBE, FBE or a CSB, MBE or FBE joint venture, the contracting department shall apply @ Bid Discount of five percent (5%) tothe (CSB, MBE, FBE or CSB, MBE or FBE joint venture bid forthe purpose of establishing a Comparison Bid. The City of Cleveland shall use the folowing ranking in determining who receives the preference: +1. Where the disparity study has determined that a disparity exists, the bid discount shall go tothe bidders who are certified by the City as members fof the specifi MBE/FBE group for which the proven cisparty exists. No ‘other bidders shall receive any preference under Sections 187,03 and 187.05 a the prime contractor level 2. Where no disparity has been proven, or when no bids are received from ‘arOUps for wich a proven disparity exists, the bid discount shall goto ‘certified CSB bidders cerified by the Cty as located within the city limits of Cleveland. No other bidders shall receive any preference under Sections 187.03 and 187.05 atthe prime contractor level 3. Where no disparty has been proven, or when no bids are received from groups for which a proven disparity exists, and no bids were received from certified CSB firms certified by the City as located within the city limits of Cleveland, the bid discount shall go to Certfied CSB bidders certified by the City 2s located within Cuyahoga County. No other bidders shall receive any preference under Sections 187.03 and 187.05 at the prime contractor level 4. In adiion to any bid discounts atthe prime contractor level, all prime contractors shall receive a bid discount of 5% ofthe total dollar amount of all CSB, MBE andlor FBE certified by the Cy that the prime contractor properly documents as subcontractors in thelr bid, for the purpose of ‘establishing a Comparison Bia. 5, The total Bid Discount awarded to any bidder on a bid pursuant to ‘Sections 187,03 and 187.08 shall not exceed $50,000.00.'. Bid Discounts under Section 187A.02(a): Application of Bid Discount - A Contracting Department shall apply a Bd Discount of two percent (2%) to bid received from @ Local Producer (LPE); two percent (2%) toa bid received from a Local Food-Producer (LPE); and two percent (2%) toa bid received from a Local Sustainable Business (SUBE); provided thatthe maximum total Bid Discount ‘applied under Section 187A.02 (2) shall not exceed four percent (4%). Bie Discounts apaled under Section 1874.02 (a) shall be in addition to any Bid Discount applied under Sections 187.03 and 187.05. The maximum amount of any Bid Discounts applied under this Section 1878.02 (a) shall not exceed $50,000. ‘=. Maximum Cumulative Amount of All Bid Discounts: ‘The maximum cumulative amount ofall Bid Discounts that may be applied to the bid under Sections 187 03, 187.05, and 187A.02 shall not exceed $75,000.00, or nine percent (9%), whichever is lower. d. Comparison Bid to Determine Lowest and Best Bidder: ‘The City shall determine the Comparison Bid by totaling all applicable Bid Discounts under Sections 187.03, 187.05, and 187A.02. The City shall use the ‘Comparison Bid in determining the lowest and best or lowest responsible bidder {or the purpose of awarding the contract. If more than one CSB, MBE, FBE, LPE, SUBE or CSB, MBE, FBE LPE, SUBE joint venture prime contractor in the respective category submits a bid that is no more than five percent (5%) higher than the lowest actual bid that isnot from @ CSB, MBE, FBE, LPE, SUBE or from 8 CSB, MBE, FBE, LPE, SUBE joint venture, the contracting department shal recommend the CSB, MBE, FBE, LPE, SUBE, or CSB, MBE, FBE,LPE, SUBE joint venture submiting the lowest bi, after the incision of all applicable prime {and subcontractor discounts, 2s the lowest and best or lowest responsible bidder ‘The City shall use the Comparison Bid amount determined by applying the bia ciscounts described in Ailes A-16A. and A-16B, above for evaluation purposes only; the City shall use the actual bid amount forthe purposes of bid approval ‘and contract award 2. Cty of Cleveland Certification required: For the purpose of determining @ bidder’ elgbilty forbid discounts, the City shall only consider bidders with valid certificates issued by the City of