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REFERENCE GUIDE
Reference Guide
page 1
2.
Who is in charge?
3.
Are all hazards identified and have you made them known?
4.
Should you stop the operation on the flight due to change in conditions?
a. Communications
b. Weather
c. Confusion
d. Turbulence
e. Personnel
f. Conflicting Priorities
5.
6.
7.
8.
9.
10.
11.
12.
Anyone can refuse or curtail a flight when an unsafe condition may exist. Never let undue
pressure (expressed or implied) influence your judgment or decisions.
Reference Guide
page 2
CONTENTS
Introduction ......................................................................................................................................5
Processing Aviation-Related Orders ................................................................................................6
Aerial Supervision Requirements ....................................................................................................7
Required Tactical Aircraft Ordering Information ............................................................................8
Helicopter Ordering Sequence .........................................................................................................9
Followup, Demobilization, Closeout Checklist .............................................................................10
SAFECOM Submission Checklist .................................................................................................11
Flight Planning Checklist...............................................................................................................13
TFR Request Checklist ..................................................................................................................15
Frequency Management Checklist.................................................................................................16
Portable Retardant Base Checklist .................................................................................................16
Temporary Tower Checklist ..........................................................................................................17
Supplemental Information Checklist .............................................................................................18
Aircraft Make and Model Reference Information ........................................................................19
Phonetic Alphabet .........................................................................................................................22
Time Conversion Chart .................................................................................................................23
Reference Section ..........................................................................................................................24
Forms .....................................................................................................................................24
Manuals ..................................................................................................................................25
Handbooks .............................................................................................................................26
Reference Guide
page 3
Guides ....................................................................................................................................27
Plans/Other Publications ........................................................................................................29
Web Sites ................................................................................................................................30
Required Cost Comparison Information .......................................................................................31
Cost Comparison Formulas............................................................................................................32
Aviation Contacts ..........................................................................................................................34
Reference Guide
page 4
INTRODUCTION
This reference guide provides decision charts, checklists, direction, and points of contact to
assist personnel in performing the responsibilities of the Aircraft Dispatcher.
It is designed for personnel that need a quick reference for outlining non-routine procedures or
who are not assigned in the Aircraft Dispatcher role in their day-to-day job.
Use this reference guide for assistance with order type determination, processing requirements
and procedures, dispatch routing channels, followup, and closeout of orders.
Reference Guide
page 5
Administrative
Airtanker
ROSS Aircraft Resource Order
Exclusive Use
SEAT
CWN
Air Attack
Lead Plane
Helicopter
CWN
Light fixed-wing
ROSS Aircraft Resource Order
IA Smokejumper
Infrared
TFR
Emergency Aircraft Radio
Frequencies
Aerial Ignition
CWN
Reference Guide
page 6
Lead/ATCO/ASM1
REF
Required
Required
Order
1
1
1
Required if No ATGS
Required if No ATGS
Required if No ATGS
1,2
Order
ATGS
May use if No
Lead/ATCO/ASM1
Required if No
Lead/ATCO/ASM1
REF
Required if No
Lead/ATCO/ASM1
Required if No
Lead/ATCO/ASM1
Order
Order
Order
Order
Order
Order
Required
Required if no
Lead/ATCO/ASM1
Required
Order if NO ATGS
Order if No
Lead/ATCO/ASM1
1,4
Order
1,4
1,2
Reference Information:
1
Interagency Lead Plane operations Guide and Interagency Air Tactical Group Supervisor Guide
(NFES 1393).
2
Requires determination by ATGS or LEAD that visibility and safety factors are suitable and
dispatch has been notified of the determination.
3
USFS FSM 5716.32.
4
Both the ILOG and ATGS Guide reference ordering and ATGS only for these missions.
FSM 5716.32 classifies these missions as complies. An ATCO and/or HLCO should be ordered
as appropriate in addition to the ATGS.
