Spreadsheets

Portfolio Page
Discuss and show examples of how spreadsheets can be used by a teacher. Include in your
discussion the topics of:
o Grades and formulas
o Charts
o Sorting or organizing information
o Mail Merge with MSWord

Worksheet:
Spreadsheets are great for organizing and analyzing data. Some teachers use a spread sheet to
keep track of their grades. Our EIL department uses a spreadsheet in making a class schedule for
all department classes. We also use a spreadsheet to help us analyze test data. Some even use a
spreadsheet to keep track of vocabulary words. You can also use a spread sheet to keep track of
your money, but keep in mind that spreadsheets are not just for business majors.
Spreadsheets for Grades
1. Open up a Microsoft Excel Spreadsheet and input the following data (pasted 2 different ways)
Worksheet Object

Picture
2.

Make a formula to sum the Total Points ( ).

3. Make a formula to calculate the percent (student total / total possible.
4. Make a formula to show a letter grade (see below).
Formula for Lookup
=LOOKUP(A2,{0,60,63,67,70,73,77,80,83,87,90,93,97},
{"F","D-","D","D+","C-","C","C+","B-","B","B+","A-","A","A+"})
Formula for If Statement

Formula
=IF(logical_test,value_if_true,value_if_false)
=IF(A2>89,"A",IF(A2>79,"B",
IF(A2>69,"C",IF(A2>59,"D","F"))))
Think how useful a spreadsheet formula would be if you had a large number of students to place
into various levels and classes based on several test scores. You could write a formula that said:
If this student is in this class and got at least this score on this test, and at least
this score on that test, then he should go to this class, if not he should repeat or go
to that class.
Now suppose a student had four classes and you had to decide this information for each class
and you had 150 students. That would take a lot of human effort. However, once a formula is
written and proofed, then it can be copied and applied to many students. That way a teacher or
administrator wont have to spend a lot of time figuring out the correct placement for each
individual student. The computer could do it for him/her.
Use paste special to show various ways of displaying your completed Spreadsheet
so that all data is visible and it fits between the left and right margins.

Bitmap:

Object:

Picture:

Charts and graphs are excellent ways to give visual depictions of data.
Using your spreadsheet of grades, make a chart showing at least 2 homework
assignments. Paste a copy of your chart below, and explain what your chart shows.
(You may show several different charts if you want.)

Chart:

Explanation: The chart above shows the students homework points. It

includes a key to indicate the different points of each student in each
homework. The blue column indicates homework 1 and the orange column
indicates homework 2. It is a great way to visualize how well the students
are doing.

Spreadsheets for Sorting

1. Open the Class Schedule spreadsheet from Canvas.
2. Sort according to Instructor (Data, Sort). Make sure you sort the whole spreadsheet and not
just the column.
3. Delete all the canceled classes or classes without an instructor.
4. Format the cells for the classes Bro. Christensen teaches and change them to a red
background.
5. Increase the font size by 4 points for those classes associated with Bro. Christensen
6. Delete the Comments column
7. Put a yellow background behind Sis. Mapus classes.
8. Make the row height twice as big for Sis. Mapus classes.
9. Sort all the cells according to Class and Section (at the same time).
10.Sort all according to Time, Class, and Section (at the same time). Did you notice anything
about the order or the time? Fix it and sort again.
11.Cut and paste your final product here. You may want to cut and paste it as a bitmap or
picture under paste special. Do not use Print Screen.

Sorted Spreadsheet:

12.Turn on the Filter (Data, Filter, Auto Filter) Under Instructor, filter for Nelson. Paste a
picture of these results here. You may want to cut and paste it as a bitmap or picture
under paste special. Do not use Print Screen.

Nelson Spreadsheet:

13.Turn the filter off (Data, Filter, Show All)

14.Now use the custom filter to find only Writing and Grammar classes. Paste a picture of the
results here. You may want to cut and paste it as a bitmap or picture under paste special.
Do not use Print Screen.

Writing and Grammar Spreadsheet:

Do you think youll ever use what you learned about spreadsheets when you teach?
Support your answer.

Answer: Yes of course I will be using spreadsheets when I teach because it is

reliable and easy to use. It will help me lessen the stress when doing the
grading and planning out a lesson plan for the day. I will definitely use what
I learned in class starting today while doing my homework to teaching my
students. It is also a fun way to teaching and learning at the same time. It is
very helpful by sorting names, data, gradingetc

Spreadsheets can also be used with Word documents. Suppose you keep an individualized list of
vocabulary words for each student on a spreadsheet. You can use the Mailings tab in word to
create a form which will make individualized vocabulary quizzes for each student. Once you get
the hang of it, it becomes fast and easy to do.
Make a spreadsheet with information that you will add into a form letter created with MSWord.
Ex. Spreadsheet with Individual Student Vocab Words

Then make your form letter in MSWord and show the merged information.
Ex. Form letter (Individualized Quiz) in MSWord with Fields referring to the
Spreadsheet

Ex. when Merged

Extra Real Life Problem

I like to make a calendar in a spreadsheet to help me with my organizing my lesson plans.
However, I want my calendar to show only Mondays and Wednesdays for my Mon/Wed classes or
Tuesdays and Thursdays for my Tue/Thur classes. How can I do this?
Setup

Steps:
Enter the date 4/21/2014 for April 21, 2014 into a cell.
Right Click on the cell and select Format Cells
Select Custom under the Category and in the Type: window type ddd, mmm dd and
youll see the Sample window change to Tue, Apr 22. Then click the OK button.
Select the cell and drag it down till you get to June 6.
Now figure out a way to sort your calendar so that only the Tuesdays and
Thursdays show.

2 Possible Solutions
1. Copy and paste your data into MSWord and then copy and paste it back into your Excel
Spreadsheet. You can now use the Filter function under the Data tab to sort for the days
you want.
2. In the column next to your data past the formula:
=IF(WEEKDAY(A2)=1,"Sunday",IF(WEEKDAY(A2)=2,"Monday",IF(WEEKDAY(A2)=3,"Tuesday",IF(WEEKDAY(A2)=4
,"Wednesday",IF(WEEKDAY(A2)=5,"Thursday",IF(WEEKDAY(A2)=6,"Friday","Saturday"))))))

Drag the formula down, filling in all the cells till the end of your data. This will give you a
column with just days of the week in it. Now you can use the Filter function under the Data
tab to sort for the days you want. You can also right click on this column to hide it.

Solutions found by Googling till I found http://en.kioskea.net/forum/affich-533729-convert-a-date-field-in-excelto-day-of-week