Cleveland's Office of Equal Opportunity. The ‘crtfications must be active on the date and time of the deadline forbid submission. Expired certification holders and pending certifications cannot be Considered for calculation of bd discounts. Certications from other public or private entities cannot be consideredAAT Good Faith Participation - APPLICABLE TO BIDS FOR GOODS AND SERVICES PURCHASE CONTRACTS AND PUBLIC IMPROVEMENT (CONTRACTS IN EXCESS OF FIFTY THOUSAND DOLLARS ($50,000). Bidders are required to actively participate and demonstrate good faith in attempting to meet all OEO goals for this procurement. A good fath effort to meet certified CSB, MBE, and/or FBE subcontractor participation goals as ‘established inthis contracts of the essence ofthe contract. {Good fath participation shall include: 1. Active cooperation in making and documenting a serious effort to gain ‘and maintain participation from certified businesses at or above the spectc goals set for this procurement, 2, ‘ehieving or exceeding the CSB/MBEIFBE goals set for this particular procurement andlor documenting the practical steps taken by the bidder In attempting to comply, 3. Aative attendance and paticipation in all preid meetings, Notice to Proceed meetings, and progress meetings during the contract; 4. Active compliance and cooperation with Project Monitors from OEO andlor the Department; and, 5, Timely and accurate submitals ofall required forms, including, but not limited to, electronic monitoring forms, employment reports and certified payrolls if applicable. ‘The final determination of good faith effort shall be made by the Office of Equal (Opportunity based upon each bidders actions as documented inthe required forms and as vetiied by OO follow up. A418 Cleveland Aroa Business Code Notice to Bidders & Schedules - ‘APPLICABLE TO BIDS FOR GOODS AND SERVICES PURCHASE CONTRACTS AND PUBLIC IMPROVEMENT CONTRACTS IN EXCESS OF FIFTY THOUSAND DOLLARS ($50,000) ‘Sections 187 and 187A ofthe Codified Ordinances ofthe City of Cleveland Ohio, the Cleveland Area Business Code, in ts entirety, whether reproduced in whole ‘or in part within these documents, as well as the Cleveland Area Business Code Notice to Bidders & Schedules included inthis bid document, shall become part of any contract awarded pursuant to this Invitation to Bid. Compliance with Section 187 and 187A is ofthe essence ofthe contract. A19_ SUBCONTRACTING 1, Any and all proposed subcontractors, whether City cetfied or not, must be divulged and listed in the sealed bi, Include all proposed subcontractors on ‘OEO Schedule 2. Schedule 3is also required for each proposed subcontractor that is CSB, MBE, FBE, LPE, or SUBE cated, However, a Schedule 3is not required for proposed subcontractors who are not Ciy-cetified as a CSB, MBE, BE, LPE, or SUBEb.IfOEO si Is not included in the bid documents, you must submit 3 proposed subcontractor st on a separate, signed sheet of paper isting the fame, address, type of work or materials, and total subcontractor amount for teach and every subcontractor that you propose to use on the contrac. «All proposed subcontractors listed in your bid must receive writen Board of CContrl approval in advance. The subcontractors you propose in your sealed bid Will be considered the subcontractors that you will use in the contract if awarded to you. See Article 8-11 regarding the City’s Sub-contractor Addition and Substiution Policy and Procedure. The Cty also reserves the right to approve an award, but not approve a proposed subcontractor. 4, The City maintane alist of Vendors Ineligible to Contract or Subcontract with the City at the City of Cleveland website: hii:/hwew city cleveland oh us. itis ‘each bidder's responsibilty to propose only eigble contractors. The City cannot approve a subcontractor whose name appears in ths sting.‘ive Form tote ‘endothe. 