Reference Guide
page 7
Reference Guide
page 8
Reference Guide
page 9
Check with local dispatch center manager, neighbors, and GACC for possible
reassignment of resources prior to releasing to home unit.
Complete documentation and close out ROSS resource orders and/or aircraft
request/schedule.
Reference Guide
page 10
Reference Guide
page 11
Reference Guide
page 12
D. Aircraft Criteria
1. Approved*
2. Number of insured seats
3. Payload
4. Multi or single engine
5. IFR vs. VFR
6. De-icing equipment
7. Speed
8. Fuel type & consumption
9. High wing or low wing
10. Any avionics requirement
E. Pilot Criteria
1. Approved for specific flight.*
a. IFR/multi engine qualified?
2. Duty day limitation (14 hours)
a. When did duty day start?
3. Flight hour limitations
a. 8 hour flight time for single pilot
b. 10 hours flight time for dual pilots
F.
G. Dispatcher Responsibilities
1. Relay flight information to vendor, pilot, ramp manager, and overhead desk.
2. Determines means of flight following.
3. Relays flight following information to GACC, sending & receiving units.
4. Briefs flight manager.
H. Flight Manager Responsibilities
1. Ensures that all passengers are at initial departure location.
2. Briefs pilot and passengers on flight.
3. Informs dispatch of any changes in passengers or flight route.
4. Verifies that aircraft and pilot are agencys approved.
5. Ensures that passengers receive a safety briefing from pilot.
6. Ensures pilot complies with flight following procedures.
7. Verifies flight invoice entries.
8. Completes and submits SAFECOM for any flight irregularities.
Reference Guide
page 14
Horizontal restriction (standard is 5 nautical miles from incident or project center point)
Vertical restriction (2,000 ft. above either the highest elevation or air operations base)
Contact point
Request call back from ARTCC with confirmation that TFR is in place.
Request advisory NOTAM from local FSS for both disaster and non-disaster air operations.
Relay TFR information and status to unit dispatch, GACC, incident commander, and
responding air resources.
Consult with incident commander, air operations branch director or project manager on
whether TFR dimensions are adequate. Modify TFR dimension as necessary.
Cancel TFR with ARTCC when it is no longer needed.
Dissemination (Map and NOTAM):
Airtanker Bases
Helibases
Military Schedulers
GACC
Reference Guide
page 15
Frequency for the tracking of national share resources (air tankers, lead planes,
helicopters) between Geographic Areas. Frequency is not for local flight following.
Initial call, recall, and re-direction of aircraft when no other contact frequency is
available.
Portable Retardant Base Checklist
Additional personnel
Housing/meals/transportation
Support equipment
Consider private vendors that are available and self-supporting
Assign agency liaison for safety, efficiency, cost effectiveness and contract assistance
Lead time for set up of operation
Reference Guide
page 16
Request for a temporary tower is done on aircraft resource order through normal dispatch
channels.
Anemometer
Wind sock
Altimeter
Thermometer
Compass
Trailer
Electric
Telephone
Lodging & Meals
FAA NOTAM
Reference Guide
page 17
Infrared
IR Interpreter
IR Request
Aerial Ignition
Manager/module/operator
Firing equipment
Fuel
SEAT
Manager
Retardant
Water Source/Tender
Detection
Reference Guide
page 18
C-130 MAFFS
P-3A
DC-7
DC-6
DC-4
P2V
SP2H
S-2F
CL-215
Length
(feet)
Wing Span
(feet)
Cruise
Speed
(kts/mph)
Contract
Operating Wt.
(pounds)
Retardant
Load
(gallons)
Number
of
Gates
99
116
112
111
93
86
95
44
65
133
99
128
118
118
98
98
73
94
239/275
255/290
226/260
208/240
191/220
195/225
191/220
175/200
164/189
108,537
95,100
102,250
86,200
63,000
73,900
60,000
25,000
NA
3000
3000
3000
2400
2000
2400
2000
800
1300
1
8
6-8
6-8
4-8
6
1
4
2
Reference Guide
page 19
Helicopter Information:
Make/Model
Length
(feet)
Rotor
(feet)
Bucket
Size
(gallons)
324
660-880
660
900
900-1000
3000
2000
Cruise
Size Speed
(kts/mph)
85/98
140/160
145/167
120/138
120/138
135/185
80/92
Number of
Pax Seats
TYPE I
Kaman H-43
Bell 214 B-1
Blackhawk UH-60
Sikorsky S-61N
Boeing Vertrol 107
Boeing 234(CH-47)
Sikorsky S-64 Skycrane
25
62
65
73
83
99
89
47
52
54
62
50
60
72
TYPE II
Bell 204B/UH-1B
Bell Super 204
Bell 205 A-1
Bell 212
Bell 412
Sikorsky S-58T
55
55
57
58
56
42
48
48
48
48
46
56
240
324
324
324
420
420
90/104
90/104
90/104
100/115
110/115
90/104
10
10
14
13
13
12-18
TYPE III
MD-500D (Hughes)
Bell 206 BIII Jet Ranger
Bell 206 L-3 Long Ranger
AS-350 D-1 Astar
AS-350 B-2 Ecureuil
AS-355 F-1 Twin Star
SA-315 B Lama
SA-316B Alouette III
31
39
43
43
43
43
43
42
26
33
37
35
35
35
36
36
96-108
96-108
96-144
108-144
240
108-144
180
144
120/138
97/112
110/127
108/124
125/144
115/132
80/92
80/92
4
3
6
4
5
4
4
6
N/A
15-20
14-17
N/A
N/A
46
N/A
Reference Guide
page 20
Length
(feet)
Single Engine
Cessna 172
Cessna 180
Cessna 182
Cessna 182RG
Cessna 185
Cessna 205
Cessna 206
Cessna 210
Cessna 210(Turbo)
Piper PA-18 Supercub
Piper PA-32R Lance
Beech Bonanza
DHC-2 Beaver (Floats)
27
26
28
28
26
28
28
28
28
23
28
26
30
Twin Engine
Cessna 337 Skymaster
Cessna 340
Cessna 414
Cessna 421Golden Eagle
Cessna 441Conquest I/II
Piper PA-23 Aztec
Piper PA-34 Seneca
Piper PA-42 Cheyenne II
Piper PA-42 Cheyenne III
Beechcraft Baron 55
Beechcraft Baron58/P
Beechcraft King Air 100
Beechcraft King Air 200
Aero Commander 500
Aero Commander 690
Aero Commander 840
Partenavia P-63
Islander BN-2
DC- 3 Turbo
Sherpas S-330(C-23)
DHC-6 Twin Otter
Casa 212
MU-II
30
43
36
34
39
31
29
43
43
28
30
36/40
44
35
44
44
31
36
58
58
53
50
34
Wing
Span
(feet)
36
36
36
36
36
36
36
37
37
35
33
34
48
Cruise
Speed
(kts/mph)
122/140
109/125
135/155
152/175
109/125
135/155
135/155
165/190
191/220
100/115
135/155
165/190
100/115
Payload
(pounds)
600
600
600
600
600
900
900
1100
1100
100
900
700
1400
Number
of Pax
Seats
3
3
3
3
3
5
5
6
6
1
5
4-5
6
38
38
44
40
49
37
39
48
48
38
38
50
55
45
47
49
39
49
96
75
65
62
40
148/170
182/210
174/200
191/220