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THPort Line 4 Exemptions S — a ‘gee proce ps capes caatrs a oe eS ees eee toni tn, Samm winter nse a ent Le Te ie ye aed a Sp i a icmmttgemiemstginee nero fcaiasebmscum earn me ‘emporio Setaa tn Ragamors ton AD Une Part Taxpayer ldentication Number (IN) pera eeaer cs JSS sonicsttaorewraa ee ‘Somme omeParti. Certification Seas oceans See Feapggsccia cmoentnctn orn EEzuronceeer eee What Name and Number To Give the Requestor REGIS | msosome eSmematrg.awonend_ | Tore puter ea Tages toners | Commentary. | meen omen ttipen | meant ‘geeetamte amen, | erty 2a Scr eur cars om ity Tt a meeretmee Scncremagsstee Ss ear are terra SCI cite a sep nna =a np nae 9 Privacy Act Noticesee si onc Sf eu aon Scary Yorba, YOU FAL TO COMPLY, STATE OF. COUNTY OF, Individual only: Partnership only: Corporation only: Individual only: Partnership only: Ne } 88 AFFIDAVIT ing ft tty ‘wor deposes and says ‘That helshe isan individual doing business under the name of at Slate of “That he/she isthe duly authorized representative of a partnership, doing business under the name of. inthe Ciy of Sate ‘That helshe isthe duly suthorized, qualified and acting of. a corporation organized and existing under the laws ofthe State of anit ‘And that helshe sald partnership or sad corporation is filing herewith a bid to the City of Clavaland in eanformty with the foregoing specifications; ‘Aant further says thatthe following is @ complete and accurate list ofthe names and addresses ofall persons interested in said proposed contract _—____ ‘Rfiant turer says that helshe Is represented by the folowing atiomeys: {nd is also represented by the folowing resident aganis inthe Ci of Cleveland: ‘Aint further says thatthe following is a complete and accurate lit ofthe names and addresses of the members of said partnership: ‘Rint rer says that said partnership is represented by the elonseg itomayac ts te teoe sede ee and is also represent by the folowing readent agents in the Ciy of Cleveland:Corporation only: _Affant futher says that the folowing is a complete and accurate lst ofthe offcars, rectors and attomeys of said corporation President: Directors: Vice President Secretary’ Treasurer: Cleveland Manager or Agent Attorneys: ‘And thatthe folowing officers are duly authorized to execute Contracts on behalf of said corporation ‘Affant further says that the bid fled herewith isnot made inthe interest of or on bbohatf of any undisclosed person, partnership, company, association, organization or ‘corporation; that such bid is genuine and net collusive or sham: that said bidder has not, directly oF increctly, induced or solicited any other bidder to putin a false or sham bid, and has not, directly or indirectly, colixded, conspired, connived or agreed with any bidder or anyone else to put in @ sham bid, or that anyone shall train from bidding; that said bidder has notin any manner, directly or indirectly, sought by agreement, ‘communication or conference with anyone to fx the bid price or that of any other bidder, orto secure any advantage against the Cty of Cleveland or anyone interested in the proposed contract; that all statements contained in such bid are true; that aid bidder has ot, directly or ndirect, submited his bid price or any break-down thereof or the Contents thereof, or divulged information of data relative thereto, of pad or agreed to ay, directly or indirectly, any money, or other valuable consideration for assistance or aid fendered orto be rendered in procuring or attempting to procure the contract above feferred to, to any corporation, partnership, company, association, organization, oF to ‘any member or agent thereat, orto any other individual, except to such person or persons a hereinabove disclosed to have a partnership or other financial interest with ‘aid bidder in his general business; and further that said bidder will nt pay or agree to pay, direc or indrecty, any money or other valuable consideration to any corporation, partnership, company, association, organization or to any member or agent thereof, or to ‘any other individual, for aid or assistance in securing contract above referred to in the ‘event the same ie awarded to (name of individual, parinership or corporation) Further atfiant sith not Coie) ‘Sworn to before me and subscribed in my presence this day of . 20, Trey PUTSVENDOR INFORMATION FORM Please fll in: Business Name IRS Reporting Name Business Address City State Zip Telephone (. Ext. Toll Free Number 800 Vendor Fax Number Vendor Email Address Ordering Address city. state Zip Telephone ( Ext. Remit Address city, State Zip Telephone (. Ext. Contact Person: (ordering) (Remit) PLEASE INCLUDE THE ABOVE INFORMATION WHEN SUBMITTING YOUR BID OR PROPOSAL Item 6CITY OF CLEVELAND BID BOND KNOW ALL MEN BY THESE PRESENTS, That we 88 Principal, ‘a corporation duly authorized to do business in Ohio, as Surety, are held and firmly bound unto ‘THE CITY OF CLEVELAND 8 Obligee, in the penal sum of, Dollars, awful money ofthe United States of America for the payment of which, well and truly to bemade, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly ‘and severally, firmly by these presents. SIGNED, sealed and dated this, day of, 20, WHEREAS, the said principals herewith submiting bid for Now, THEREFORE, the condition ofthe above obligation is such that the said principal shall execute a contract and give bond forthe faithful performance within ten (10) working days after being notified in writing ofthe award of such contract tothe principal, or ifthe principal or ‘surety shall pay the obligee the sum, not exceeding the penalty hereof, by which the amount of the contract, covering the said proposal, properly and lawfully executed by and between the ‘obliges and some thi party, may exceed the amount bid by principal, then this obligation shall be void: otherwise it shall remain In ful force and effect. PRINCIPAL By: Te By. ‘Attorney in FactCITY OF CLEVELAND _BID FORM [REQUIREMENT CONTRAGT BID TO: Tifany White —— ‘The Commissioner of Purchases and Suppbos: BID FOR: 2016 RIOT CONTROL GEAR, BATONS & ACCESSORIES FOR THE Department of Pubic Safety. Division of Pole ‘The Undersigned proposes to furnish the above articles, commodities, materals, supplies, equipment or ‘services (items), and to accept as fll compensation threfrthe pice per unt muted by the numberof nits Of such ems purchased hereunder, (whieh Uns and pris thoreflr are set frtn inthe Schedule of ems hereto ftached and made pat of tis bid) and subject to any discount stfrtn in tis bd “The Undersigned further proposes to execute the Contract Agreement and to furish satisfactory perfomance bond within ten (10) werking dae, excluding Saturdays, Sundays and holds, after noice of award ‘Feontact nas boon recelved. “The Undersigned further certifies that he (a the individual, fm or corporation making this bid) is notin rears or defaut to the Cy of Cleveland upon any debtor contract, nor fsa defauiter a8 surety or otverwise tipon any obigaton to sad Ciy, nor has faled to perform faithfully ary previous contract with sald Cy and that there fs no suo claim pending 8 o any such aroars or defau “The Undersigned deposits withthe bid a Bid Bond tothe City of Cleveland signed by a surety company authorized todo business in Oho, inthe sum oF $ ‘ora cashier's check or certied check on a salvent bank inthe sum of $< poyoble tothe Oy of Cleveland, 28 secury thatthe be awarded the cofact, he wil enter mito a writen contract land secure the performance of he same by a bond as requited ofan approved surely company authorized todo business In Ohi and satisfactory tothe Director of Lav, in te sum equal tothe total prce bid and in conformity with the ptovsions of The Codified Ordinance of Cleveland, Ohio 1976. “The Undersigned futher agrees that if the bid is accepted and contract awarded and he shal flo ‘execute said contract and furnish the salsfactory Bond, as requed, within the te above speci, then the Cty tay, a its opton, declare the contact abandoned and ths bid nul and vod. Thereupon the penal sum of the id Bord shall become due to the Ciy, or te cored or cashier's check, or the amount of such check shall be returned to the Undersigned ‘THE UNDERSIGNED UNDERSTANDS THAT THE CITY RESERVES THE RIGHT TO REJECT ANY OR ALL iD, ‘Tne fem, corporation, or individual name. MUST BE SIGNED INSPACE INDICATED. CORPORATION OR FIRM ERASURES MAY INVALIDATE THIS BD. ‘ion Here By tthe bidders frm or corporation, the ite ofthe offer signing and the State in which Incorporated must be indicated, WHE Or ORR ‘BUSNESS ADRESS OF BOER FEOF COROOTON TEM 7 Page 10