252/290
174/200
161/185
273/315
295/340
187/215
187/215
226/260
278/320
169/195
247/285
247/285
161/185
130/150
182/210
148/170
148/170
169/195
300/345
600
900
900
1600
1400
900
900
2000
2000
900
900
1100
2200
900
1200
1600
900
1800
9000
3500
3000
3400
3350
3
5
5
7-9
8
5
5
11
11
5
5
6
9-12
5
7
9
5
10
20-30
20
15-19
19
9
Req. Runway
Length
(feet)
1700
1700
1700
1700
1700
2000
2000
2000
2000
500
2000
2000
1700
2000
3000
2600
2800
2800
2000
2500
3300
3300
2300
3000
3000
3300
3000
3000
3000
1600
1500
2000
3800
2000
2500
1800
Reference Guide
page 21
Phonetic Alphabet
Character
Telephony
Phonic (Pronunciation)
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
V
W
X
Y
Z
1
2
3
4
5
6
7
8
9
0
ALFA
BRAVO
CHARLIE
DELTA
ECHO
FOXTROT
GOLF
HOTEL
INDIA
JULIETT
KILO
LIMA
MIKE
NOVEMBER
OSCAR
PAPA
QUEBEC
ROMEO
SIERRA
TANGO
UNIFORM
VICTOR
WHISKEY
XRAY
YANKEE
ZULU
ONE
TWO
THREE
FOUR
FIVE
SIX
SEVEN
EIGHT
NINE
ZERO
(AL-FAH)
(BRAH-VOH)
(CHAR-LEE OR SHAR-LEE)
(DELL-TAH)
(ECK-OH)
(FOKS-TROT)
(GOLF)
(HOH-TEL)
(IN-DEE-AH)
(JEW-LEE-ETT)
(KEY-LOH)
(LEE-MAH)
(MIKE)
(NO-VEM-BER)
(OSS-CAH)
(PAH-PAH)
(KEH-BECK)
(ROW-ME-OH)
(SEE-AIR-RAH)
(TANG-GO)
(YOU-NEE-FORM OR OO-NEE-FORM)
(VIK-TAH)
(WISS-KEY)
(ECKS-RAY)
(YANG-KEY)
(ZOO-LOO)
(WUN)
(TOO)
(TREE)
(FOW-ER)
(FIFE)
(SIX)
(SEV-EN)
(AIT)
(NIN-ER)
(ZEE-RO)
Reference Guide
page 22
EST CDT
+5
7 PM
8 PM
9 PM
10 PM
11 PM
MIDNIGHT
1 AM
2 AM
3 AM
4 AM
5 AM
6 AM
7 AM
8 AM
9 AM
10 AM
11 AM
NOON
1 PM
2 PM
3 PM
4 PM
5 PM
6 PM
MST =
PDT =
PST =
MDT =
CST MDT
+6
6 PM
7 PM
8 PM
9 PM
10 PM
11 PM
MIDNIGHT
1 AM
2 AM
3 AM
4 AM
5 AM
6 AM
7 AM
8 AM
9 AM
10 AM
11 AM
NOON
1 PM
2 PM
3 PM
4 PM
5 PM
PST
+8
4 PM
5 PM
6 PM
7 PM
8 PM
9 PM
10 PM
11 PM
MIDNIGHT
1 AM
2 AM
3 AM
4 AM
5 AM
6 AM
7 AM
8 AM
9 AM
10 AM
11 AM
NOON
1 PM
2 PM
3 PM
Reference Guide
page 23
Reference Section:
Forms
Flight Schedule/Request
Form
Flight Strips
SAFECOMs
Passenger and Cargo
Manifest
Aircraft Dispatch Form
OAS-110 Travel Cost
Analysis
FS-5700-10
Flight Justification Form
FS-5700-11
Forest Service Cost
Comparison Form
FS-5700-12
Day Trip Authorization
Form
Senior Travel Form GSA
3641
TFR Request Form
Purpose
Form provides flight request and
manifest information, flight
following documentation, and
checklists for point to point and
special use flights.
Form used for flight following.
Form used for documenting
unsafe aviation practices.
Form used to document
individuals names, weights,
home units and cargo weight.
Form used by helicopter
manager and pilot with incident
information.
DOI Cost analysis and flight
approval form
Forest Service flight approval
form
Forest Service cost analysis form
Source
Local Dispatch Office
National Mobilization Guide
http://www.nifc.gov/nicc/
mobguide/chapter_20.pdf
http://www.fs.fed.us/fire/
aviation
Smokejumper Initial
Attack Request
Tactical Aircraft Form
www.gsa.gov
Reference Guide
page 24
Forms
Tactical Fix-Wing
Information Sheet
Infrared Aircraft Scanner
Form
Purpose
Form used to obtain transit
tactical aircraft and vendor
information
Form used to request an infrared
flight for an incident.
Orange Card
Manuals
Departmental DOI 350-354
DM
FSM 5700 Aviation
Management
BIA Indian affairs Manual
Part 57
BLM 9400 Operational
Procedures
FWS Manual 330-339
Aviation Management
NPS RM-60 Aviation US
Forest Service Management
Reference Manual
State Aviation
14 CFR Federal Aviation
Regulations (FARs)
Aeronautical Information
Manual (AIM)
Interagency Standards for
Fire and Fire Aviation
Operations (Redbook)
Wildland Fire and Aviation
Operations guide
(Bluebook)
Agency
Department of the Interior
Bureaus
US Forest Service
Source
http://www.fs.fed.us/iire/
aviation
http://www.doi.gov/bureauIndian-affairs.html
http://aviation.blm.gov
www.fws.gov/fire
www.nps.gov/nifc/
State
Federal Aviation
Administration
Interagency
http://www.nifc.gov/red_book
/
Reference Guide
page 25
Handbooks
USFS Handbook 5709.16
Agency
US Forest Service
Fireline Handbook
NWCG Handbook 3
Interagency
US Forest Service
US Forest Service
US Forest Service
US Forest Service
US Forest Service
Bureau of Land Management
Interagency
Department of the Interior
Bureaus
Source
http://www.fs.fed.us/iire/
aviation
http://amd.nbc.gov
(NFES 1068) National Fire
Equipment System Catalog
Part 2 Publications
http://amd.nbc.gov
(NFES 0065) National Fire
Equipment System Catalog
Part 2 Publications
http://www.nwcg.gov
http://www.fs.fed.us/iire/
aviation
http://www.fs.fed.us/iire/
aviation
http://www.fs.fed.us/iire/
aviation
http://www.fs.fed.us/iire/
aviation
http://www.fs.fed.us/iire/
aviation
http://aviation.blm.gov
NFES 2175;
http://www.nifc.gov/nicc/
http://amd.nbc.gov
http://amd.nbc.gov
http://amd.nbc.gov
Department of Defense
Bureau of Land Management
http://amd.nbc.gov
NIMA 800-455-0899
NOAA 800-0638-8972 X-129
http://aviation.blm.gov
Reference Guide
page 26
Guides
Air Tactical Group
Supervisor Guide
Agency
Interagency
Interagency
Interagency
Local/Geographical
Mobilization Guides
Interagency Air Tanker Base
Operations Guide
Interagency
Interagency Airspace
Coordination Guide
Interagency Airtanker Base
Directory
Interagency
Interagency Helicopter
Operations Guide
Interagency
Interagency
Interagency
Interagency
Interagency
Interagency
Interagency
Interagency
Source
(NFES 1393) National Fire
Equipment System Catalog
Part 2 Publications
http://amd.nbc.gov
(NFES 1077) National Fire
Equipment System Catalog
Part 2 Publications
http://www.nwcg.gov
http://amd.nbc.gov
http://amd.nbc.gov
http://www.nifc.gov/nicc/
(NFES 2091) National Fire
Equipment System Catalog
Part 2 Publications
GACC and Local Dispatch
Office Web pages
(NFES 2271) National Fire
Equipment System Catalog
Part 2 Publications
http://amd.nbc.gov
(NFES 2537) National Fire
Equipment System Catalog
Part 2 Publications
(NFES 1885) National Fire
Equipment System Catalog
Part 2 Publications
http://amd.nbc.gov
(NFES 1844) National Fire
Equipment System Catalog
Part 2 Publications
Regional Aviation
Manager/Officer
(NFES 2393) National Fire
Equipment System Catalog
Part 2 Publications
Reference Guide
page 27
Guides
Interagency Aviation
Technical Assistance
Directory
Agency
Interagency
Interagency
Interagency
Interagency Aviation
Training Guide
The Professional Helicopter
Pilot
Interagency
Interagency
US Department of
Transportation
Interagency
Interagency
Interagency
Source
(NFES 1393) National Fire
Equipment System Catalog
Part 2 Publications
http://amd.nbc.gov
(NFES 1373) National Fire
Equipment System Catalog
Part 2 Publications
http://amd.nbc.gov
(NFES 1259) National Fire
Equipment System Catalog
Part 2 Publications
(NFES 1080) National Fire
Equipment System Catalog
Part 2 Publications
http://amd.nbc.gov
http://amd.nbc.gov
(NFES 2002 & 2487) National
Fire Equipment System
Catalog Part 2 Publications
http://amd.nbc.gov
(NFES 2097) National Fire
Equipment System Catalog
Part 2 Publications
http://hazmat.dot.gov/gydeboo
k.htm
(NFES 2168 & 2097) National
Fire Equipment System
Catalog Part 2 Publications
http://amd.nbc.gov
Reference Guide
page 28
Plans/Other Publications
Plans
MAFFs Operating Plan
Agency
Interagency
Agency Specific
Agency Specific
Agency Specific
Regional/State Aviation
Safety and Mishap
Prevention Plan
Agency Specific
Other Publications
Safety Alerts
Information Bulletins (DOI)
Operational Procedures
Memoranda (OPMs) DOI
Interim Directives (USFS)
Airport /Facility Directories
MOU and Cooperative
Agreements
OMB Circulars
Aeronautical Chart User
Guide
Janes World Aircraft
Recognition Handbook
Flight Guide
Agency Specific
Department of the Interior
Bureaus
Department of the Interior
Bureaus
Forest Service
Source
Regional or Unit Aviation
Manager/Officer
Regional or Unit Aviation
Manager/Officer
Unit Aviation
Manager/Officer
Unit Aviation
Manager/Officer
Regional or Unit Aviation
Manager/Officer
National/Regional/Unit
Aviation Manager/Officer
http://amd.nbc.gov
http://amd.nbc.gov
http://www.fs.fed.us/iire/
aviation
Local book store or FBO
National/Regional/Unit
Aviation Manager/Officer
www2.whitehouse.gov/WH/E
OP/OMB/html/circular
Local book store or FBO
Commercial Source
http://www.janes.com/
Commercial Source
Agency Specific
Commercial Source
Reference Guide
page 29
Web Sites
Agency
AMD
BLM
BIA
NPS
USFWS
STATE
FAA
NTSB
NOAA
Commercial Source
Interagency
US Navy
FAA
Commercial Source
Commercial Source
Interagency
Forest Service
Forest Service
Forest Service
DHS
TSA
BLM
Forest Service
Web Address
http://www.fs.fed.us/iire/
aviation
http://amd.nbc.gov
http://aviation.blm.gov.
Information
Home page for US Forest
Service Aviation
Home page for Department of
the Interior Aviation
Management Directorate
(AMD) Aircraft and Pilot
source list
BLM Aviation home page
www.nps.gov
NPS Aviation home page
www.fws.gov/directives/330fwl USFWS Aviation home page
.htm
http://FAA.gov
Reference Guide
page 30
Reference Guide
page 31
Reference Guide
page 32
Reference Guide
page 33
Aviation Contacts
Position
Contact
Unit Aviation
Officer
Regional/State
Aviation Officer
Regional Aviation
Safety Manager
Unit Helicopter
Manager
Regional/State
Helicopter
Specialist
Units SEAT
Manager
Regional Aviation
Maintenance
Technical
Regional Airspace
Coordinator
Regional ARTCC
Regional ARTCC
Local Flight Service
Station
Local Flight Service
Station
OTHERs
Reference Guide
page 34